SR - - APPROPRIATION TRAIL MAINTENANCE & RENOVATION VARIOUS PARKS AND BIKE TRAIL49P•o
M
AGENDA ITEM
February 11, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Marie Knight
Community Services Director
1. SUBJECT
Appropriation of $172,398.38 in revenue from a variety of sources for park and trail maintenance
and renovation at the following parks: El Modena, Handy, Grijalva, and Hart, and on the
Rancho Santiago Bike Trail.
2. SUMMARY
Revenues which were collected for various park and trail maintenance and renovation projects
will need to be appropriated for the following purposes:
• User Group maintenance fees in the amount of $27,381.35 for sports field maintenance
and renovation by User Groups at El Modena, Handy and Grijalva Parks;
• Reimbursement of $5,017.03 for the cost of park property repair at Hart Park: 1.) Flood
damage caused by Orange Youth Football in the concession building and 2.) Damage
caused by a park patron at the Field 1 baseball complex.
• Reimbursement of $30,000.00 from the Hewes at Orange Home Owner's Association for
trail damage at the Rancho Santiago Bike Trail;
• Rental fees in the amount of $100,000.00 from cellular providers located at El Modena
Park for maintenance and repair projects at El Modena Park; and
• Donation of $10,000.00 from SC Fuels for tree replacements in Hart Park.
3. RECOMMENDED ACTION
1.) Authorize an appropriation of $27,381.35 from Revenue Account 100.7001.42480 (User
Group Maintenance Fees) to 100.7022.51700.00000 (Contractual Services);
2.) Authorize an appropriation of $5,017.03 from Revenue Account 100.7001.42480
(Expense Reimbursements) to 100.7022.51401.00000 (Repairs to Buildings and Fixed
Equipment);
ReviewedNeritied By:
City Manager
Finance Dir ctor
To Be Pres a By:
a Knight
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ITEM &' I 02/11/14
3.) Authorize an appropriation of $20,000.00 from the El Modena Park Facility - Cell
Tower Fee (512 Fund) unreserved fund balance to 100.7022.53640.00000 (Pipes and
Fittings);
4.) Authorize an appropriation of $80,000.00 from the El Modena Park Facility - Cell Tower
Fee (512 Fund) unreserved fund balance to 100.7022.51700.00000 (Contractual
Services);
5.) a.) Accept into the City's revenue budget a $10,000.00 deposit from SC Fuels, into
revenue account 100.7022.48390.00000 (Tree Donation); and
b.) Authorize the appropriation of $10,000.00 into Expenditure Account
100.7022.51700.00000 (Contractual Services).
6.) a.) Accept into the City's revenue budget a $30,000.00 deposit from Hewes at Orange
Homeowner's Association, into Revenue Account 100.7021.48230.20110 (Rancho
Santiago Bike Trail Project); and
b.) Authorize the appropriation of $30,000.00 into Expenditure Account
100.7021.56015.20110 (Rancho Santiago Bike Trail Project).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of sports field maintenance and
renovation and other general park facilities maintenance and repair at various parks as follows:
100.7022.51700.00000 (Contractual Services) $117,381.35
100.7022.51401.00000 (Repairs to Buildings & Fixed Equipment) $ 5,017.03
100.7022.53640.00000 (Pipes & Fittings) $20,000.00
100.7021.56015.20110 (Rancho Santiago Bike Trail Project) $30,000.00
TOTAL $172,398.38
5. STRATEGIC PLAN GOAL(S)
3a: Refurbish, maintain, develop and/or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
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ITEM 02/11/14
7. DISCUSSION and BACKGROUND
User Group Maintenance Fees
Youth sports groups are required to fund the repair and renovation of sports fields that they use
based on the wear that occurs as a result. The Community Services Department developed a
cooperative program with the organizations (User Groups) who utilize sports fields to fund
annual maintenance and renovation. The City collects fees from groups based on a formula for
multi -use fields or actual amounts for work performed on a single user field. The City uses the
funds to prosecute renovation work at all fields to bring them up to City standard after each
season through a vendor on contract with the City rather than having the User Groups contract
independently for the work. This process helps the City avoid any potential liability issues that
may arise from contractors doing work on City property without proper authorization, insurance
or licenses. It also allows the Community Services staff the ability to properly manage and
approve of all work being done on City sports fields to ensure that the work is performed to City
standards.
A total of $27,381.35 was collected from User Groups between January 23, 2013 and January
31, 2014 and will be utilized for sports field maintenance and renovation related to the high
impact and /or repetitive use by the User Groups at El Modena, Handy and Grijalva Parks.
Cellular Tower Rental Fees
Cell tower revenue is received by the City from towers located at El Modena Park and is
designated for use exclusively at El Modena Park. An appropriation of a portion of the revenue
received between 2008 and 2014 will be used for reconstruction of the retaining wall behind the
ball field, renovation of the irrigation on the ball field, and anti - graffiti coating on the park
buildings.
Donations
SC Fuels donated $10,000.00 for park trees in 2013, which will provide for Sycamore tree
replacements at Hart Park. After removal of several large Sycamore trees at Hart Park due to
disease and other factors, eleven new trees were planted. As ongoing evaluations of the
remaining trees are conducted, we anticipate that more may have to be removed and replaced.
This funding will be used in that effort.
Reimbursements for Park and Trail Damage
The Hewes at Orange Home Owners Association is responsible for trail damage on the Rancho
Santiago Bike Trail resulting from tree roots in their landscape adjacent to the City's trail. This
revenue will be used to help fund the existing project to repair this trail.
ITEM 02/11/14
Reimbursement for damage to structures on the baseball field at Hart Park caused by a park
patron who rented the field for an event was received in General Fund Revenue Account
100.7022.482 10 (Expense Reimbursements) and also included in this request for appropriation.
Summary of Park Locations and Revenue Sources
The total appropriation request is for $172,398.38. These funds will be used for renovation and
repair work at the parks as listed below:
Revenue Source
Cellular Providers (Sprint & T Mobile)
Orange Baseball Association
Orange Lutheran High School
Orange Youth Football
Olive Little League
American Youth Soccer Association
North Sunrise Little League
Orange Junior Soccer Club
Orange Youth Football (Reimbursement)
Restitution Payments
SC Fuels Donation
HOA Reimbursement
Total Collected
$100,000.00
$ 3,200.00
$ 4,800.00
$ 1,142.71
$ 400.41
$ 492.81
$ 2,464.07
$14,881.35
$ 3,841.00
$ 1,176.03
$10,000.00
$30,000.00
Park
El Modena Park
El Modena Park
El Modena Park
Handy Park
Handy Park
Handy Park
Handy Park
Handy Park
Hart Park
Hart Park
Hart Park
Rancho Santiago Trail
TOTAL
$172,398.38
8. ATTACHMENTS
None
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ITEM 02/11/14