SR - AGR-6065 - PIPELINE REPLACEMENT CHAPMAN AVENUE FROM LEMON STREET TO GRAND AVENUE,O
cO�: C
AGENDA ITEM
January 14, 2014 1
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works D' ector
1. SUBJECT
Reviewed/Veri e B
City Manager
Finance Dire for
To Be Presente : Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
Public Hrgs
Admin Rpts
Plan/Environ
Award of Contract - Bid No. 134-15; Pipeline Replacement for Chapman Avenue from Lemon
Street to Grand Avenue (W -670).
2. SUMMARY
Nine (9) bids for the Pipeline Replacement for Chapman Avenue from Lemon Street to Grand
Avenue (W -670) were received and opened on January 7, 2014. The apparent low bidder is
GRFCO, Inc. for $334,250.00. The apparent low bidder has requested bid relief due to a clerical
error with their bid and has requested that their bid be withdrawn for the project.
13. RECOMMENDED ACTION
Recommend one of the following actions:
Reject request for withdrawal from project, by the lowest apparent bidder, GRFCO, Inc,
and award contract to GRFCO, Inc. in the amount of $334,250.00. Authorize the Mayor
and City Clerk to execute the necessary documents on behalf of the City. Or,
Accept request for withdrawal from lowest bidder (GRFCO), and award contract to
second lowest bidder, Atlas- Allied, Inc, in the amount of $411,499.00. Authorize the
Mayor and City Clerk to execute the necessary documents on behalf of the City.
14. FISCAL IMPACT
Funds are budgeted and are available in the following accounts:
600.8041.56451.18400
ITEM 3 . 1 ( s� 2
Pipeline Renewal Projects
$3,137,442.00
1/14/14
5. STRATEGIC PLAN GOAL(S)
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The existing water mains in Chapman Avenue from Lemon Street to Grand Street were installed
in the early 1960s. These water mains are aging and considered undersized by current water
industry standards. The Water Division proposes to replace these water mains ahead of the
Public Works Street Improvement Project on Chapman Avenue to take advantage of the
pavement savings. The new water mains will provide a more reliable water service and fire
protection to the businesses and residents in the area. Construction will be done at night to avoid
major impact to traffic.
The City Council previously approved advertisement for bids on December 10, 2013. The bids
were received and opened on January 7, 2014. Nine (9) bidders responded as follows:
CONTRACTOR
AMOUNT
1 GRFCO, Inc.
$334,250.00
2 Atlas- Allied, Inc.
$411,499.00
3 GMZ Engineering, Inc.
$422,200.00
4 Lonerock, Inc.
$450,300.00
5 Dominguez General Engineering, Inc.
$498,500.00
6 Paulus Engineering, Inc.
$517,483.00
7 Big Ben, Inc.
$677,230.00
8 GCI Construction, Inc.
$695,500.00
9 Kana Pipeline, Inc.
$854,875.00
ITEM
1/14/14
2
The Engineer's estimate for this project is $327,250 including a 10% contingency. GRFCO, Inc.
is the apparent low bidder. Shortly after all bids were opened, the apparent low bidder, GRFCO,
Inc., requested bid relief due to a clerical error they claim was made in calculating the bid. They
have requested that their bid be withdrawn for this project. While no apparent error is evident,
staff is working closely with GRFCO to clarify /substantiate the issue of the clerical error with
their bid.
Staff has conducted reference checks for the two lowest bidders, GRFCO and Atlas- Allied, and
all reference agencies contacted for the respective bidder have provided positive feedback and
good reviews.
Construction is tentatively scheduled to begin in February 2014 with project completion within
ninety (90) calendar days.
18. ATTACHMENTS
Bid Results
ITEM
1/14/14
3