SR - AGR-5778.A - LANDSCAPE MAINTENANCE CITY FACILITIES RIGHTS OF WAY0
v
COUNTY CP
AGENDA ITEM
May 13,2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
C r
FROM: Marie Kn' t aA
Community Se ices Direc or
ReviewedNerified
City Manager
Finance Directo
y
To Be Presented By: M
i Knight
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Crates
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Agreement with Nieves Landscape, Inc.
2. SUMMARY
Agreement with Nieves Landscape, Inc. for landscape maintenance services at City Facilities and Rights
of Way.
3. RECOMMENDED ACTION
Approve the Agreement with Nieves Landscape, Inc and Authorize the Mayor and City Clerk to execute
on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the Agreement in FY 13 -14 in the following account:
100.7022.51431.0000 (Landscape Maintenance — City Facilities) $13,500.00
Funds will be available to cover the cost of the Agreement upon an approved FY 14 -15 budget in the
following accounts:
100.7022.51431.00000 (Landscape Maintenance - City Facilities)
263.5011.56330.13120 (Traffic Improvement — Measure M2)
ITEM 3.
$130,002.76
$ 86,965.77
$216,968.53
05/13/14
5. STRATEGIC PLAN GOAL(S)
3a. Enhance and promote quality of life in the community — Refurbish, maintain, develop and /or expand
public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
GOAL 5 - Provide recreational facilities and programs that adequately serve the needs of residents.
5.1 - Maintain existing City parks at levels that provide maximum recreational benefit to City Residents.
7. DISCUSSION and BACKGROUND
Background: Nieves Landscape has been under a maintenance service agreement with the City for
maintenance of City Facilities and Rights of Way since 2011. The current Agreement has a five -year
term and was intended to run through FY 15 -16.
Discussion: Several changes to the Agreement were necessary to add scope and dollar amount due to
the acquisition of properties by the City from the Successor Agency and costs incurred in FY 13 -14 due
to extraordinary repairs and replacements of irrigation and landscapes. Funding for maintenance of the
added facilities was appropriated in FY 13 -14 when the properties transferred, and is included in the
proposed FY 14 -15 budget. Due to these changes, a new agreement has been drafted. The unit costs in
the original agreement as well as all other aspects of the specifications and scope, which are on record in
the City Clerk's office, will be in effect in this new Agreement.
The new Agreement with Nieves will have a term beginning June 1, 2014 to capture the last month of
the current fiscal year to cover the cost and scope for extraordinary repairs in this current FY. The
additional costs due to extraordinary repairs in FY 13 -14 are $13,500 and are available in the FY 13 -14
appropriation. Upon approval of the FY 14 -15 budget, funds will be available for the remainder of the
first term which will end on June 30, 3015 in the amount of $216,968.53, including $30,969.97 for the
additional costs related to acquisition of Successor Agency properties and a Cost of Living Adjustment
(COLA). The Agreement has an option for a second term through FY 15 -16 and funds will be available
upon an approved FY 15 -16 budget in the amount of $220,857.90 which includes a COLA.
8. ATTACHMENTS
• Draft Agreement
2
ITEM 05/13/14