HomeMy WebLinkAbout6_25_2002 - Council MinutesAPPROVED BY CITY COUNCIL ON JULY 23, 2002
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING June 25, 2002
The City Council of the City of Orange, California convened on June 25, 2002 at 4:30 p.m. in a
Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
1. OPENING
1.1 INVOCATION
Given by Pastor Carl Friedrich, Praise Chapel
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Councilmember Cavecche
1.3 ROLL CALL
PRESENT - Slater, Alvarez, Mayor Murphy, Coontz, Cavecche ABSENT -
None 1.4
PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS The following
employees received Employee Service Awards:Annie Case -
Finance; Maurine Bums - Community Services; Desiree Gavaldon _Community Services; Keith Marshall -
Fire (not present); Robert Lobato - Community Development.Proclamation - Parks and Recreation Month,
July
2002; was accepted by David Riley and Lisa Blanc, Park Planning & Development Commissioners.
Mayor Murphy announced the Uncle Sam's
3rd of July celebration at Fred Kelly Stadium on July 3, 2002, starting at 4:
00 p.m.2. PUBLIC COMMENTS Mark Kreider, 461 N.
Shaffer, asked the
Council to encourage Chapman University to maintain their landscaping on Shaffer Street at
the same level as on Glassell Street.3.CONSENT CALENDAR TAPE 540 All items
on the Consent Calendar are
considered routine and are enacted by one motion approving the recommended action listed on the
Agenda. Any member of the City Council, staff or the public may request
an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise
specified in the request to remove an item from the Consent Calendar, all items
removed shall be considered immediately following action on the remaining items on
the Consent Calendar.PAGE 1
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
3.1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of City Council
agenda of a regular meeting of June 25, 2002 at Orange Civic Center, Main Library
at 101 N. Center Street, Police facility at 1107 North Batavia, Shaffer Park,
summarized on Time-Warner Communications and available on the City's
Website www.cityoforange.org, all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of
said regular
meeting.ACTION: Accepted Declaration of Agenda Posting and authorized its retention as
a public record in the Office of the City
Clerk.3.2 Request Council Confirmation of warrant registers dated June 6 and 13,
2002.ACTION:
Approved.3.3 Request approval of City Council Minutes, Adjourned Regular Meeting June
6,2002 and Regular Meeting June 11,
2002.
ACTION:
Meeting.Approved with corrections to the June 6, 2002 Adjourned
Regular3.4 Consideration to waive reading in full of all ordinances on the
Agenda.ACTION:
Approved.3.5 Receive and file the City Treasurer's Report for the period ending May 31,
2002.ACTION:
Approved.
AGREEMENTS 3.6 Amendment No. 1 to Consultant Services Agreement with Joseph C.
Truxaw &Associates for Professional Engineering Services for the Chapman Avenue
and Tustin Street Intersection Widening Project. (A2100.0 AGR-
3731.1)SUMMARY: This Contract Amendment is needed to allow the consultant to
revise the engineering plans and specifications into two separate projects to coincide
with the available funding for this project. Additional engineering services will
increase the consultant contract cost by $28,800.00 from $106,550.00 to $135,
350.00.ACTION: 1) Appropriated $28,800 from Fund 284 to account
number 284-5011-483300-3228; 2) Approved Amendment No.1 to Joseph C.
Truxaw & Associates for an amount not to exceed $28,800.00, and authorized the Mayor and City
Clerk to execute
on behalf
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
FISCAL IMP ACT: Upon appropriation, funds will be available III the following
account: 284-5011-483300-
3228 $ 28,800 3.7 Award a Consultant Services Agreement - Interior Recoating
Oversight Services for Orange Water Reservoir No.4. (A2100.
0 AGR-4030)SUMMARY: Orange Water Reservoir No.4 is located at 5300 Avenida
Palmar in a residential area. This Consultant Services Agreement authorizes
the consultant to perform an evaluation of the interior reservoir coating. Based upon
its evaluation, the Consultant shall develop and furnish technical specifications for the
coating repair work and also provide quality control and inspection services throughout the
course
of the project.ACTION: Awarded a Consultant Services Agreement to KTA-
Tator, Inc. of Woodland Hills, CA, in an amount not to exceed $38,902.50 and authorized
the Mayor and City Clerk to execute on
behalf of the City.FISCAL IMPACT: Funds are budgeted and available in
the following Water Capital Project's Account: $38,902.50
Acct. #601-8041-484400-8302 Reservoir Recoating 3.8 Amendment and
restatement of National Pollutant Discharge Elimination System NPDES) Storm Water
Permit Implementation Agreement. (A2100.0 AGR-1754.A)SUMMARY: This
agreement restates the agreement provisions made previously with the County with
respect to the National Pollutant Discharge Elimination System NPDES) municipal storm water
permits and amends provisions to add three additional cities, revises participant
share calculations, allows participant share calculations on a countywide, regional and watershed basis,
and establishes a program review role for a Water Quality Policy
Committee
appointed by the Orange County City Managers Association.ACTION: Authorized the Mayor and
City Clerk to execute Agreement D02-048 with the County of Orange, Orange County
Flood Control District and the cities of Aliso Viejo,Anaheim, Brea,
Buena Park, Costa Mesa, Cypress, Dana Point, Fountain Valley,Fullerton, Garden Grove,
Huntington Beach, Irvine, La Habra, La Palma, Laguna Beach,Laguna Hills, Laguna
Niguel, Laguna Woods, Lake Forest, Los Alamitos, Mission Viejo,Newport Beach,
Placentia, Rancho Santa Margarita, San Clemente, San Juan Capistrano,Santa Ana, Seal
Beach, Stanton, Tustin, Villa Park, Westminster and Yorba Linda.FISCAL IMPACT: $
265,391 is budgeted
in account
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
3.9 Indemnity Agreement with Orange Community Services Foundation. (A2100.0
AGR-
4031)SUMMARY: The proposed agreement would require the City to defend and
indemnify the Orange Community Services Foundation against claims arising out of
City-sponsored events which are partially funded by
the Foundation.ACTION: Approved Indemnity Agreement between the City of Orange and
the Orange Community Services Foundation and authorized Mayor and City Clerk to
execute on behalf of
the City.FISCAL IMPACT:
None anticipated.3.10 First Amendment to Consultant Agreement between Major League
Softball, Inc.,and the City of Orange for Ballfield Maintenance. (A2100.0
AGR-3743.1)SUMMARY: City Council is requested to approve the First
Amendment to the Consultant Agreement between Major League Softball, Inc., and the City
of Orange for Ballfield Maintenance for an amount not to exceed $10,000. The City
is amending the Consultant Agreement to provide additional compensation
for rehabilitation and preventative maintenance at several of the
City's ballfields.ACTION: Approved the First Amendment to the Consultant
Agreement between Major League Softball, Inc., and the City of Orange for Ballfield Maintenance in
an amount not to exceed $10,000; and authorized the Mayor and City Clerk to
execute the Consultant Agreement on behalf
of the City.FISCAL IMPACT: First Amendment will be funded from the
following account: 100-7022-427100 (
Contractual Services): $10,000.3.11 Approval of a Reimbursement Agreement between the City
of Orange and the Orange Redevelopment Agency for FY 2002-
03. (RA2100.0 AGR-3283.C)SUMMARY: The Reimbursement Agreement between
the City and Agency will create indebtedness which will enable the Agency to
utilize tax increment revenue instead of bond proceeds to pay for operational costs. This will free
up
bond proceeds for loans or projects.ACTION: Approved the Reimbursement Agreement between
the City of Orange and the Orange Redevelopment Agency, and authorized the Mayor
to execute, and the City Clerk to attest, the
Agreement on behalf of the City.FISCAL IMPACT: There is no net fiscal impact on
either the City or Agency budget.Interest paid by the Agency on the loan will be offset
equally by interest earned by the Agency on the loan proceeds. There are
sufficient tax increment revenues and other funds available to repay this loan. (SeeRedevelopment
Agency Minutes
Item
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
REMOVED AND HEARD SEPARATELY)
3.12 First Amendment to Agreement with
A2100.0 AGR-3926.
1)TAPE
550 the Orange County Conservation
Corps.SUMMARY: The City contracts with the Orange County Conservation Corps to
provide litter abatement, collection of recyclables, and various maintenance services at
City parks. The services are funded by Parks and Public Works maintenance funds and
by Beverage Container Grant funds from the California Department of Conservation.
The term of the current agreement ends on June 30, 2002. Due to an increase in grant
funds for Fiscal Year 2002-2003 and in order to continue these valuable services,
staff wishes to amend the agreement to extend the term to June 30, 2003 and to increase
the total compensation to $60,000 for
FY 02-03.Councilmember Coontz recognized the merits of the Orange
County Conservation Corps which is an organization that offers paid productive full time work in the
City parks for young adults. It benefits the entire community by providing work
experience and job skills for young adults from an at-risk population. She
submitted
information on the
organization.MOTION - Coontz
SECOND - Alvarez AYES - Slater, Alvarez, Mayor Murphy, Coontz,
Cavecche ACTION: Approved the amendment and authorized the Mayor and City Clerk to
execute on behalf of the
City.FISCAL IMP ACT: The amended contract will be financed as
follows:Public Works maintenance funds: $ 7,500 Account No.
220-5022-427100-0000 Parks maintenance funds: 12,
000 Account No. 100-7022-427100-0000 Beverage Container
Grant funds:
40,500 Account No. 220-5022-427100-4909 60,000 All of these funds have
been
appropriated
through the budget process or by other Council action.BIDS 3.13 Project No. S.P.
3284; La Veta Avenue Street Widening: Main Street to Batavia Street,
Approval of Plans and Specifications, and
Request for Authorization to Advertise for Bids. (S4000.S.7)SUMMARY: Plans
and specifications have been completed for the La Veta Street Widening project from
Main Street to
Batavia Street.
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
ACTION: Approved plans and specifications and authorized advertising for bids for the
La Veta Avenue Street Widening project.
FISCAL IMPACT: Funds are budgeted and are available in the Capital Improvement
Capital Program in the following accounts:
550-
5011-
483300-
4039
550-5011-
483300-4039
286-5011-
483300-
4039
262-5011-
483300-4039
FY 01-
02 FY
02-03FY
01-02 FYOI-
02
Total 223,
700
725,
025 179,880 133.860 1,262,465 Measure M RIP MPAH TSIA (
JPA)MeasureM CONTRACTS 3.14 Second Amendment to Contract between the City
of Orange and Signal Maintenance, Inc. for traffic signal maintenance services. (A2100.
0 AGR-0332.D.2)SUMMARY: Signal Maintenance, Inc. (SMI) was awarded a contract,
on a competitive basis, for traffic signal maintenance services for the City in July, 2000. The
contract allows for renewals up to two (2) years based on mutual
agreement. On June 26, 2001,the City Council approved Amendment No.
I and renewed the SMI contract.ACTION: Approved the Second Amendment to Contract for traffic signal maintenance
services between the City of Orange and SMI in an amount not to exceed $121,
525.00 and authorized the
Mayor to execute, and the City Clerk to attest, the Second Amendment on behalf of the
City.FISCAL IMPACT: Funds in the amount of$121,525 for this
contract will
be available
in FY2002/03 Budget utilizing Gas Tax Exchange Funds in the Contractual
Services Account #273-5032-427100.PERMIT PARKING 3.15 Request for temporary suspension of
permit parking restrictions within Permit Parking Area D and G for
a special event. (S4000.S.3.1.2)SUMMARY: The Community and Library Services
Department will host the annual July 3rd Celebration at EI Modena High
School's Kelly Field. Due to anticipated attendance it may be
necessary to park in the surrounding residential neighborhood adjacent to the
stadium, which restricts on-street parking except by Permit.ACTION: Approved
the request and suspend
the permit
parking
restrictions within
CITY COUNCIL MINUTES June 25, 2002
3. CONSENT CALENDAR (Continued)
RESOLUTIONS
3.16 RESOLUTION NO. 9629 (C2S00.M.1S)
A Resolution of the City Council of the City of Orange approving an application for2002-03 grant funds from the Urban and Community Forestry Grant Program
under Proposition
12.ACTION:
Approved.SPECIAL
REQUESTS 3.17 Request for early closure of the Orange Public Library facilities to the public
on Wednesday, July 3, 2002. (C2S00.
I)SUMMARY: Early closure of the Main Library and the Taft and EI Modena
Branch Libraries (at 6:00 p.m. rather than at 8:00 or 9:00 p.m.) is requested to allow Library
staff to attend the City's annual Uncle Sam's 3rd of July
Celebration ACTION: Closed Orange Public Library facilities to the public at 6:00 p.m. Wednesday,July 3,
2002.FISCAL IMPACT: None. Staff work hours will be shifted on July 3rd to begin earlier
in the day (at 9:00 or 10:00 a.m. rather than at 12:00 noon) for those who normally
work
evemngs.MOTION - Alvarez
SECOND - Slater AYES -
Slater, Alvarez, Mayor Murphy, Coontz, Cavecche Corrections were
made to Item 3.3, June6, 2002 Minutes, Item 3.12 was removed and heard separately,
and all other items on the Consent Calendar were approved as recommended.END
OF
CONSENT CALENDAR 4. REPORTS
FROM MAYOR MURPHY - None.S. REPORTS FROM
COUNCILMEMBERS S.l Councilmember
Slater - Selection of City of Orange Motto Councilmember Slater recognized the
members of the Motto Contest Committee - Scott Parker,Karen Herrera, Bruce Patrick and
Nancy Collins.PAGE 7
CITY COUNCIL MINUTES June 25, 2002
5. REPORTS FROM COUNCILMEMBERS (Continued)
Nancy Collins reviewed the procedures followed by the Motto Contest Committee. There were
864 entries received, and the Committee narrowed them down to their final five choices.
5th Place - California's Hometown; 4th Place - Where History Comes Full Circle; 3m Place-Honoring the
Past - Embracing the Future; 2nd Place - City 'Round the Plaza; and their 1st Place Choice - A Slice
of Old Town Charm.Councilmember Slater stated the names
of those who submitted the entries had been kept separate from the actual mottos
until after they had been chosen. He introduced Jamie Fingal,who submitted the Committee's
first choice of A Slice of Old Town Charm.Councilmember Slater explained the Old
Town part of the motto represents all areas of Orange,including El Modena, Olive and
Orange Park Acres, which all have an Old Town charm. This motto incorporates the history of
Orange, the Plaza area, a community theme and the orange aspect. He suggested that perhaps
next year, the City conduct a contest for a logo that could incorporate this motto. He also
noted the Committee had suggested the word Town not include an 'e',Mayor Murphy announced
a letter
had been received regarding the motto contest from Lauren Valantine.The Council thanked the
Committee
for a great job as it was difficult to narrow down all the entries; and agreed to support
the Committee's recommendation.MOTION - Slater SECOND - Murphy AYES -
Slater, Alvarez, Mayor
Murphy, Coontz, Cavecche
Moved to adopt as the official City of
Orange motto - A Slice of Old Town Charm.6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS TAPE 1120
6.1 Report on the meeting times for the
City Traffic Commission, Park Planning and Development Commission and to review the composition of the
Design Review Committee.Continued from June II, 2002) (ORI800.0)John Sibley,
Assistant City Manager, reported staff had met
with the Traffic and Park Commissions, and members of both Commissions agreed to a
meeting time of 5:30 p.m.. It was noted that the Park Commission meetings already
start at
5:30 p.m. so no change is required.Regarding the composition of the Design Review Committee, that
Committee is recommending that the Community Development Director remain a voting member
of the Committee. In response to questions by Councilmember Coontz, the Community Development
Director explained her role on the Design Review Committee, and
that staff support will continue regardless of whether or not she is a voting
member on the Committee.PAGE 8 r--'-"--~'---
CITY COUNCIL MINUTES June 25, 2002
6. REPORTS FROM BOARDS, COMMITTEES AND COMMISSIONS (Continued)
Councilmember Cavecche stated it was her preference that all Commission meetings begin at
7:00 p.m., but would agree to the 5:30 start time to see how it works. However, she did not feel
it was proper for the Community Development Director to continue as a voting member on the
Design Review Committee, as it can represent a conflict of interest; and that staff should be
utilized for input and recommendations only. She stated this is a good opportunity to find out
what type of expertise is missing on the Committee when looking for new members.
Councilmember Coontz explained the Traffic Commission was originally established as a
Bicycle Safety Committee and began at 3:30 p.m. to include representatives from the School
District; and agreed the meeting times should be changed to 5:30 p.m..
She agreed the
Community Development Director should not be a voting member on the Design Review
Committee, and suggested this position be filled after another soon-to-be-
vacant
position is filled.Mayor Murphy explained when the Design Review Committee was changedseveralyearsago,there was a need to provide continuity and the Community Development Director
was placed on the Committee. However, he agreed with replacing the
Community Development Director because of perceived conflicts; and would like to see five community
members with staff involved only in
a supportive role.Mayor pro tem Alvarez stated the Design Review Committee needs to go back to the
way it was in the past, possibly including a member with a construction background, an
at-large person with general business background and a member with landscape
architecture experience. The staff position should be supportive only and all departments,
not just Community
Development,should be involved.Councilmember Slater congratulated the Community Development Director on
a great job with the Design Review Committee, but agreed the Committee should
be comprised of five community members; and suggested also reviewing the
qualifications ofthe current members.The Council recognized the Design Review Committee for the great
job they
are doing.TAPE
1700 MOTION - Alvarez
SECOND - Murphy AYES - Slater, Alvarez, Mayor Murphy, Coontz,
Cavecche Approve the revised start time of the Traffic Commission to 5:30 p.m.; and direct the
City Attorney to make the necessary revisions to the Ordinances setting forth these times and return
to Council for
adoption.MOTION - Alvarez
SECOND - Cavecche AYES -
Slater, Alvarez, Mayor Murphy, Coontz, Cavecche PAGE 9
CITY COUNCIL MINUTES June 25, 2002
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS (Continued)
Direct staff to come back with a report on the composition and make up of the Design Review
Committee by transferring the Community Development Director's position to a public position;
and a report on what the current requirements are for composition.
7. ADMINISTRATIVE REPORTS
7.1 Report from Personnel Director - Workers' Compensation Budget Appropriations C2500.
J.4.21)SUMMARY:
Two appropriations are being requested for the Worker's Compensation Budget.The
first appropriation of $280,000 for FY 01/02 budget is being requested to pay for higher than expected
medical benefits for Workers' Compensation Claims. The second appropriation of 145,
000 is being requested for the FY 02/03 budget to pay for an unexpected increase for excess
Workers' Compensation Insurance for FY 02/03.MOTION -
Coontz SECOND - Alvarez
AYES - Slater, Alvarez,
Mayor Murphy, Coontz, Cavecche ACTION: 1) Appropriated $280,
000 from the Fund 730 (Workers' Compensation) to account No. 730-1412-432100 (
Claims Compensation) to pay for additional unexpected medical costs due to
industrial injuries for FY 01-02. 2) Appropriated $145,000 from Fund 730 (Workers'Compensation)
to account 730-1412-432400 (Excess Insurance Premiums) for FY
02-03.8. REPORTS FROM CITY MANAGER -
None.9. LEGAL
AFFAIRS 9.1 ORDINANCE 6-02 (SECOND READING) (A2500.0
ORD-6-02 Signs)An Ordinance of the City Council of the City ofOrange amending Chapter 17.36
of Title 17 of the Orange Municipal Code pertaining to regulations for
Noncommercial and Campaign
Signs.MOTION - Alvarez
SECOND - Slater AYES - Slater, Alvarez, Mayor Murphy, Coontz,
Cavecche Moved that Ordinance No. 6-02 be read by title only and same was approved and adopted
by the
preceding vote.Councilmember Coontz expressed concern on the difficulties of enforcing
this Ordinance.10. RECESS TO THE MEETING OF THE ORANGE
REDEVELOPMENT AGENCY
PAGE
10
CITY COUNCIL MINUTES June 25, 2002
11. RECESS TO CLOSED SESSION
The City Council recessed at 5:45 p.m. to a Closed Session for the following purposes:
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiator: Personnel Director Steven Pham
Employee Organizations: Orange Maintenance & Crafts Employees Association (OMCEA),
Orange Management Association (OMA), Orange Municipal Employees Association
OMEA), Water Department Employees Association (WDEA)
b. Conference with Legal Counsel - Significant exposure to litigation pursuant to Government Code
Section 54956.9(b) (one potential case re: internet franchise fees)c.
To consider and take possible action upon such other matters as are orally announced by the City
Attorney, City Manager, or City Council prior to such recess unless the motion to recess indicates
any ofthe matters will not be considered in Closed Session.7:
00 P.M. SESSION 12.
PUBLIC COMMENTS Arlen
Craig, address on file, spoke on the Tustin Branch trail and using the railroad right-of-
way.13.PUBLIC HEARINGS TAPE
2200 13.1 APPEAL NO. 487, MAJOR SITE PLAN REVIEW NO.
206-01 CHAPMAN UNIVERSITY DORMITORY/
PARKING STRUCTURE:A4000.0
APP 486-02)The public hearing to consider an appeal of the Planning Commission's
decision to uphold Appeal No. 486-02, denying Major Site Plan Review No. 206-
01 to replace an existing dormitory (Cheverton Hall) with a new four story, 300 plus bed
dormitory and six level, 600 space parking structure was
continued from June 11, 2002.Note:
The public hearing is closed.NOTE: Environmental Impact Report No. 1195 for the
Chapman College Specific Plan was certified on January 10, 1989, considering the environmental effects
of a campus wide specific plan. An addendum to that EIR was approved in March 1997 to
assess an updated Specific Plan focusing on the addition of a law school, new parking facilities
and an increase in student capacity. In accordance with Section 15177 of the CEQA Guidelines,
the City of Orange has prepared Initial Study No. 1686-02 to assess
the potential for project specific environmental impacts and determined that the environmental effects
of the proposed dormitory and parking structure project have been addressed in EIR No.
1195 and its Addendum.
Therefore, additional
CITY COUNCIL MINUTES June 25, 2002
13. PUBLIC HEARINGS (Continued)
THE APPELLANT STATES THE FOLLOWING REASONS FOR THE APPEAL:
We are requesting that the City Council reconsider the following facts: The Residence Hall and
Parking proj ect:
Addresses all environmental issues in conformance with CEQA;
implements and is consistent with the Chapman University Specific Plan, as approved by the
City of Orange;
has been approved by the Staff Review committee, Design Review committee and
Community Development Director;
Incorporates residential architecture and enhanced landscaping that blends into the
neighborhood;
Compliments the City approved University Parking Management Plan; and
reduces parking and traffic impacts within adjoining residential neighborhoods by providing
critical off street/on-campus resident student
parking."Mayor pro tern Alvarez stated, for the record, that since he was not at the first public
hearing,under the instructions of the City Attorney, he reviewed the video tape of the first hearing on
this matter, as well as re-reviewed all the materials that were supplied to the Council for this
item for the prior meeting as well as this meeting. He is prepared to move forward and participate
on
this item.ADPellant
TAPE 2250 Mr. Ken Ryan, representing Chapman University, stated that since the last meeting,
they have focused on four items - reducing the parking structure from 55 feet to 49 feet, while
still maintaining safety and security; provided additional landscaping along the west side; structured
a semi-annual good neighbor report card, including a parking structure incident report and
a report on neighbor calls; and have identified options for eliminating the light poles at the top
of the parking structure. He noted that as a condition of approval, they would have to
get final approval for the lighting from the Police Department. Options for the lighting include
using the original four light poles, using bulk head lights or utilizing a combination of shorter
poles and reduced bulk
head lighting.MAYOR MURPHY RE-OPENED
THE PUBLIC HEARING Angela Larsen, 593 N. Orange, stated the EIR has not fully evaluated
a six-level parking structure, and even though it has been lowered six feet, six levels is still
too
large for the neighborhood.Paul Larsen, 593 N. Orange, asked that no light poles be located on the
top of the parking structure and that the structure be lowered even more. He spoke in favor of
the report card to
keep problems
CITY COUNCIL MINUTES June 25, 2002
13. PUBLIC HEARINGS (Continued)
Fred Peters, 706 E. Walnut, stated the structure should be no more than five levels, noting that
vehicles will protrude above the structure.
Vic Iverson, 719 E. Hoover, asked that the parking structure be limited to five levels.
Council Ouestions
Councilmember Coontz asked about the report cards and what the procedure will be when they
are received by staff. She stated the need for follow up, and that problems need to be addressed
throughout the campus as soon as possible.
The Community Development Director explained the report card will be submitted to the Citytwiceayear. Staff will look at the level of activity and instances, the response times and
resolution of incidences, which will establish a baseline in which to evaluate future incidences.
Staff will bring these reports to the Council as information items.
Councilmember Slater stated the comments from the residents have been helpful and have served
a purpose; and that Chapman University has made an effort in addressing all of the concerns. He
noted the concerns of the Police Department about the removal of all light poles from the top of
the structure; and asked if an eight foot pole could be seen from the Larsen property.
Mr. Ryan noted the eight foot poles could be seen from a distance of 650 feet, which is a
significant reduction in visibility from the surrounding area.
Mayor pro tern Alvarez asked if a lighting consultant could develop a scheme that would meet
lighting requirements without poles; asked if the parking structure will resolve parking problems
campus wide; asked about future plans for additional parking structures and the parking lot to the
west; and how the University will follow up on the report cards.
Mr. Ryan stated they have utilized the expertise of a lighting consultant to develop a lighting
program, which will be approved by the Police Department as a condition of approval. The
parking structure is a critical component of their comprehensive parking management plan for
the entire University. There are currently no plans for additional structures, although their long
term plan is to upgrade all facilities; and they will landscape the parking lot to the west. The
report card will be provided every six months. Along with that, they will be hiring a new
campus security officer, initiated a new hotline program and will conduct regular neighborhood
meetings to maintain communication with the neighborhood.
Mayor pro tern Alvarez asked about traffic and if the existing streets can handle the anticipated
traffic. The Public Works Director stated they do not anticipate the need for any street
improvements.
Councilmember Cavecche asked about the report submitted by the Police Department on the
parking structure lighting. Brad Beyer, ofthe Police Crime Prevention Bureau, explained they
PAGE 13
CITY COUNCIL MINUTES June 25, 2002
13. PUBLIC HEARINGS (Continued)
were able to find only two other structures in the area with similar lighting, although the other
structures have a lower level of lighting than the one proposed at Chapman. He noted the Police
Department will have to sign off on the photo metric study as a condition of approval.
MAYOR MURPHY CLOSED THE PUBLIC HEARING TAPE 3670
Councilmember Slater stated he was comfortable with all the proposed conditions, except that if
light poles are eventually used, he suggested they be no more than eight feet in height. He
further stated that although he agrees with the compromises made on both sides and this will be a
worthwhile project, he did not want to see another project from Chapman University unless a
revised Specific Plan is brought forward first or at least brought forward in concert with a
project.
Councilmember Cavecche stated that her first reaction was to agree with the neighborhood and
reduce the structure to five levels; but in reviewing the balance between six feet, which would be
the difference between five levels and six levels, and the creation of 100 parking spaces, she
ultimately agreed with the six levels. She thanked Chapman University for the compromises
made and the additional landscaping, and agreed on the need for a new Specific Plan. The City
and the neighborhood both need to see an overview of what the University is planning for this
area.
Councilmember Coontz stated the Specific Plan was very needed at the time it was developed,
but a great deal of time has elapsed since then. She appreciated the involvement ofMr. Ryan in
listening to the Council and the neighborhood and in trying to make improvements. She
suggested there be an outline from Chapman University as to what their general plans are for the
future other than the things the Council has asked for specifically. Being a good neighbor is
something Chapman has tried to do, but there is a need for more direct communication with the
neighbors, and she asked for a better approach to handling problems.
Mayor pro tern Alvarez stated the best place to put this parking structure is in the center of the
campus, where is it proposed. Parking has always been a problem in this area and now Chapman
is trying to do something about it; and more benefits will come from the addition of the structure
in resolving bigger issues. It is also important to keep communication open between the
University and the neighborhood.
Mayor Murphy stated the Council can not change history, but it can set a plan and vision to
move forward; and the idea of involving the community has resulted in a much better project
than originally proposed. He complimented Chapman University and the neighborhood in
dealing with this project. He agreed with the idea of a new Specific Plan to move forward in
setting some expectations. The key is continuing to work together and provide plans up front so
PAGE 14
CITY COUNCIL MINUTES June 25, 2002
13. PUBLIC HEARINGS (Continued)
everyone has an opportunity to participate in the process. He stated there have been a lot of
compromises, and it would have been difficult to tell the difference between four to five feet,
which would have been the difference between five and six levels. It is more important to
provide a design which is safe and gets more cars off the street and provides a landscape plan to
beautify the area.
MOTION - Slater SECOND -
Coontz AYES - Slater,
Alvarez, Mayor Murphy, Coontz, Cavecche Moved to determine
that no additional environmental documentation beyond Initial Study No.1686-02 is
needed for the proposed project in accordance with Section 15177 of the CEQA Guidelines, duetotheChapmanUniversitySpecificPlanbuild-out conditions evaluated in EIR No.
1195 and its Addendum, and based on the findings of the Initial Study prepared for the proposed
project.MOTION -
Slater SECOND - Coontz
AYES - Slater, Alvarez,
Mayor Murphy, Coontz, Cavecche Moved to approve Appeal
No. 487 with the seven conditions recommended by staff including the condition that shoulditbedeterminedtosatisfylightingrequirementsinthePoliceDepartment, light poles should
be used, that they not exceed eight feet down the middle of the structure's parking surface;
and the semi-annual incident and neighborhood response report be reviewed by the
Community Development Director and reported to the City Council.14. PLANNING AND
ENVIRONMENT - None.15. ADJOURNMENT MOTION - Cavecche
SECOND - Alvarez
AYES - Slater, Alvarez,
Mayor Murphy, Coontz,
Cavecche The City Council adjourned at 8:10
p.m.A'~~{!~fA/A4Z CASSANDRA J. THCART, CMC
CITY CLERK kif{
MARKA.M MAYOR PAGE
15