SR - AGR-5576.A.2 - 2013-15 POOL MAINTENANCEpP ORa
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AGENDA ITEM
May 13,2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City
FROM: Marie Kni
ReviewedNerifie
City Manage
Finance Dir ctor
To Be Presente By:
a Knight
X Cons Calendar
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Council Reports
_ Legal Affairs
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Plan/Environ
Community Se ices Dir cto
1. SUBJECT
Second Amendment to Agreement with Commercial Aquatic Services, Inc.
2. SUMMARY
Second Amendment to Agreement with Commercial Aquatic Services for swimming pool cleaning,
chemical supply, and maintenance and repair in FY 13 -14 and FY 14 -15.
3. RECOMMENDED ACTION
Approve Amendment to Agreement 5576.A.1 and authorize the Mayor and City Clerk to execute on
behalf of the City.
4. FISCAL IMPACT
Funds are available in the FY 13 -14 budget in the following account:
100.7022.51700.00000 (Contractual Services)
$11,500.00
Funds will be available upon approval of the FY 14 -15 annual budget in the following account:
100.7022.51700.00000 (Contractual Services) FY 14 -15
$35,354.80
5. STRATEGIC PLAN GOAL(S)
3a. Enhance and promote quality of life in the community — Refurbish, maintain, develop and /or expand
public use places and spaces.
ITEM 3.10 05/13/14
6. GENERAL PLAN IMPLEMENTATION
GOAL 5 - Provide recreational facilities and programs that adequately serve the needs of residents.
5.1 - Maintain existing City parks at levels that provide maximum recreational benefit to City Residents.
7. DISCUSSION and BACKGROUND
Background: Maintenance of the Hart Park pool has been accomplished using contract services since
2010. The contract services include pool cleaning, chemical supply, and repair and replacement of pool
equipment. As the pool and its equipment age, repairs and replacement of equipment have increased
overall maintenance costs. In addition, the unseasonably warm winter has resulted in additional cost
resulting from an increased use of chemicals.
Discussion: The cost of additional equipment repairs and chemical consumption has exceeded the dollar
amounts provided for in the current Agreement. An additional $11,500 is being added to the Agreement
in FY 13 -14 to cover these costs. The amount provided for in the Agreement for FY 14 -15 will also be
increased by $10,000 to address the escalating cost of repairs. The total agreement amount for FY 13 -14
is $36,854.80 and for FY 14 -15 is $35, 354.80.
Existing appropriations will support the increases in the Agreement for FY 13 -14 and FY 14 -15
however, other repairs of park facilities may have to be deferred as a result. Prior to termination of this
current Agreement in June, 2015, the City's Hart Park pool maintenance and repair will be offered for
competitive bid for the FY 15 -16 term.
8. ATTACHMENTS
• Draft Amendment
2
ITEM 05/13/14