SR - AGR-6090 - INSPECTION SERVICES CONSTRUCTION NEW MARYWOOD PUMP STATIONAGENDA ITEM
'. pa April 8, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley, City Manager
FROM- Joe DeFrancesco
Public Works Dir or
viewedNerifi
ty Manager
nance Direct r
Be Presente : Joe
a ncesco
X ons Calendar
ty Mgr Rpts
ouncil Rpts
-gal Affairs
oards /Cmtes
iblic Hrgs
dmin R is
lan /Environ
1. SUBJECT
Award of contract for inspection services for the construction of the Marywood Pump Station.
2. SUMMARY
The City received three proposals in response to the Request for Proposal (RFP). The RFP is for
construction inspection services for the Marywood Pump Station. The selection committee has
completed their review and has ranked Civil- Source as the top proposal.
13. RECOMMENDED ACTION
Approve a service contract with Civil- Source in the amount of $151,030.00 for inspection services of
the Marywood Pump Station and authorize the Mayor and City Clerk to execute the contract on behalf
of the City.
14. FISCAL IMPACT I
Funds will be available to cover the cost as follows:
600.8011.56412.18228 Marywood Pump Station Replacement $ 2,600,000.00
5. STRATEGIC PLAN GOAL(S)
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
16. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
ITEM 9- /J
4/08/14
1
10 4 Printed on Recycled Paper
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
Inspection services are needed for the proposed Marywood Pump Station, which is scheduled for
construction in April 2014. Construction is anticipated to take approximately 365 calendar days. The
scope of work includes construction of a CMU building, two (2) new 150 hp pumps, pressure relief
valves, and a standby emergency diesel generator unit. The project also includes installation of
waterline piping, electrical control, and SCADA monitoring equipment. In addition, site improvement
work such as grading, paving, retaining walls, landscaping, irrigation, and fencing around the site will
also be part of this project. Due to staffing limitations, the Water Division is soliciting inspection
services for the construction of this project.
The RFP was made available to companies on March 7, 2014. Copies of the RFP were sent out to
four reputable construction management companies. Proposals were received from Civil- Source, Inc.,
Project Partners, and Tetra Tech, Inc. on the proposal due date, March 17, 2014. Butier Construction
Managers declined to submit a proposal for this project.
Three City Staff members reviewed the proposals. The following selection criteria was used by the
selection committee to evaluate the proposals:
• Qualifications and experience of the project manager and Inspectors (30 points).
• Capability to perform necessary tasks, project understanding, quality of proposal (30 points).
• Schedule, staffing availability (20 points).
• References (20 points).
In accordance with the above listed selection criteria, companies were ranked as follows:
1. Civil- Source, Inc.
2. Tetra Tech, Inc.
3. Project Partners
244 points out of 300
215 points out of 300
212 points out of 300
Civil- Source, Inc.'s proposal was well written, responded directly to the RFP requirements, and
indicated a solid ability to perform the scope of work. Civil- Source, Inc. has qualified technical and
support personnel with over 20 years of experience. They also have extensive knowledge in
construction management and worked on several other projects for neighboring agencies over the past
ten years. These facts provide justification to award a contract to Civil- Source, Inc.
The contract would be for the duration of the Marywood Pump Station construction. The not -to-
exceed fee for the duration of the project is $151,030.00. Inspection services will be required on an as
needed basis, with a minimum of three (3) hours payable to the consultant for each occasion.
17. ATTACHMENTS J
• Contract Agreement
ITEM
4/08/14
2