HomeMy WebLinkAbout9_26_2006 - Council MinutesAPPROVED BY THE CITY COUNCIL ON OCTOBER 10, 2006
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING September 26, 2006
The City Council ofthe City of Orange, California convened on September 26,2006 at 4;30 p.m.
in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
I. OPENING
1.1 INVOCATION
Pastor Dan Keirn, Salem Lutheran Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor Mark Murphy
1.3 ROLL CALL
PRESENT -ABSENT -
Smith, Murphy,
Cavecche, Dumitru None 1.
4
PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS Presentation of
Resolution No. 10118 to Beth Irish of the Orange Public Library, upon her retirement.
Employee Service
Awards to Marisol Rojas, Community Services, 10 years; Lisa Tamburelli, Community
Services, 10 years, Mark Hensler, Police Department, 20 years;and Karen
Hangen, Police Department, 10 years.Announcement - Wednesday,
October 4th is Walk Our Children To School Day.Troop 51 from
St. John's School was introduced.2. PUBLIC COMMENTS
Heather Lykins, introduced
herself as the new Chapman University Community Development Director, a
student liaison between the University and the community.John Moore, spoke
on the Creek Clean Up Day on September 16th and submitted statistics on the
trash and recyclables picked up that day.
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City
Council, staff or the public may request an item be removed from the Consent Calendar
for discussion or separate action. Unless otherwise specified in the request to remove an
item from the Consent Calendar, all items removed shall be considered immediately
following action on the remaining items on the Consent Calendar.
3.1 Request Council Confirmation of warrant registers dated August 31 and September
7,2006.
ACTION:Approved.
3.2 Request approval of City Council Minutes, Regular Meeting, September 12, 2006.
C2500.D.4)
ACTION:Approved.
3.3 Consideration to waive reading in full of all ordinances on the Agenda.
ACTION:Approved.
3.4 Receive and file the City Treasurer's Report, period ending August 31, 2006.
C2500.F)
ACTION:Approved.
3.5 Receive and file the Investment Oversight Committee Report for the Period Ending
July 31, 2006. (ORI800.0.27.16.1)
ACTION:Approved.
Page 2
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
AGREEMENTS
REMOVED AND HEARD SEPARATELY)
3.6 A proposed Cooperative Agreement with the Orange County Transportation Authority
OCTA) to execute the Go Local Program via the Depot-Plaza Pedestrian Connection
Plan;and Letter of Agreement with the City of Anaheim and partnering city of Villa Park
to develop a community-based transit study to increase commuter rail ridership
via feeder service connections to major employment and destination centers. (A2100.0
Agr-4967; 4968)SUMMARY: On February 27, 2006 OCTA Board of Directors
approved allocation of Measure M funds to develop the Go Local Program, which allocates $100,
000 to Orange County cities who wish to develop a local transit vision that will
increase commuter rail ridership. Part of the Go Local Program guidelines encourage cities
to enter into agreements with each other to collaborate in some or all facets of
planning and needs assessment to
support this vision.Staff proposes to use a portion of the Go Local funds in the amount of $60,
000 to study vital pedestrian connections Paseos that will help guide pedestrians from
the Plaza, a destination node, to the Orange Metrolink station.
The Depot-Plaza Pedestrian Connection Plan will facilitate pedestrian access from the Plaza
area and other outlying destination nodes
to the Depot station.Staff also recommends collaboration with the City of
Anaheim and other interested partnering cities, including Villa Park, by contributing $40,000
towards a study to evaluate feeder service connections to major destination
and employment centers within these partnering cities. Collaboration with surrounding cities will also
help to meet
Go Local project criteria.Discussion - Councilmember Smith stated that she was excited about the
project and the use of paseos. She stated that she would like to see sensitivity to
all modes of transportation including strollers, wheelchairs, and bicycles; a focus on
transit from all quadrants; and is excited about a connection with Anaheim. She stated that
she will look for historic preservation and would like to see involvement from
citizens in the community as well as employees that can use
it every day.
MOTION - Smith SECOND -
Dumitru AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: 1) Approved the Cooperative Agreement with OCTA, allocating $60,000 of
the $100,000 from OCTA to prepare the Depot-Plaza Pedestrian Connection Plan; and
2)Authorized the City Manager to enter into a Letter of Agreement with the City
of Anaheim allocating $40,000 of Go Local funds towards a feeder service
connection study; and 3) Authorized the Mayor and City Clerk to execute all necessary
documents on behalf of the City associated with the Go Local
Program.FISCAL IMPACT:
None Page
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
3.7 Purchase network equipment for the expanded new Main Library and amend the
City's Information Technology Service Agreement with ACS Enterprise Solutions,
Inc. (ACS). (A2100.0 Agr-0978.C.
5)SUMMARY: The Library Services Department seeks to purchase, from ACS,
network equipment for the expanded new Main Library that will support expanded
infrastructure needs and will provide connectivity between the Main Library and the Civic Center'
s Data Center. The equipment will provide network communications to the
desktop computers approved by Council on July 25, 2006, along with self-
service technologies,online public access catalog, the automated materials handling system,
and public
wireless network.ACTION: Approved the Fifth Amendment to Information
Technology Service Agreement with ACS Enterprise
Solutions, Inc.FISCAL IMPACT: Sufficient funds are allocated and available in the
following CIP account: 500-2001-481200-990 I $80,
392.
04 Main Library Expansion BIDS 3.8 Bid No. 067-11;
SP-3501: Police Headquarters Heating, Ventilation, Air Conditioning (HV AC) System
and Electrical Upgrades. Approval of Plans and Specifications and
authorization to advertise for bids. (C2500.M)SUMMARY: Plans and specifications
have been completed for the Police Headquarters Heating, Ventilation, Air Conditioning (
HV AC) System and Electrical Upgrades Project.The project is ready to beadvertised. Construction
cost is estimated at $1.4 million.ACTION: Approved plans and specifications
and authorized advertising for bids for the Police Headquarters Heating,
Ventilation, Air Conditioning (
HV AC) System and Electrical Upgrades Project.FISCAL IMP ACT: Funds are budgeted
in the Capital Improvement Program
and are available in the following account:725-5028-481200-
9823 (Police HQ HV AC System Upgrades) $1,200,000 Once the bids are opened
and actual bids are known, staff will make recommendations on the award based
on available funding
including request
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
3.9 Bid No. 067-16: Approval of plans and specifications and request authorization
to advertise for bids for construction of Earlham Street Storm Drain
Improvements Project (D-154) (C2500.
M.17)SUMMARY: Plans and specifications have been completed for the Earlham
Street Storm Drain Improvement project from Chapman Avenue to Pearl Street. The project is
ready to be advertised for bids. The estimated construction cost is $200,000
including contingencies.The County of Orange will reimburse the City 100% for all
construction costs.ACTION: 1) Approved plans and specifications and authorized advertising for bids
for the Earlham Street Storm Drain Improvements; and 2) Appropriated $200,000
to account number 550-5011-
483400-5342 (Earlham Storm Drain).FISCAL IMPACT: Upon appropriation, funds for construction
will be
available in the following account:550-5011-483400-
5342 $200,000 County Contribution:
Earlham Storm Drain 3.10 CLAIMS (C3200.0)SUMMARY: The following claim(s)
have been received and investigated by the City Attorney's Office and/or the
Risk Manager. After a thorough investigation with the involved departments, it is the recommendation
of the City Attorney'
s Office that
the claim(s)
be denied.a.
Cumis Insurance b.
Irma Daniels c. Maritza Coughlin d. Tony Gomez ACTION: Denied Claim(s) for
damages
and refer to City Attorney and Adjuster.CONTRACTS 3.11 Final acceptance
of Bid No. 056-39; SP-3233A; Temporary Right-Turn Lane
Improvements at Santiago Canyon Road and Cannon Street and authorization to file
Notice of Completion
with the County Recorder (No staff report required).A2100.0
Agr-4895)SUMMARY: Temporary Right-Turn Lane Improvements at Santiago Canyon Road
and Cannon Street. The contractor on said job was Imperial Paving
Company, Inc.ACTION: Accepted completion of work and improvements, and authorized release of retention
funds,
and authorized the
Mayor and
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
3.12 Award of Public Project Contract - Bid No. 067-06; Water Lube Conversion for
Production Wells. (A2100.0 Agr-
4969)SUMMARY: This contract authorizes the replacement of oil-lubricated
pumps with water-lubricated pumps for production wells. General Pump Company
is the
lowest responsible bidder.ACTION: Awarded the contract plus contingencies in the amount of $1,041,
500.00 to General Pump Company, Inc., 159 N. Acacia Street, San Dimas,
CA 91773 and authorized the Mayor and the City Clerk to execute on behalf
of the City.FISCAL IMP ACT: Funding for this project is available in
the following account:601-8011-484101-8214 $1,050,
000.
00 Water Lube Production Wells DONATIONS 3.13 Donation of four digital cameras and one
scanner to the Police Department'
s Investigative Services Division. (C2500.K)SUMMARY: The National Center for
Missing and Exploited Children (NCMEC) is donating four digital cameras and
one scanner to the Police Department.ACTION: Accepted the donation of four digital cameras and
one scanner to be used by the Investigative
Services Division of
the
Police Department.FISCAL IMPACT: None.PURCHASES 3.14 Authorization to place a refundable deposit
to reserve two Model Year 2006
Caterpillar C13 Diesel Engines. (C2500.H)SUMMARY: Two Orange Fire Department
pumper trucks have been budgeted for replacement, one in fiscal year 05/06 and one in
fiscal year 06/07. Authorization is requested for a $60,000 refundable deposit to reserve
two Model Year 2006 Caterpillar C13 Diesel Engines for future use at an estimated savings of $
18,000 per engine ($36,000).ACTION: Authorized a refundable deposit of $60,000
to Seagrave West for two
2006 Caterpillar C 13 Diesel Engines.FISCAL
IMPACT: Funds are available as follows:720-
5023-472102 $
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
RESOLUTIONS
3.15 RESOLUTION NO. 10119 (C2500.M.16.1)
A Resolution of the City Council of the City of Orange approving Lot Line Adjustment
LL 2006-01 combining lots at 251 N. State College Blvd. in the City of Orange,
County of Orange, State of
California.Owner: Archstone-Smith
Operating Trust
ACTION: Approved.3.16 RESOLUTION NO. 10123 (A2500.
0 Res-l0123)A Resolution of the City Council of the City of Orange revising the
Conflict of Interest Code for the
City of
Orange.ACTION:
Approved.SPECIAL EVENTS REMOVED
AND HEARD SEPARATELY)3.17 Request for temporary suspension of on-street
parking restrictions on Santiago Canyon Road from Newport Boulevard to Jamboree
Road; on Saturday, October 14,2006, from 5:30 a.m. through 2:00 p.m. (S4000.
S.3.1.1)SUMMARY: Foothill High School will host the
Orange County Cross Country Championship on Saturday - October 14,2006. Due to anticipated attendance
it may be necessary to park on the street, which is currently posted for No
Parking Any Time.Councilmember Smith wanted to ensure that the nearby residents
were properly notified.
MOTION - Smith SECOND -
Murphy AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: Approved request and temporarily suspend the on-street parking
restrictions on Santiago Canyon Road from Newport Boulevard to Jamboree Road on
Saturday,October 14, 2006 from 5:30 a.m. through 2:00 p.
m.FISCAL IMPACT:
None.Page
CITY COUNCIL MINUTES September 26, 2006
3. CONSENT CALENDAR (Continued)
MOTION - Dumitru SECOND -
Cavecche AYES - Smith,
Murphy, Cavecche, Dumitru Items 3.6
and 3.17 were removed and heard separately. All other items on the Consent Calendar were approved
as recommended.END OF CONSENT
CALENDAR 4. REPORTS FROM
MAYOR MURPHY - None.5. REPORTS FROM COUNCILMEMBERS -
None 6. REPORTS FROM BOARDS, COMMITTEES,
AND COMMISSIONS 6.1 Annual Report from
the Audit Committee Chairman. (ORI800.0.27.17)A report summarizing the activities
and accomplishments of the Audit Committee during the past fiscal year.Committee Chairman
David Sundstrom reviewed
the report; and acknowledged the other Committee members - Dwight Nakata, Eric
Woolery and David Piper. He noted the proposed scope of work for the upcoming
year is based on risk assessment.MOTION - Cavecche SECOND - Smith AYES - Smith,
Murphy, Cavecche, Dumitru
ACTION: Received and
Filed.Page 8
CITY COUNCIL MINUTES September 26, 2006
7. ADMINISTRATIVE REPORTS
7.1 Report from Community Services Director - Award of Bid No. 067-13 for the
Electrical and Lighting Upgrades to Hart Park Softball Fields (C.I.P. Project No. 0030),
appropriation of funds, and contract amendment for construction management services.
A2100.0 Agr-4970; 4839.
1)SUMMARY: The bids for electrical and lighting upgrades to Hart Park Softball Fields
were opened on August 31, 2006 and seven (7) formal bids were received for this project. The
low bidder was Ace Electric in the amount of $629,500. The current contract with TranSystems
will be amended to cover the re-designof the electrical upgrades that was required for
re-bidding of the project in an amount not to exceed $18,000 and appropriation to cover all
related
costs is requested.Discussion - In response to questions from Mayor pro tern Cavecche, Marie
Knight, Community Services Director, stated that staff is confident in the company chosen for the award of
bid, even though the bid is lower than the engineer'
s estimate.MOTION -
Smith SECOND - Dumitru
AYES - Smith, Murphy, Cavecche, Dumitru ACTION:
I) Approved the award of Bid No. 067-13 for the electrical and lighting upgrades to
Hart Park Softball Fields, to Ace Electric, 6061 Fairmont Avenue, San Diego, CA 92160, in the
amount of $629,500; 2) Approved the First Amendment to Consultant Services Agreement
between the City and TranSystems in an amount not to exceed $18,000 for the construction
management services for electrical and lighting upgrades to Hart Park Softball Fields; 3)
Authorized an appropriation of $543,226 from unreserved Fund 511 (Park Acquisition and
Development - Quimby) to 511-7021-481105-0030 (Hart Park Softball Field
Renovation); and,4) Authorized the Mayor and City Clerk to execute the contract on behalf
ofthe City.7.2 Report from the Sr. Assistant to the City Manager - Establishing compensation
for the Planning Commission and Design Review Committee. (C2500.G.2.5.
1)SUMMARY: At their August 22, 2006 meeting, the City Council directed staff to review
the compensation for the Planning Commission and Design Review Committee Members.
The stipend, established by resolution, is currently $40 per meeting with a maximum
compensation of $160 per month for the Planning Commission members and $40 per meeting with a
maximum compensation of $80 per month for the Design Review Committee members. The amount of
the stipend was last adjusted in 1987. It is recommended that the stipend be increased to $60
per meeting with a maximum compensation of $240 per month for the Planning
Commission members and $50 per meeting with a maximum compensation of $200 per month for the
Design Review Committee
members.Page
CITY COUNCIL MINUTES September 26, 2006
7. ADMINISTRATIVE REPORTS (Continued)
RESOLUTION NO. 10121
A Resolution of the City Council of the City of Orange Establishing Compensation for the
Planning Commission and Design Review Committee.
Staff requested this item be removed from the agenda and be agendized at a future meeting.
MOTION - Smith SECOND -
Cavecche AYES - Smith,
Murphy, Cavecche, Dumitru Moved to remove
this item from the Agenda.8. REPORTS FROM
CITY MANAGER City Manager, John
Sibley reported on a series of closures on the SR 22 freeway beginning Friday,September 29,2006.
These closures will be posted on the city's website and on Channel 3.Mr. Sibley also
reported on the progress of a Graffiti Task Force, noting that a report will be agendized for a
future meeting.9. LEGAL AFFAIRS -
None.10. RECESS TO THE
MEETING OF THE ORANGE REDEVELOPMENT AGENCY 11. RECESS TO CLOSED
SESSION NOTE: The Council did
not recess.The City Council will
recess to a Closed Session for the following purposes:a. To consider and
take possible action upon such other matters as are orally announced by the City Attorney,
City Manager, or City Council prior to such recess unless the motion to recess indicates any of
the matters will not be considered in Closed Session.Page 10
CITY COUNCIL MINUTES September 26, 2006
12. ADJOURNMENT
The Council adjourned at 5:20 p.m. There was no 7:00 p.m. Session.
The next Regular Council meeting is scheduled for October 10,2006.
Declaration of City Clerk, Mary E. Murphy, declaring posting of City Council agenda of a
regular meeting of September 26, 2006 at Orange Civic Center kiosk, Police facility at 1107 North
Batavia, Shaffer Park; all of said locations being in the City of Orange and freely accessible to
members of the public at least 72 hours before commencement of said regular meeting.
CITY CLERK!
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