SR - AGR-3217.M - SOFTWARE MAINTENANCE CAD SYSTEM & RECORDS MANAGEMENTG°c� AGENDA ITEM
. June 10, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Robert H. Gustafson,
Chief of Police 1152�
ReviewedNeri 'ed By:
City Manager
Finance Direc or
To Be Presente
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Cmtes _
Public Hrgs
Admin Reports
Plan/Environ
i. SUBJECT
Agreement between the City of Orange and TriTech Software Systems (formerly VisionAIR) for
software upgrades and maintenance for the Police Department's computer -aided dispatch and
records management system (CAD /RMS).
2. SUMMARY
TriTech Software Systems is the vendor for the Police Department's CAD /RMS. The Consultant
Services Agreement for software maintenance, for the period July 1, 2014 through June 30, 2015,
will provide continued support and upgrade services for these systems.
3. RECOMMENDATION
Approve the Consultant Services Agreement between the City of Orange and TriTech Software
Systems in the amount of $102,915.78 and authorize the Mayor and the City Clerk to execute the
agreement on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and will be available with the adoption of the FY 15 budget as follows:
100.4011.51780 (Administration - Other Contractual Services) $102,915.78
5. STRATEGIC PLAN GOAL (S)
1 a. Provide for a Safe Community - Provide staffing and resources to deliver services that ensure
public safety.
ITEM � � _ 6/10/14
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6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state -of the
art- technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
In 1999, the Police Department purchased CAD /RMS software from TriTech Software Systems
then known by VisionAIR. Included in the original agreement was an option to purchase annual
maintenance renewals. The renewals provide for continued support and upgrade services for
these systems vital to the operation of the Department. As TriTech is proprietary software, non -
renewal would effectively stop all hot - fixes, product updates and upgrades. Since this likely
includes licensing, they could demand a cease and desist use of the product suite. The resulting
switch to some other vendor of RMS/ CAD products would be unrealistic and cost - prohibitive.
The Department was researching other options for the replacement of the RMS component as
reported upon previously. However, as a result of the merger TriTech is working on a solution
for field based reporting component to the existing RMS software. The Department is requesting
approval to renew the software maintenance for the current CAD and RMS software from
TriTech Software Systems. Funds have been budgeted for this purpose.
8. ATTACHMENTS
Consultant Services Agreement between the City of Orange and TriTech Software Systems.
ITEM _ 6/10/14
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