SR - AGR-6086 - HIGHWAY SAFETY IMPROVEMENT INTERSECTION MODIFICATIONAGENDA ITEM
April 8, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Dir ctor
ReviewedNeri ed By:
$ 2,800
City Manager
22,000
Finance Direct r
2,800
To Be Presente
22,000
Joe DeFran
co
X Cons Calendar
City Mgr Rpts
Council Reports
Legal Affairs
Boards /Crates
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Consultant Services Agreement with VA Consulting, Inc. for the design of three Highway Safety
Improvement Program (HSIP) intersection modification projects.
2. SUMMARY 7-7::1
The Consultant Services Agreement authorizes VA Consulting, Inc., to perform professional
services for preparing the plans, specifications, and estimates for three (3) Highway Safety
Improvement Program (HSIP) projects; (1) Chapman Avenue and Hewes Street; (2) Chapman
Avenue and Esplanade Avenue; and (3) Tustin Street and Mayfair Avenue.
3. RECOMMENDED ACTION
Award the contract in the amount of $32,985.00 to VA Consulting Inc., and authorize the Mayor
and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the agreement as follows:
263.5032.56100.20190
550.5032.56100.20190
263.5032.56100.20192
550.5032.56100.20192
263.5032.56100.20193
550.5032.56100.20193
Measure M2 Chapman/Hewes Left Turn Signal Mod ..............
$ 2,800
HSIP Chapman/Hewes Left Turn Signal Mod ..........................
22,000
Measure M2 Chapman/Esplanade Left Turn Signal Mod.........
2,800
HSIP Chapman/Esplanade Left Turn Signal Mod .....................
22,000
Measure M2 Tustin/Mayfair Left Turn Signal Mod ..................
7,000
HSIP Tustin/Mayfair Left Turn Signal Mod ..............................
6,800
Total $63,400
ITEM
4/08/2014
0 Printed on Recycled Paper
5. STRATEGIC PLAN GOAL(S)
Lb Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
3.e Develop and strengthen the collaborative partnership to enhance and promote the quality of
life programs, projects and services.
6. GENERAL PLAN IMPLEMENTATION
Circulation and Mobility 1.0 Provide a safe, efficient, and comprehensive circulation system
that serves local needs, meets forecasted demands, and sustains quality of life in neighborhoods.
Policy 1.6: Maintain and repair roadways and sidewalks as necessary to improve circulation and
safety.
7. DISCUSSION and BACKGROUND
In May 2012, Caltrans issued a call for projects for the Highway Safety Improvement Program.
The program is intended to achieve a significant reduction in traffic fatalities and serious injuries
on all public roads. HSIP funds up to 90% of all eligible projects costs with the local agency
responsible for the remaining 10 %.
The City of Orange responded to the call by nominating projects including three (3) street
intersections under the Intersection Safety Improvement category. In October 2012, Caltrans
advised all three intersections were approved for preliminary engineering (design), and
construction funds.
The three intersection projects are: (1) Chapman Avenue and Hewes Street; (2) Chapman
Avenue and Esplanade Street; and (3) Tustin Street and Mayfair Avenue. The intersections are
eligible projects based on accident history and safety concerns expressed by the public. The
primary collision factor in many of the accidents at the intersections is broadside type crashes.
The proposed improvement to correct the problem is the addition of a protected left -turn phasing.
The improvement enhances safety for both vehicular and pedestrian traffic by clearly defining
rights -of -way.
In January 2014, staff issued a Request for Proposal (RFP) to KOA Corporation, Kabbara
Engineering, and VA Consulting, Inc. (VA) for the design of the intersection improvements. All
three firms submitted a proposal which were evaluated by a panel based on the consultant's
project understanding, description of work, relevant experience, project team, schedule,
insurability, and DBE compliance. The panel found VA to be the top ranked consultant. Staff
initiated fee negotiations with VA and has reached an accord with the firm. The total consultant
fees for the design of the three projects are $32,985, while available design funds in the amount
of $63,400 are available in the HSIP and Measure M2 project accounts.
2
VA has completed design projects for the City of Orange in the past including the Santiago
Canyon Road Safety Improvements, and Chapman/Cannon Storm Drain. VA has also completed
numerous traffic signal modification projects for various local agencies. Staff is recommending
award of consultant services agreement to VA Consulting, Inc. The design of the projects is
scheduled to be completed in 12 weeks.
8. ATTACHMENTS
• Location Maps
• Consultant Services Agreement
JD /aEpt
Vt7 VA Consult 3 St Design [ N :/PublicWorks /Admin/Admin/Thenp /Traffic Council Items /2014 Reports /April]
3