Loading...
HomeMy WebLinkAboutAGR-7933 - THE ORANGE CHAMBER OF COMMERCE FOUNDATION, THE ASSISTANCE LEAGUE OF ORANGE, THE ORANGE PLAZA ROTARY - CELEBRATE ORANGE PRODUCTION AGREEMENTDocusign Envelope ID:C5238555-5847-8F38-817F-358AE1D96933 AGR-7933 Innial AGREEMENT FOR PRODUCTION I-VI OF CELEBRATE ORANGE (ORANGE MAY PARADE, TASTE OF ORANGE, & ORANGE PLAZA ROTARY CAR SHOW COLLAB) This AGREEMENT FOR PRODUCTION OF CELEBRATE ORANGE ("Agreement") is made at Orange, California, on this 10th day of March 2026 ("Effective Date") by and between the CITY OF ORANGE, a municipal corporation("City"), and THE ORANGE CHAMBER OF COMMERCE FOUNDATION, a California non-profit public benefit corporation, THE ASSISTANCE LEAGUE OF ORANGE, a California non-profit public benefit corporation, and THE ORANGE PLAZA ROTARY, a California non-profit public benefit corporation (collectively, "Parties"). RECITALS A. For many years, the named non-profit organizations above have separately worked with the City to present quality family-friendly events to the Orange community throughout the spring season, such as the Orange May Parade, Taste of Orange, and the Orange Plaza Rotary Car Show. B. At the Orange City Council meeting on December 9, 2025, the Chamber of Commerce Foundation, the Assistance League of Orange, and the Orange Plaza Rotary proposed a collaborative Celebrate Orange event which essentially unites these three individual spring events into one two-day event to be held the first weekend of May. C. The collaboration of these three staple community events will provide many benefits to the City including, but not limited to, tax revenue,a well-attended community event, fundraising for local charities, and bringing new people to the City to take part in some of the experiences that make Orange unique. D. The Celebrate Orange event proposed by the Orange Chamber of Commerce Foundation, the Assistance League of Orange, and the Orange Plaza Rotary Club was unanimously agreed to and supported by the Orange City Council. NOW, THEREFORE, for and in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions hereof, the Parties hereto do agree as follows: 1. Term and Termination of Agreement. A. The initial term of this Agreement shall commence upon execution and shall terminate December 31, 2031, unless amended or sooner terminated as provided herein. The City has the right to extend the term of this Agreement for up to two (2) additional years upon the same terms and conditions as the initial term, terminating no later than December 31, 2033. Any Extension shall be approved by the City Council and memorialized in the form of an amendment to this Agreement. B. The Parties or City, acting through its City Manager, reserves the right to terminate this Agreement for any reason by providing a written notice of intent to terminate to the non-terminating party no fewer than 60-days prior to the commencement of Celebrate Orange for said year. The Parties 1 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 and/or City shall not be liable to other for any claim of damages or lost profits relating to any such termination. 2.Location. Celebrate Orange shall take place only on those public streets and rights-of-way in the City, generally described as the area of Chapman Avenue from the center line of Grand Street to the center line of Lemon Street; and Glassell Street, Olive Street, and Orange Street from the center line of Almond Avenue to the center line of Maple Avenue, as well as the surrounding areas identified in the maps at- tached hereto and incorporated herein as Exhibits "A-C." 3.Dates and Times. Celebrate Orange shall take place the first weekend of May each year as follows: Orange Plaza closure - Saturday from 4:00 a.m. to 11:00 p.m. Sunday Orange May Parade event time—Saturday 10:00-11:30 a.m. Taste of Orange event time— Saturday 3:00-7:00 p.m. Alcohol sales and live musical entertainment will take place during this time Orange Plaza Car Show event time—Sunday 8:00 a.m. —3:00 p.m. Detailed timelines must be submitted to and approved by the City sixty (60) days prior to the event occurring. 4. The Parties Obligations. A. Production of Celebrate Orange. 1) The Parties shall produce Celebrate Orange during the days and times stated in Section 3. 2) The "production of Celebrate Orange" as used herein means all aspects of the planning, coordination, and execution of said Celebrate Orange including, but not limited to reviewing and approving applications for booths;preparing and distributing advertising; obtaining all licenses,permits and other applicable governmental approvals; obtaining all insurance set forth in Section 7; and developing a budget and fee schedule. 3) The Parties shall work with designated City representatives for business involving Celebrate Orange to ensure compliance with this Agreement. B. Staging Layout. 1) The proposed logistics map(s) is contained in Exhibit `B" attached hereto and incorporated herein. Each year, no fewer than sixty(60) days prior to Celebrate Orange, the Parties shall submit a detailed booth layout map for approval by the City Police Department, Fire Department, Community Development, and Public Works Department. 2 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 2) All fire lanes, fire breaks, and space between booths shown on the approved plan shall remain free and clear of all objects, materials, vehicles, and other obstructions during set up, throughout the duration of the event and at break down of the event. 3) The Parties shall not block or obstruct public sidewalks with tables, chairs, canopies, or any other equipment preventing pedestrian circulation. 4) The Parties shall not block pedestrian or delivery access to a merchant that is within or immediately adjacent to the event area. C. Noise. 1) The Parties shall ensure all reasonable measures will be taken to mitigate noise between the hours of 4:00—8:00 a.m. D. Event Ingress/Egress. 1) The Parties shall ensure all vendors and entrants adhere to the designated Ingress and Egress routes identified in the event logistic map(s) contained in Exhibit"B." E. Protection of Plaza Park. If the City determines that protection measures are necessary, including temporary closure of Plaza Park or any portion thereof, the Parties shall pay all associated costs, including fencing rental, delivery, installation, labor, and removal. The determination of necessity is within the City's sole discretion. F. Site Inspection. 1) No fewer than thirty (30) days prior to the event, at least one (1) authorized representative from the Parties,the City Manager's Office or its designee, Community Development,Fire Department, Police Department, and Public Works Department shall walk the footprint of the event to ensure the footprint meets safety standards. 2) At 8:00 a.m. on Saturday, representatives from the Fire Department shall conduct a final inspection of Parade floats to ensure compliance with all Fire Code requirements. Immediately following these inspections, the Fire Department shall conduct inspections with authorized representatives from the Parties and contracted rental vendor(s). This includes tent structure, weight, and fire lane inspections. G. Parking Lots. 1) The Parties shall have exclusive use of public parking lot 2 on Saturday, from 8:00 a.m. —8:00 p.m. The public parking lot location shall be located as described in Exhibit "A." 2) The Parties shall have exclusive use of public parking lot 12 on Saturday,from 4:00 a.m. — 1:00 p.m. The public parking location shall be located as described in Exhibit "A". 3 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 H. Sanitation. 1) Unless otherwise stated herein, the Parties shall comply with all of the provisions of the Orange Municipal Code and all applicable state and federal mandates as they relate to all storm water issues and as directed by the City. 2) The Parties are responsible for procuring temporary trash receptacles and a separate dumpster for the event. 3) The Parties are expected to collect and dispose of trash throughout the event, as well as upon its conclusion. 4) The Parties are prohibited from disposing of event trash in the dumpsters that are located within the event footprint that are intended for use by the downtown merchants. I.Alcoholic Beverages. 1) The Parties are responsible for obtaining the proper licensing for public alcohol sales and are expected to provide the City with proof of licensing one-week prior to the event. 2) Alcohol sales shall begin no earlier than Saturday at 3:00 p.m. and conclude by 7:00 p.m. 3) All persons purchasing, consuming, or possessing an alcoholic beverage must be of legal age and wearing an event wristband. Proper signage must be in place at all selling booths informing consumers of this requirement. 4) Only beer, wine, and hard seltzers may be sold. Glass containers and cans are prohibited; all beverages sold shall be served in plastic cups. 5) Open alcohol containers and alcohol consumption are prohibited outside of the event footprint. 6) The Parties shall provide a list of booths permitted to sell alcoholic beverages to the City no fewer than thirty (30) days prior to the event. 7) Vendors selling alcohol must attend an alcohol awareness training as required by the Police Department. This training shall be sponsored and scheduled by the Parties. J.Vendors and Entertainment. 1) The Parties shall furnish a complete list of vendors and entertainment to the City no fewer than sixty(60) days prior to the event. 2) Both the Police Department and Fire Department have the right to deny or stop vendor operations and/or live entertainment based on conditions that, in their discretion, may cause or create a hazardous situation to the public. 4 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 3) The City shall notify the Parties no fewer than thirty(30) days prior to the event of its acceptance or denial of any vendors or performers. If the City rejects any performer, the Parties may request approval for a replacement performer no later than fourteen(14) days prior to the event. K. Code of Conduct. The Parties shall comply with and enforce the following guidelines related to its employees and volunteers,the general public, and all vendors within the event. 1) With the exception of parade participants and ADA-recognized service animals, animals are not permitted. 2) With the exception of parade participants, skateboards, roller skates, recreational scooters, bikes, or any motorized or self-propelled device (other than wheelchairs) for the purpose of personal motion are not permitted. 3) Footwear, shirts, and family-friendly clothing are expected to be worn at all times by event attendees. 4) Signs with the information noted above in subsections 1, 2, and 3 must be posted at the event entries. 5) Event representatives and volunteers shall wear clothing that identifies them as event staff. Event staff are also expected to wear appropriate footwear while working/volunteering. L. Maintenance and Inspection of Records. 1) The Parties shall maintain all records relating to this Agreement and the production of Celebrate Orange for a minimum of three (3) years following the expiration of termination of Agreement. All such records shall be available for inspection or review by an authorized representative of the City within ten (10) days of written notice to the Parties. M. Equipment, Supplies, Costs. 1) The Parties agree to pay for all actual costs incurred for production of Celebrate Orange including pre and post planning of the event. a.Planning" is defined as the process and staff time coordinating the production of Celebrate Orange between the City and the Parties. 2) The Parties agree to furnish all equipment and supplies and shall bear all other costs and expenses reasonably necessary to carry out the purpose of this Agreement except as otherwise provided herein. 3) The Parties agree to reimburse City for all costs and expenses incurred by City in providing materials and services for Celebrate Orange, including public safety and miscellaneous personnel. 5 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 a.The number of public safety personnel assigned is at the discretion of the Police Department and Fire Department. If possible, the City will notify the Parties a week prior to the event when public safety personnel levels will exceed those utilized in previous years. b.Said materials and services may include costs incurred by the City related to damage and cleanup of public and private property directly related to Celebrate Orange activities within the event footprint as set forth in Exhibit "A." c.Reimbursement for said materials and services shall be due and payable within sixty (60) days of receipt of an itemized statement from the City. N. Communications and Contacts. 1) The Parties shall designate an individual(s) to serve as a public contact for any and all inquiries, including but not limited to complaints related to the production of Celebrate Orange, and shall provide a list of contacts and phone numbers to the City no fewer than thirty (30) days prior to commencement of the event. 2) The Parties will make reasonable efforts to engage with and educate downtown businesses and residents regarding the event footprint, hours, entertainment schedule, and any other event logistics that may interfere with local business operations and/or resident daily activities. 5.City Obligations. A. City agrees that the Parties shall have the sole and exclusive right to produce Celebrate Orange. B. City agrees to prepare the event footprint to a mutually acceptable condition at the City's expense, prior to commencement Celebrate Orange which includes closing the event footprint to vehicular traffic beginning at 4:00 a.m. C. City agrees to assign a liaison from each of the following departments: Public Works, Police, Fire, City Manager's Office or its designee, and Community Development. The City Manager's Office or its designee will act as a direct liaison with the Parties as it pertains to the production,planning, and follow-up of Celebrate Orange. D. City agrees that any vendors or merchants within the event footprint and not otherwise participating in Celebrate Orange through the Parties approval process will be required to apply for and obtain a Special Event Permit from the City. E. If as a result of the Celebrate Orange event, the City responds to a clean-up request made by a local business or neighbor within twenty four(24) hours post event,the City will provide an itemized bill, as well as photos of the area(s) not cleaned to the Parties. F. City shall reopen all intersections in the Car Show area to through traffic no later than Sunday at 11:00 p.m. 6 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 G. City shall provide the Parties with a detailed break-down of the actual costs incurred by City for labor,material, and equipment related to Celebrate Orange by July 30. If there are any delays resulting from unforeseen circumstances or events,the City will communicate when they expect to have the detailed break-down in writing to Celebrate Orange. 6. Insurance. A. The Parties shall carry workers' compensation insurance as required by law for the protection of its employees during the progress of the work. The Parties understand that it is an independent contractor and not entitled to any worker's compensation benefits under any City program. B. The Parties shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of(1) One Million Dollars($1,000,000)per occurrence with a Two Million Dollar($2,000,000)aggregate;or(2) all the insurance coverage and/or limits carried by or available to the Parties. Said insurance shall cover bodily injury,death,property damage products and completed operations,host liquor liability,and personal advertising injury and be written on an occurrence basis. C. The Parties shall maintain during the life of this Agreement,the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to the Parties. Said insurance shall cover bodily injury,death and property damage for all owned,non-owned and hired vehicles and be written on an occurrence basis. D. Any insurance proceeds in excess of or broader coverage than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of The Parties under this Agreement. E. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by the Parties and/or their subcontractors under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party.The minimum coverage required by Subsection B and C,above,shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days prior to written notice to City. F. The insurance policies maintained by the Parties shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy. The Parties will determine their own needs in the procurement of insurance to cover liabilities other than as stated above. G. Before the Parties perform any work or prepares or delivers any materials, the Parties shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten(10) days' prior written notice to City. 7 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 H. All insurance maintained by the Parties shall be issued by companies admitted to conduct the pertinent line of insurance business in California. I.The Parties shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City. J.The Parties agree that in the event of loss due to any of the perils for which it has agreed to provide insurance, the Parties shall look solely to their insurance for recovery. The Parties hereby grants to City, on behalf of any insurer providing insurance to either the Parties or City with respect to the services of the Parties herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance. Any right of subrogation against the City, its elected officials, officers, employees, volunteers,boards, agents, and representatives shall be waived. K. The Parties shall include all Parties subcontractors, if any, and Celebrate Orange vendors as additional insureds under their policies or shall require that said subcontractors and Celebrate Orange vendors maintain their own insurance consistent with the requirements stated herein. 8. Indemnit_y. A. To the fullest extent permitted by law,the Parties agree to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City collectively the "Indemnitees") entirely harmless from all liability arising out of: 1) Any and all claims under worker's compensation acts and other employee benefit acts with respect to the Parties employees or subcontractor's employees arising out of the Parties work under this Agreement; and 2) Any claim, loss, injury to or death of persons or damage to property caused by any act,neglect,default,or omission of the Parties,or person,firm or corporation employed by the Parties, either directly or by independent contract,including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City's property. The Parties, at their own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this Subsection, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this Subsection. B. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third-party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. C. The indemnitees set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to the Parties and its successors. 8 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 9.Standard Provisions. A. Licenses. The Parties represent that it and any subcontractors it may engage possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that the Parties and subcontractors, if any, shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement. B. Independent Contractor. At all times during the term of this Agreement, the Parties shall be an independent contractor and not an employee of City. City shall have the right to control the Parties only insofar as the result of the Parties services rendered pursuant to this Agreement. City shall not have the right to control the means by which the Parties accomplishes services rendered pursuant to this Agreement. The Parties shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. The Parties shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. The Parties acknowledge that the Parties and any subcontractors, agents or employees employed by the Parties shall not,under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. C. The Parties Not Agent. Except as City may specify in writing, The Parties shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. The Parties shall have no authority, express or implied, to bind City to any obligation whatsoever. D. Amendment. No amendment of this Agreement or its Exhibits shall be effective unless in writing, signed by the Parties and City. City Manager is specifically authorized to execute amendments to this Agreement on behalf of City. E. Assignment or Subcontracting. No assignment or subcontracting by the Parties of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has had the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager. F. Equal Employment Opportunity. During the performance of this Agreement, The Parties agree as follows: 1) The Parties shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. The Parties shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training,including apprenticeship. The Parties agree to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause. 9 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 2) The Parties shall, in all solicitations and advertisements for employees placed by, or on behalf of the Parties, state that all qualified applicants will receive consideration for employment without regard to race, color,religion,sex,national origin,mental or physical disability,or any other basis prohibited by applicable law. 3) The Parties shall cause the foregoing paragraphs 1) and 2) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials. G. Conflicts of Interest. The Parties agree it shall not make, participate in the making, or in any way attempt to use its position as a contractor to influence any decision of City in which The Parties know or has reason to know that The Parties, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code. The Parties further agree it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement. H. Compliance with all Laws/Immigration Laws. 1) The Parties shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. 2) The Parties shall comply with all applicable Fire Department guidelines in effect January Pt of any given year during which Celebrate Orange is produced. Additional requirements may be added by the Fire Department as necessary, and at the Fire Department's discretion. 3) The Parties represent and warrant that The Parties: a.Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and b.Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and c.Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of the Parties employees; and d.Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration. 4) The Parties shall require all subcontractors to make the same representations and warranties as set forth in Subsection 3 above. 10 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 5) The Parties shall require all subcontractors to make the same verification as set forth in Subsection 5 above. 6) If the Parties or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee,that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. 7) The Parties agree to indemnify and hold City,its officials,and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures, City may sustain by reason of the Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement. I.Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and the Parties agree to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California. J.Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. 10. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within 3 days of deposit in the U.S.Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission. CITY" THE PARTIES" City of Orange Orange Chamber of Commerce Foundation 300 E. Chapman Avenue 34 Plaza Square Orange, CA 92866 Orange, CA 92866 Attn: City Manager Attn: Elizabeth Holloman cminfo@cityoforange.org Assistance League of Orange 124 S. Orange St. Orange, CA 92866 Attn: Wendi Forrest Orange Plaza Rotary Club P.O. Box 1591 Orange, CA 92856 Attn: Tracey L. Curtis 11 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 IN WITNESS of this Agreement, the parties enter into this Agreement on the year and day first above written. ORANGE CHAMBER OF COMMERCE CITY OF ORANGE, a municipal corporation FOUNDATION, a California non-profit public benefit corporation r—DocuSigned by: DocuSigned by:V ,( , S By: . k' ` C' l` Daniel R. l`71ater, Mayor Printe-Sf d p371 ° ie Catale Title: President ASSISTANCE LEAGUE OF ORANGE, ATTEST: a non-profit public benefit corporation Signed by: Signed by: I J By:12kAAji Q' o Pamela Colerman, City Clerkd ! rCU44W ,. Printed amJeStt: Wendi A. Forrest Title: VP, Resource Development APPROVED AS TO FORM: ORANGE PLAZA ROTARY CLUB, DocuSigned by: a non-profit public benefit corporation Opt ? Signed by: Nathialie°Adourian, City Attorney By: 4r4 Prince F BCBBE 2. l ame:°'°r cey L. Curti s Title: Annual Orange Plaza Rotary Car Show Chair 12 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 EXHIBIT"A" FOOTPRINT OF CELEBRATE ORANGE Behind this sheet.] This item is determined and provided annually by Celebrate Orange Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 EXHIBITA- 1 of 2 9 w b '. L i co W Maple Ave""` T` Maple Ave : n Culinary Dropout Q Maple Ave o 0 U Sharable Finger Food Z to m O z U iti 6 z a N o Q •e rus City Grille N E0ioto co U• '_• '`'.-Orange Public Library 0 d Zr r t U G&G Acupuncture Q a 0 Skins Z Zt ze,ariA:M"Ea"tery -. s rtn afte 8 0 0 Smart Smile Dent aBlaze Pi a a o m m Protein-zza Pizza c 8 F. co 6 CO U Orange Circle 6 0 y w E Moreland Dr I a; rn Antique Mall c CO co to 1 r am— to E trfoll i 0to Haven Cm; 4 t O St.Johns Lutheran y Kitchen*Bar 0 Avila's El Ranchito Church of Orange e W Almond Ave E Almond Ave E Almond Ave E Almond Ave tr. 1-2 en Footprint/street use for May Parade— May 2, 2026 Footprint for Taste of Orange event— May 2, 20260 Footprint/street closure for Orange Plaza Rotary Car Show— May 3, 2026 Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 Exhibit A - 2 of 2 Lots 2 & 12 have been approved for exclusive use on the following dates and times: Lot 12 - Saturday, May 2, 2026 4:00 a.m. - 1:00 p.m. Lot 2 - Saturday, May 2, 2026 8:00 a.m. - 8:00 p.m. FY l nP•No.•••r•••_prkno m.•wrs_140701150. I I 1J [I u E PALM AVE J G L II 1 D C k A to 3 b j mil rz OF ORANGE ' — MEI 1111COUNTY,CALIFORNIA - IE dam Uwe w l 2 o tenne Required a am 3• C I No Pcrtne Rcgtrirod U I- d i 19 Spaces-3hr j i3ITSpaNoPermitKNOWJf 1 I ID_ 3 IC PARKIIVG LOTS No Permit iced 26 Spaces-3hr 1t r( j-' No Permit Required 1j D N 4TOWN ORANGE E • t µ. r — P t:9APL : 1 f Se 1 68 -ar I.i JJ RgdIltt p gl c Mp MeiI MAINTAINEDBY 1 ii — aritirediiSuccessorAgencyV Orange Public Parking C.)r4 O Private Party Parking Signage CHAPMAN AVE PLAZA') CHAPMAN AVE 3hr CHAPMAN AVE grjSuccessor Agency Parking No Pia eyumtad r a Ne Pace RequitedlJ ICityHallPubliIEmoyesParking I-, E ? 98Spaces-3hr Ii J i - mHandicap Parking h ----_...__. 33 Penwe Requted n t Irtor t i Metrolink Parking a 2 um i 0- o k® 7 P w' Old Towne Monument Sign V w 01VP l i MI ll Itillii U Directional Sign 111I . 1 g i H 1 eIA 100Spaces._ 33 Spaces-3hr I 3 AteinlieMowRequired5( AwYCIILL{ li O ._75-UmYCsvicwd fir. c 1 E Tom. u~i .-9LfAlZ II2A1 1^ N r. r r- I I iEl21iw 0 100 200 300 400 503 FM I 22 Spaces-3hr ay LPG 1/ (cc 6 1 No Permit Required 7 0 Printed February 2nd 2015 O 36 Spaces No Penne Required i---_ , - i 1 t 1 I Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 EXHIBIT"B" LOGISTICS MAP OF CELEBRATE ORANGE Behind this sheet.] This item is determined and provided annually by Celebrate Orange Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 EXHIBIT B - 1of4 .. ih,Orange May Par etbe, F Staging / Parade 4 ---,,,i 0. 4 ts fl'I.0 0, 01: 1 P Cn 0 F. Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 I ci ie UI VI cII lye Lctyvu L L.v26 Exhibit B - 2 of 4 Chase Bank CI)Citizens Business Bank The Squeeze milli! IIIIIui / v Wells Fargo 40 .- 4. Building/ Pakua OC V Play CoffeeM Martial Arts School t: ti n I M x W Chapman Ave =E Chapman Ave Over 20 feet open space ,„,,,,,,\ for emergency access The Potting Kickin' tt Fire extinguishers v .! r s <> Shed Crab 10x10 tent space Manned opening at fence 1111 10x10 fire break t}," II i I I IIIII q.U 4liI- The Assistance 15x20 VIP tent E League of Orange leVIP portable restrooms 0 ,> 0 Blaze 10x20 tent for band o Pizza c n APortable restrooms Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933- l I =Q 1 xsr. E-C p e google.com/maps/place/101+S+Orange+St.+Orange,+CA+92866/@33.7877609,-117.8520137,3a.75y,117.8h,86.77t/data=3m7rIe13m5l154h14e6UKIUA2... Q; * 0 El} Cq 0 ooc f ®Trademarks Home © Trademark Electron._ a Amazon-mm:Onlin... 14 Home-Oropbox ICGoogle News ',•Colossal Directory o-.. i)Connecting to a Sea... IDposts=Nate&Wen... A AL Irvine Site I All Bookmarks 101 S Orange St Q. X 101 S Orange St 9 t. < Share X fi.Ors`..,_ ,. - l t I,•,r.1nGoogleStreetView V hl <i tom !M y f 4 y.s._Saved May 2025 See mete-.3'.-, r.,,r+r ExhibitB3o- f4Recents s t 7.4.. . 101 S Orange St r..»,.,,_ Orange S t ._: 0 rwae 0 Q CC B ti sst tis I Directions Save Nearby Send to Share t r rphone Q 101 S Orange St,Orange,CA 92866 Q Confirm or fix this location M The rotation shown is not precise ae Suggest an edit on 101 S Orange St r_ Add a missing place v 4+ Add your business Orange QN N rn it •rtpAddalabeli001 ;its i R3nc "' ra ro Get app c m - .. w ,! Google,iMao S•+,..:; 41111"1 C11 ., .. - r 5. Image captive.May 2025 'K.•2026 Google an Q Search EN L . il) a isi ei 11:38 AM 3l13/2026 Portable Restroom location - 101 S. Orange Orange, CA 92866 See above map for AAA Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 Exhibit B - 4 of 4 EAST MAPLE Son Light IF Church LEGEND No blocking street alleyways ORANGE PLAZA I Parking Be sure to leave a 17' 1 Public fire path between carsUMeridianBarracadesOROTARYCARSHOWw I in middle of streets. 27 1— AREA MAP V) Number to call for info: Vendor Spaces p Cr Tracey Curtisz Porta-Pottys 714 553 1416 IL_ z O U Public Parking 114 N.Olive F" cc DC C z 0 NORTH cIIICarShowParkingZccManotz O p III Dumpster Location j Chase z to Scale 0 Bank 115 N.Orange z 1 I z 1 I Play 4 I SL Coffee WEST CHAPMAN0 EAST CHAPMAN Finneys I I ji Urth A CafeNilp I 1sBlazeIaon ..— II ° ¢ Pizza Dumpster J IiMi Public 115S.Olive Parking Public MMI 123 S.OrangeVI s > VI Parking LL, a O J z cc1— OD o H i 0 tn N rnrr Al •Ar11.11-N Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 EXHIBIT "C" CELEBRATE ORANGE TIMELINE Behind this sheet.] This item is determined and provided annually by Celebrate Orange Docusign Envelope ID:C5236555-5847-8F38-817F-35BAE1D96933 EXHIBIT C 1of3 Orange May Parade Timeline 2026 6:30 am. Upbeat parade Production crew begins to place staging numbers throughout staging area. City has closed parade streets. are closed. By 7:00 a.m., OPW drops off trash liners and boxes. By 8:00 a.m.,OCCF assembles and distributes trash boxes with liners throughout Celebrate Orange footprint. 8:00 am Floats begin to arrive on Chapman Ave 8:30 am Other parade participants arrive (staggered times) Between 9:00 a.m. — 9:30 a.m., representatives from Orange Fire Department conduct a final inspection of Parade floats to ensure compliance with all Fire Code requirements. By 9:00 a.m., OCCF sets up seating, tents, audio equipment, and any other equipment or materials related to the Parade not provided by City. 9:45 am First entries brought up to starting line. OPW places traffic signals on flash. OPW provides and places barricades and coordinates with Police for the removal of vehicles from the closure area and other posted parking within the footprint of the Parade. OPW staff periodically monitors right-of-way areas within Parade footprint for cleanliness and safety items. OPW notifies OCCF of any areas out of compliance. OPW monitors trash boxes throughout the Parade footprint. OPW remains on-site to assist critical intersections (Grand/Chapman, Almond/Orange). OCCF inspects Parade footprint and reports areas in need of OPW assistance. OCCF provides directional signs to portable restrooms throughout the Parade footprint. 10:00am Parade starts 10:25 am First entries hit disbanding area 11:15 am Last entry pulls out of staging area o Cleanup of staging area and parade route begins 11:45am Last entry hits disbanding area Post Event OCCF coordinates removal of portable toilets and related directional signage. OCCF removes seating, tents, audio equipment, and any other equipment or materials set up by Chamber and not by City. OPW sweeps entire Parade footprint. Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1 D96933 EXHIBIT C 2of3 0111116, SATURDAY MAY2, 2026 44 TASTE Ol 20 pis RANG1, 3:00 PM - 7:00 PM ZD) 4 a.m. Street Closure 6 — 9:30 a.m. Set-up around the Plaza begins 9:30 — 11:30 a.m. Break in set-up for Parade 11:30 a.m. — 2:30 p.m. Set-up continues 3 — 7 p.m. Event 7 — 8 p.m. Clean-up Docusign Envelope ID:C5238555-5847-8F38-817F-35BAE1D96933 EXHIBIT C 3 of 3 soTAR r range Plaza Rotaryr•kp,4 RNAT to 30th Annual Orange Plaza Rotary Car Show Timeline of Events SUNDAY, MAY 3 Schedule 2:00 AM - Classic cars line up on East Chapman 4:00-6:00 AM -Vendor booth setup 5:00-8:00 AM - Entrant vehicles parked 9:00 AM - Opening ceremonies 9:00 AM-2:00 PM - Opportunity drawings 2:00-3:00 PM -Awards ceremony 3:00-4:00 PM -Vehicle exit 3:00-5:00 PM -Vendor breakdown & cleanup 5:00 PM - Plaza traffic reopens