HomeMy WebLinkAboutAGR-7941 - ALKEMI PLANNING, LLC. - PLANNING SERVICESDocusign Envelope ID:A211AA99-024C-8B1F-811E-79F65CC1A4DF
Initlal
AGR-7941 rPROFESSIONALSERVICESAGREEMENT
Planning Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 15th day of May 2026 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation ("City"), and ALKEMI PLANNING,
LLC, a California limited liability company("Contractor"),who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by reference. As a material inducement to City
to enter into this Agreement,Contractor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. The services which are the subject of this Agreement are not in the usual
course of City's business and City relies on Contractor's representation that it is independently
engaged in the business of providing such services and is experienced in performing the work.
Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner
in conformance with the standards of quality normally observed by an entity providing such
services to a municipal agency. All services provided shall conform to all federal, state and local
laws, rules and regulations and to the best professional standards and practices. The terms and
conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A"
to the contrary.
Hayden Beckman, Planning Manager ("City's Project Manager"), shall be the person to
whom Contractor will report for the performance of services hereunder. It is understood that
Contractor's performance hereunder shall be under the supervision of City's Project Manager(or
his/her designee), that Contractor shall coordinate its services hereunder with City's Project
Manager to the extent required by City's Project Manager, and that all performances required
hereunder by Contractor shall be performed to the satisfaction of City's Project Manager and the
City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed FIFTY-NINE THOUSAND NINE HUNDRED NINETY-NINE
DOLLARS and NINETY-NINE CENTS ($59,999.99) without the prior written authorization of
City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3.Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
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b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days after
the approval of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
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8. Designated Persons. Only those qualified persons authorized by City's Project
Manager,or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work or as otherwise agreed to by
and between the representatives of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports,plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use,reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin,mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex,national origin,mental or physical disability, or any other basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading,demotion
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or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs(a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof,and the officers, officials, agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
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b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission,or termination of this Agreement,and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned,non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e. Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
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insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten (10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
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19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days'notice from City,and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works,"as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria,including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
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3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for,of and from any loss,including but not limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
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24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3)days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
Alkemi Planning, LLC City of Orange
350 Main St., Ste. E4 300 E. Chapman Avenue
Seal Beach, CA 90740 Orange, CA 92866-1591
Attn.: Calvin Mingione Attn.: Hayden Beckman
Telephone: (562) 567-8701 Telephone: (714) 744-7240
E-Mail: cal@alkemiplanning.com E-Mail: hbeckman@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
Remainder of page intentionally left blank; signatures on next page]
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
ALKEMI PLANNING, LLC, a California CITY OF ORANGE, a municipal corporation
limited liability company Signed by:
r Signed by:
By(,
FU FU.
By:
ass B - Jarac L. Hi enbrand, City Manager
Printea Name: ualvin Mingione
Title: Managing Member
ATTEST:
Signed by:
By:
Printed Name:
TDB ED 8 F43A.
Title:Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Signed by:
119BA7 6 478
Connor yland
Senior Assistant City Attorney
NOTE:City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement, must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
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A&
ALKEMI PLANNING LLC
A PROPOSAL TO:
CITY OF ORANGE
COMMUNITY DEVELOPMENT
300 EAST CHAPMAN AVENUE
ORANGE, CA 92866
IN RESPONSE TO:
INQUIRY FOR
PLANNING SUPPORT SERVICES
DATE:
MARCH 5, 2026
PLANNING SERVICES I URBAN SOLUTIONS
A 350 Main St., Ste E4 D 562 567 8701 W alkemiplanning.com
Seal Beach, CA 90740
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OVERVIEW
ALKEMI
Alkemi Planning, LLC ("Alkemi") was established in May 2019 to provide specialized expertise in
planning and project management for Southern California cities. The company is led by a trusted
team of planners with more than four decades of combined direct experience planning for cities
within Southern California. We have demonstrated the capacity to provide local jurisdictions and
Development Services Departments with the flexibility and expertise to respond to demanding
workloads and various planning needs. We pride ourselves on being a valued resource for local
jurisdictions when planning consulting services and project management expertise are needed
to help maintain continuity among department staff, restore workload balance, and lead various
planning assignments.
The wellbeing and effectiveness of local planning departments is deeply personal to the Alkemi
team. Our company is built around the mission and desire to be of service to empathetic,
passionate, and innovative local jurisdictions. Our team is curated to consist of responsible,
genuine, and deliberate professionals, who combine planning expertise with an intimate knowledge
of the inner workings of local government. We pride ourselves on the quality of services that our
team provides, and we are excited about the prospect of partnering with the City of Orange.
PROJECT STEWARDSHIP
Alkemi provides more than staff augmentation; we provide project-specific leadership. We offer
project stewardship - a commitment to owning a project's outcome rather than simply processing
its paperwork. In a traditional consulting model, files often stall when interdepartmental conflicts or
stakeholder friction arise. As stewards, we proactively identify these 'blockers' early and broker the
resolutions needed to keep an application on its critical path.
We treat the City's timeline and the applicant's resources as vital assets to be protected. This means
moving beyond passive review to become an active facilitator between departments, ensuring
the City speaks with a unified voice. By providing this single point of accountability, we deliver
defensible, high-quality entitlements that align with the City's strategic goals, effectively removing
the management burden from City leadership and allowing the Department to remain focused on its
broader mission.
CONTACT
Calvin Mingione
Founder, Planner
350 Main Street, Suite E4
Seal Beach, CA 90740
cal@alkemiplanning.com
562-567-8701
ALKEMI PLANNING, LLC PLANNING SERVICES I Page 02
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SCOPE OF SERVICES
CITY OF ORANGE
The City of Orange was incorporated in 1888. The approximately 37.2 square mile city is home to
approximately 140,000 residents and operates under a council-manager form of government. The
City is located in central Orange County and is distinguished by its historic "Old Towne" district and
contiguous sphere of influence.
UNDERSTANDING OF SERVICES SOUGHT
Alkemi understands that the City is seeking assistance with development-related planning services
on an as-needed basis while there are staffing vacancies and/or the workload otherwise exceeds
the capacity of full-time City staff. Specifically, the City desires remote and/or in-person assistance
from a planning consultant that has demonstrable knowledge and experience in entitlement
project management and the processing of development applications for cities similar to the City
of Orange. The City specifically desires senior-level project management of large-scale entitlement
applications for projects such as Orange Heights, an approximately 1,100-home residential
development.
SCOPE OF WORK
Under the direction of the Community Development Director, Assistant Community Development
Director, and/or Planner Manager, Alkemi is prepared to provide general planning and project
management services, including:
Reviewing and processing land-use entitlement applications to ensure conformance with the
City of Orange General Plan, Zoning Code, established Design Guidelines, and other applicable
City policies and procedures;
Researching and providing information and assistance to applicants, developers, consultants,
the general public, City staff and/or outside agencies and organizations on matters related to
planning and the assigned project(s);
Managing third-party consultants tasked with the preparation and peer-review of environmental
documents to ensure compliance with California Environmental Quality Act (CEQA);
Preparing well-written, technically sound, and organized staff reports, project resolutions,
decision letters, hearing notices, and other materials necessary for project processing; and
Attending and making presentations at community meetings, Planning Commission meetings,
and/or City Council meetings.
The services are anticipated to be provided by Calvin Mingione, and billed at the Senior Planner
rate identified within the Pricing Proposal provided on Page 08.
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PLANNER PROFILE
Calvin is the Principal Planner and Founder of Alkemi Planning. He has
provided over a decade of project stewardship and professional plan-
ning and consulting to local governments. He's managed over 550
projects, and he has extensive experience reviewing development
applications, preparing staff reports, drafting resolutions,and guiding
recommendations at public hearings. He is especially adept at neutral-
izing the friction often associated with complex entitlement requests
through sturdy project management, regulatory expertise, and con-
sensus building across staff, applicants,and stakeholders
41 ADDITIONAL EXPERIENCE
C A LV I N 2026 Planning Commissioner at CITY OF SEAL BEACH
2023 Serves as an appointed official evaluating complex land use
MI N G I O N E policies; adjudicates contentious entitlements by balancing
community interest with responsible economic development
Founder/CEO, Principal Plan- and technical regulatory standards;ensures high-visibility proj-
ner, Landscape Designer, and ects align with long-term city goals and established policies
Project Steward with extensive
2019 Senior Planner at KAPSTONE PLANNING
experience in high-leverage 2013
entitlement and complex project
Streamlined the current planning efforts of local jurisdictions
management by efficiently managing a multitude of applications, including
large residential subdivisions totaling more than 1200 units,
CONTACT
conditional use permits for complex, mixed-use develop-
ments, and over 255 building and grading permits for residen-
tial, commercial, and park projects; prepared written reports
1 562 567 8701 and offered recommendations at public hearings;facilitated
cal( alkemiplanning.com staff meetings and oversaw more than 80 discretionary cases
assigned to junior staff
350 Main Street, Suite E4
Seal Beach, California 90740
EDUCATION
www.nikemiplanning.com
2024 Landscape Architecture Certificate Program Candidate
ROLE University of California,Los Angeles
Training in landscape design, design graphics,AutoCAD,
Directs firm strategy with focus grading and drainage, plant selection and identification
on outcome-based stewardship; 2015 Masters of Urban&Regional Planning
drives interdepartmental con
University of California, Irvine
sensus and project resolution for
Coursework in development law, environmental planning,
complex entitlements; manages
housing policy,transportation planning, and urban design
the critical path for discretionary
applications and policy-heavy 2010 B.A. Sociology& B.A. Criminal Justice
planning assignments; ensures Gonzaga University
stakeholder alignment and Critical examination of human societies, including the causes
technical excellence across all and consequences of various social issues
services
AVAILABILITY - AFFILIATIONS
2026 American Society of Landscape Architects
On-site and/or remote, depend- 2021 Member
ing on contract needs and proj-
ect demands 2026 American Planning Association
2013 Member
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OUR APPROACH
OWNERSHIP MODEL
Most planning firms offer staffing. Most engineering firms offer reports. Alkemi offers resolution and
project ownership. The table below highlights our approach to planning and project management.
Feature Staff Augmentation Model Alkemi "Ownership"Model
Philosophical Focus Input(eg, "hands"to process a Outcome (eg, "ownership" of
backlog of work). a controversial or high-stakes
result)
Accountability Passive: Staff follows city Active: Alkemi manages the
direction; if the project stalls, friction. We identify problems or
the city bears the management potential issue early and solve
burden. them before the project gets to
hearing.
Interdepartmental Logic Siloed: Planner reviews the code.Collaborative: We act as the
If Public Works or Fire objects, Liaison." We drive the consensus
the planner waits for the city to between departments.
intervene.
Response to Administrative: Processes notices Strategic: Navigates the
Controversy and records comments. Avoids controversy. We engage
the "heat" of the political kitchen. applicants and stakeholders to
find responsible middle ground
before public hearings.
Cost Profile Lower hourly, higher overhead: Higher hourly, lower drag: Higher
Seems cheap, but requires rate reflects the "management-
significant city staff time to free" nature of the service. We
manage and oversee daily tasks. free up City leadership for other
priorities.
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SAMPLE PROJECTS
VON KARMAN CORPORATE CENTER
The Von Karman Corporate Center is an existing 25-acre office campus, that the City of Irvine
entitled for transformation into a 540,000 square foot warehouse distribution center within their
urban Irvine Business Complex. Following approval, the project faced intense community concern
and formal appeal. To resolve the friction, the City Council directed the City Manager to enter
into an unprecedented option agreement with the developer, whereby the City could acquire the
property at a premium ($317 million). Alkemi was assigned as lead project manager, and successfully
managed this high-profile pivot. Within three months, Alkemi had galvanized the applicant design
team and City staff to prepare and review a Master Plan, Park Plan, and Vesting Tentative Tract Map
for a 426-unit condominium project, transforming concern over a distribution center into a vision for
a vibrant urban, residential hub.
I
or—
f I
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I . P
IRVINE COMPANY
Alkemi brings a deep, foundational understanding of The Irvine Company and their operational
expectations. This expertise was honed through entitlement work at the City of Irvine, where we
assisted in processing of Master Plans and Tract Maps for Portola Springs, Eastwood, and Orchard
Hills residential neighborhoods. Beyond high-level discretionary entitlements, we have successfully
managed the technical execution of more than 2,700 ministerial permits for Irvine Company
projects. This unique vantage point—spanning from long-range policy and master planning to the
high-volume precision of ministerial processing—allows Alkemi to act as a highly efficient liaison for
local jurisdictions looking for assistance processing large-scale Irvine Company developments.
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REFERENCES
Our firm currently provides planning support services to the City of Irvine and the City of Los
Alamitos. Below is an overview of the services and current agency contacts at each jurisdiction.
CITY OF IRVINE - COMMUNITY DEVELOPMENT&COMMUNITY SERVICES DEPARTMENTS
Since July 2019, Alkemi has proudly served the Community Development and Community Services
Departments at the City of Irvine by providing professional planning services, primarily in support
of the current planning efforts. We have managed thousands of projects, consisting of both
discretionary and ministerial applications. We regularly interface with various City departments to
consolidate comments and facilitate project solutions that adhere to the City's General Plan and
Zoning Ordinance. Our daily tasks consist of plan check review, communication with City staff and
applicants, and the drafting of screen check comments, approval letters, and staff reports.
Contact(s): Alyssa Matheus, Planning Manager
949-724-6397
amatheus@cityofirvine.org
Diane Vu, Principal Planner
949-724-7460
dvu@cityofirvine.org
Sherman Jones, Senior Planner
949-724-6559
sjones@cityofirvine.org
CITY OF LOS ALAMITOS - DEVELOPMENT SERVICES, PLANNING DIVISION
Since July 2023, Alkemi has provided general planning services to the City of Los Alamitos. Our
firm provides part-time staffing to support current and long-range planning endeavors. Our primary
tasks include review of ministerial permit applications, business licenses, and use permits, as well
as interfacing with interested parties at the public counter. We also provide research and support
for long-range planning endeavors, demographic research, and implementation of new project
information sheets and development application checklists.
Contact(s): Irving Montenegro, Jr., Development Services Manager
562-431-3538 x 300
imontenegro@cityoflosalamitos.org
Tom Oliver, Senior Planner
562-431-3538 x303
toliver@cityoflosalamitos.org
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PRICING PROPOSAL
SCHEDULE OF HOURLY RATES
Level/Role Rate (per Hour)
Principal Planner 264
Senior Planner 220
Associate Planner 184
Assistant Planner 156
Planning Technician /Aide 128
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CERTIFICATION
I am confident that Alkemi's experience, approach, and expertise can bring reliable value to the City
of Orange and their planning endeavors. I look forward to the prospect of working alongside the
Community Development Department.
As Alkemi's founder and managing member, I certify that I am authorized to bind Alkemi and the
project team to the contents of this proposal. The proposal shall remain valid for 90 days.
Sincerely,
CAL MINGIONE I FOUNDER & MANAGING MEMBER
Alkemi Planning, LLC
350 Main Street, Suite E4, Seal Beach, CA 90740
562-567-8701
cal@al kerniplanning.com
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