SR - AGR-6099 - FIRE STATION NO 4 & NO 7 FIBER OPTIC INSTALLATIONcmrrt
AGENDA ITEM
May 13,2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Di ctor
ReviewedNerified
City Manager
Finance Direc r
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
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Plan/Environ
1. SUBJECT
Award of Contract: Bid No. 134 -28; Fire Station #4 & #7 Fiber Optic Installation Project (SP-
3865)
2. SUMMARY
Bids for Fire Station #4 & #7 Fiber Optic Installation Project were received, and opened on April
10, 2014. Eight (8) bidders responded to the Notice Inviting Bids. The apparent low bidder is
Stateside Services of Oxnard, CA in the amount of $32,486.00.
3. RECOMMENDED ACTION
Award the contract to Stateside Services of Oxnard, CA in the amount of $32,486.00 and
authorize the Mayor to execute and the City Clerk to attest the contract on behalf of the City.
4. FISCAL IMPACT
Funds are available in the following account:
790.1601.56330.19640 (Info Tech Upgrades) $1,704,093.00
5. STRATEGIC PLAN GOAL(S)
4c. Provide outstanding public service — Enhance technology to improve public accessibility to
information and services.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0: Ensure adequate provision of electricity, natural gas, telephone,
and data services and cable television.
Policy 4.3: Promote the use of new and emerging communication technologies.
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7. DISCUSSION and BACKGROUND
The Fiber Optic Installation Project at Fire Station No. 4 and No. 7 was advertised using informal
bid procedures on March 21, 2014 for a period of three (3) weeks. Bids were received and
opened on April 21, 2014. Eight (8) bidders submitted bid proposals as follows:
TOTAL BID
1) Stateside Services, Oxnard $ 32,486.00
2) NX Utilities, Orange 39,883.00
3) GA Technical Services, Rancho Cucamonga 47,574.00
4) Crosstown Electrical & Data, Irwindale 48,715.00
5) PTM General Engineering Services, Riverside 56,556.00
6) SECC Corporation, Chino 68,311.00
7) PS Electrical, Hesperia 102,907.17
8) Vantage Utility Services, Upland 112,808.16
Staff has checked the experience of Stateside Services, Inc. of Oxnard. One of the partners of
Stateside Services is doing business under a different State of California's license as Derdan
Enterprises, and the license has been issued since 2006. In combination, the Responsible
Managing Owner of Stateside Services has more than five years experience in completing
contracts of a similar nature to this project. Therefore, staff recommends award of the contract to
Stateside Services, Inc. of Oxnard.
The work to be done includes, but will not be limited to the installation of conduit, pull boxes,
splice vaults /splice boxes, splice enclosures, fiber optic cable, fiber optic patch panels, system
integration, testing and all the necessary appurtenances to provide a complete communication
system from the field elements to Fire Station No. 4 & No. 7 in accordance with Project plans
and Special Provisions.
The Engineer's estimate of construction cost is $57,500 which includes 15% for contingencies
and construction engineering.
The proposed project is categorically exempt from the provisions of the 2014 CEQA Guidelines
under Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this
project as Class 1 (c) "Existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities ". This categorical exemption applies because the project involves
only the installation of fiber optic cable to the existing streets involving negligible or no
expansion and does not increase capacity of the streets. The Notice of Exemption has been filed
with the County Recorder's Office.
The construction is scheduled to begin in June 2014 and be completed within thirty (30) calendar
days.
8. ATTACHMENTS
• Location Map
• Bid Abstract
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NAPublic Works\ADMIN\ADMIN\LYoung \Council Items \COUNCIL\May - 2014 \5 -13 \SP -3865 Fire Station #4 & #7_Award.doc
ITEM 2 05/13/14
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