HomeMy WebLinkAbout12_14_2004 - Council MinutesAPPROVED BY THE CITY COUNCIL ON JANUARY 11,2005
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING December 14, 2004
The City Council of the City of Orange, California convened on December 14, 2004 at 4:30 p.m.
in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
1. OPENING
1.1 INVOCATION
Given by Inna Hernandez, Assistant to the City Manager
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor pro tern Cavecche
1.3 ROLL CALL
PRESENT -ABSENT -
Smith, Ambriz,
Mayor Murphy, Cavecche, Dumitru None 1.
4
PRESENTATIONS! ANNOUNCEMENTS! INTRODUCTIONS Presentation by
Rita Linsey, Orange County Transportation Authority, of the OCTA 2004 Employee
Transportation Coordinator of the Year award to Personnel Services Department employee
Monica Vazquez in recognition of her outstanding contributions to the City'
s Employee Trip Reduction Program.Presentation by
Pat Oberle, Personnel Services, of donations collected during the 2004 Annual Employee
RidesharelHealth Fair by City employees to Community Health Charities of
California. $459.50 each to ALS Association (Lou Gehrig's Disease) and Muscular Dystrophy
Association.Presentation by
Nora Jacob, Mary Murphy and Robert Gustafson, 2004 City of Orange United Way
Co-Chairs, of donations collected through the 2004 United Way Special Events - $
3,315.62 each to Ronald McDonald House and Orange Elderly Services; and recognition of
the 2004 United Way Campaign Committee members.Introduction by
Nora Jacob, Library Director, of Dona Russie representing Team Viper who spoke
of sending holiday messages to troops fighting abroad.Mayor Murphy
acknowledged several students in the audience from Lutheran High School of
Orange County observing the meeting.PAGE 1
CITY COUNCIL MINUTES December 14, 2004
2. PUBLIC COMMENTS
Clyde Ahrens, 1947 Altozano Dr., El Cajon, submitted information on a proposed
development project and asked for assistance is expediting the project.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City
Council, staff or the public may request an item be removed from the Consent Calendar
for discussion or separate action. Unless otherwise specified in the request to remove an
item from the Consent Calendar, all items removed shall be considered immediately
following action on the remaining items on the Consent Calendar.
3.1 Declaration of City Clerk, Mary E. Murphy, declaring posting of City Council
agenda of a regular meeting of December 14, 2004 at Orange Civic Center kiosk,
Police facility at 1107 North Batavia, Shaffer Park; all of said locations being in the
City of Orange and freely accessible to members of the public at least 72 hours
before commencement of said regular meeting; and available at the Civic Center
City Clerk's Office and Main Public Library at 101 N. Center Street.
ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a
public record in the Office of the City Clerk.
3.2 Request Council confirmation of warrant registers dated November 18, 24 and
December 2, 2004.
ACTION:Approved.
3.3 Request approval of City Council Minutes, Regular Meeting November 23, 2004.
C2500.D.4)
NOTE: Councilmembers Dumitru and Smith abstained.
ACTION:Approved.
3.4 Consideration to waive reading in full of all ordinances on the Agenda.
ACTION:Approved.
Page 2
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CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
AGREEMENTS
3.5 Sewer Service Agreement - Request by Rene' E. Bollen to connect his property to City
of Orange sewer. (A2100.0 Agr-4596)
SUMMARY: Rene' Bollen, owner of residential real property located at 10502 South
Randall Street (APN: 379-561-06) in an unincorporated area of the County
of Orange,has requested to connect his house sewer lateral to the City sewer main in
Randall Street.He has executed a Sewer Service Agreement with the City of Orange and
is requesting City
Council approval.ACTION: Approved the connection request from Rene' Bollen and authorized
the Mayor and the City Clerk to execute the Sewer Service Agreement on behalf of
the City.FISCAL IMPACT: None. The property owner has paid all
connection fees.3.6 Consultant Services Agreement with Siemens ITS in the amount of $47,
975.00.A2100.0
Agr-4276.A)SUMMARY: This will provide professional services for
design, construction and implementation ofthe next development phase of the City's
Traffic Management Center.ACTION: Approved Consultant Services Agreement with Siemens ITS in
the amount of 47,975.00, and authorized Mayor and City Clerk to execute on behalf
of the City.
FISCAL IMP
ACT:following account:
85,000.00 Funds for this project have been budgeted and are
available in the 272-
5032-483100-6064 Traffic Management Software 3.7 First Amendment to Contract
Agreement with Republic Electric, a California corporation, for traffic signal maintenance
services. (A2100.0 Agr-0332.E.l)SUMMARY: The First Amendment
to Contract Agreement will operate, among other things, to give the City's consent to
the assignment by Signal Maintenance, Inc., a Delaware corporation, to Republic Electric,
a California corporation, of the former's contract
with the City for traffic signal maintenance.ACTION: Approved the
First Amendment to Contract Agreement with Republic Electric, Inc. and authorized the Mayor to execute,
and City Clerk to attest, the First Amendment to
Contract Agreement on behalf
of the
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
3.8 Approval of the core financing team and Consultant Services Agreements for
professional and technical services in connection with the formation of the Del Rio
Community Facilities District (CFD) and the issuance of bonds to fund the costs of
certain public improvements within the Del Rio CFD. (A2100.0 Agr-4597,
4598,
4599.SUMMARY: North Orange Del Rio, LLC, a California limited liability company,
the developer of a 716 unit residential development project commonly referred to as the
Del Rio project, has asked the City to form a community facilities district pursuant to
the Mello-Roos Community Facilities District Act of 1982 (California
Government Code Sections 53311 et seq., as amended) for the purpose of financing the cost
of public improvements proposed to be constructed as part of the Del Rio project. The
timing of the creation of this CFD and the eventual construction of the housing units in this
area is months away. This is the first step in contracting for the "core" financing team
that will be needed to establish the CFD and to start the processes for the eventual
issuance of bonds to fund the
public improvements.In order to commence the CFD formation process, the City requires the services
of a Financial Advisor, Bond Counsel and a Special Tax Consultant. All of
these consultants will be paid from the proceeds of the bonds or from
developer
deposits.ACTION:I. Approved a Professional Services Agreement for financial advisory
services with Fieldman, Rolapp & Associates, a
California corporation;2. Approved an Attorney Services Agreement for bond counsel services
with Quint &Thimmig LLP, a California limited
liability partnership;3. Approved an Agreement for Consulting Services for special tax
consulting services with David Taussig and Associates, Inc., a California
corporation; and 4. Directed staff to proceed with the formation of a Community Facility District
for the Del Rio
development project.FISCAL IMPACT: Payment of fees for all of the consultants,
including reimbursable expenses, will be contingent on and payable from the proceeds of the CFD bonds
or from Developer deposits. There will be no impact to the City's
general fund.3.9 Award of Professional Engineering Services Agreement
for Community Development Block Grant (CDBG) Project - Palm Avenue Reconstruction
from Batavia Street to Cypress Street (SP-3505). (A2l00.
0 Agr-4600)SUMMARY: This agreement authorizes the Consultant, Kabbara
Engineering, to provide field surveying, geotechnical report, and preparation of plans,
specifications and
cost Page 4
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
estimates for the CDBG Palm Avenue Reconstruction from Batavia Street to Cypress
Street.
ACTION: Approved an agreement with Kabbara Engineering in an amount not to exceed
32,830.00 and authorized the Mayor and the City Clerk to execute on behalf of the City.
FISCAL IMPACT: Funds are budgeted in the Capital Improvement Program FY 04-
05 and are available in the following
account:310-9645-483300-3029 $298,000.00
CDBG Palm Avenue Reconstruction 3.10 Side Letter Agreement between the Water
Department Employees' Association and the City of Orange dealing with Agency
Shop. A2l00.0 Agr-460l)SUMMARY: On October 28, 2004 the
City's Water Department Employees'Association voted in favor of establishing an
Agency Shop. This Agency Shop provision requires that as a condition of
continuing employment, all employees covered by this Memorandum of Understanding must either join the
Association or pay to the Association a
service fee in lieu thereof.ACTION: Approved the Side Letter
Agreement between the Water Department Employees' Association and the City of Orange
dealing with Agency Shop, and authorized the Mayor and the City Clerk to execute this Agreement
on behalf of
the City.FISCAL IMPACT: None 3.11 Service Agreement with CONEXIS Benefits
Administrators, L.P. (CONEXIS) to oversee the City's Health Care and
Dependent Care Flexible Spending Accounts.This Agreement will become effective January
1, 2005. (A2l00.0 Agr-4602)SUMMARY: The City solicited proposals for the
administration of the City's Flexible Spending Accounts for City employees.
The proposed new vendor, CONEXIS, is located in the City of Orange, and was able to offer a
greater level of services to our employees compared to our existing provider,
for
the lowest premium per participant.ACTION:1. Approved the Service Agreement
with CONEXIS for Employee Health Care Reimbursement and
Dependent Care Reimbursement Flexible Spending Accounts,and authorized the Mayor and the City Clerk to execute
on behalf of the City; and 2. Authorized the City Manager, upon the
advice and recommendation of the Personnel Director, to determine whether to extend the
term of the
Service Agreement
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
FISCAL IMPACT: There is no additional fiscal impact to the current budget. It is
estimated this service will cost the City around $5,000 annually. Adequate funds are
currently budgeted within the Personnel Services Department operating budget to cover
these expenses.
APPROPRlA nONS
3.12 Request to appropriate $12,000.00 to maintain rental properties. (P2500.0.l)
SUMMARY: Certain improvements are necessary to make the houses rentable at both
1314 N. Cannon Street and 637 W. La Veta Avenue.
ACTION: Appropriated $12,000.00 from Fund 272-35000 (Unappropriated Reserves)
to:8,500.00 into Account 272-5011-424501-3424 (
Cannon Street Property Maintenance)3,500.00 into Account 272-5011-
424501-4039 (La Veta Avenue. Property Maint.)FISCAL IMPACT: Sufficient
funds are available in Unappropriated
Reserves to appropriate to these two accounts.3.13 Appropriation For
Tenet Healthcare Foundation and United States Tennis Association (
USTA) of Southern California Grants. (C2500.N)SUMMARY: The Community
Services Department received grant funding in the amount of $2,500 from the Tenet Healthcare
Foundation and $3,000 from the United States Tennis Association of Southern
California for the purchase of supplies, equipment and
instruction for the City's after-school programs.ACTION: Appropriated funds
from Tenet Healthcare Foundation
and the United
States Tennis Association
as follows:100-
7011-
443800 (Other
Recreational)100-
7014-443500 (
Athletic Supplies)
100-7014-427800 (Other Contractual)Total:2,500 1,000 2,
000 5,500 FISCAL IMP ACT: After the appropriation, sufficient funds will be available.
3.14
Assembly Bill (AB) 3229 grant money for funding of Police support personnel.C2500.K)
SUMMARY: AB 3229 makes funds available under the FY 2004 Citizen's Option for
Public Safety (COPS) Program in the Governor's budget. The City of Orange
was awarded $200,565 and proposes to continue funding the civilian police support
positions using FY 2004 AB 3229 COPS Program Funds. These positions
enhance the
Police
Department'
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
ACTION: Allocated the $200,565 FY 2004 COPS grant award to continue funding four
4) full-time and two (2) part-time civilian positions through June
30, 2006.FISCAL IMPACT: The City of Orange was awarded $200,565 through the
FY 2004 COPS grant program. These funds have been placed in a separate fund (354 - AB
3229 Supplemental Law Enforcement Services) and cannot be transferred to or
intermingled with other funds, except to facilitate appropriation and expenditures by the
statute.Interest earnings in Fund 354 will also be allocated to payroll expenditures for the six (
6)positions. This award will support the allocation plan and the approval does not require
a budget
adjustment.
BIDS 3.15 Bid No. 045-14 - Award a construction contract to High Light Electric of
Riverside for installation of traffic signal improvements at Glassell & Adams,
Chapman &Malena and Main & Stewart. (A2100.0
Agr-4603)SUMMARY: The City Traffic Commission recommended a new traffic
signal be installed at the intersection of Glassell & Adams, and the existing traffic
signal at Chapman & Malena be modified to include protected left-turn
phasing for Chapman Avenue. The Main & Stewart signal will be upgraded for the
St.
Joseph Hospital expansIOn.ACTION: 1) Appropriated $84,000.00 from unappropriated reserves in
Fund 272 to Account No. 272-5032-483100-6028 (Glassell/Adams
Traffic Signal); and 2) Awarded a contract to High Light Electric in the amount of $230,
000.00 and authorized the Mayor and City Clerk to
execute on
behalf of the
City.FISCAL IMPACT:
available as follows:
186,300.00
20,000.00
30.000.00 236,300.00 Upon transfer and appropriation,
funds
for
this
project
willbe 272-5032-
483100-6028 262-5032-
485100-4906 550-5032-
483100-6030 Total Glassell/ Adams Traffic Signal Minor Traffic Control Devices St. Joseph
Hospital Deposit 3.16 Approve Plans and
Specifications and authorize advertising bids for construction of Reservoir 4 Pump
Station. (C2500.P.3)SUMMARY: Plans and specifications have been completed for Reservoir 4
Pump Station. The project is
ready to be advertised for bids. The preliminary engineering cost estimate is $
850,000.00 ACTION: Approved plans
and specifications
CITY COUNCIL MINUTES December 14,2004
3. CONSENT CALENDAR (Continued)
FISCAL IMP ACT: Funds are budgeted and available in the following account:
306,900.00 601-8011-484102-8314 Water CIP ~ Reservoir
4 Pump Station 3.17
CLAIMS (C3200.0)SUMMARY: The following c1aim(s) have been received and investigated
by the City Attorney's Office and/or the Risk Manager. After a thorough
investigation with the involved departments, it is the recommendation of the City Attorney's
Office that the c1aim(
s) be denied.
a. Dawna Garcia
b. Jeff Mayfield ACTION: Denied Claim(s) for damages and refer to City
Attorney
and Adjuster.CONTRACTS 3.18 Award of Contract - Bid No. 045-22; Project No. SP-
3504; CDBG Project -Americans with Disabilities Act (ADA) Wheelchair Access
Ramps at Various Locations, Fiscal Year 2004-
05. (A2100.0 Agr-4604)SUMMARY: This project will provide for
construction of wheelchair access ramps conforming to the requirements of Americans with
Disabilities
Act at various locations citywide.ACTION: Awarded Contract - Bid No. 045-22 in the amount of $130,
944.00 to the low bidder, Kalban, Inc. 9075 Glenoaks Blvd., Sun Valley,
CA 91352 and authorized the Mayor and City Clerk to execute
on behalf of the City.FISCAL IMP ACT: Funds are budgeted and are
available in the following account:310-9645-
483300-1328 $ 169,
780 (Community Development Block Grant Funds- ADA Improvements)3.19 Final Acceptance of installation
of traffic improvements Bid No. 034-20 at various
locations. (No staff report required). (A21 00.0 Agr-4409)SUMMARY: Moore
Signals & Lighting was awarded a contract on December 9,2003 for the installation of a
traffic signal at the intersection of Serrano Ave. & Parkhurst/San Lorenzo; street improvements
on Serrano Ave. from Cannon St. to Mt. McKinley Blvd.;street lighting modifications on
Pine St. from Maple Ave. to Palm Ave. and Cambridge St. from Chapman Ave. to
Palm Ave.; bridge deck and approach lighting over the SR-55 Fwy. overcrossings
at LaVeta Ave., Walnut Ave., Collins Ave. and Meats
Ave.; median
landscaping modifications
on
Serrano Ave.
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
ACTION: Accepted public work improvement, authorized release of retention funds,
and authorized Mayor and City Clerk to execute the Notice of Completion.
FISCAL IMPACT: None
3.20 Final Acceptance of development of a traffic surveillance center. (No staff report
required). (A2l00.0 Agr-
3470)SUMMARY: National Engineering Technology (NET) Corporation was awarded
a contract for the development of a traffic surveillance center at the City Corporation
Yard,637 W. Struck
Avenue.ACTION: Accepted public work improvement, authorized release of retention
funds,and authorized Mayor and City Clerk to execute the Notice of
Completion.FISCAL IMPACT:
None 3.21 Final Acceptance of a certain public work and improvement project known
as Contract Agreement No. 4479 for Waterline Renewal for Lemon, Oceanview,
Gayle,Little Main and Shaffer Street (Bid No. 034-28). (No staff
report required).A2l00.
0 Agr-4479)SUMMARY: Henkels & McCoy, Inc. was awarded a contract for the
installation of a waterline renewal for Lemon, Oceanview, Gayle, Little Main
and Shaffer Street.ACTION: Accepted public work improvement, authorized release
of retention funds,and authorized Mayor and City Clerk to execute the
Notice of Completion.FISCAL
IMP ACT: None 3.22 Final Acceptance of Bid No. 045-05; SP-3494; Rolling
Green Lane e/o Queensgate Way Cul-de-sac Reconstruction and
authorization to file Notice of Completion with the County Recorder (
No staff report required). (A2l00.0 Agr-4544)SUMMARY: Bid No. 045-05;
SP-3494; Rolling Green Lane e/o Queensgate Way
Cul-de-sac Reconstruction. Staff recommends acceptance
of improvements. The contractor on said job was Damon Construction
Company.ACTION: Accepted public work improvements, authorized release of Arch Insurance Company of Missouri, Bond
No. SU 5010740 in the amount of $68,150.00, and authorized
the Mayor and
City Clerk
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
3.23 Award Contract - Bid No. 045-21, Water Main Renewal for Villareal Drive.
A2l00.0 Agr-
4605)SUMMARY: This contract authorizes the construction of a 16-inch water
main along Villareal Drive. Engineered Plumbing of Baldwin Park, CA 91706 is
the lowest
responsible bidder.ACTION: Awarded a contract in the amount of $247,372.00 to
Engineered Plumbing,5011 Bleecker St., Baldwin Park, CA 91706, and authorized the Mayor and
the City Clerk to execute on behalf of
the City.
FISCAL IMPACT:250,
000.00 25,
000.
00 GRANTS Funds are budgeted and are available in the
following accounts:601-8041-
484501-8323 Villareal
Waterline Replacement 601-8041-484501-8400 Pipeline Renewal 3.24 Request to accept into the City's
revenue budget and to appropriate $10,000 from the California State
Library a Global Languages Materials grant to purchase children's Spanish-
language materials for the Orange Public (Main)
Library and the EI Modena Branch Library. (C2500.I)SUMMARY: Orange Public
Library (OPL) has been awarded $10,000 in Federal Library Services & Technology Act (
LST A) grant funds. These funds will be split evenly between the Main
Library and the EI Modena Branch Library to purchase children's
Spanish-language materials. Acceptance of this revenue
and its appropriation into the FY 04-05 budget are requested.ACTIONS: (1) Accepted into
the City's revenue budget the $10,000 grant
from the California State Library, into account 100-2001-262900-
9919 (Global Materials); and 2) Appropriated the grant funds to account 100-2001-443101-9919 (
Global Materials).FISCAL IMPACT: The Library's available funds for books will increase by $
10,
000
in FY 04-05 due to thesuccessful
application for grant funds from the California State Library.RESOLUTIONS 3.25 RESOLUTION NO. 9926 (S4000.
S.4)A Resolution of the City Council of the City of Orange summarily vacating a
portion of the north side of a cul-de-sac on
Meats Ave.,
west of
Glassell
CITY COUNCIL MINUTES December 14, 2004
3. CONSENT CALENDAR (Continued)
3.26 RESOLUTION NO. 9927 (C2500.J.4)
A Resolution of the City Council of the City of Orange regarding the 2004 Christmas
holiday closure.
ACTION: Approved.
3.27 RESOLUTION NO. 9930 (C2500.M)
A Resolution of the City Council of the City of Orange authorizing application for the
Fiscal Year (FY) 2004/2005 SB 1346 Rubberized Asphalt Concrete Grant Program.
ACTION: Approved.
TRACT MAP
3.28 Request from MBK Homes to approve the recordation of Final Tract Map No.
16601. (T4000.0 TRM-
1660l)SUMMARY: MBK Homes is requesting that the City Council approve the
recordation of Tract Map No. 16601. This map is the last remaining residential project in the
Serrano Heights Development, Phase Two, approved by Council as part of Tentative Tract
Map 14360. All plans have been approved, fees paid and bonds posted to
guarantee
improvements.ACTION: Approved the request from Sun Cal Companies for the recordation of
Final Tract Map No.
16601.FISCAL IMPACT:
None.MOTION - Ambriz
SECOND - Cavecche AYES -
Smith, Ambriz, Mayor Murphy, Cavecche, Dumitru All items
on the Consent Calendar were approved as recommended. Councilmembers Dumitru and
Smith abstained on Item 3.3.ENDOF
CONSENT CALENDAR Page 11
CITY COUNCIL MINUTES December 14, 2004
4. REPORTS FROM MAYOR MURPHY
4.1 Council Reorganization.
MOTION - Murphy SECOND -
Smith AYES - Smith,
Ambriz, MayorMurphy, Cavecche, Dumitru ACTION: Reappointed Carolyn
Cavecche as Mayor pro tern for a two year period.5. REPORTS FROM
COUNCIL MEMBERS - None.6. REPORTS FROM BOARDS,
COMMITTEES, AND COMMISSIONS 6.1 Accept resignation
from Teresa "Tita' Smith from the Planning Commission.C2500.G.2.5.
l)MOTION - Cavecche SECOND - Dumitru
AYES - Ambriz, Mayor
Murphy, Cavecche, Dumitru
ABSTAIN - Smith ACTION: Accepted Teresa Smith's
resignation from the
Planning Commission.7. ADMINISTRATIVE REPORTS 7.1 Report from the
Public Works Director/
City Engineer on City Project 3002; Master Plan of Utilities Undergrounding. (C2500.M.13)SUMMARY:
The Public Works Department has prepared a
study and cost evaluation for the undergrounding of overhead utility lines within the City
of Orange boundaries. Based upon the anticipated allocations through the Southern California Edison Rule
20A program, the study identified, prioritized and evaluated the benefits and costs
to the City to place overhead utility lines along existing arterial highways underground.MOTION - Smith
SECOND - Ambriz AYES - Smith, Ambriz, Mayor
Murphy, Cavecche, Dumitru
ACTION:Received and
Filed.7.2 Report from Assistant Planning Director
on an amendment to
consulting services agreement with URS Corporation to provide peer review services relating to
the Runoff Management Plan (ROMP) for East Orange/Santiago Hills II. (A2100.0
Agr-4367.2)Page 12 T--
CITY COUNCIL MINUTES December 14,2004
7. ADMINISTRATIVE REPORTS (Continued)
SUMMARY: On October 28, 2003, the City Council approved a consulting services agreement
with URS Corporation to perform peer review for the ROMPs that were prepared for the East
Orange and Santiago Hills II projects. Complexities associated with the work that was required
to be performed required the consultant to spend a great deal of time beyond that projected in the
original scope of work in order to assure that the runoff that is created by the proposed projects is
properly addressed. The priority, of course, was to thoroughly understand any impacts resulting
from the project.
MOTION - Ambriz SECOND -
Cavecche AYES - Smith,
Ambriz, Mayor Murphy, Cavecche, Dumitru ACTION: Approved and
authorized the Mayor and City Clerk to execute an amendment to consulting services agreement
with URS Corporation for technical peer review services of two runoff management plans
and other work related to the preparation of the EIR for East Orange/Santiago Hills
II to add an additional $15,000 to the contract for a total amount of 123,700.FISCAL
IMPACT: None.
The applicant, The Irvine Company, will pay for the cost of these services.7.3
Report
from Assistant Planning Director on an amendment to consulting services agreement with Jones &
Stokes Associates to provide consulting services associated with preparing an Environmental
Impact Report for developments proposed for Santiago Hills II and East
Orange. (A2l00.0 Agr-4171.2)SUMMARY: Jones &
Stokes began work on this environmental document in December, 2002 with an
initial schedule calling for completion of the EIR in approximately one year. Because of numerous complexities
encountered, we are currently in the second year of this process and it is estimated that $
200,000 additional will be needed.It should
be pointed out that staff is aggressively working with Jones & Stokes to minimize costs wherever possible,
however, the highest priority is given to ensuring that a high quality EIR is produced that
is informative to the City Council and Planning Commission, as well as to interested members
of the public. In this endeavor, the magnitude of the project and the challenges of
fully investigating and disclosing all relevant environmental information has led to the need
to perform more work than was originally proj ected.MOTION - Ambriz
SECOND - Dumitru AYES -
Smith, Ambriz, Mayor
Murphy, Cavecche, Dumitru Page 13
CITY COUNCIL MINUTES December 14, 2004
7. ADMINISTRATIVE REPORTS (Coutinued)
ACTION: Approved Amendment to Consulting Services Agreement with Jones & Stokes
Associates in the amount not to exceed $900,000 and authorized the Mayor and City Clerk to
execute said Agreement.
FISCAL IMPACT: None. The applicant, The Irvine Company, will pay for the cost of these
services.
7.4 Report from the Acting Economic Development Director regarding the Annual
Report ofthe Orange Redevelopment Agency for Fiscal Year 2003-2004, and
authorization to transmit the report to the Controller of the State of California. (R3500.
0)SUMMARY: The Annual Report describes the activities of the Redevelopment Agency
during Fiscal Year 2003-2004, and includes a fiscal statement and independent audit report
relating to the Agency'
s finances.See ORA Minutes Item No.
7.1)Mayor pro tern Cavecche asked how many units in the IS-unit project on Manchester
were to be offered
as affordable units.Jim Reichert, Acting Economic Development Director responded that nine of the
units would be affordable and added that the hearing on the project would be heard by City
Council on
January 11,2005.
RESOLUTION NO. 9931 A Resolution of the City Council of the City of Orange approving the Annual
Report of the Orange Redevelopment Agency for Fiscal Year 2003-2004 and
authorizing and directing its transmittal to the Controller
of theState
ofCalifomia.MOTION - Murphy
SECOND - Dumitru AYES - Smith, Ambriz, Mayor Murphy, Cavecche,
Dumitru ACTION:
Approved.FISCAL IMPACT:
None 7.5 Report from Public Works Director regarding award of contract to
Alliance Environmental Group, Inc. for Asbestos Abatement and Demolition and
Right-of-Way Clearance at 105, 125, 164, and 170 South Water Street (Bid No. 045-
20; Project No. SP-3502) and approval of Cooperation Agreement
with Orange Redevelopment
Agency.A2100.
0
CITY COUNCIL MINUTES December 14, 2004
7. ADMINISTRATIVE REPORTS (Continued)
SUMMARY: The City and the Orange Redevelopment Agency (Agency) acquired real property
from the Orange County Fire Authority at 105, 125, 164, and 170 South Water Street. For health
and safety reasons, City and the Agency desire to demolish several buildings and structures
located on their respective properties. Bids were solicited for the demolition work, including
asbestos removal. The bids were opened on November 4, 2004. Twelve (12) bidders responded
to the invitation for bids. The apparent low bidder is Alliance Environmental Group, Inc. at
118,600.00. If approved, the City will contract for the demolition work and the Agency will
reimburse the City for its proportionate share of the cost in accordance with the terms of a
Cooperation Agreement.
See ORA Minutes Item No. 7.2)
Mayor pro tem Cavecche inquired whether the Fire Authority who utilized the buildings at one
time were notified of the demolition of the buildings as they might have an interest in
photographing the buildings for archival purposes.
Councilmember Dumitru responded that the Authority has taken pictures of the buildings.
Councilmember Ambriz asked about notification to the neighbors regarding the demolition.
Harry Thomas, Public Works Director responded that the neighbors will be notified prior to the
demolition and added that there are no street closures expected.
RESOLUTION NO. 9933
A Resolution of the City Council of the City of Orange approving a Cooperation Agreement with
the Orange Redevelopment Agency relating to the demolition of certain buildings on property
located at 164 and 170 South Water Street, and related work; and approving the award of a
contract for Bid No. 045-20 to Alliance Environmental Group,
Inc.MOTION - Ambriz
SECOND - Dumitru AYES -
Smith, Ambriz, Mayor Murphy, Cavecche, Dumitru ACTION: Approved.
FISCAL IMPACT:
Funds are budgeted and are available (upon appropriation from the Agency)in the
following accounts:940-9800-
486700-
9881
565-3021-481105-2977 Water
Street Acquisition and
Reuse Fire
Station 1
83,00056,
200 139,
CITY COUNCIL MINUTES December 14, 2004
8. REPORTS FROM CITY MANAGER
8.1 Presentation of the Fourth Quarter 2003-2004 Budget Report for the period July
1,2003 through June 30, 2004. (C2500.E.
4)SUMMARY: This Fourth Quarter Report helps inform the City Council of
departmental performance for the final quarter of FY 2003-04, including progress toward the
achievement of departmental goals and completion of major capital improvement projects, and
summarizes the results of the City's
financial operations.Mayor Murphy expressed a thank you to city staff for performing their jobs
successfully within the budget cuts that have occurred in
recent years.Mayor pro tern Cavecche added her appreciation for the reports and expressed that
they are helpful to Council in tracking
departmental performance.MOTION -
Smith SECOND - Ambriz
AYES - Smith, Ambriz, Mayor Murphy, Cavecche, Dumitru ACTION:
Received and filed the Fourth Quarter 2003-2004 Budget Report.
FISCAL IMPACT: None.
8.2 Report on Community Information Night in West Orange.
Tara Finnigan, Business & Public Affairs Manager reported on the outcome of the Information
Night in West Orange.
Councilmember Ambriz inquired as to the cost of hosting the event. He requested a cost report
to also include staffing.
Council commended staff on the event; noting there were many positive public comments and
residents from various parts of the City in attendance. It was suggested that future community
events like this could be combined with other City events to broaden the reach of the advertising
dollar; and possibly get the school district involved.
9. LEGAL AFFAIRS
9.1 ORDINANCE NO. 26-04 (SECOND READING) (A2500.0 ORD-
26-
04 Speed Limits)An Ordinance of the City Council of the City of Orange amending Section 10.14.
050 of Chapter 10.14 of the Orange Municipal Code pertaining
to speed
limits.Serrano
Avenue)Page16 T----- - ._
n_...______ ----
CITY COUNCIL MINUTES December 14, 2004
9. LEGAL AFFAIRS (Continued)
MOTION - Cavecche SECOND -
Ambriz AYES - Smith,
Ambriz, Mayor Murphy, Cavecche, Dumitru Moved that Ordinance
No. 26-04 be read by title only and same was adopted and approved by the preceding
vote.10. RECESS
TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY 11. RECESS
TO THE MEETING OF THE INDUSTRIAL DEVELOPMENT AUTHORITY 12.
RECESS
TO CLOSED SESSION MOTION - Murphy
SECOND - Cavecche AYES -
Smith, Ambriz, Mayor
Murphy, Cavecche, Dumitru Moved to find that the
following matter arose after the posting of the Agenda and there is a need to take immediate action.Tam
v. City of Orange,
Superior Court Case No. 776434.The City Council recessed at
5:50 P.M. to a Closed Session to take action on the above case and for the following purposes:a.
Conference with Real Property
Negotiator - Real property negotiations pursuant to Government Code Section 54956.8:Property:
City's negotiator:Negotiating Parties:
Under
Negotiation:Orange Square
Shopping Center (
NE corner
Tustin and Chapman)Robert Stolhand City and Orange Square
LLC Price
and terms of payment b.
To consider and take possible
action upon such other matters as are orally announced by the City Attorney, City Manager, or City
Council prior to such recess unless the motion to recess indicates any of the matters will
not be considered in Closed Session.Page 17
CITY COUNCIL MINUTES December 14, 2004
13. ADJOURNMENT - TheCity Council adjourned at 6:45 p.m.The
Regular City Council meeting of December 28, 2004 will be cancelled. The next regular City
Council meeting will be January 11, 2005.z:~
M~URPHY -CITY
CLERK \.
1f~;!A~
HY MA OR
Page 18