HomeMy WebLinkAboutAGR-7918 - AGA ENGINEERS, INC. - TRAFFIC ENGINEERING SERVICES - CITYWIDE SPEED LIMIT ASSESSMENTDocusign Envelope ID:AACO7CE1-D97B-4DF5-A735-8006FB7D97AB
AGR-7918 a'
PROFESSIONAL SERVICES AGREEMENT L'
Traffic Engineering Services-Citywide Speed Limit Assessment]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 10th day of February 2026 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation ("City"), and AGA ENGINEERS,
INC., a California corporation ("Contractor"), who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by reference. As a material inducement to City
to enter into this Agreement,Contractor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. The services which are the subject of this Agreement are not in the usual
course of City's business and City relies on Contractor's representation that it is independently
engaged in the business of providing such services and is experienced in performing the work.
Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner
in conformance with the standards of quality normally observed by an entity providing such
services to a municipal agency. All services provided shall conform to all federal, state and local
laws, rules and regulations and to the best professional standards and practices. The terms and
conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A"
to the contrary.
Larry Tay, City Traffic Engineer("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Contractor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed EIGHTY-TWO THOUSAND TWO HUNDRED FIFTY-TWO
DOLLARS and 00/100 ($82,252.00) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
c.In addition to the scheduled services to be performed by the Contractor,the
parties recognize that additional, unforeseen work and services may be required by City's Project
Manager. In anticipation of such contingencies, the sum of SEVENTEEN THOUSAND SEVEN
HUNDRED FORTY-EIGHT DOLLARS and 00/100 ($17,748.00) has been added to the total
compensation of this Agreement. City's Project Manager may approve the additional work and
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the actual costs incurred by the Contractor in performance of additional work or services in
accordance with such amount as City's Project Manager and the Contractor may agree upon in
advance. Said additional work or services and the amount of compensation therefor, up to the
amount of the authorized contingency, shall be memorialized in the form of an Amendment to
Agreement approved by the City Manager on a form acceptable to the City Attorney. The
Contractor agrees to perform only that work or those services that are specifically requested by the
City's Project Manager. Any and all additional work and services performed under this Agreement
shall be completed in such sequence as to assure their completion as expeditiously as is consistent
with professional skill and care in accordance with a cost estimate or proposal submitted to and
approved by City's Project Manager prior to the commencement of such services.
d. In addition to the scheduled services to be performed by the Contractor,the parties
acknowledge that the City may elect to exercise Optional Task 5 as set forth in Exhibit A. In
anticipation of the City's potential exercise of such optional services, the sum of FIFTY
THOUSAND DOLLARS and 00/100 ($50,000.00) has been added to the total compensation of
this Agreement. The City's Project Manager may authorize the performance of Optional Task 5
and approve the actual costs incurred by the Contractor in accordance with the scope and
compensation associated with Optional Task 5 as set forth in Exhibit A, as the City's Project
Manager and the Contractor may agree upon in advance. Any authorization to proceed with
Optional Task 5, and the corresponding compensation therefor,shall be memorialized in the form
of an Amendment to Agreement approved by the City Manager on a form acceptable to the City
Attorney. The Contractor agrees to perform Optional Task 5 only upon written authorization from
the City's Project Manager.All services performed pursuant to Optional Task 5 shall be completed
in such sequence as to assure their completion as expeditiously as is consistent with professional
skill and care in accordance with a cost estimate or proposal submitted to and approved by City's
Project Manager prior to the commencement of such services.
e.The total amount of compensation under this Agreement, including contingencies,
shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS and 00/100 ($150,000.00).
3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed,the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days of
receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
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4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors,agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
8. Designated Persons. Only those qualified persons authorized by City's Project
Manager,or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
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10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use, reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race,color,religion, sex, national origin, mental or physical disability,or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading,demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
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C.Contractor shall cause the foregoing paragraphs (a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject of this Agreement.
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City (collectively the "Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
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C.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission,or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned,non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e.Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 1 8.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep
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such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
I.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
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this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records") pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City,and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works,"as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria,including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
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4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City,accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for,of and from any loss,including but not limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration, This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail,whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
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CONTRACTOR" CITY"
AGA Engineers, Inc City of Orange
211 Imperial Highway, Suite 208 300 E. Chapman Avenue
Fullerton, CA 92835 Orange, CA 92866-1591
Attn.: Chalap K. Sadam, President Attn.: Larry Tay, City Traffic Engineer
Telephone: (714) 992-4592 Telephone: 714-744-5525
E-Mail: chalap@agaengineersinc.com E-Mail: ltay@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted electronically shall have the same effect as original signatures.
Remainder of page intentionally left blank; signatures on next page]
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
AGA ENGINEERS, INC., CITY OF ORANGE, a municipal corporation
a California corporation
Initial
DocuSigned by:
By:
G S
By: Faun,(, S(oftr
Printed Name: a ap K. Sadam Daniel ,' ater, Mayor
Title: President/Secretary
Initial
By:
r--
ATTEST:
Printed'Name: Ruben Perales Signed by:
Title: Vice President
ut3'13b 13 EF43A...Pamela Coleman, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
I .) , L.1ir7r l
c,u ,3uiuc,u ioanq...
Nathalie Adourian, City Attorney
NOTE: City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND (2)the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement,must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
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SCOPE OF WORK
GENERAL:
The Scope of Work is not definitive and is intended only as a guide to illustrate the minimum project
requirements.
The selected Consultant shall do the Engineering and Traffic Survey work in accordance with the State of
California Department of Transportation Manual for Setting Speed Limits, CA MUTCD, CVC, and any
other applicable guidance, including all recent changes in law and best speed management practices. The
Consultant shall prepare speed limit recommendations for all roadway segments. This recommendation
shall consider all recent legal (including AB 43) and best practice guidance for establishing speed limits
and shall consider opportunities to reduce speed limits where appropriate.Any recommendations for speed
limit reductions under AB 43 shall be identified and subject to approval by the City.
Each radar gun used for speed surveys shall be certified that it meets and/or exceeds all of the manufacturer's
specifications by an authorized entity, distributor, or repair facility acceptable to the City. Proof of
certification must be included in the proposal.
PROJECT TASKS:
The Consultant shall provide all necessary services to perform the following tasks:
1) Kick-off Meeting
2) Data Collection
a. The Consultant shall conduct bi-directional vehicle speed (radar) surveys for 186 speed
zones within the City of Orange. The number of speed zones shall be confirmed according
to the City's Master Plan of Streets and Highways and the latest California Road System
CRS)Map.While taking the speed measurements,the traffic speeds should not be altered
by law enforcement,the surveyor and equipment,or any other means.Radar that is capable
of accurately distinguishing and measuring unimpeded speed of free-flowing vehicles may
be used. Surveys shall not be conducted on Fridays,weekends, Mondays, or during peak
traffic hours. Speed measurements should be taken in periods in which the pavement is dry
and the weather is fair. The minimum sample size should be at least 100 vehicles per
location.For the two-way streets,at least 50 counts for each direction at each location shall
be collected. No specific vehicle combination is required. Provide the radar speed survey
field sheets (with raw data) and preliminary radar speed survey analysis sheets for each
surveyed speed zone.Please Note:If speed survey data seems either unusually high or low,
the City may require such locations to be resurveyed at no additional cost to the City.
b. The City will be collecting average daily traffic (ADT)volume counts for all speed zones
and will provide this data to the Consultant.
c. The Consultant shall collect and analyze collision data as required in the California Manual
for Setting Speed Limits and CA MUTCD for the most recent five (5) years available.
Property Damage Only(PDO)crashes shall be included in the collision data collection and
analysis. The Consultant shall coordinate with Crossroads Software Traffic Collision
Database, as needed, to obtain collision data. Collision data shall be reported as total
collisions, annual collision rate, as well as actual collisions per million vehicle miles and
RFP E&TS: Citywide Speed Limit Assessment
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average. The actual collision rates shall be calculated and compared with the State of
California average collision rates for similar roadways and street segments.
d. Conduct field reviews of each of the 186 speed zones. The field reviews for traffic factors
shall be conducted while school is in session. Provide a field review summary sheet for
traffic factors,roadway factors,roadway geometry,and adjacent land uses,etc.
3) Speed Limit Recommendation
a. Determine the appropriate speed limit for each speed zone following the latest
requirements from the CA MUTCD and the CVC.When determining the speed limits,the
Consultant must also review the latest methodologies. If any reduction from the 85th
percentile speed is recommended, these shall be fully documented and follow the
procedures required by the State of California in setting speed limits. The Consultant shall
provide radar speed survey analysis sheets signed by a qualified Registered Civil
Engineer/Traffic Engineer licensed in the State of California for each surveyed speed zone.
Consultant shall prepare a summary of recommendations in Microsoft Excel form to
include the street name, street segment, existing speed limit, recommended speed limit,
85th percentile speed,mean speed, 10 mph pace range,percent of vehicles in pace,date of
survey, and reason for speed limit change from the 85th percentile. The summary of
recommendations shall include all speed zones studied,unless otherwise specified by City
staff.
b. Consultant shall provide a frequency histogram and a cumulative frequency curve diagram
for each speed zone.
4) Project Report
a. Prepare a report which includes the following:
i. Radar speed survey operational procedures,
ii. A description of the purpose and methodology of speed zone establishment,
iii. A description of the statistical analysis factors,
iv. A traffic collision data summary table by street segment,
v. Results and recommendations, and
vi. The summary of recommendations in Microsoft Excel form.
vii. The final report shall be stamped and signed by a qualified Registered Civil
Engineer/Traffic Engineer licensed in the State of California.
viii. As part of the report preparation the selected Consultant may present at two (2)
public meetings to report out the study findings and recommendations. All
procedures and speed limit recommendations shall be per the latest requirements
in CA MUTCD plus the latest law in the most current version of the CVC.
5) Sign Change Sketch Preparation(Optional Task)
a. Consultant shall prepares sketches for sign changes. This task is based on the number of
sign-posting locations where changes are recommended by the Consultant. Once all
recommendations are confirmed by the City, this task may or may not be required by the
City.In the fee proposal,please list the unit price to identify each sign location at a specific
distance from the nearest curb extension. These changes will indicate if the sign is new,a
replacement, and/or removal and if a new sign (only) or a new sign and post will be
RFP E&TS: Citywide Speed Limit Assessment
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Docusign Envelope ID:AACO7CE1-1397B-4DF5-A735-8006FB7D97AB
required. City staff would then use such sketches to write-up each work order for sign
change. Sketches shall be done in a manner acceptable to the City and using the City's
formats. Sketches shall be done by attaching digital aerials photos into AutoCAD files and
showing the sign post changes from the nearest curb return extension. This task (No. 6)
needs to be listed in Fee Proposal as a separate item with a price per unit cost listed for the
recommended locations. The City reserves the right to issue or not issue this task or a
portion of it.
DELIVERABLES:
Deliverable shall include the following:
1) Task 1: Kick-off Meeting
a. Meeting agenda,to be provided to the City at least three(3)business days prior to the kick-
off meeting.
b. Meeting notes
2) Task 2: Data Collection
a. Radar speed survey field sheets containing raw data for each of the 186 speed zones.
b. Collision data(past five(5)years) for each speed zone. Collision data shall include PDO
crashes. The Consultant shall coordinate with Crossroads to obtain collision data.
c. Documentation of any locations that required resurveying and associated results.
d. Field review summary sheets for each of the 186 speed zones documenting survey locations
and field conditions, including observed traffic factors, roadway characteristics, adjacent
land uses,and other relevant data collected.
3) Task 3: Speed Limit Recommendation
a. Radar speed survey analysis sheets with frequency histogram and cumulative frequency
curve diagram for each speed zone. Each sheet shall be stamped and signed by a qualified
Registered Civil Engineer/Traffic Engineer licensed in the State of California.
i. A meeting shall be held with City staff for review prior to the fmalization of all
186 analysis sheets.
b. A Microsoft Excel summary of recommendations(sample attached)that includes:
i. Street name and segment
ii. Existing and recommended speed limits
iii. 85th percentile speed,mean speed, 10 mph pace range,and percent of vehicles in
pace
iv. Date of survey
v. Reason for any change from the 85th percentile speed
c. Documentation of applied methodology, including any changes from prior studies and
compliance with the CA MUTCD and the CVC.
4) Task 4: Project Report
a. 90%Draft Report
RFP E&TS: Citywide Speed Limit Assessment
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