SR - - APPROPRIATION SPORTS FIELD RENOVATION HANDY PARK OLIVE PARK MCPHERSON ATHLETIC FACILITYu!
AGENDA ITEM
May 13,2014
TO: Honorable Mayor and
Members of the City Council
ReviewedNe ified B
City Manager
Finance Dire for
To Be Presente y:
a Knight
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1. SUBJECT
THRU: John W. Sibley
City M ager
FROM: Marie Knigh
Appropriation of $34,515.86 in revenue from three youth sports user groups for sports field
renovation at the following parks: Handy Park, Olive Park, and McPherson Athletic Facility.
2. SUMMARY
Revenues which were collected from User Groups for various park sports field renovation
projects will need to be appropriated from User Group maintenance fees in the amount of
$34,515.86 for sports field maintenance and renovation at Handy and Olive Parks and
McPherson Athletic Facility.
3. RECOMMENDED ACTION
1.) Accept into the City's revenue budget a deposit of $34,515.86 into Revenue Account
100.7001.42480 (User Group Maintenance Fees) as follows:
a. $26,264.72 from Olive Little League
b. $ 7,400.00 from North Sunrise Little League
c. $ 953.50 from South Sunrise Little League
2.) Authorize the appropriation of $34,515.86 into expenditure Account
100.7022.51700.00000 (Contractual Services)
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of sports field maintenance and
renovation at various parks in the following account:
100.7022.51700.00000
ITEM 3. t a
(Contractual Services)
$34,515.86
05/13/14
5. STRATEGIC PLAN GOAL(S)
3a: Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
User Group Maintenance Fees
Background: Youth sports groups are required to fund the repair and renovation of sports fields
that they use based on the wear that occurs as a result. The Community Services Department
developed a cooperative program with the organizations (User Groups) who utilize sports fields
to fund annual maintenance and renovation. The City collects fees from groups based on a
formula for fields used by multiple groups or actual amounts for work performed on a single user
field. The City uses the funds to expedite renovation work at these fields to bring them up to City
standard after each season through the use of a vendor on contract with the City rather than
having the User Groups contract independently for the work. This process helps the City avoid
any potential liability issues that may arise from contractors doing work on City property without
proper authorization, insurance or licenses. It also allows the Community Services staff the
ability to properly manage and approve all work being done on City sports fields to ensure that
the work is performed to City standards.
Discussion: A total of $34,515.86 was collected from the following User Groups between March
and April, 2014: Olive Little League ($26,264.72); North Sunrise Little League ($7,400); and
South Sunrise Little League ($953.50). These funds will be utilized for sports field maintenance
and renovation related to the high impact and/or repetitive use by the User Groups at Handy and
Olive Parks and McPherson Athletic Facility.
The amount collected from each group is directly related to the extent of both the restorative
work needed as well as additional improvements requested by each group. In the case of Olive
Little League, the amount reflects the necessary field alterations to accommodate the new Pony
League baseball.
8. ATTACHMENTS
None
2
ITEM
05/13/14