SR - - ADVERTISE BIDS HART PARK STACEY LEE LANE SEWER LIFT STATION REHABILITATION PROJECT* � °c AGENDA ITEM
a
January 14 2014
Uf4TY
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley,
City Manager
FROM: Joe DeFrancesco,
Public Works Dir ctor
ReviewedNeri ied By:
City Manager
Finance Direc o
To Be Present "y: J64DeFrancesco
X Cons Calendar V
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Plan /Environ
1. SUBJECT
Bid No. 134 -18; Approval of plans and specifications, and request authorization to advertise for
bids for construction of Hart Park and Stacey Lee Lane Sewer Lift Station Rehabilitation Project
(S -234).
2. SUMMARY
Plans and specifications have been completed for the Hart Park and Stacey Lee Lane Sewer Lift
Station Rehabilitation Project. The project is ready to be advertised for bids. The total estimated
construction cost including 15% for contingencies and construction engineering is $220,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for Hart Park and Stacey Lee
Lane Sewer Lift Station Rehabilitation Project (S -234).
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
account:
220.5022.56510.20186 Sewer Lift Station Improvements $ 180,000.00
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
ITEM �J' ? 1 1/14/14
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
7. DISCUSSION and BACKGROUND
The City operates two wastewater lift stations. One is located near the intersection of Stacey Lee
Lane and Santiago Boulevard. The other is located within the street right -of -way on River
Avenue near Hart Park. While the lift stations are operational, they are aged and require
extensive periodic maintenance and repairs. The Stacey Lee Lane lift station was installed in
1978 and the Hart Park lift station was installed in 1974. To ensure continuous operations at
each of the lift stations, major system components (e.g. pumps, controllers, and wiring) require
replacement.
The improvements will include replacement of the existing pumps, valves, piping, panels,
conduit and wiring. It will also involve the reconstruction of the concrete manhole structure at
Hart Park. New SCADA communication systems will be provided and a portable generator
receptacle will be added. Construction may result in the interruption of access to and from Hart
Park at the River Avenue entrance but work will not impact the main entrances to the park.
Construction at the Stacey Lee Lane station may result in brief impacts to the neighboring
residents but full access will be maintained at all times. The construction is scheduled to begin in
March 2014 and be completed in ninety (90) calendar days.
Public Works has completed the preparation of construction plans and bid documents for the lift
station rehabilitation and is requesting authorization to advertise and receive public bids for this
project. Total estimated construction costs are $220,000 which includes 15% for contingencies
and construction engineering. Following the bid opening, when total expenses are confirmed,
staff will return to Council with a recommendation to award the project and to appropriate
sufficient funds to complete the project.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 "Existing Facilities"
and Section 15302 "Replacement or Reconstruction ". These categorical exemptions apply to the
proposed projects because they involve minor alterations and replacement of system components
for two existing City -owned sewer lift stations. The proposed improvements are needed to
maintain the existing sewer system and involve negligible or no expansion of the use or system
capacity. Following City Council approval, staff will file a Notice of Exemption with the County
Clerk in compliance with CEQA.
8. ATTACHMENTS
Plans, specifications, and cost estimates are available for review in the Public Works
Department
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