HomeMy WebLinkAbout9_25_2007 - Council MinutesAPPROVED BY THE CITY COUNCIL ON OCTOBER 9, 2007
CITY COUNCIL MINUTES
OF A REGULAR MEETING
ORANGE, CALIFORNIA
September 25,2007
The City Council of the City of Orange, California convened on September 25, 2007, at 4:30
p.m. in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange,
California.
4:30 P.M. SESSION
1. OPENING
1.1 INVOCATION
Given by Pastor Tim Klinkenberg, St. John's Lutheran Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Councilmember Denis Bilodeau
1.3 ROLL CALL
PRESENT - Smith, Murphy, Cavecche, Dumitru, Bilodeau ABSENT -
None 1.4
PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS Recognition of
Orange Public Library Teen Volunteers.Presentation of
the Employee Service Awards.Mayor Cavecche
announced that October 3,2007 is Walk Your Child to School Day to bring awareness
to pedestrian safety.2. PUBLIC
COMMENTS -Ron Spinoglio, spoke
on advertisements being left at front doors and suggested a review of the
current ordinance to give homeowners an easier way to end that practice if they choose.
He submitted a pre-printed door hangar, available to homeowners in another city,
as a suggestion.Pa2:e
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CITY COUNCIL MINUTES September 25, 2007
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one
motion approving the recommended action listed on the Agenda. Any member of the
City Council, staff or the public may request an item be removed from the Consent
Calendar for discussion or separate action. Unless otherwise specified in the request to
remove an item from the Consent Calendar, all items removed shall be considered
immediately following action on the remaining items on the Consent Calendar.
3.1 Request Council Confirmation of warrant registers dated August 23 and 30, 2007.
ACTION: Approved.
3.2 Request approval of City Council Minutes, Regular Meeting of September 11,
2007. (C2500.D.4)
ACTION: Approved.
3.3 Consideration to waive reading in full of all ordinances on the Agenda.
ACTION: Approved.
3.4 Receive and file the City Treasurer's Report, period ending August 31, 2007.
C2500.F)
ACTION: Approved.
3.5 Receive and file the Investment Oversight Committee Report, period ending
July 31,2007. (ORI800.0.27.16.1)
ACTION: Approved.
AGREEMENTS
3.6 Second Amendment to Consultant Services Agreement for Carollo Engineers to
conduct Initial Distribution System Evaluation (IDSE) Plan and submit final IDSE
report for Compliance with the Stage 2 Disinfections/Disinfection By-Products
Rule DBPR). (A2100.0 AGR-
4886.2)SUMMARY: Carollo Engineers has successfully completed the City's
initial submission of the IDSE Plan to the State through a First Amendment to
Consultant Services Agreement with the City. To complete the IDSE plan for the DBPR,
staff is recommending expanding the scope of work to include conducting the IDSE
Plan and submitting the final report for the plan to the State. The consultant fee for this
task is 58,
747.00.Pa2:
CITY COUNCIL MINUTES September 25, 2007
3. CONSENT CALENDAR (Continued)
ACTION: Approved Second Amendment to the Consultant Services Agreement with
Carollo Engineers in the amount of $58,747.00; and authorized the Mayor and City
Clerk to execute on behalf of the City.
FISCAL IMP ACT: Funds are budgeted and are available to cover the cost of the
contract as follows:
600-8011-425100 Maintenance of Wells $94,
600.00 3.7 Consultant Services Agreement with RBF Consulting to update the City
of Orange Housing Element as required by State law. (A2100.
0 AGR-5142)SUMMARY: In accordance with California Government Code
requirements, the City must update the Housing Element of its General Plan by June 30,
2008. The proposed consultant services agreement retains a consultant to complete
the Housing Element Update. The scope of work includes reviewing the existing
Housing Element and updating the document to reflect current conditions, City policies, and
methods to meet the Regional Housing Needs Assessment (RHNA) allocation for the
City, pursuant to State law. The current Housing Element was last revised and certified by
the
State in 2001.ACTION: Approved Consultant Services Agreement with RBF
Consulting as the consulting team to prepare the Housing Element Update, in an amount
not to exceed 77,000; and authorized the Mayor and City Clerk to execute the
agreement on behalf
of the City.FISCAL IMPACT: Funds are available for the Housing Element
Update as follows:100-6011-426700-9797 General
Fund/Professional & Consulting Services $49,700 941-9800-426700-
9797
Merged Housing Fund/Prof. & Consulting Services $27,300 BIDS 3.8 Bid No. 078-
10; Water Main Renewal for Ridge Park Lane, Featherhill Drive,Maple Grove
Road, Shady Forest Lane, Chapel Hill Road, Marywood Lane and Echo
Hill Way (W-643); Approval of plans
and specifications and request authorization to advertise for bids. (C2500.P)
SUMMARY: Plans and specifications have been completed for the Water Main Renewal for
Ridge Park Lane, Feather Hill Drive, Maple Grove Road, Shady Forest Lane, Chapel Hill Road,
Marywood Lane and Echo Hill Way. This project is ready to be
advertised for bids.
CITY COUNCIL MINUTES September 25,2007
3. CONSENT CALENDAR (Continued)
ACTION: Approved plans and specifications and authorized advertising for bids for the
construction of Water Main Renewal for Ridge Park Lane, Feather Hill Drive, Maple
Grove Road, Shady Forest Lane, Chapel Hill Road, Marywood Lane and Echo Hill
Way.
FISCAL IMP ACT: Funds are budgeted and are available in the following account:
601-8041-484501-8400 Pipeline Renewal
Projects $850,000 3.9 Bid No. 078-15; Project No. SP-3619; Asbestos Abatement
at 125 and 145 South Water Street, and Building Demolition at 125
South Water Street. Approval of plans and specifications and request for
authorization to
advertise for bids.C2500.M)SUMMARY: Plans and specifications have been completed
for the demolition of the remaining automotive repair shop and a warehouse
formerly used by Orange County Fire Authority (OCFA) on east side of Water Street. The
project is ready
to be advertised for bids.The estimated asbestos abatement and demolition cost are $
70,000.00 for the automotive repair shop and $20,000 for
the warehouse including contingencies (
10%),and construction engineering (10%).ACTION: Approved plans and specifications and
authorized advertising for bids for Asbestos Abatement at 125 and 145 South Water
Street, and Building Demolition
at 125 South Water Street.FISCAL IMP ACT: Funds are budgeted and
available in the following accounts:500-3021-481105-
2977 Fire Station No.1 $1,273,
389 601-8041-481102-8935
Water Plant Warehouse Replacement $ 385,103 3.10 CLAIMS (C3200.0)SUMMARY: The
following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of
the City Attorney'
s Office that
the claim(s) be denied.a. Rosalind Sassoon b. Lulu Hagopian ACTION: Denied
Claim(s) for
CITY COUNCIL MINUTES September 25,2007
3. CONSENT CALENDAR (Continued)
CONTRACTS
3.11 Award of Contract - Bid No. 078-06; SP-3577; Glassell Street
Rehabilitation Arterial Highway Rehabilitation Program (AHRP) Project - Glassell Street from
Collins Avenue to Katella Avenue. (A2100.0 AGR-
5143)SUMMARY: The bids were opened on September 13,2007. Seven bidders
responded to the invitation for bids. The apparent low bidder is All American Asphalt
for587,443. The Engineer's Estimate is $647,
000.ACTION: Awarded a contract in the amount of $587,443 to All American
Asphalt,P.O. Box 2229, Corona, CA 92878-2229, and authorized the Mayor and City
Clerk to execute on behalf of
the City.FISCAL IMP ACT: Funds are budgeted and available in the
following accounts:272-5011-483300-3053 Gas Tax 2105 Glassell St.-
Katella to Collins $376,615 550-5011-483300-3053 AHRP
Glassell St. - Katella to Collins $351,104 3.12 Contract Change Order No.1
for Bid No. 067-25; SP-3501; Police Headquarters Heating,
Ventilation, Air Conditioning (
HV AC) System and Electrical Upgrades.A2100.0 AGR-5027)SUMMARY: This
Contract Change Order authorizes payment for extra work at agreed unit prices. The
total cost for this change order is $84,644.00.ACTION: Approved Contract Change Order
No.1 in the amount of $84,
644.00 to CT AC, Inc. for the extra work.FISCAL IMP
ACT: Funds are budgeted and available in the
following account:725-5028-481200-9823 Police HQ HVAC System Upgrades $124,
277 3.13 Award of Contract; Bid No. 078-08;
Community Development Block
Grant CDBG) Projects - Poplar Street and Acacia Avenue Reconstruction (SP-3585).
A2100.0 AGR-5144)SUMMARY: Bids for the CDBG Poplar Street and Acacia
Avenue Reconstruction Projects were received and opened on September 6, 2007. Nine bidders responded to the
Notice Inviting Bids. The apparent low bidder is RJ Noble of Orange in
the amount
of $125,872. The Engineer's Estimate is $175,000 including contingencies and construction engineering.
ACTION: Awarded the contract in the amount of$125,872 to RJ
Noble and authorized
CITY COUNCIL MINUTES September 25,2007
3. CONSENT CALENDAR (Continued)
FISCAL IMP ACT: Funds are budgeted in the Capital Improvement Program and are
available in the following accounts:
310-9645-483300-4061 CDBG
Poplar Street Reconstruction 310-9645-
483300-4055
CDBG Acacia
Avenue Reconstruction 66,000 124,250 3.14 Award of Contract; Bid No. 078-14; Fire
Stations 3 and 7 Automatic
Gates and Fences (SP-3615). (A2100.0 AGR-5145)SUMMARY: Bid for the construction
of Fire Stations 3 and 7 Automatic Gates and Fences has been received and opened
on September 6,2007. One bid was received out of three bid proposals sold. The
apparent low bidder is La Habra Fence Company of
La Habra in the amount of $43,409.00.ACTION: Awarded the contract in the
amount of $43,409.00 to La Habra Fence Company, and authorized the Mayor and
City Clerk to execute on behalf of the City.FISCAL
IMP ACT: Funds are available in the following account:725-5028-481200-
9832 Security Gates at Fire Stations 3 and 7 50,000.00 3.
15 Final Acceptance of Bid No. 067-36; SP-3591; Annual Street
Maintenance Asphalt Concrete Overlay at Various Locations, Phase II and authorization to
file
Notice of Completion with the County Recorder (No staff report
required). (A2100.0 AGR-5064)SUMMARY: Bid No. 067-36;
SP-3591; Annual Street Maintenance Asphalt Concrete Overlay at Various
Locations, Phase II. Staff recommends acceptance of improvements. The contractor
on said Job was Ruiz Engineering Company.ACTION: Accepted public work improvements; authorized release of
Fidelity and Deposit Company of Maryland, Bond No. 08871071 in the amount of $
1,462,805.
00,and authorized the Mayor and City Clerk to execute the Notice of Completion.
FISCAL IMPACT: None.3.16 First and Final Contract Change
Order for Bid
No. 067-02; Glassell Street Rehabilitation AHRP Project from Katella Avenue to
Taft Avenue (SP-3546).A2100.0 AGR-4996)SUMMARY: Final Contract Change Order is
required for the construction of concrete bus pads, minor changes due to
field conditions and the pavementtransition
at Glassell Street
CITY COUNCIL MINUTES September 25,2007
3. CONSENT CALENDAR (Continued)
ACTION: Approved Final Contract Change Order increasing amount of $80,950.48 to
All American Asphalt, 400 E. Sixth St., Corona, CA 92878, and authorize the Mayor
and the City Clerk to execute on behalf of the City.
FISCAL IMP ACT: Funds are available in the following accounts:
943-9800-483300-3054 Orange Redevelopment
Glassell St. -from Katella
to Taft 550-5011-483300-3054 AHRP
Glassell St.-
Katella to
Taft 77,189 59,128 The increased contract amount of $80,950.48will be split as $
45,448.14from Fund 943-9800-483300-
3054
and $35,448.14 from Fund 550-5011-483300-3054.QUITCLAIM 3.17 Quitclaim of an old Santa
Ana Irrigation Company (S.
A.V.I.) easement at 734 N.Hart Street. (D4000.0)SUMMARY: This S.A.
V.I. easement has been abandoned for many years and
has been offered to the property owners for their private use.ACTION: Authorized the
Mayor and City Clerk to execute a Quitclaim Deed to Cathy Meyer for the
S.A.V.
I.
Easement located at 734 N. Hart Street.FISCAL IMPACT:
None.RESOLUTIONS 3.18 RESOLUTION NO. 10217 (A2100.0 AGR-5146; 5147)A Resolution of
the City Council of the City of Orange approving
a Cooperation and Reimbursement Agreement with the Orange Redevelopment Agency relating to Reimbursement by
the Orange
Redevelopment Agency of a portion of the cost of
those street improvements.See related Redevelopment Agency Minutes Item
No. 3.3)SUMMARY: The Cooperation and Reimbursement Agreement provides for Agency reimbursement to the City
of Orange of the Agency's share of costs related
to street improvements along Meats Avenue between Orange-Olive Road and Nordic Street.
Bids for Meats Avenue Rehabilitation from Orange Olive Road to Nordic Street were
received and opened on September 13, 2007. Eight bidders responded to the Notice Inviting Bids. The
apparent low bidder is RJ Noble of Orange, CA for $752,752.00.The low
bid
is 16.5%
CITY COUNCIL MINUTES September 25,2007
3. CONSENT CALENDAR (Continued)
ACTION: 1) Adopted Resolution No. 10217; and 2) Awarded the contract in the
amount of $752,752.00 to RJ Noble and authorized the Mayor and City Clerk to execute
on behalf of the City.
3.19 RESOLUTION NO. 10218 (T2200.0)
A Resolution of the City Council of the City of Orange authorizing application for
funds for the Transportation Development Act (TDA) program for new arterial
sidewalk construction projects.
ACTION: Approved.
3.20 RESOLUTION NO. 10219 (C2500.M.4.20)
A Resolution of the City Council of the City of Orange authorizing application for
funds for the construction of the Santiago Creek Bike Trail Bridge at Grijalva Park.
ACTION: Approved.
3.21 RESOLUTION NO. 10220 (C2500.N)
A Resolution of the City Council of the City of Orange approving the application for
Grant Funds from the Recreational Trails Program for the Acquisition of Parcels and
Easements along the Santiago Creek Bike Trail.
ACTION: Approved.
MOTION - Murphy SECOND -
Smith AYES - Smith,
Murphy, Cavecche, Dumitru, Bilodeau All items on
the Consent Calendar were approved as recommended.END OF CONSENT
CALENDAR Pa2:e 8
CITY COUNCIL MINUTES September 25,2007
4. REPORTS FROM MAYOR CA VECCHE - None.5.
REPORTS FROM COUNCILMEMBERS 5.
1 Councilmember Bilodeau - Report from staff on Irvine Ranch Water District's efforts to
take over water and sewer service to Orange Park Acres.Councilmember Bilodeau
requested a report providing an update on Irvine Ranch Water District's
efforts to provide service to Orange Park Acres (OPA).Orange County
Supervisor Bill Campbell provided a brief history and update on this issue.He reported
that he had originally initiated discussions with the Orange Park Acres community regarding sewer
and water issues. He noted the City had indicated that they were not interested in
providing sewer services to this area at that time. After numerous discussions,the Irvine
Ranch Water District (IR WD) expressed an interest in providing both water and sewer services,
but only with the full knowledge and agreement of the city; and after meetings with all
parties involved, it was clear to the County that the City was willing to have IRWD provide sewer
service. At this same time, the Orange Park Acres Mutual Water Company OP AMWC)
had indicated they might be considering a sale to an outside agency; and IRWD also responded
to the OP AMWC request for interest for water service. Again, it was the County's
belief that the City was not interested or able to provide water service at that time;and IRWD
was able to provide both water and sewer service. As part of the discussions with IRWD, IRWD
did indicate that if Orange Park Acres were ever to be annexed to the City of Orange in
the future, IR WD wouldbe willing to sell their facilities to Orange. He noted an upcoming meeting
on October 17 with all parties involved to work out any remaining issues.City Manager
John Sibley noted that when Orange Park Acres Mutual Water Company asked if the
City was interested in providing service, the City did not have enough information to make a
response at that time; and in March 2007, the City received a letter from the OPAMWC Board formally
notifying the City of the Board's decision to pursue an agreement with IRWD.The City
is willing to work with all parties involved; and he reiterated that if Orange Park Acres Mutual
Water Co. were to be annexed by IRWD, the City should be given the opportunity to
purchase the facilities in connection with the City possibly annexing the area at a later
date; and it would be prudent to have any agreement between IRWD and the City in place prior
to their annexation of OP AMWC. He also noted that another aspect of the agreement between
IRWD, OPAMWC and the City is that the water will remain within Orange's
sphere of influence.Councilmember Bilodeau
wanted to ensure that the City would be given the opportunity to purchase the
facilities if the area were annexed to the City; asked about areas served by the existing well;
and asked about the period of time of amortization for funding. He had hoped the City
would have been more aggressive in the past in providing this service; but thanked IRWD for
their services and was glad to see that OP A residents will be getting reliable water service. He
expressed an interest in hearing a full presentation from IRWD.Pa2:e
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CITY COUNCIL MINUTES September 25,2007
5. REPORTS FROM COUNCILMEMBERS (Continued)
Mr. Paul Jones, General Manager, Irvine Ranch Water District, reported an acquisition balance
is established to fund the infrastructure to bring it up to current standards and the calculation
for that term is approximately 8.2 years.
He also reported plans are to refurbish the OP AMWC well and connect to a reservoir at
Chapman and Jamboree, where the water will flow back into the OP A system.
With regard to the question about accounting for water staying in Orange, Mr. Jones read from
the water service agreement regarding groundwater production - thatOrange and IR WDwill review
and evaluate cooperative groundwater production opportunities. Any municipal groundwater
production wells operated by IRWD within the sphere of influence of Orange shall
only serve water to customers within the sphere of influence of Orange; to be determined on
the basis of water accounting showing no net export unless otherwise authorized by Orange'
s prior written consent.He
also noted that water can be accounted for through production records from the wells,demand
calculations and meters throughout the system; and these records are all public records.
He
reported the well currently there has some problems with production; that it has recently been
refurbished and produces about 700 gallons per minute; and in the short term, there are no
plans to drill additional wells at this location. As Santiago Hills II is developed and if the area
is annexed into OCWD, IRWD may choose to drill additional wells, but all that water would
be used within the sphere of influence of Orange - or, at that time, within the city limits.That is
IRWD's intent, to benefit Santiago Hills II and East Orange with ground water services. They
realize they can not export water - and that it is a condition that they will adhere to.6.
REPORTS FROM
BOARDS, COMMITTEES, AND COMMISSIONS 6.1 Community
Video Advisory Board Annual Report for 2006 - presented by Pat Buttress, Board President. (
OR1800.0.28)In response to Council
questions, Ms. Buttress noted she was very proud of the involvement and participation of the
current Board.Mayor Cavecche noted that
many of the city's community events are filmed and rebroadcast under the direction and
funding of the Community Video Advisory Board.MOTION - Murphy SECOND - Dumitru
AYES - Smith, Murphy,
Cavecche, Dumitru, Bilodeau
Moved to Receive and File.Pa2:e
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CITY COUNCIL MINUTES September 25,2007
7. ADMINISTRATIVE REPORTS - None.8.
REPORTS FROM CITY MANAGER - None.9. LEGAL
AFFAIRS - None.10. RECESS TO
THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY 11. RECESS
TO
CLOSED SESSION NOTE: The City
Council did not recess.The City Council
will recess to a Closed Session for the following purposes:a. To consider
and take possible action upon such other matters as are orally announced by the City Attorney, City
Manager, or City Council prior to such recess unless the motion to recess indicates any of
the matters will not be considered in Closed Session.12. ADJOURNMENT - The
City Council adjourned at 5:35 p.m.There was no 7:
00 p.m. Session scheduled for the September 25th Council Meeting.The next Regular Council
Meeting is scheduled for October 9,2007.Declaration of City Clerk,
Mary E. Murphy, declaring posting of City Council agenda of a regular meeting of September
25, 2007 at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and the
Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange
and freely accessible to members of the public at least 72 hours before commencement of said regular
meeting.Pa2:e 11