SR - AGR-6089 - WELL NO 27AGENDA ITEM
April 8, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Di ector
ReviewedNerif B
City Manager
Finance Direct r
To Be Presente : Joe
a rancesco
X Cons Calendar
V City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
Public Hrgs
Admin Rpts
Plan /Environ
1. SUBJECT
Award of Contract - Bid No. 134-20; Well No. 27 Drilling (W -660)
2. SUMMARY
One (1) bid for Well No. 27 Drilling (W -660) was received and opened on March 20, 2014. The
apparent low bidder is Southwest Pump & Drilling, Inc. for $1,303,340.00.
3. RECOMMENDED ACTION
Award a contract in the amount of $1,303,340.00 to Southwest Pump & Drilling, Inc. and
authorize the Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and are available in the following accounts:
600.8011.56411.18119 Well 27 Construction $2,568,025.00
5. STRATEGIC PLAN GOAL(S)
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
ITEM
4/08/14
1
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The City Council previously approved the advertisement for bids on February 11, 2014. Four bid
packages were sold. The City received a letter from Layne Company declining to bid due to a
severe drought situation, which has tied up all their drilling rigs elsewhere. Other companies did
not submit a bid due to their busy schedule. One bid was received and opened on March 20,
2014. The result is as follows:
CONTRACTOR AMOUNT
Southwest Pump & Drilling, Inc. $1,303,304.00
The Engineer's estimate for this project is $1,200,000.00. Staff conducted reference checks with
other agencies including the cities of Tustin and La Habra, and California Water Service
Company. All agencies contacted gave good reviews on the performance of Southwest Pump &
Drilling, Inc. They cited innovative approach in sound proofing, ability to complete project on
schedule, and effective drilling methods which result in a good production well as their reasons
for their good rating. Therefore, staff recommends that Southwest Pump & Drilling, Inc. be
awarded the contract in the amount of $1,303,340.00 for the Well No. 27 Drilling project.
The proposed Well No. 27 is located at 140 S. Jameson Street, adjacent to the Water Division
parking lot. The site was part of the former OCFA site. Well No. 27 will replace existing wells
4, 5 and 14 located nearby. These existing wells have reached the end of their useful life and are
failing.
The scope of work for this project includes the demolition of existing Well No. 14, drilling and
installation of approximately 950 feet of 20" stainless steel casing and louver, installation of all
accessory tubing, gravel pack, sanitary seal, conduct test pumping, final well development, and
disinfection. The drilling operation for the project will last approximately 30 days and require
some 24 -hour operational working periods. Prior to the project starting, staff will conduct an
outreach to the neighborhood that could be affected by the construction. While the contractor will
install 24 foot high sound attenuation walls around the project site for the duration of the project,
staff will closely monitor all work and sound generation emanating from the project.
Construction is anticipated to begin in April 2014 and to be completed within 180 calendar days.
8. ATTACHMENTS
Bid Results
ITEM
4/08/14
2