HomeMy WebLinkAbout10_14_2003 - Council MinutesAPPROVED BY THE CITY COUNCIL ON OCTOBER 28, 2003
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING October 14, 2003
The City Council of the City of Orange, California convened on October 14, 2003 at 4:30 p.m. in
a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
1. OPENING
1.1 INVOCATION
Given by Pastor Steve Fiechter, Christ Lutheran Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Councilmember Ambriz
1.3 ROLL CALL
PRESENT - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche ABSENT -
None 1.4
PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS Presentation was
given by El Modena Hills National Junior Basketball of a $646.60 donation to
the Community Foundation of Orange.Presentation was
given by Mr. Don Flora, owner of Allied Heating and Air Conditioning of a $
6,000 donation to the Police Department's K-9 Unit for purchase of a new police service
dog.Proclamation
honoring Breast Cancer Awareness Month, October 2003 was presented to Marsha
Zembower and Taryn McDonald of the American Cancer Society.Councilmember
Ambriz announced a Cut-a-Thon will take place on Sunday, October
19th at the Artistic Hair in Orange to raise money for the American Cancer
Society.Annual Deuce Awards were presented by Ray Voisine and Dawn Miller of
Mothers Against Drunk Driving (M.A.D.D.) to the following Orange Police Officers who
have arrested 25 or more drunk drivers: Officer Ray Winick, Officer Armando
Plascencia,Officer Mike Fisher, Officer Martin
Suarez.Recognition was given to City of Orange Public Library Foundation
volunteers,represented by Library Foundation President Mike Learakos and Vice President
Phyllis
Cahill.Proclamation was presented to Matthew Nelson, Orange City Fire Department,
honoring him for receiving "Explorer Advisor of the Year Award" through the Boy
Scouts'Learning for Life Program. A Proclamation from Orange County Supervisor
Bill Campbell was also presented to Matthew
Nelson.PAGE
1
CITY COUNCIL MINUTES
October 14,2003
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS (Continued)
Councilmember Coontz announced the Veterans Day Celebration on November 9th at
2:00 p.m. at Depot Park. The theme of the event will be "Enduring Freedom" with
special recognition to Reserve Officers. Lt. Col. Joe Ruthenburg, Retired will be the
guest speaker, whose involvement with the Orange High School Jr. ROTC was
recognized.
2. PUBLIC COMMENTS - None.3.
CONSENT CALENDAR TAPE
820 All
items on the Consent Calendar are considered routine and are enacted by one motion approving
the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.3.
1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of the City Council
Agenda of a Regular Meeting of October 14, 2003 at Orange Civic Center City
Clerk's Office, north facing kiosk, Main Library at 101 N. Center Street, Police Facility
at 1107 North Batavia and Shaffer Park; all of said locations being in the City
of Orange and freely accessible to members of the public at least 72 hours before
commencement of said regular meeting.ACTION:
Accepted Declaration of Agenda Posting and authorized its retention as a public
record in the Office of the City Clerk.3.
2 Request Council Confirmation of warrant registers dated September 18 and 25, 2003.ACTION:
Approved.3.
3 Request approval of City Council Minutes, Regular Meeting, September 23, 2003.ACTION:
Approved.3.
4Consideration to waive reading in full of all ordinances on the Agenda.ACTION:
Approved.AGREEMENTS
3.
5 Cooperative Agreement with the City of Anaheim for the joint sharing of certain traffic
signals. (A2l00.0 AGR-4365)
SUMMARY: The City of Orange and the City of Anaheim share jurisdiction of several
traffic signals at the border of the City of Orange, and it is desirable to identify those
PAGE 2
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
locations and responsible agency, and to specify the procedure for equitably distributing
the costs for operating and maintaining those signals.
ACTION: Approved Cooperative Agreement for joint sharing of traffic signals and
authorized Mayor and City Clerk to execute on behalf of the City.
FISCAL IMP ACT: None.
3.6 Agreement No. 32l7.B with VisionAIR, Inc., Amendment No.3. (AGR-32l7.B.
3)SUMMARY: The City and VisionAIR, Inc. have entered into Agreement No. 3217.B
to provide maintenance and upgrades to the Police Department's mobile data
computers,computer-aided dispatch and records managementsystem (CAD/RMS).
Amendment No.3 is for the purchase of a citation module, licenses and maintenance/
upgrades. The Amendment increases the total compensationby $9,428.13 to a not-
to-exceed amount
of 92,764.44.ACTION: Approved Amendment No.3 to Agreement No. 3217.
B and authorized the Mayor and City Clerk to execute on
behalf of the City.FISCAL IMPACT: Funds are budgeted
in account number 353-4011-471301-
2243 Federal Grants-LLEBG 2003) for this purpose.3.7 An Agreement with the law
firm of Liebert Cassidy Whitmore. This firm represents the City in
various safety personnel matters. (A2l00.0 AGR-1042.Q)SUMMARY: The City currently
has an agreement for fiscal year 2002-03 with Liebert Cassidy Whitmore for an
amount not to exceed $45,000 to provide personnel legal services. That amount has been
expended and therefore, the City would like to
enter into a new contract for the new fiscal year.ACTION: Approved and
authorized the Mayor and City Clerk to execute an Agreement with Liebert Cassidy Whitmore on
behalf of
the City for an amount not to exceed 60,000.FISCAL
IMPACT: Sufficient funds
are available in the
Personnel Legal Services Account No. 100-0301-426111.REMOVED AND HEARD SEPARATELY)3.8
Agreement between the City of Orange and Verizon Wireless for placing cellular
antenna on city-owned
street light poles and other fixtures within public right-of-way. (A2100.0
AGR-4366)SUMMARY: Verizon Wireless intends to install cellular antennas on the top
of certain city-owned street light poles. The agreement sets the rules and conditions regarding the usage of the
poles. Verizon
agrees to
pay
CITY COUNCIL MINUTES
October 14, 2003
3. CONSENT CALENDAR (Continued)
Discussion
Councilmember Ambriz asked where the revenue from the wireless antenna companies is
directed and if this revenue could be directed to the Library Foundation.
The City Manager reported funds go to the General Fund, unless otherwise directed; and
he can report back about the appropriation of funds.
Councilmember Alvarez suggested a policy is needed on how the City plans to deal with
the wireless industry, including issues such as aesthetics, funding sources and the
possibility of adding antennas in the future.
Councilmember Coontz suggested the policy also include locations for phone antennas,
as there are areas within the City where phone connections are lost; and agreed the
designation of where the revenue goes is important.
The City Manager indicated staff will provide a report to Council on the issues raised
relating to wireless antennas.
Mayor pro tern Cavecche expressed concern about the boxes next to the poles, which can
be fairly large; and clarified that 60% of the poles are owned by Edison. Edison can
make agreements with the antenna companies without City approval. However, if the
boxes are placed on City property, that can cause problems; and suggested this also be
included in a policy.
The Public Works Director, stated if the boxes are placed in the public right-of-
way, they are treated as an encroachment, and staff tries to locate them as unobtrusively
as possible.Councilmember Coontz suggested the Community Development Department
work with Public Works on this issue, especially
regarding aesthetics.MOTION -
Cavecche SECOND - Alvarez
AYES _ Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche
ACTION: Approved Verizon Wireless cellular antenna agreement and authorized the
Mayor and City Clerk to execute the agreement on behalf of the City, with direction that
staff return with a report as discussed.
FISCAL IMPACT: $2,200 revenue per year per street light pole leased to Verizon
Wireless.
PAGE 4
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CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
REMOVED AND HEARD SEPARATELY) TAPE 1170
3.9 A consultant services agreement with URS Corporation to provide peer review
services relating to the Runoff Management Plan for East Orange/Santiago Hills II.
A2l00.0 AGR-
4367)SUMMARY: The City is in the process of working with the environmental
consulting firm of Jones & Stokes to prepare an environmental impact report (EIR) for the
proposed East Orange/Santiago Hills II development proposal by The Irvine Company. The
Irvine Company will submit a runoff management plan (ROMP) to discuss water quality
and hydrology issues related to the Peters Canyon Reservoir drainage area, as well as
a conceptual ROMP for the Irvine Lake drainage, as it relates to this
project.Upon submittal, these documents must undergo technical peer review before
the information can be incorporated into the EIR. This peer review process assures the
City of the technical adequacy and accuracy of the information submitted. In addition,
a technical expert is needed to provide assistance to Jones & Stokes in preparation of
the relevant portions of the environmental
document.This consulting services agreement would retain the firm of URS Corporation to
perform this technical peer review on behalf of the
City.
Discussion Councilmember Alvarez asked that this item be continued to the next Council meeting
as he has not been adequately briefed on this
issue.Councilmember Coontz also asked for clarification on the technical peer
review requirement, as to who dictates this as the report states the documents must go through
a review
process.Mayor pro tern Cavecche expressed concern about postponing this and asked if
a postponement would throw the process off. She also stated that when Jones &
Stokes was hired, it was understood that other experts would be needed. She stated she
would have preferred Tetratech to provide these services, and did not care what these
services cost The Irvine Company, as long as the most qualified company is
used.Stan SooHoo, Assistant Community Development Director, confirmed that URS is a
very qualified firm, and did come in at a lesser price. He stated a postponement of this
item would delay the EIR process, but it would not be catastrophic. He also explained the
peer review process is not a legal requirement, but the City is insisting on a peer review
to ensure that the community and Council are comfortable that the information goes
through a more objective review
process.Mayor pro tem Cavecche stressed the importance of having all Councilmembers
briefed on this
process.PAGE
5
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
The City Manager stated additional briefings, with timelines, will be provided to the
Council.
Councilmember Alvarez suggested a study session so the Council can begin to give The
Irvine Company their view on what the Council wants to see in East Orange, rather than
The Irvine Company's view.
Councilmember Coontz stated she has no problem telling The Irvine Company her
thoughts, asking questions and giving them suggestions. However, there is so much to
this project that there needs to be more organization on what the Council needs to know
on a sequential basis. She received a brief report on the sessions The Irvine Company
has been holding in the community, but would like to know early on about the comments
and what the results were of the community meetings. She recognized there are groups in
the community that the Council may not be familiar with, and asked that more
information on who the players are be provided.
Mayor Murphy stated there are several update sessions scheduled and perhaps one of
those sessions could be more of a discussion session rather than simply an update. He
asked the City Manager to get back to the Council with a schedule of these meetings and
how to best accomplish this.
MOTION - Alvarez SECOND -
Murphy AYES - Ambriz,
Alvarez, Mayor Murphy, Coontz NOES - Cavecche ACTION:
Continued to October
28, 2003.REMOVED AND HEARD SEPARATELY)
3.10 Agreement between
the City of Orange and V2C Group, Inc. for the design services for Eisenhower Park Renovation (
A2100.0 AGR-4368)SUMMARY: Approve the
professional services agreement between the City and V2C Group, Inc. in
an amount not to exceed $35,680 for design services for the Eisenhower Park Renovation.Councilmember
Coontz spoke
in support ofthe improvements at Eisenhower Park.MOTION - Coontz SECOND -
Alvarez AYES - Ambriz,
Alvarez, Mayor Murphy,
Coontz, Cavecche PAGE 6
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
ACTION: Approved the professional services agreement between the City and V2C
Group, Inc. in an amount not to exceed $35,680 for design services for the Eisenhower
Park Renovation; and authorized the Mayor and City Clerk to execute the agreement on
behalf of the City.
FISCAL IMPACT: Sufficient funds exist in the following account:
320-7021-485100-0092 (Eisenhower Park Renovation Proposition 12
funds): $35,680.3.11 Joint Construction Agreement between the City of Orange and the
City of Anaheim for the City's participation in the rehabilitation of the City's
portion of Orangewood Avenue from Anaheim Way to State College Boulevard. (
A2100.0 AGR-4369)SUMMARY: The Joint Construction Agreement between the City
of Orange and the City of Anaheim establishes funding and respective responsibilities of
each City for the rehabilitation of Orangewood Avenue between State College
Blvd and Anaheim Way.The City of Orange's share of the cost
is $10,000.00.ACTION: I) Approved the Joint Construction Agreement and
authorized the Mayor and City Clerk to execute on behalf of the City. 2) Appropriated $
10,000.00 from unallocated reserves in Fund 272
to Account No. 272-5011-483300-4052.FISCAL IMP ACT: Upon appropriation funds
will be available in the following account:
272-5011-483300-4052 10,000.00 Gas Tax Funds 3.12 Joint Agreement
for Urban Search and Rescue
response with the Orange County Fire Authority. (A2l00.0 AGR-4370)
SUMMARY: Orange Fire Department personnel respond as members of California Task Force Five.
The Orange County Fire Authority manages the overall operation of the Task Force and
requires
a written agreement with the City of Orange for that participation.ACTION:
Approved the agreement between the City and the Orange County Fire Authority for
participation in the Urban Search and Rescue Program and authorized the Mayor and
City Clerk to execute the agreement on behalf of the City.FISCAL
IMPACT: The fiscal impact ranges from zero dollars to potentially over 30,000 annually
depending on if Task Force Five is
activated. If
activated,
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
APPROPRIATIONS
3.13 Appropriation of funds to purchase digital voice recorder maintenance and
upgrades, video cards, ergonomic chairs, and other miscellaneous equipment needs
for the 9-1-1 center upgrades. (
C2500.K)SUMMARY: The upgrade and enhancements that will be provided by this
project are vital to the handling of9-I-l calls received by the City's
Public Safety Answering Points PSAP). It will prepare the City to address issues involved in the
receipt of wireless 9-1-1 calls and allow the dispatchers
to better serve our community.ACTION: I) Appropriated $20,979 to Account
100-4012-471301, to be reimbursed by the State of California 9-1-1
program for the purchase of software and hardware upgrades along with 5
years maintenance for the VoicePrint digital recorder, video cards,ergonomic chairs, and
other miscellaneous equipment needs for upgrades to the 9-1-1
system. 2) Amended the FY 2003-04
Revenue Budget, account # 100-4012-263300, for the anticipated state reimbursement of $20,979.FISCAL
IMP ACT: The funds have been committed by the State of California and will be reimbursed
to the City by the State. The City must submit claims to the
State quarterly, semi-annually or annually during the period July I through June
30. The reimbursement process may take up to 90 days.
After appropriation, funds will be
available in the Dispatch budget for the purchase as follows:100-4012-471301 20,
979 Dispatch Equipment 3.14 Purchase of an Automated
Booking and
Digital Mug System with 2002 California Law Enforcement Equipment Program (CLEEP) High
Technology Grant Funds.C2500.K)SUMMARY: State Budget Act Item 9210-106-0001,
Chapter 379 of the Statutes of 2002, provided funding to local law enforcement
agencies for the purchase of high-technology equipment. The City of Orange was awarded $
37,015.14. The Department would like to allocate its remaining CLEEP funds
to purchase an automated booking and digital mug system.
This system will provide an interface with the established network under the supervision
of the Orange County Sheriffs Department.ACTION: Appropriated $
37,015.14 of 2002 CLEEP funds to account
number 100-4011-471301-2254 (Administration-State Grants-CLEEP High Technology Grant) for the
purchase of an automated booking and digital mug system.FISCAL IMPACT: The City
of Orange was awarded $37,015.14 through the CLEEP
High Technology Grant. The funds were received on December 16, 2002
and were deposited in revenue account 100-4011-262900-
2254. After
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
BIDS TAPE 1590
REMOVED AND HEARD SEPARATELY)
3.15 Installation of traffic signal, safety lighting, street lighting and street improvements
at various locations in the City of Orange, Bid No. 034-20. Approval of plans
and specifications and advertising for competitive bids. (S4000.S.3.
3)SUMMARY: Plans and specifications have been completed for installation of
traffic signal and street improvements at various locations in the
City.
Discussion Mayor pro tem Cavecche asked about proposed the lights at Cambridge and Pine and
if the community had been notified of these new
lights.The Public Works Director, reported test lights were installed and the City
received favorable responses from the neighborhood. They are salvaging all but four of the
poles,and other historic poles are being refurbished and will be used in their place. Also,
they will be replacing lamps on the 100 block of Pine with a new type of white lamp for
a more uniform appearance
oflights.Councilmember Alvarez thanked Public Works for the installation of the traffic signal
at San Lorenzo and Serrano, as he received a lot of comments from nearby residents on
how dangerous that area was with just a four-
way stop.MOTION -
Cavecche SECOND - Coontz
AYES - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche ACTION:
Approved the plans and specifications and authorized advertising of Bid 034-20.
FISCAL
IMPACT: Funds for this project are available utilizing Gas Tax Funds in the following
accounts:96,
255.00 272-5032-
483100-6456 Freeway BridgeLighting - 4
Locations Signal Serrano Ave. & Parkhurst Dr.
and Street Improvements - Serrano Ave.
Street Lighting - Cambridge St. & Pine St.50,
000.00 90,
000.00 262-
5032-
483100-
6468 272-
5032-
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
3.16 Approval of plans and specifications and authorization to advertise for bids - Bid No.
034-32 Fuel Storage Tanks. (C2500.M)
SUMMARY: Plans and specifications have been completed for the removal of
underground fuel storage tanks and the installation of above ground tanks at several City
facilities. The project is estimated at $250,000.
ACTION: Approved plans and specifications and authorized advertising for bids for
removal of underground fuel storage tanks and installation of above ground fuel storage
tanks at various City facilities.
FISCAL IMP ACT: Funds are available in the following accounts:
235,000 720-5023-484400-9855 (Fuel Storage Tank
Replacement - Safety)17,000 120-3021-484400-2632 (Fuel
Tank Install- Fire Station 3)
3.17 CLAIMS (C3200.0)SUMMARY: The following claim(s) have been received
and investigated by theCity Attorney's Office and/or the Risk Manager. After
a thorough investigation with the involved departments, is the recommendation of the City
Attorney's Office that
the claim( s) be denied.
a. Estate of
Thomas Ford b.
Ruth Lavornia c.
Joseph Lipsey d.
Jaime Lopez e. Brian Wroblewski ACTION: Denied Claim(s) for damages and referred
to
City Attorney and Adjuster.CONTRACTS 3.18 Bid No. 034-12. Award contract
to Sudhakar Company, International for citywide striping
and pavement markings. (A2l00.0 AGR-4371)SUMMARY: Three bids were received
for the citywide contract to provide traffic striping and pavement
marking services. Sudhakar Company, International submitted the lowest responsible bid
in the amount of$86,195.00.ACTION: Accepted the bid
submitted by Sudhakar Company, International in the amount of $86,195.00; and authorized the Mayor and
City Clerk
to execute on behalf of the City.FISCAL IMPACT: $87,500 is available for this
project in the 2003-04 budget in the Contractual
Services Account
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
3.19 2003-04 Animal Control Services Contract with the County of Orange (AGR-
0135.P)SUMMARY: The City of Orange contracts with the County of Orange
for animal control field and shelter services. The term of this annual renewal is July I,
2003 through June 30, 2004. The Contract amount is $
349,766.Note: Councilmember Ambriz abstained on this item due to a
possible
employment conflict.ACTION: Approved the proposed contract for animal control services between
the City of Orange and the County of Orange in the amount of $349,766 and
authorized the Mayor and City Clerk to execute the agreement on behalf
ofthe City.FISCAL IMPACT: There are sufficient funds budgeted for Fiscal Year
2003-2004 in Account No. 100-0000-
427100-2350 (Non-Dept.-Contractual Services-Animal Control).3.20 Final Acceptance
of Bid 023-28; SP-3373; Grijalva Park Improvements (Volleyball and Basketball
Courts) and authorization to file Notice
of Completion with the County Recorder (No staff report
required).SUMMARY: Bid 023-28; SP-
3373;
Grijalva Park
Improvements (Volleyball and
Basketball Courts). Contractor: Klassic Engineering & Const., Inc.. Staff recommends acceptance
of improvements.ACTION: Accepted public work improvement, authorized release of Developers Surety and Indemnity Company of
Iowa, Bond No. 834583P in the amount of $98,500.00, and
authorized the Mayor and
City Clerk to execute the Notice of Completion.FISCAL IMP ACT: None.3.21
Award of Contract to Comlock Security Group for
Security System Upgrades at Civic Center and Corporation Yard. (A2100.0
AGR-4372)SUMMARY: This phase of the Citywide security enhancement program calls
for expansion of the computerized card access system already installed
at the Public Works/Community Development Building to include the Administration, Finance and Corporation
Yard Buildings. In addition, the contractor will modify the locks on the two
half doors in the Public Works/Community Development Building to comply with fire safety requirements. The
total cost for this phase of the project is estimated at $102,743.ACTION:
Awarded contract in an amount not to exceed $102,743 to Comlock Security Group for
upgrade of
the
security
CITY COUNCIL MINUTES October 14,2003
3. CONSENT CALENDAR (Continued)
FISCAL IMP ACT: Funds are available in the following accounts:
58,891
1,723
42.129
102,743
725-5028-481200-2972 (Civic
Center Security Upgrade)725-
5028-481200-9809 (City Facility Improvements)
725-
5028-
481200-9825 (Corp. Yard Security System Upgrade)Total DONATIONS 3.22 Accept donation from
Mr. Don Flora, Owner of Alliance Heating and Air Conditioning, and appropriate funds
for purchase of a new police service dog
for the Police Department's Canine Program. (C2500.K)SUMMARY: Alliance
Heating and Air Conditioning, located at 638 W Southern Avenue in the City of Orange, has graciously
donated $6,000 for the purchase of a new police service
dog for the Orange Police Department's Canine Program.ACTION: Accepted the donation of$6,
000 from Mr. Don Flora, for deposit into revenue account
100-4021-293900 (Patrol-Donations); and appropriated the $
6,000 to account 100-4021-475100-
2307 (Other Capital Outlay-K9/SWAT Donation) towards the purchase of a new police service dog.
FISCAL IMP ACT: There will be no impact to the General Fund as
Alliance Heating and Air Conditioning has donated the funds.
After appropriation, funds will be available in the Patrol Program budget
for the purchase as follows:100-4021-475100-2307 6,000 Other Capital Outlay- K9/SW
A T Donation 3.23 Request approval of the
donation of two surplus fire engines to the Santa Ana College Fire Technology
Program Basic Fire Academy. (C2500.H)SUMMARY: The City of Orange Fire Department has just replaced
two old pumpers.The old pumpers would normally go out to sale as a surplus bringing in minimal revenue
to the City. Santa Ana College is in need of fire apparatus to be used in
the training
of firefighters. It is the Fire Department's desire to assist them by
donating the old pumpers to them.ACTION: Authorized the Fire Department and Fleet Services to
donate two surplus fire engines to the Santa Ana College. The units
are both 1986 Beck C118 Pumpers. Unit 30-650 has 137,000
miles and Unit 30-651 has 149,000 miles.
FISCAL IMPACT:
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
PURCHASES
3.24 Purchase of hand-held Laser guns and holders for Police Traffic Bureau. (C2500.
K)SUMMARY: The radar guns currently in use for traffic enforcement are several
years old and have been requiring frequent repair. The Police Department would like
to purchase 13 guns from Laser Technology, Inc. and 15 holders from David
Aguirre Enterprises with Local Law Enforcement Block Grant (LLEBG)
funds.ACTION: I) Appropriated $1,245 of accrued LLEBG 2002 interest to account
353-4011-471301-2236 (Federal Police Grants-LLEBG 2002) and
2) Authorized purchase of 13 laser guns from Laser Technology, Inc. in the amount of $42,032.
26 and the purchase of 15 holders from David Aguirre Enterprises (as sole source vendor)
in the amount of 3,247.50 from LLEBG 2003 grant monies and
LLEBG 2002 interest funds.FISCAL IMP ACT: After appropriation, funds will be
available in the Administration Program budget for
the
purchase
as follows:
353-4011-
471301-2243 353-4011-
441101-2236 45,000
1,
245 Federal Police Grants-Equipment-LLEBG 2003 Federal
Police Grants-Equipment-LLEBG 2002 RESOLUTIONS 3.25 RESOLUTION NO. 9763 (S4000.S.4)A
Resolution of the City Council of the City of Orange rescinding that portion
of Resolution No. 9701 temporarily closing a portion of Shaffer Street on
October 10-11,2003, and adopting a revised resolution temporarily closing Shaffer Street from Moreland Drive to Almond Avenue
from 5:00 A.M. thru 9:00 P.M. -
Saturday, November
I, 2003,
for a special event
at St. John's Lutheran Church.ACTION: Approved.SPECIAL EVENTS REMOVED AND
HEARD SEPARATELY)3.26 Request for temporary suspension of permit parking restrictions within Chapman
University Permit Area, (downtown area) for a special event. (S4000.
S.3.1.2)SUMMARY: Chapman University will hold their annual homecoming celebration at
their campus during the weekend of October 25, 2003. Due to anticipated attendance
it may be necessary to
park in
CITY COUNCIL MINUTES October 14, 2003
3. CONSENT CALENDAR (Continued)
Discussion
Councilmember Ambriz noted there was not much time before this event and wanted to
ensure that Chapman University got notices out to the surrounding neighborhood as
quickly as possible.
Councilmember Coontz stated it should be the responsibility of Chapman University to
send out notices as the City should not have to pay for that.
MOTION - Ambriz SECOND -
Alvarez AYES - Ambriz,
Alvarez, Mayor Murphy, Coontz, Cavecche ACTION: Approved.FISCAL
IMPACT: None
MOTION - Alvarez SECOND -
Cavecche AYES - Ambriz,
Alvarez, Mayor Murphy,
Coontz, Cavecche Items 3.8, 3.9, 3.
10, 3.15 and 3.26 were removed and heard separately. Councilmember Ambriz abstained on Item 3.19.
All other items on the Consent Calendar were approved as recommended.END OF CONSENT CALENDAR
4.REPORTS
FROM MAYOR MURPHY TAPE
1780 4.1 Appointment of Planning Commissioner;
term to expire April 30, 2004.Mayor Murphy announced that after consulting
with Councilmember Ambriz, he IS recommending Ken Domer for appointment to
the Planning Commission.MOTION - Ambriz SECOND - Murphy AYES - Ambriz,
Alvarez, Mayor Murphy,
Coontz, Cavecche Moved
to appoint Ken Domer to the Planning Commission
to fill the vacancy left by Ken Romero; term to expire April 30, 2004.PAGE 14
CITY COUNCIL MINUTES October 14, 2003
5. REPORTS FROM COUNCIL MEMBERS
5.1 Councilmembers Coontz and Alvarez - Update and direction to staff on restoration of
the EI Camino Real Bell on Chapman Avenue.Councilmember
Alvarez asked this report be continued to November 12, 2003 Council meeting.Off
Agenda Item Councilmember
Coontz asked about improvements to Hart Park, especially the concrete stairs and
if ADA funds could be used for this. She asked if the Parks Commission had discussed this issue;
and wanted to ensure the Council was receiving Parks Commission Agendas.Gabe
Garcia, Community Services Manager, reported the Parks Commission had heard the item on
the Hart Park renovation, which includes the bandshell, signage, stairways, infrastructure and ADA
improvements.Gary
Wann, Community Services Director, stated he would ensure the Council received Parks Commission
Agendas.6.
REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS 6.
1 Report from the Interim Finance Director on the annual review and approval of the Statement
ofInvestment Policy (SIP) for Fiscal Year 2003-04. (OR1800.0.27.l6.2)
SUMMARY: Per the recommendations from the Investment Advisory Committee and
Investment Oversight Committee, it is proposed that no changes be made to the City's and the
Redevelopment Agency's Statement of Investment Policy with the exception of minor language
changes to clarify the reporting requirements shown in Section 4.1 (e).
See Redevelopment Agency Agenda Item No. 5.1)
Rich Jacobs, Interim Finance Director, provided a report. In response to questions by
Councilmember Ambriz, it was reported that according to this policy, if the Council wants a
special audit, the Council would need to take action as a group. Otherwise, it is included as part
ofthe City's annual audit.
RESOLUTION NO. 9774
A Resolution of the City Council of the City of Orange approving and adopting a Statement of
Investment Policy for Fiscal Year 2003-
04.MOTION - Ambriz
SECOND - Coontz AYES -
Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Moved to
adopt Resolution No. 9774.PAGE 15
T- ----
CITY COUNCIL MINUTES October 14, 2003
7. ADMINISTRATIVE REPORTS
7.1 Report from Rick Otto, Senior Housing Manager - Affordable Housing Loan Agreement,
1844 East Wilson (A2l00.0 AGR-4373)
SUMMARY: Orange Housing Development Corporation (OHDC) plans to acquire and
rehabilitate a 10-unit apartment building located at 1844 East Wilson Avenue. The
total estimated cost of the project is $1,327,460. Under the terms ofthe proposed Affordable
Housing Loan Agreement, the City will provide $313,020 in federal HOME funds and the Agency
will provide $730,380 Housing Set-Aside funds in the form of a 65-year loan. In
return for the assistance, the units would remain affordable to low income households for
a 65-year period.See Redevelopment Agency Agenda
Item No. 7.1)Rick Otto, Sr. Housing
Manager, provided a report.Mayor pro tern Cavecche pointed out the Council had not received an
appraisal on the property;and although it is a great project, the Council is being asked to approve a
loan for
property with no appraisal.Mr. Otto explained the agreement approval will allocate the funding
for the purchase. The appraisal is currently being conducted and it will be completed before
escrow closes. If the appraisal does not come in at the value of the purchase, it would not allow the
City to fund the agreement and an amended agreement would be necessary. He noted,
however, that comps in the area
do support this purchase.The Council noted this is a great project, and how this area
really needs improvement; and thanked
OHDC for their
efforts.MOTION - Cavecche
SECOND - Alvarez AYES - Ambriz, Alvarez, Mayor Murphy, Coontz,
Cavecche
ACTION:I. Adopted Resolution No.
9780 A Resolution of the City Council of the City of Orange approving an Affordable Housing
Loan Agreement by and between the City of Orange, Orange Redevelopment Agency and
Orange Housing Development Corporation regarding 1844 East Wilson Avenue and making
certain
findings.2. Transferred $102,033 from account 317-9660-485100-
1210 (HOME Community Housing Development Organization [CHDO] Funds) and $210,
987 from account 317-9660-485100-1250 prior year HOME Developer
Funds) to account number 317-9660-485701-9209 (HOME -Wilson
Avenue 2 Loan project account) for the project. [CITY]3. Transferred $330,000 in
Set-aside Funds (Fund 941) from unappropriated reserves to account 913-
9800-485701-
CITY COUNCIL MINUTES October 14, 2003
7. ADMINISTRATIVE REPORTS (Continued)
4. Appropriated $400,380 from unappropriated reserves in Housing Loan Fund (Fund 913) to
account 913-9800-485701-9209 (Housing Loan - Wilson Avenue 2 Loan
project
account).AGENCY]FISCAL IMP ACT: After approval of the recommended transfers and
appropriations, Housing Set-Aside funds and federal HOME funds are available for this purpose in
the
above listed accounts.8. REPORTS FROM CITY
MANAGER - None.9.
LEGAL AFFAIRS 9.1 ORDINANCE NO. 19-03 (SECOND READING) (
A2500.0 Parking)An Ordinance of the City Council of the City of Orange amending portionsof
Chapters10.30,10.34 and 10.42 of Title 10 of the Orange Municipal Code relating to parking
time limitations on Plaza Square and both permit parking requirements and parking time
limitations on certain municipal parking lots serving the central public square and circular plaza at
Glassell Street
and Chapman Avenue.
MOTION - Cavecche SECOND -
Coontz AYES - Ambriz, Mayor Murphy, Coontz, Cavecche
ABSTAIN - Alvarez Moved
that Ordinance No. 19-03 be read by title only and same was approved and adopted by
the preceding vote.
9.2 ORDINANCE NO 20-03 (FIRST READING) (A2500.0 City
Manager)An Ordinance of the City Council of the City of Orange amending Orange Municipal
Code Sections 2.16.030 and 2.16.060 pertaining to delegation of duties of the City
Manager.MOTION - Murphy
SECOND - Alvarez AYES -
Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Moved to
continue Ordinance No. 20-03 to October 28,2003.9.
3 RESOLUTION NO. 9776 (A4000.0 APP-492)TAPE 2250
A Resolution of the City Council of the City of Orange certifying the adequacy of Final
Environmental Impact Report No. 1647-00 prepared for the 1l0-acre
Fieldstone Communities project which consists of a six-acre public park; 38 acres of open space and
multi-use trails; a two-acre horse stable; and 64 acres for 177 single family
low density
residential
CITY COUNCIL MINUTES October 14, 2003
9. LEGAL AFFARIS (Continued)
development is bordered generally by Santiago Canyon Road to the south, Cannon Street to the
west, the Mabury Ranch Development to the north and The Reserve development to the east.
Applicant: Fieldstone Communities, Inc
Discussion
Mayor Murphy commented that one of the key things he is still concerned about in moving
forward is the efforts being put together in terms of school site negotiations. He had it on good
authority from representatives from Fieldstone that those efforts are going to continue; but has
also heard from public announcements that they have disbanded or ceased. He was very hopeful,
and will be watching very carefully, to see if there isn't a way for a school site to be included on
that particular location.
Councilmember Alvarez stated he and Mayor Murphy have taken the opportunity to talk to some
of the school board members and Fieldstone and hope that some negotiations can continue. It is
pretty clear for Council that the Council has gone as far as they can as partners with the School
District. With that, the Council is pretty much finished and he hopes that something can be
concluded.
Councilmember Alvarez also reported he has gotten a lot of comments from people around town
on the amount of information that was disseminated that night from Ms. Angus, the Community
Development Director and Roger Hohnbaum, Assistant City Engineer, who was sitting in for
Harry Thomas. Councilmember Alvarez wanted to publicly thank them and their staff. They got
out a lot of information and he received a lot of good comments from the community that
watched that night that the public learned a lot about how this process works; and it is important
to say thank you.
Councilmember Ambriz asked about Condition of Approval No. 173, which basically states that
Fieldstone shall make a good faith attempt to complete negotiations; so regardless of whether
they come up with an agreement or not, it states that they can complete this development as is.
Right now, based on this document, there is nothing that really ties them to this school. It just
says that they can negotiate in good faith and good faith is going to be determined by them as
being at the table, so they are in good faith right now. But there is nothing that says there has to
be a school site on that property. In addition, Condition of Approval No. 104 talks about $2.1
million. It says that $2.1 million shall be spent on above ground improvements. It says that the
below ground costs associated with the construction of the park, those are going to be coming to
the City. When cleaning up land is discussed, which everyone knows there has to be some
remediation there, the cost is not known until you actually go into the soil to figure out the cost.
David DeBerry, City Attorney, stated the language that Councilmember Ambriz is referring to
requires Fieldstone, as part of its creation of a Community Facilities District, to account for $2.1
million in above ground improvements for the park improvements at the park. On top of that,
that is in addition to the requirement that they have to remediate the park and put the park to the
City's Quimby standards, which would be grass, curb and gutter, irrigation systems, and the like.
PAGE 18
CITY COUNCIL MINUTES October 14, 2003
9. LEGAL AFFAIRS (Continued)
The $2.1 million is for all improvements above and beyond that and they are not alleviated of
their requirement to remediate the property and put it to a condition that they would have had to
under Quimby standards.
MOTION - Coontz SECOND -
Alvarez AYES - Alvarez,
Murphy, Coontz NOES - Ambriz, Cavecche
Moved to adopt Resolution
No. 9776.9.4 RESOLUTION NO.
9777 (A4000.0 APP-492)A Resolution of
the City Council of the City of Orange adopting Mitigation Monitoring Program and Statement of
Overriding Considerations pertaining to Fieldstone Communities Development consisting of approximately
110 acres of low density residential housing, open space, multi-use trails and
public park (General Plan Amendment No. 1-01, Tentative Tract Map No. 15750).Applicant:
Fieldstone Communities, Inc.MOTION -
Alvarez SECOND - Coontz
AYES - Alvarez, Murphy,
Coontz NOES - Ambriz, Cavecche Moved
to adopt Resolution No.
9777.9.5 RESOLUTION NO. 9778 (
A4000.0 APP-492)A Resolution of the
City Council of the City of Orange approving a General Plan Amendment to redesignate approximately 110 acres
of property located south of Mabury Avenue, north of Santiago Canyon Road and
west of the residential development known as "The Reserve". The property's general plan
designation currently consists of approximately 16 acres of open space,16 acres of low
density residential and 78 acres of resource area. The property will be redesignated by this resolution
to approximately 44 acres of open space and public park and 66 acres of low density
residential. This General Plan Amendment will remove that portion of the property located north of
Santiago Canyon Road, east of Cannon Street, south of Santiago Creek and east of the
study area boundaries of the East Orange General Plan from the East Orange General Plan and remove
that portion of the property located north of Santiago Canyon Road,south of Santiago Creek,
west of "The Reserve" and Santiago Oaks Regional Park, and east of the study area boundaries
of the Orange Park Acres Specific Plan from the Orange Park Acres Specific Plan.General Plan
Amendment No.
1-01 Applicant: Fieldstone Communities,
Inc.PAGE 19 T
CITY COUNCIL MINUTES October 14, 2003
9. LEGAL AFFAIRS (Continued)
Discussion
Mayor Murphy noted there was an error in the title of the document, the word east needs to be
changed to "..west of the study area..."
Councilmember Coontz noted another error on Exhibit D. Exhibit D shows the area to be
deleted from the Orange Park Plan, but thought it should say Orange Park Acres Plan.
MOTION - Coontz SECOND -
Alvarez AYES - Alvarez,
Murphy, Coontz NOES - Ambriz, Cavecche
Moved to adopt Resolution
No. 9778, with the noted revisions to the title and Exhibit D.9.6 ORDINANCE NO
21-03 (FIRST READING) (A4000.0 APP-492)An Ordinance
of the City Council of the City of Orange Approving the Reclassification of the following: (1)
approximately 36 acres of property within the Santiago Creek Channel south of Mabury Avenue
and north of Santiago Canyon Road from sand and gravel to recreation-open space; (
2) approximately eight acres of property north of Santiago Canyon Road from sand and gravel
to recreation-open space; (3) approximately 34 acres of property adjacent to Santiago
Canyon Road and The Reserve development from sand and gravel to R-I-
8 (residential,minimum lot size, 8,000 sq. ft.); and (4) approximately 20 acres of property south
of Santiago Creek and north of Santiago Canyon Road from sand and gravel to R-
I-6 (residential, minimum lot size
6,000 sq.
ft).Zone Change 1208-
00 Applicant: Fieldstone
Communities, Inc.MOTION -
Coontz SECOND - Alvarez AYES - Alvarez, Mayor
Murphy, Coontz NOES - Ambriz,
Cavecche Moved that Ordinance No. 21-03 be read by title only and same was set for second
reading by the
preceding vote.9.7 RESOLUTION NO. 9779 (A4000.0 APP-
492)TAPE 2575 A Resolution of the City Council of the City of Orange Approving: (I)
Tentative Tract Map 15750; (2) Minor Site Plan Review 249-02; (3) adopting conditions of
approval; and (4) denying Variance 2113-02 relating to development of an
approximately 110 acre property generally consisting of a six-acre public park; 38 acres of open
space and multi-use trails; a two-acre private equestrian facility; and 66 acres
of low
density
residential. The development
CITY COUNCIL MINUTES October 14, 2003
9. LEGAL AFFAIRS (Continued)
generally by Santiago Canyon Road to the south, Cannon Street to the west, the Mabury Ranch
Development to the north and The Reserve development to the east.
Tentative Tract Map No. 15750
Minor Site Plan Review 249-
02 Variance
2113-02 Applicant: Fieldstone
Communities,
Inc.Discussion Mayor pro tern Cavecche asked about the tentative tract map. There is a lot of
engineering that has to go into getting this tentative tract map built. There is a ton of engineering and a
ton of different agencies have to give approval and she asked that if this tentative tract map can
not be built as approved, and she understands there is some question on some of the
engineering on whether this tentative tract map will ever be built as approved, what is the process that
the City goes through and does it come back to
the Council.The Public Works Director, stated there are two options. The requirement is that the
final map must be in substantial compliance with the tentative map as approved. And
generally, substantial compliance would mean the same number of lots, same type of designation on the uses
of lots and the general layout of the lots would be the same. Obviously when a map is based
on detailed engineering there is going to be differences from something that is done at a
schematic level which is what a tentative map generally is. That would generally be done
administratively, that type of finding. If that finding can't be made, if there is a substantial difference - more lots
in particular is something that would immediately raise a red flag, then that could raise
the possibility of filing of a new tentative map to reflect the redesign of the subdivision, in
which case that would need Planning Commission and City Council
approval.Mayor pro tern Cavecche asked if, by chance, a school is built out there, would that retrigger
this
process.The Public Works Director stated it could if the tentative map does not show a school site and
it shows lots. That is not really in substantial compliance and it would have to go back
through.He would defer to the legal authorities on that, but it is not something that they would
approve administratively under the Subdivision Map
Act.Mayor pro tern Cavecche asked if it would change the EIR requirements - if the school would go
through that, and not the City, or if the City would have to. If the City is approving a new
tentative tract map with a school on it, would that trigger another environmental review process.
The Public Works Director stated the key element in any environmental document is that there
must be a project and a project description, and the environmental document is tied to the
description of that project. If that project changes, it may require an amendment to the
environmental document in order to reflect that change.
PAGE 21
CITY COUNCIL MINUTES October 14, 2003
9. LEGAL AFFAIRS (Continued)
The City Attorney stated he would be of the opinion that it undoubtedly would require changes
to the environmental document and while the school district might be the entity responsible for
preparing the EIR, obviously if it makes a change to the tentative map and the other maps, there
still has to be a process that would come through the City as well.
Counci1member Coontz stated this doesn't really throw out the project, that there have been a
number of times in the past where a tentative map was changed, so the issues that have been
brought up are things that are not going to destroy the application necessarily. In other words,
there's a process and the City has gone through it before.
Mayor Murphy stated the substance question is if there is a change in use, that it would come
back through the review cycle.
Councilmember Alvarez stated he was not aware of any engineering issues that are bogging
down the project, and staff can basically update the Council if there is; because if the Mayor pro
tern is getting information that the rest of the Council is not getting, he would like to know.
Mayor pro tern Cavecche stated that through the public hearing the questions were asked over
and over again, about what agencies still had to give approval. The Community Development
Director did a very thorough job of doing that, and if she wants to go through it again, she can.
The Community Development Director stated Mayor pro tern Cavecche was correct, that as the
developer goes through plotting out the final map, there are a number of other agencies that will
need to review it, ensuring that the waters and such are not touched by the areas of the map.
That may result in some changes. As to whether or not that would result in any substantial
changes is unknown at this point in time. Some of the features of the area drainage plan and
such may change some of the lots, but it is somewhat of an unknown. She did not think they had
any information right now that says that will result in a substantial change to the tentative map,
but on the other hand they do not know that it would not.
Counci1member Alvarez asked if at the moment there were any issues that the Community
Development Director knew of.
The Community Development Director stated that no particular issue has been brought up.
Councilmember Coontz stated she understands the process, which hasn't changed, but if there is
anything out there that staff has concerns, then all Counci1members should receive it and not just
suppose that it will work just because someone's against it.
MOTION - Alvarez SECOND -
Coontz AYES - Alvarez,
Murphy, Coontz NOES - Ambriz, Cavecche
Moved to adopt Resolution
No. 9779 PAGE 22
CITY COUNCIL MINUTES October 14, 2003
10. RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY
11. RECESS TO CLOSED SESSION
The City Council recessed at 6:07 p.m. to a Closed Session for the following purposes:
a. Conference with Labor Negotiator pursuant to Govemment Code Section 54957.6:
City Negotiator: Personnel Director Steven Pham Employee Organization: All Bargaining Units
b. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiator: Personnel Director Steven Pham
Employee Organizations: Fire and Police Associations
c. Public employee performance evaluation pursuant to Government Code Section 54957:
City Attorney
d. Conference with Legal Counsel - Significant exposure to litigation pursuant to Government
Code Section 54956.9(b). (three potential cases).1)
Orange Unified School District Claim for Redevelopment Tax Money 2)
Rate negotiations with Waste Management 3)
County of Orange - Juvenile Hall Expansion Project e. To
consider and take possible action upon such other matters as are orally announced by the City
Attorney, City Manager, or City Council prior to such recess unless the motion to recess indicates any
of the matters will not be considered in Closed Session.7:00
P.M. SESSION 12.PUBLIC
COMMENTS TAPE 2900 Mr. Brad
Lee Essler, 1544 E. Quincy spoke on the increase in parking on street sweeping day ticket fees
and the need for a housing rental cap.13.PUBLIC
HEARINGS TAPE 3050 13.1
CONDmONAL USE PERMIT 2459-03, MAJOR SITE PLAN REVIEW 293-03,
MmGATED NEGATIVE DECLARATION 1719-03, AND DEVELOPMENT
AGREEMENT-ST. JOSEPH HOSPITAL. (A2100.0 AGR-4374 I C3300.0
CUP 2459-03)Time set for public hearing to consider a proposal for a Master Plan
for the phased redevelopment of the St. Joseph Hospital campus, and the implementation of
the Phase 1 component of the project consisting of the construction of a 234,000 sq.
ft. hospital building containing 150 beds and the construction of a new facilities building,
and a development agreement that provides for project implementation over a 30 year period. The
subject site is approximately 18 acres in size and it is located east of Main Street, north of La
Veta Avenue, and south
of Palmyra
CITY COUNCIL MINUTES October 14, 2003
13. PUBLIC HEARINGS (Continued)
Note: Mitigated Negative Declaration 1719-03 has reviewed the environmental impacts of
the
proposal.Staff
Report The Community Development Director reviewed the project. One of the purposes for
the redevelopment of this project is to replace hospital buildings in accordance with state law
which requires seismic upgrades to hospitals. She reviewed the benefits of the 30 year
development agreement which includes sales tax accrual for the purchase of large scale equipment from
this location, a community benefit with an improved facility and an improved internal
circulation system, noting the agreement does include an escalator factor for applicable fees. This is Phase
I of a long term master plan to upgrade hospital services to meet future
needs.In response to questions from Counci1member Alvarez, the Public Works Director reported
haul routes during construction would be Main and Chapman for access to the 57 Freeway and
Main and Town & Country are part of the freeway interchange pattern for access to the 22
Freeway.
Applicant Larry Ainsworth, President and CEO, St. Joseph Hospital, stated this is a 30 year, $650
million process and while seismic retrofitting is mandated by state law, this is an opportunity to
provide a world class facility for the community, which will include new operating rooms and
more private hospital
rooms.John Pangrazio, Architect, reviewed the planning strategy and timely replacement of
non compliance buildings while minimizing patient disruption. He reviewed a
computerized transformation of the buildings, and reviewed the existing conditions and the proposed
changes.The target occupancy for Phase I is Spring
2007.Council
Ouestions Counci1member Coontz asked about the demolition phase of the project and what
protection there will be for the patients as dust can escape from buildings being demolished and can get
into other buildings through the air conditioning system. She asked whose responsibility it is
to control this and the hours this will take
place.Mr. Steve Gilbert, St. Joseph Health System, explained they always try to be sensitive to
the patients they serve. Their demolition follows a vacant chair philosophy, which is to build a
new building, move patients into it and then move into the vacated space for demolition work.
Both the Department of Health Services and the Office of Statewide Health Planning
and PAGE
CITY COUNCIL MINUTES October 14, 2003
13. PUBLIC HEARINGS (Continued)
Development have an interest in how construction is performed in existing hospital buildings
with patients present. That process is heavily regulated and St. Joseph Hospital also has internal
policies that relate to infection control and how construction is managed and takes place. The
hospital has an internal committee that has a disease specialist on the committee and the
committee performs an evaluation process before work is allowed to start. The entire area is
contained and there is equipment used to create a negative air pressure to eliminate fugitive dust.
Counci1member Coontz stated this is a very important issue and as long as the demolition will be
done according to certain standards, that's all she can ask for. She spoke positively about the
project and it is great to have a master plan for a large project. She also asked about vehicle and
pedestrian circulation. The plan shows the project starting past the Providence building, and her
concern is with pedestrians going in and out of the parking structure and crossing the street from
the parking garage to the Providence building, especially with many disabled people crossing
that street. She asked how St. Joseph was going to address ingress and egress of the parking
structure at that point and the pedestrian problems; and stressed the importance of Condition No.
46 which deals with the circulation issues.
Mr. Gilbert stated they have commissioned a study to look at the flow of the ingress and egress
of the parking structure and believe there are opportunities to double the ingress off of Stewart
and have a dual egress at a different location of the structure to reduce the queuing out on
Stewart. That is currently being studied. He agreed it is a challenge for pedestrians at that
location and that is why they are working to do above standard improvements at the intersection
of Bush and Stewart to draw attention to the pedestrian traffic that is trying to navigate that area.
Councilmember Coontz also stressed the importance of signage, noting there is a disabled area of
the parking structure, which she was not aware of originally, and which should be more clearly
marked.
MAYOR MURPHY OPENED THE PUBLIC HEARING
The following people spoke in favor of the project:
Chris Layton, 18811 Silver Maple, Santa Ana
Mike Immell, 12072 Marquis Circle, Santa Ana
Dr. William Collins, 2261 Pavilion Drive, Santa Ana
MAYOR MURPHY CLOSED THE PUBLIC HEARING TAPE 4900
Councilmember Ambriz asked about the possibility of renaming Stewart and Pepper and about a
left turn signal from southbound Main onto eastbound Stewart.
The Public Works Director reported staff did a study of the traffic conditions at Main and
Stewart and with the planned project, left turn phasing would be desirable, particularly since this
will be the main entrance to the hospital. Staff has not yet addressed the issue of the renaming of
the streets, noting that the streets will be a combination of public and private streets serving the
internal circulation of the project.
PAGE 25
CITY COUNCIL MINUTES October 14, 2003
13. PUBLIC HEARINGS (Continued)
Mayor pro tern Cavecche asked about the landscaping at the Facilities Building and the setback.
The Director of Community Development clarified this is along Palmyra on the north side of the
building, with a 20 foot setback.
Mayor pro tern Cavecche asked about the size of the trees being used along this building,
clarifying that 24 inch box trees are proposed. She wanted to ensure that the proposed trees are
going to be big enough for the line of sight.
Bill Cathcart, Landscape Architect, 134 S. Glassell, stated the trees on the street are a
continuation of the Prunus trees that are already there; and a 24 inch Prunus is going to be about
10 to 12 feet tall at planting and will grow rapidly. King palms have also been added in front of
the building with a 10 foot brown trunk height.
Mayor pro tern Cavecche also asked about the noise levels; and clarified that the mechanical
openings are not for venting, sound or air, but just for access to the equipment.
The Director of Community Development reported there are standards for noise levels and the
applicant knows that the equipment does need to be vented upward and sound tested both for
vibration and sound levels to comply with the noise ordinance.
Counci1member Coontz pointed out that Lime Street goes into the back of West Orange
Elementary School and is sometimes used, not legally, as an entrance to the school; and asked
that this be looked at for the protection of the children who might attempt to use that entrance,
and check with the school to make sure that gate is locked.
TAPE 5350
Councilmember Alvarez spoke on the merits of the Development Agreement because of the
nature and size of the project. St. Joseph Hospital will be go through a major change and it is
important that the city and hospital come together to ensure the project follows a master plan.
This will be a state of the art project and a real asset to everybody who uses the hospital. He
commended the architect for a beautifully planned project.
Mayor Murphy stated this project is not just a reaction to state law, but a needs assessment of
where the hospital needs to go and a plan has been built around that. There has been a great deal
of effort and attention to detail and the project gives a clear vision of where the hospital is going.
Note: The City Council convened to the Redevelopment Agency, Item No. 12.1.
PAGE 26
CITY COUNCIL MINUTES October 14, 2003
13. PUBLIC HEARINGS (Continued)
Council Action
MOTION - Murphy SECOND -
Alvarez AYES - Ambriz,
Alvarez, Mayor Murphy, Coontz, Cavecche Approved Conditional Use
Permit 2459-03, Major Site Plan Review 293-03, and Mitigated Negative
Declaration 1719-03 as outlined in Planning Commission Resolution No. PC-
32-
03.MOTION - Murphy
SECOND - AlvarezAYES -
Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Approved Development
Agreement by and between the City of Orange and St. Joseph Hospital of
Orange as outlined in Planning Commission Resolution No. PC-33-03.
14. PLANNING AND ENVIRONMENT - None.15.
ADJOURNMENT MOTION -
Cavecche SECOND - Ambriz
AYES - Ambriz, Alvarez,
Mayor Murphy, Coontz, Cavecche The City Council adjourned
at 8:37 p.m. The next regular Council meeting is October 28, 2003.I_h'.MAZ<X
CASSANDRA J. THCART, CMC
CITY CLERK PAGE 27
I