SR - AGR-6106 - DEMOLITION HARDSCAPE INSTALLATION EL MODENA PARK4�F•�
AGENDA ITEM
June 10, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W Sibley
City �anag�er
FROM: Marie nK ighr/
Community Se
1. SUBJECT
ReviewedNeriftd By
City Manager
Finance Direc r
To Be Presente . M
e Knight
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
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Admin Reports
Plan/Environ
Approve a contract with J &S Construction for the amount of $43,792.00 to provide demolition and
hardscape installation work at El Modena Park.
2. SUMMARY
This Contract is to provide demolition of two existing timber retaining walls and installation of a sump
and underground drainage improvements, construction of concrete steps and paving, and new
block/masonry retaining walls.
3. RECOMMENDED ACTION
Approve Contract and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the agreement as follows:
100.7022.51700.00000 (Contractual Services)
$43,792.00
5. STRATEGIC PLAN GOAL(S)
3a: Renovate, refurbish and improve public use places and spaces that are functional and safe.
ITEM & 06/10/14
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that adequately
serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
Background
El Modena Park is the home of a regulation size baseball field that facilitates a very active year round
mix of youth and high school programs. Also included with this baseball field usage are families and
members of the community who enjoy watching the ball games from bleacher and turf/berm areas that
are adjacent to the playing field. The bleacher and seating area of the park is carved into an elevated
landscape which is held back in some areas by old, outdated and rotting wood /timber retaining walls.
Lack of drainage and poor construction methods have caused these retaining walls to slant and list to the
downward side of the slopes that they are meant to retain. Because of the declining condition of the
retaining walls and high usage and popularity of this baseball facility, it has become necessary to
provide a renovation that will ensure a safe and positive experience for our park athletes and patrons.
Discussion
The Community Services Department sent out a public /formal bid request for this work based on
approved engineered plans and specifications. Bids were received on March 20, 2014 from five qualified
contractors. The Community Services Department has selected J &S Construction as the lowest qualified
responsible bidder to complete the work. The work will include demolition of two existing timber
retaining walls behind the backstop of the baseball field; installation of a sump and underground
drainage improvements between the walls and backstop; construction of concrete steps and paving; and
new block/masonry retaining walls to replace the timber walls being removed.
The amount of the bid received from J &S Construction is $38,080.00. The Contract provides for a
contingency amount of up to 15% ($5,712.00) for a total contract amount of $43,792.00. This
contingency amount will only be utilized in the event of unforeseen circumstances that may arise during
construction. At the February 11, 2014 meeting the City Council authorized an appropriation from the
El Modena Park Facility - Cell Tower Fee (512 Fund) unreserved fund balance to the general fund to
cover the cost of this work. The Contractor will complete this work during the month of August 2014
when fields are closed after season play.
8. ATTACHMENTS
Draft Agreement
Bid Abstract
2
ITEM 06/10/14