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HomeMy WebLinkAbout3_15_2005 - Council Minutes - Adjourned Regular MeetingI I APPROVED BY THE CITY COUNCIL ON MARCH 22, 2005 CITY COUNCIL MINUTES ORANGE, CALIFORNIA OF AN ADJOURNED REGULAR MEETING March 15,2005 The City Council of the City of Orange, California convened an Adjourned Regular Meeting at 6:00 p.m. in an Adjourned Regular Meeting in the Weimer Room, 300 E. Chapman Avenue, Orange, California. 6:00 P.M. STUDY SESSION 1. OPENING 1.2 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Councilmember Dumitru 1.3 ROLL CALL PRESENT - Smith, Ambriz, Dumitru ABSENT - Murphy, Cavecche (Mayor pro tern Cavecche arrived at 6:15 p.m.)1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS - None.2. PUBLIC COMMENTS - None.3. CONSENT CALENDAR All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.3.1 Declaration of City Clerk, Mary E. Murphy, declaring posting of the City Council Agenda of an Adjourned Regular Meeting of March ] 5, 2005 at Orange Civic Center in the north facing kiosk, Police Facility at 1107 North Batavia, and Shaffer Park; all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said Adjourned Regular Meeting; and also available at the City Clerk's Office and Main Library at 0] N. Center Street. ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a public record in the Office of the City Clerk.MOTION - Dumitru SECOND - Smith AYES - Smith, Ambriz, Dumitru ABSENT - Murphy, Cavecche END OF CONSENT CALENDAR PAGE 1 CITY COUNCIL MINUTES March 15,2005 4. REPORTS FROM MAYOR MURPHY - None.5. REPORTS FROM COUNCILMEMBERS Councilmember Smith thanked staff for a warm welcome upon her being elected to the City Council.6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS _ None.7. ADMINISTRATIVE REPORTS - None.8. REPORTS FROM CITY MANAGER 8.1 Proposed Mission Statements, Goals, Service Objectives, and WorkpIans by City Department forFiscalYear2005-06. (C2500.J.l.l)Ms. Barbara Messick, Sr. Assistant to the City Manager provided an introduction to the Study Session.Citv Council- Barbara Messick reviewed the Goals and Workplans.Councilmember Smith noted her support for the Workplan to develop programs to build awareness of design and building standards in the Old Towne Historic District. She also asked for clarification on a status quo budget.Ms. Messick explained status quo for this budget means continuing with the same level of service with the same amount of money.Councilmember Ambriz asked about conducting workshops and suggested partnering with other organizations for community events. He also asked about trails meetings, noting there were very informative meetings in 1997-98; suggesting there needs to be a strategy on how to accomplish goals which were set. Councilmember Ambriz suggested the Accomplishments for 04-05 include televisingPlanningCommissionmeetingsandreplayingCouncilmeetingsatmoreuserfriendlytimes. He also suggested looking at video streaming, which allows Council meetings to be played on the City' s web site.Mayor pro tem Cavecche suggested a Council Workplan should include overseeing and monitoring of the City's General Plan.Ms. Messick explained there was some overlap between Council goals and workplans and those of other departments.PAGE I I CITY COUNCIL MINUTES March 15,2005 8. REPORTS FROM CITY MANAGER (Continued) City Manager - BarbaraMessick reviewed the Goals and Workplans.Councilmember Smith asked for clarification on the Emergency Operations Plan (EOP);suggesting that community education on the EOP be a priority.Mr. Dave Rudat, City Manager, explained the EOP was updated last year, that the current workplan addresses training and education as part of the Plan. He noted the Plan does contain infonnation on evacuation procedures.Mayor pro tern Cavecche suggested staff provide a briefing on the EOP for Councilmembcrs Smith and Dumitru.Councilmember Ambriz asked about the bi-annual reports to Council, as the Administrative Manual states there should be monthly reports. Mr. Rudat explained the Administrative Manual is being updated; as monthly reports are no longer being sent to Council. Instead, the City Manager provides a weekly update letter to the Council. Mayor pro tern Cavecche asked staff to be very sensitive to all issues which the Council needs to be aware of. City Attorney - DavidDeBerry reviewed the Goals and Workplans.Councilmember Ambriz wanted to ensure that staff was following up on the timeliness and compliance of contracts.City Clerk - Mary Murphy reviewed the Goals and Workplans.Mayor pro tern Cavecche suggested more review of the contents of the City's cable channel.Community Development - Alice Angus reviewed the Goals and Workplans.Councilmember Smith asked about infill guidelines which were discussed as part of the South Grand Street rezone study.Ms. Angus explained the infill residential guidelines were adopted last year and staff is moving ahead with an indepth study of Old Towne Design Standards.Mayor pro tern Cavecche commented on the grant for the Santa Fe Specific Plan; and asked if the Chapman University project would be included. She also suggested the City work closely with OCT A on the pedestrian bridge overcross at the Depot.PAGE 3 CITY COUNCIL MINUTES March 15,2005 8. REPORTS FROM CITY MANAGER (Continued) Ms. Angus stated the Chapman University project probably would not be included with the SantaFePlan. Mayor pro tern Cavecche asked about Code Enforcement efforts, suggesting there needs to be more of a trigger to get quicker compliance from chronic problems. Ms. Angus stated she would provide Council an outline on the steps taken rn the Code Enforcement process. Mr. Rudat stated staff will review Code Enforcement procedures which are specific to health and safety issues in connection with the City Attorney's Office. There have been some problems in the past in exercising strong code enforcement with businesses, suggesting there needs to be a balance in obtaining compliance. Councilmember Smith expressed a desire to fill the remarnrng seat on the Design Review Committee as soon as possible; and suggested staff review the $40 per meeting stipend paid to Planning Commissioners, as it has been this amount for many years. Communitv Services - GaryWann reviewed the Goals and Workplans In response to questions by Councilmember Dumitru, Mr. Wann explained there IS a new Resource Center building for day workers.Mr. Rudat noted several departments are working together to discuss alternatives for the day worker issue.Councilmember Smith suggested the 04-05 Accomplishments include the grant award for Grijalva Park and also partnerships with the Community Foundation and School District. She also emphasized the need for a grant writer. Councilmember Ambriz agreed the Council needs to discuss what they want as policy to go after grant opportunities; and also suggested the City explore opportunities regarding the Resource Center. Mayor pro tern Cavecche agreed the City needs to get more aggressive and actively pursue federal and state funding opportunities and grants. PAGE 4 I I CITY COUNCIL MINUTES March 15, 2005 8. REPORTS FROM CITY MANAGER (Continued) Economic Development - JimReichert reviewed the Goals and Workplans Councilmember Smith addressed the affordable housing issue, expressing her desire that the City be more aggressive in pursuing this, especially with proposed cuts to Section 8 BUD housing.Mayor pro tern Cavecche noted she had just returned from Washington D.C. where the future of CDBG funding was discussed; and that it looks promising that the funds will remain.Mayor pro tern Cavecche spoke on the proposed affordable housing units in East Orange with The Irvine Company development; expressing her desire to see the entire complex affordable housing, and not just a portion of it. She also suggested the City aggressively pursue discussions with new and different organizations on affordable housing.Councilmember Ambriz asked about the Stadium Promenade on Katella Avenue and what the City was doing to attract new business.Mr. Reichert stated there are discussions and conceptual plans currently undcr way.Councilmember Ambriz also suggested that Economic Development work with Community Services on the Orange Progress and their proposal to include it on the website.Finance - Rich Jacobs reviewed the Goals and Workplans Councilmember Ambriz complimented the Finance Department on their on-line billing system and the proposed lntellitime time sheet system.Fire - Vince Bonacker reviewed the Goals and Workplans.Mayor pro tern Cavecche asked about the CERT Program.Chief Bonackcr explained it is a joint program with the Police Department; but that it rcquires a lot of resources to maintain it.Councilmember Dumitru asked about thermal imaging equipment.ChiefBonacker stated that all trucks are equipped with the imaging equipment.PAGE 5 CITY COUNCIL MINUTES March 15,2005 8. REPORTS FROM CITY MANAGER (Continued) Information Management - Barbara Messick reviewed the Goals and Workplans Ms. Messick stated a Workplan will be added to include breaking out the Orange Progress on the websitt Librarv- Nora Jacob reviewed the Goals and Workplans Councilmember Ambriz spoke on volunteer recruitments, suggesting the Library staff contact the Volunteer Center of Orange County and the Senior Center. He also suggested a visual display,possiblyneartheChildren's Section, of the new proposed library.Personnel- Steven Pham reviewed the Goals and Workplans Councilmember Dumitru asked about First Aid / CPR training and the use of Automatic External Defibrillators ( AEDs).Mr. Pham reported that annual First Aid / CPR classes are offered to City employees.Staff indicated the use of AEDs requires extensive training and retraining and there could be liability issues involved.Councilmember Dumitru asked about the employee service award program.Mr. Pham indicated that any type of meaningful program would require funds and would be a policy decision by the Council.Councilmember Ambriz noted there are grants available to purchase AEDs and provide training.He also encouraged background checks for outside consultants, especially those working with children in recreation programs; and a review of the sites which are used for these programs.Councilmember Ambriz also encouraged the use of the latest technology for the City's internet and intranet.Police - Bob Gustafsonreviewed the Goals and Workplans.Councilmember Smith commended the Police Chief on the listed Service Objectives. She also stressed the importance of the Emergency Operations Plan.Councilmember Ambriz stressed the importance of partnering with the business community and with organizations such as CHOC.Councilmember Dumitru stated he was glad to see education for children as an objective for the Police Department. PAGE 6 I I CITY COUNCIL MINUTES March IS, 2005 8. REPORTS FROM CITY MANAGER (Continued) Chief Gustafson stated the Police Department is currently working with the Library on joint programs. Mayor pro tern Cavecche stated she was glad to see COPLINK information system being implemented. Public Works - Harry Thomas reviewed the Goals and Workplans In response to Council questions, Mr. Thomas stated hc will be presenting a report on the Railroad Quiet Zones at April 12th Council meeting.Council requested that Staff keep the public informed on this Quiet Zone issue and that the City has been working on this issue for several years and that there are many hurdles involved.Mayor pro tern Cavecche asked about the shopping cart retrieval program.Mr. Thomas reported most carts are picked up by a service, as long as the market has contracted for the service; but that City staff will pick carts up Mayor pro tern Cavecche spoke on the Anaheim to Ontario maglev transportation system; and the importance of keeping up to date on what Anaheim is doing, as their projects impact Orange.General Comments Councilmember Smith stated she would like to see leadership formation for staff: to prepare employees for leadership positions within the City. She also stated her support for an in-house staff person to pursue outside funding and grants; and the importance of the Emergency Operations Plan. 9. LEGAL AFFAIRS - None.10. ADJOURNMENT - The City Council adjourned at 8:10 p.m.c-l{~ 7> ~~(." '__L:-" _~/MARY . URPHY CITY ~r:ERK ::--"L YN V. CA VECCB'E YOR PRO TEM ! i PAGE 7