HomeMy WebLinkAboutAGR-7870 - MARK THOMAS & COMPANY, INC. - TRAFFIC ENGINEERING SERVICES - CITYWIDE ACTIVE TRANSPORTATION PLANDocusign Envelope ID:33D7BFC6-3E67-4E5E-938F-5FC45D71555B
AGR-7870
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PROFESSIONAL SERVICES AGREEMENT
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Traffic Engineering Services—Citywide Active Transportation Plan]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 28th day of October 2025 (the "Effective Date")by and
between the CITY OF ORANGE, a municipal corporation ("City"), and MARK THOMAS &
COMPANY, INC., a California corporation("Contractor"),who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by reference. As a material inducement to City
to enter into this Agreement,Contractor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. The services which are the subject of this Agreement are not in the usual
course of City's business and City relies on Contractor's representation that it is independently
engaged in the business of providing such services and is experienced in performing the work.
Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner
in conformance with the standards of quality normally observed by an entity provided such
services to a municipal agency. All services provided shall conform to all federal, state and local
laws, rules and regulations and to the best professional standards and practices. The terms and
conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A"
to the contrary. In addition, Contractor must adhere to the Mandatory Fiscal Federal Provisions
and other Provisions as outlined in Exhibit"B".
Larry Tay, City Traffic Engineer("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Contractor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed THREE HUNDRED FORTY-NINE THOUSAND SEVEN
HUNDRED EIGHTY-ONE DOLLARS and 00/100 ($349,781.00) without the prior written
authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
c.In addition to the scheduled services to be performed by the Contractor,the
parties recognize that additional,unforeseen work and services may be required by City's Project
Manager. In anticipation of such contingencies, the sum of THIRTY-FIVE THOUSAND
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DOLLARS and 00/100 ($35,000.00)has been added to the total compensation of this Agreement.
City's Project Manager may approve the additional work and the actual costs incurred by the
Contractor in performance of additional work or services in accordance with such amount as City's
Project Manager and the Contractor may agree upon in advance. Said additional work or services
and the amount of compensation therefor, up to the amount of the authorized contingency, shall
be memorialized in the form of an Amendment to Agreement approved by the City Manager on a
form acceptable to the City Attorney. The Contractor agrees to perform only that work or those
services that are specifically requested by the City's Project Manager. Any and all additional work
and services performed under this Agreement shall be completed in such sequence as to assure
their completion as expeditiously as is consistent with professional skill and care in accordance
with a cost estimate or proposal submitted to and approved by City's Project Manager prior to the
commencement of such services.
d. The total amount of compensation under this Agreement, including
contingencies, shall not exceed THREE HUNDRED EIGHTY-FOUR THOUSAND SEVEN
HUNDRED EIGHTY-ONE DOLLARS and 00/100 ($384,781.00).
3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed,the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days, but
may withhold 10% of any invoice until all work is completed, which sum shall be paid within
thirty(30) days of completion of the work and receipt of all deliverables
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
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6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
8. Designated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
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cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports,plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use, reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex,national origin,mental or physical disability, or any other basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading,demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs(a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject of this Agreement.
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17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission,or termination of this Agreement,and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
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is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) Two Million Dollars ($2,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
Two Million Dollars ($2,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e.Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth below
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of Two Million Dollars ($2,000,000)per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written notice to City.
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i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City,on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three(3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City,and copies thereof
shall be furnished if requested.
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21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works,"as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this
Agreement,Contractor must meet all State registration requirements and criteria,including project
compliance monitoring.
c.Contractor represents and warrants that Contractor:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
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change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for, of and from any loss, including but not limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
Mark Thomas & Company, Inc. City of Orange
3200 El Camino Real, Suite 290 300 E. Chapman Avenue
Irvine, CA 92602 Orange, CA 92866-1591
Attn.: Zach Siviglia Attn.: Larry Tay
Telephone: (916) 390-5131 Telephone: (714) 744-5525
E-Mail: Zsiviglia@markthomas.com E-Mail: ltay@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
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instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
MARK THOMAS&COMPANY, CITY OF ORANGE,a municipal corporation
INC.,a California corporation
Initial DocuSigned by:
By: S By: Vo,utL . s t r
Printed ame: Zach Siviglia Ijanf l8 CTEteir,Mayor
Title: President
f 1 "—
DS
By: /, L
I'Lf ATTEST:
Printed Name:Matt Brogan
Signed by:
Title: Secretary
Effeltifffift, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
l 'utifiEWttealith, City Attorney
NOTE: City requires the following signature(s)on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND(2)the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office,please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement,must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
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REQUEST FOR PROPOSAL NO. 25-26.03
FOR
CITY OF ORANGE
CITYWIDE ACTIVE TRANSPORTATION PLAN
HSIPL-5073(098); CIP#30247
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Public Works
Issue Date
Thursday, July 31, 2025
Response Due Date/Time
Thursday, August 28, 2025 by 2:00 PM PT
CAUTION
THIS DOCUMENT MUST REMAIN INTACT
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SECTION III
SCOPE OF WORK
RFP NO. 25-26.03
Page 17 of 58
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SECTION III: SCOPE OF WORK
The Active Transportation Plan(ATP)will update the existing Orange Bike Master Plan and outline concepts for
high-priority projects aimed at improving walking and biking conditions. It will analyze socioeconomic,public
health,and crash data to identify high-need areas,using technical analysis and extensive community
engagement—particularly with disadvantaged groups—to shape recommendations.
The plan will serve as a strategic roadmap for identifying,prioritizing,and implementing pedestrian and bicyclist
safety improvements within the City. It will also include non-infrastructure strategies focused on equity,
engagement,evaluation,encouragement, and education. Based on these recommendations,the City will prioritize
enhancements and develop conceptual cost estimates for implementation.
Designed as a living document,the plan will remain adaptable to evolving needs,ensuring that proposed projects
align with future funding opportunities.
TASK A—PROJECT MANAGEMENT AND ADMINISTRATION:
Project management will be ongoing throughout the duration of the project. This task includes day-to-day project
management, such as meetings, progress reports, tracking of schedules, invoicing, meeting minutes and agendas,
and overall administration of the project.
A.1)Kick-off Meeting-Consultant will attend and lead a project kick-off meeting with key City staff to initiate
the project. At this meeting, the project team will discuss any modifications to the scope of work and budget, as
well as determine immediate next steps for the project.
A.2) Project Management & Monthly Reports - Consultant shall be responsible for providing all contract
management throughout project development. Consultant will conduct and lead monthly progress meetings with
the City team to provide updates on work activity and milestones and to discuss upcoming deliverables. Agendas,
meeting minutes, notes, and action items will be prepared and distributed in a timely manner. Written progress
reports will be submitted monthly to the City's Project Manager. All DBE forms and reporting as required by
Caltrans LAPM,including Exhibits 17-F and 17-D.
A.3)Project Schedule—Consultant shall establish a project schedule to include:
A detailed schedule for all tasks identified in the scope of work
Submittal milestones and City review periods
Consultant shall update project schedule on a monthly basis
Task Deliverables
A.1 Kick-off Meeting Agenda, & Meeting Notes
Monthly Status Reports, Project Meetings, Agendas, Associated Meeting Notes & Invoices,
A.2
DBE forms and required reporting
A.3 Project Schedule with outlined task and milestones
TASK B—EXISTING CONDITIONS:
The consultant shall collect and analyze relevant data,plans,and policies to establish the existing conditions in
the City of Orange for active transportation. This task will have several stages: Data Collection,Existing
Conditions Mapping,Data Analysis,Development of a Key Location Report,and Review of the City's Existing
Bike Master Plan.
Page 18 of 58
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B.1) Data Collection — Consultant will conduct data collection to identify the existing modes of active
transportation throughout the City along with pedestrian and bicyclist volumes, and Level of Traffic Stress(LTS)
bikeway analysis. They will compile traffic, speed, public health, and socioeconomic data, also compile a list of
future plans/improvements related to pedestrian or bicycle facilities.Consultant will conduct and report an inventory
of on-street & off-street bike and pedestrian facilities, noting the general condition of the facilities including
signage, as well as gaps and physical constraints. City staff will work with the Consultant to determine the data
source and the time period of data to be utilized for the safety data evaluation.
B.2) Collision Data— Consultant will compile data on the number and location of collisions resulting in serious
injuries or fatalities suffered by bicyclists and pedestrians in the City,both in absolute numbers and as a
percentage of all collisions and injuries Citywide. The Consultant shall do an in-depth analysis of collision data to
identify collision factors and appropriate countermeasures. The Consultant will work with the City to create a"hot
spot" analysis,or High Injury Network,to identify locations with high rates of bicycle and pedestrian collisions.
B.3) Existing Conditions Mapping & Modeling— Develop mapping of existing bicycle, pedestrian, and trail
facilities. Provide maps of key items such as land use data, collision analysis with high rates of bicycle and
pedestrian collisions,LTS bikeway analysis,and the existing City's Bike Master Plan.Consultant will provide maps
of equity related data which may include income,public health,and socioeconomic factors. Development of maps
and figures that show existing conditions as gathered through the data collection. Data from Task B.1 and B.2
should be provided in graphics whenever possible, and each topic area should include a fact sheet that can be used
for future outreach for implementation of projects and programs.
B.4) Analysis Report with Key Locations—Consultant will develop an existing conditions report, which will
include an overview of ongoing and future projects,along with a summary memo. This report will be incorporated
into the Final Plan,providing a comprehensive summary of all data and analysis gathered in Task B,with the Maps
incorporated into the report.
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Task Deliverables
Vehicle, pedestrian, and bicyclist volume counts Citywide
List of existing modes of active transportation throughout the City
B.1 List of future plans/improvements related to bike or pedestrian facilities in the City of Orange and
bordering Cities
LTS bikeway analysis for existing bike lanes and routes Citywide
All data, reports, surveys, etc. related to the gathering of public health, and socioeconomic data
Collision history for pedestrian or bicyclist related accidents Citywide
Collision history for the same segment as where the pedestrian or bicyclist accident occurred but for
vehicle accidents without a pedestrian or bicyclist involved Citywide
B.2 Table for street segments outlining bicyclist or pedestrian related collisions, the vehicle related
collisions, the severity suffered by the bicyclist or pedestrian, the collision factor, some
countermeasures, and the percentage of pedestrian/bike collisions compared to total collisions.
A list of"hot spot"locations throughout the City with high rates of bicycle and pedestrian collisions
Develop a map that shows existing modes of active transportation throughout the City including
bicycle, pedestrian, and trail facilities
Develop a map of equity related data
B.3 Map of bicycle & pedestrian collision data showing "Hot Spots"or High Injury Analysis with Collision
Factor
Level of Traffic Stress Map
Map showing key locations throughout the City
B.4 Existing Conditions Report
TASK C —NEEDS ASSESSMENT:
This task plays a vital role in developing the City's Active Transportation Plan by identifying community needs
and guiding improvements to enhance the City's active transportation network. The consultant shall prepare a
preliminary assessment that will be used as a starting talking point for community and stakeholder outreach
events. Community outreach events and stakeholder meetings will be organized and finalized in coordination with
City of Orange staff to ensure alignment with project goals. A summary memorandum outlining all findings,
recommendations,community input, and feedback will be prepared and submitted to the City.
C.1)Preliminary Assessment—Consultant will develop an understanding of biking and walking needs in the City
to prompt discussion and elicit responses from community and stakeholders. Analysis will include types of
pedestrian improvements appropriate to the context of the City, potential on-street bike corridors to connect key
destination and bordering City bike routes, proposed improvements resulting from the City Bike Master Plan,
Wayfinding signage, and Educational programs. Recommendations for programs will round out the subtask,
providing guidance to build on existing non-infrastructure efforts to educate,encourage,engage,and evaluate active
transportation in the City of Orange.
C.2) Community Outreach/Workshops—The consultant will provide a presentation of the key findings of the
preliminary assessment and Task B and engage participants using a variety of tools to elicit input on need,including
a PowerPoint Presentation, maps, figures, and discussion stations. The consultant and City staff will work together
Page 20 of 58
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to facilitate a series of meetings,outreach, and pop-up events throughout the community to engage the residents in
an open discussion about active transportation. This will include, but is not limited to
Online surveys and a mapping system that shows existing and potential future improvements for public
input from the community.
Providing up-to-date content of the project to a list of interested individuals and on the City's website with
a feedback response option.
Social media, surveys, or web-based platforms for obtaining input from a broader spectrum of the
community and to engage participants in dynamic outreach opportunities.
Host three (3) workshops throughout the community with interactive and creative ways to receive
input/feedback.
Host four(4)pop-up booth presence at established community events or high activity locations within the
City.
Consultant should consider low-tech and virtual options, ensuring promotion for these events to
disadvantage/underserved community members for participation. Consultant shall ensure that relevant language
translations are available for all material, events, presentations, announcements, and workshops. Consultant shall
evaluate the methods and opportunities to engage with disadvantage community members through social,religious,
and advocacy activities such as food banks or other social support systems.
C.3) Stakeholder Engagement—Conduct focus meetings with key community stakeholders—including medical
centers such as St. Joseph Hospital, UC Irvine Health, and the Orange County Health Care Agency, major
employers,and Chapman University—to present preliminary assessment findings, share community feedback,and
collect their insights. These discussions will help identify high-need areas within the community and foster
collaboration on solutions to address the community's needs.
C.4) Summary Memorandum—The consultant will prepare a memorandum summarizing the results of the
needs analysis,incorporating all feedback from public and stakeholder meetings. This document will highlight
key findings related to walking and biking needs within the City,addressing both physical and non-physical
challenges,as well as opportunities for improvement.
The consultant will assess current and future needs for bicyclists and pedestrians while analyzing trends in
population growth, land use changes, and transportation demands. The findings summary will be developed in
alignment with industry best practices and will identify needs,barriers, and gaps based on insights gathered
through community engagement and public outreach. This memorandum will be incorporated as a chapter in the
Draft and Final ATP.
Task Deliverables
C.1 Report of Preliminary Assessment&figures, maps, tables, and graphs associated with the report
Presentation,Agendas, Notes, and Summary of all public outreach events
C.2 Community feedback as given in the events,pop-ups, or online
All figures, maps, tables, and graphs associated with the events
Presentation,Agendas, Notes, Summary of all stakeholder meetingsC.3
All figures, maps, tables, and graphs associated with the meetings
C.4 Summary report of key findings from the public and stakeholder's events and meetings.
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TASK D—DRAFT OF CITYWIDE ACTIVE TRANSPORTATION PLAN:
The consultant will develop an Administrative Draft Plan that consolidates findings,analysis,and concepts from
previous tasks while documenting public outreach efforts and outcomes.This draft will also incorporate
implementation strategies,outlining next steps,funding sources,project phasing,and potential partnerships to
support execution.
D.1)Draft Active Transportation Plan—Consultant will prepare an initial draft of the ATP to serve as an
administrative version for City staff to review. There will be a minimum of three report submittals: 30%, 60%,
and 90%submittal which shall incorporate the City's previous submittal comments for the 60%and 90%drafts.
The 90%submittal Citywide Active Transportation Plan will be presented at two(2)City Public hearings for
feedback and input.
At a minimum,the document shall include the following sections,
Introduction—Outlining the purpose of the document
ATP Policy Framework—Defining long-term visions and policies for pedestrians and bicyclist.
Inventory of Existing Conditions—Summarizing the findings and report from Task B
Summary of Needs Assessment—Report key findings gathered in Task C
General Recommendations—Develop general recommendations to improve active transportation across
the City. This toolbox of suggestions should include non-infrastructure measures that enhance mobility,
safety, and accessibility. A portion of these suggestions should align with Metrolink's long term goals of
improving first-last mile connections for commuters to access the regional rail network.
o Recommended Projects - Recommend projects for active transportation, including biking and
walking(table and maps format to be included)facilities based on public input at specific locations
around the City.
The City's Updated Bike Master Plan—Outline the existing Bike Master Plan and the updates that will
be incorporated into this document,including a map.
Project Prioritization List-Organizes suggested ATP projects into tiers using a structured table format.
Support Programs-Details initiatives for safety,education,promotion and encouragement,enforcement,
and evaluation.
The 30%plan submittal should reflect meaningful progress and thoughtful development across each of the sections
outlined above. While this is an early phase,the City expects a robust and well-articulated deliverable that clearly
demonstrates the project's direction and allows for constructive review and input.
D.2)Draft of Financial Strategv—Develop grant-ready conceptual designs that can be utilized for future funding
opportunities.Additionally,compile a detailed list of funding sources and grants that align with the proposed ATP,
equipping the City with strategic funding options for implementation. The financial strategies shall be included in
the 60%and 90%submittal. This shall be structured so that it may be incorporated into the final ATP.
D.3)Draft of Cost Estimate—Based on the recommendations set forward in the draft ATP, the consultant will
identify prioritize improvements and develop conceptual cost estimates for implementation. The cost estimate
recommendations shall be included in the 60% and 90% submittal. This shall be structured so that it may be
incorporated into the fmal ATP.
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Task Deliverables
A 30%draft of the ATP to serve as an administrative version for City staff to review
D.1 A 60%draft of the ATP to serve as an administrative version for City staff to review
A 90%draft of the ATP to serve as an administrative version for City staff to review
D.2 An initial draft of a financial strategy to serve as an administrative version for City staff to review
D.3 Estimate of cost to implement findings
TASK E —CEQA REVIEW:
EA) Draft CEQA Document—Consultant will prepare the necessary CEQA document(i.e., Initial Study and
Negative Declaration), and work with the City's Planning Department to complete this task.
E.2) Final CEQA Document—Consultant will incorporate any necessary revisions into the final version of the
Initial Study and Negative Declaration for the ATP. Following adoption of the documents by City Council,
consultant will prepare the Notice of Determination required under CEQA.
Task Deliverables
E.1 Evaluation Summary and Draft CEQA Document Preparation
E.2 Final CEQA documents
TASK F—FINAL CITYWIDE ACTIVE TRANSPORTATION PLAN & BIKE MASTER PLAN:
F.1)Draft Plan Presentation of Final ATP& Bike Master Plan— The consultant shall assist City staff in
presenting the 90% submittal of the Active Transportation Plan in two (2) Public Hearings for adoption. The
consultant should ensure that community representation from participants in the Community Workshop and
events are presented in the meeting. This presentation shall also include the financial strategy and cost estimate
pertaining to Task D.2 and D.3.
F.2) Incorporate Feedback—Consultant will revise the draft final plan to address any staff, City Council and
Commission comments and reflect final action taken on the document. The consultant shall submit a 95%
submittal showing the incorporated feedback for the ATP, updated Bike Master Plan,the financial strategy, and
the cost estimate, for City staff to review one last time.
F.3) Final ATP & Bike Master Plan—Consultant will provide City staff with the final ATP plan that includes
the updated Citywide Bike Master Plan, the financial strategy and the cost estimate.
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Task Deliverables
Presentation of 90%ATP at two(2) City Public HearingsF.1
Report summarizing the outcome of the Public Hearings
Submit a 95% draft of the Active Transportation Plan—including the updated Bike Master Plan,
F 2
Financial Strategy, and Cost Estimate—incorporating feedback received from City Staff, City Council
and Commission on the 90%submittal. This submittal shall indicate which changes have been made
and be prepared for final review by City staff.
Final submittal of ATP
F.3 Provide three (3) hard copies and an electronic file of the Final adoption of the City's Active
Transportation Plan along with the resolution.
MISCELLANEOUS:
1) All deliverables shall be provided in hardcopy and electronic form. Electronic submittals shall be in PDF
and Microsoft Word format.The City will accept electronic submittals for draft submittals but will require
three(3)hardcopies and a PDF copy for final submittals.
2) All map files shall be submitted in ArcGIS Pro project or map package formats,in addition to the exported
map images(either in.pdf or.jpeg format),see Attachment C for more information.
3) Meetings and coordination will be ongoing for the duration of the project and will provide for the necessary
communications needed to ensure the project goals are met. The scheduled meetings do not preclude
contractor or City Project Manager from calling for intermediate meetings to resolve issues at hand.
4) Selected Consultant shall provide insurance documents per the attached checklist within 10 days of notice
of intent to award. Consultant shall ensure insurance companies used are admitted to conduct insurance
business along the lines of insurance supplied in the State of California and have a Best Guide rating of
Grade A or better and Class VII or better.
5) Consultant shall submit progress payment invoices in an acceptable format.Progress payment invoices
shall not be requested for periods of less than one month.Each invoice shall include a detailed progress
report for the reporting month, all third-party invoices,schedule,support for costs incurred, and other
backup documentation as requested by the City. Each invoice shall clearly identify the tasks worked on
and percent complete. All costs accrued shall be broken down by task.All supporting documents for costs
accrued shall be submitted as back-up. All payments for costs shall be made in arrears.
6) City will pay Contractor the amount invoiced within thirty(30)days. The contractor will receive payment
for up to 90%of the task's total cost upon progress completion. The remaining 10%may be withheld until
the task is fully completed and approved by City staff.
7) The project is federally funded and therefore subject to DBE requirements. The proposer shall be familiar
with DBE requirements as defined in 49 CFR Part 26 and shall be required to submit DBE information
required under the regulations. Refer to attached Exhibits 10-I, 10-01, 10-02,and 15-H in Appendix A.
8) The proposal shall include Exhibit 10-01 "Consultant Proposal DBE Commitment" to demonstrate the
contractor commitment to meet the DBE goal set by the City. If the DBE goal will not be met, proposal
shall include documentation that a good faith effort was made to meet the contract goal. Refer to Caltrans
LAPM Section 10.1.2 for DBE compliance requirements.
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Ole
proposal
o ,CITYWIDE ACTIVE
TRANSPORTATION PLAN
HSIPL-5073(098); CIP#30247
Vie.
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PREPARED FOR:
City of Orange
August 28, 2025
t
MARK THOMAS
Docusign Envelope ID:33D7BFC6-3E67-4E5E-938F-5FC45D71555B
hA
MARK THOMAS
August 28,2025
City Clerk Office
Purchasing Officer:Wanda Alvarez
CCitve
City of Orange CITYWIDE I` VcT
300 E.Chapman Avenue
TRANSPORTATION PLAN
Orange,California 92866
MARK THOMAS AT A
Dear Ms.Alvarez: GLANCE
The City of Orange(City)is seeking a qualified firm to develop an Active Transportation Plan(Plan). Official Name
Featuring conceptual design plans and an implementation plan,the Plan will create safer and more Mark Thomas&Company,Inc.
equitable streets that reduce bicyclist and pedestrian injuries while increasing mobility for all ages Address
and abilities.Having prepared the Complete Streets Program Grant Application that is providing 3200 El Camino Real,Suite
the funding for this project,no other firms understand the community needs like Mark Thomas& 290 Irvine,CA 92602
Company,Inc.(Mark Thomas).Below are a few key items that our team will bring to the project. Principal Officers
EXPERIENCE MATTERS.For the past 98 years,Mark Thomas has been providing planning and Zach Siviglia,PE,QSD
engineering solutions that meet agency and community needs.We have earned the reputation as
President+Chief Executive
O
award-winning industry experts in the planning and design of transportation mobility projects.We MfficerMattBrogan,PE
have an extensive track record in preparing bicycle and pedestrian transportation improvement Principal+Executive Vice
plans,establishing and engaging many community outreach opportunities,and facilitating President
community-led planning efforts.We have provided these services for Orange County agencies,Sasha Dansky,PE,QSD
Cities of Westminster,Costa Mesa,Laguna Niguel,Santa Ana,and other local and regional Principal+Executive Vice
agencies. President
Mark Thomas'experience includes leading the development of regional bikeways in Orange
Dave Moritz,PLS
County,preparation of the Transportation Master Plan for the Town of Paradise,providing planning
Principal+Executive Vice
President
services for the City of Irvine along South Yale Avenue to identify transportation solutions for San Shawn O'Keefe,PE,QSD
Lorenzo Valley Unified School District,and designing bikeway improvements in the City of Santa Principal+Executive Vice
Ana. President
ACTIVE TRANSPORTATION PLAN EXPERIENCE.While our experience covers a wide Type of Entity
array of transportation projects,one of our key focus areas is the planning and design of active California Corporation
transportation projects that support community efforts to maximize walking and biking use.Our 98 Years in Business
active transportation work experience extends to complete streets plans,local roadway safety plans Federal Employer I.D.Number
and engineering guided by National Association of City Transportation Officials(NACTO),Caltrans 94-1451490
Highway Design Manual(HDM),Caltrans Design Information Bulletin(DIB)89 Class IV Bikeway
Guidance,and other Complete Street guidelines. SERVICES PROVIDED
We are actively planning and implementing bicycle and pedestrian enhancements throughout Civil Engineering
the state.This work involves analyzing current network deficiencies,reviewing traffic and safety Construction Management
data,coordinating programming,outreach with communities and stakeholders,facilitating public District Management
engagement,and developing feasible-yet impactful,and fundable solutions.We have in-depth Grant Assistance
knowledge of innovative planning concepts,comprehensive public engagement strategies,and
Land Surveyingcuttingedgeanalyticalmethodsthatpositionclientsforgrantfunding.We have significant public
sector experience that translates to better understanding community needs.In addition,our key Landscape Architecture&Urban
team members have several cycles of Caltrans Active Transportation Program experience,serving Design
on program leadership roles at OCTA,SCAG,and Caltrans.In the past five years,Mark Thomas led Planning
grant applications that resulted in more than$1.3 billion in funding for California public agencies.Our Structures Engineering
team continuously works with these agencies to ensure that grant,guidelines,requirements and
reports are met.
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MARK THOMAS.COM
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MARK THOMAS
DEDICATED PROJECT TEAM.Our project team has been at the forefront of active transportation planning,public outreach and engagement,
and quick build implementation.Sam Sharvini,PTP will lead our team as the project manager and will be the primary point of contact.Sam will
have direct responsibility for the services provided and will manage the day-to-day activities through completion.He will leverage over 11 years
of experience planning,designing,and managing planning projects and will be supported by our team of in-house experts.
CERTIFICATE OF UNDERSTANDING.Mark Thomas certifies and acknowledges that the City assumes no responsibility for any
understanding or representation made by any of its officers or agents during or prior to the execution of any Agreement resulting from this RFP
unless:
Such understanding or representations are expressly stated in the Agreement;and
The Agreement expressly provides that the responsibility therefore is assumed by the City.Representations made but not so expressly
stated and for which liability is not expressly assumed by the City in the Agreement shall be deemed only for the information of the Proposer.
STATEMENT OF COMPLIANCE WITH AGREEMENT'S ARTICLE/TERMS AND CONDITIONS.We verify that this proposal in in
compliance with the RFP and have no exceptions to the proposed Sample Agreement.
DBE COMPLIANCE.We agree to comply with the DBE requirements of this project and commit to the 11%DBE participation we have
proposed.
As an associate principal of Mark Thomas,I will be the responsible person to receive notices and am authorized to make legally binding
commitments for the firm and negotiate a contract.There are no applicable limitations to my authority.Mark Thomas has no failures nor refusals
to complete any contract we have had.We are neither totally nor partially owned by another business organization or individual that will be
providing the services to meet the requirements of the proposal.We are willing and able to provide the required insurance coverage as set
forth by the City's requirements within 10 calendar days of notification of selection for award of this Agreement.We have reviewed the City's
Professional Services Agreement and agree to execute an Amendment to the On-Call Professional Services Agreement that we have in place.
We have also received and reviewed"Addendum No 1"dated 8/19/2025.If you have any questions about the proposal please contact Sam
Sharvini at(714)308-9231 and via email at ssharvini@markthomas.com.Our mailing address for any mailed funds is our corporate headquarter
at 2833 Junction Avenue,Suite 110,San Jose,CA,95134.This proposal will remain valid for a period of 120 days.We look forward to continue
working with the City.
Sincerely,
MARK THOMAS&COMPANY,INC.
Pat Somerville,PE Sam Sharvini,PTP
Transportation Division Manager+ Transportation Planning
Associate Principal Project Manager
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TRUCK I 7
ROUTE T
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I*1,
CONTENTS
Cover Letter
Project Understanding & Approach 1
Scope of Work 6
Experience & Qualifications 15
References 16
Project Team & DBE Compliance 18
Schedule 20
Cost Proposal Submitted Separately
Appendices
Appendix A: DBE Forms
Appendix B: Non-Collusion Statement
Appendix C: Resumes
Appendix D: Additional Project Experience
Appendix E: Staff Hours Sheet
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange
Docusign Envelope ID:33D7BFC6-3E67-4E5E-938F-5FC45D71555B
PROJECT UNDERSTANDING &
APPROACH
PROJECT PROJECT OBJECTIVES
UNDERSTANDING Conduct a Robust Stakeholder
Engagement Process
As part of Orange County Complete Streets Program The success of the ATP begins with meaningful and
OCCSP),managed by the Orange County Transportation effective outreach that brings diverse community
Authority(OCTA),the City of Orange was awarded federal stakeholders into the project development process and
funds to develop a Citywide Active Transportation Plan directly shapes recommendations.Mark Thomas and
ATP).The City of Orange ATP will update its current Arellano Associates will lead the ATP development process
Bike Master Plan and outline concepts for high-priority to maximize community input through implementation
projects aimed at improving walking and biking conditions of multi-faceted strategies and platforms,incorporating a
throughout the city.It will analyze socioeconomic,public mix of digital and in-person opportunities.These activities
health,and crash data to identify high-need areas,using will be designed to capture meaningful feedback through
technical analysis and extensive community engagement— creative and engaging activities that demonstrate the
particularly with disadvantaged groups—to shape benefits of active transportation,including interactive
recommendations.
mapping,online surveys,workshops,pop-up events,
The ATP will serve as a strategic roadmap for identifying, and focus group meetings.The engagement process will
prioritizing,and implementing pedestrian and bicyclist incorporate language and topics that better resonate with the
safety improvements within the City.It will also include non- community,avoiding complex technical language often used
infrastructure strategies focused on equity,engagement, in public engagement and framing the discussion in terms of
evaluation,encouragement,and education.Based on these comfort,safety,and convenience.
recommendations,the City will prioritize enhancements and
develop conceptual cost estimates for implementation. Align with Local&Regional Transportation
Since this will be the City's first ATP,it is crucial that the
Priorities
Plan establishes a comprehensive assessment of existing
The ATP will align with local community plans,such as
conditions and develops a realistic yet ambitious path the objectives from the City's 2024 Sustainability Plan
to short-term and long-term improvements.The ATP to advance greenhouse gas(GHG)reduction goals and
development process will: promote the expansion of bike trails to encourage cycling
as a viable and environmentally friendly mode of travel.In
Inventory existing active transportation infrastructure, coordination with regional priorities,the ATP will support
programs and policies. Metrolink's 2021 Strategic Business Plan to strengthen
Identify active transportation deficiencies pertaining to first-last mile connections to the regional rail network and
infrastructure,programs and policies. advance the implementation of high-priority bikewaysConductarobustandstrategicpublicengagement
identified in OCTAs OC Active report.The Plan will alsoprocessthatcapturesinputfromawiderangeof
stakeholders. promote bikeway projects recommended in the OCTA
Establish a list of prioritized improvements based on OC Loops final report,ensuring City priorities contribute to
technical assessments,public input and industry best countywide efforts to establish a safe and connected active
practices. transportation system.
Develop project concepts and cost estimates for
grant funding,and for integration into the City's Capital I
Improvement Projects list.
a ; ;
The Mark Thomas team is based in Orange County. 0 J
g Y t"
Our familiarity with the City's transportation network and
ie. - ''community priorities,combined with professional expertise,p;
enables us to develop a plan that reflects the City's identity, itip
address its most pressing mobility challenges,and build i
s
community ownership of the ATP.
Mark Thomas providing training to community -embers
to conduct walk audits in Santa Ana.
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 1
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Prepare for Funding Success& Community Perceptions of Active
Implementation Transportation
Preparation of the Citywide ATP will include dynamic and
Issue:There may be limited knowledge of active
robust engagement with public audiences and agency transportation impacts and benefits,thus a general lack
stakeholders.Our collaborative approach will empower
of demand from the community.The level of community
the City to prioritize key improvements and position for
interest may affect the attendance at community workshops.successful grant funding pursuits such as the Orange
Competing local priorities may also lead residents to view
County Transportation Authority(OCTA)Complete Streets
active transportation as a lower priority.Program(CSP),the State of California Active Transportation
Program,and the Federal Safe Streets and Roads for All Solution:We will design and implement interactive and
SS4A).The state's ATP and SS4A funding programs have educational engagement activities,which may include
requirements that an Active Transportation Plan satisfy interactive mapping and visual storytelling,to illustrate the
specific checklist requirements.The City's ATP will be social,physical,economic,and environmental benefits of
completed to demonstrate compliance with the state ATP& active transportation.Workshops will go beyond standard
SS4A requirements,providing eligibility for implementation, presentations by incorporating interactive sessions that
planning,and demonstration grant pursuits. make technical concepts accessible and compelling to the
public,including seniors,youth,and residents with limited
formal education.
PROJECT APPROACH
Representative Community
KEY ISSUE &CHALLENGES Engagement
Challenge:In some cases,the most vocal participants in theCollisionsandFatalitiesroomcaninfluencethedirectionoftheproject.Traditional
Issue:Active transportation users currently face engagement strategies such as community workshops may
disproportionate safety risks in Orange.Despite accounting not capture a complete representation of the community.
for nearly 4%of commuting trips,pedestrians and cyclists Participation must reflect geographic,demographic,and
are involved in 10%of traffic collisions and 40%of traffic socioeconomic diversity,rather than self-selected attendees.
fatalities.Fatality rates for these users(4.3%)are more than
triple the citywide average(1.2%),and severe injury rates Solution:We will prepare a community engagement plan
13.1%)are more than double(5.7%).The rapid rise in e-bike with effective strategies that produce meaningful feedback
and e-scooter use across the community also introduces through a mix of digital and in-person strategies.We
new safety challenges. will collaborate with City staff to identify key stakeholder
groups and tailor outreach to historically underrepresented
Solution:The ATP will apply a data-driven approach,
populations.
informed by community input,to identify priority corridors
that address both traditional and emerging safety issues. THE MARK THOMAS
Recommendations will include both infrastructure and APPROACH
non-infrastructure strategies designed to reduce collisions,
improve perceptions of safety,and encourage more Reflect the"Interested-but-Concerned"
residents to walk and bike. Potential
While fewer than 4%of City residents currently walk or bike
6
to work,our approach will focus on engaging the population
who is"interested-but-concerned".Generally 40%of the
i
P•
population of this demographic would consider biking if
ne conditions felt safer.Our approach focuses on the potential
v....3 of an implementation process that converts the"interested
g• Q but concerned"to a more"enthused and confident"cyclist.
s-- • The implementation process will align with the"8 to 80"
J philosophy—the idea that if the transportation system
I i= works for an 8-year-old and an 80-year-old,it will work for
KW billow g1„.. everyone.This inclusive approach ensures that infrastructure
TNARKHOMAS
o•„..o is intuitive,safe,and accessible for all ages and abilities.
TMOMAS ®'•-.».. 6
Mark Thomas has already evaluated the active
transportation collisions with Orange.
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 2
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Ages En sF
Mark Thomas will apply a data-driven approach,informed
by community input,to identify priority corridors and
do A , A dt6 dab projects.Recommendations will include both infrastructure
4.'0- lama "4t
len and non-infrastructure strategies designed to reduce
CC il torn collisions,improve perceptions of safety,and encourage
M i more residents to walk and bike throughout the City.
Cis
UMUM N Develop ATP with Short-Term Project
e . Funding Efforts in Mind
The ATP will position the City to receive grant funding
MOREamp SOLE UTIUTATION MO LESS for implementation,incorporating a prioritized project list,
funding opportunity matrix,strategic public engagement,
Leverage Existing Active Transportation concept development,and cost estimates.Mark Thomas
Infrastructure will develop the prioritized project list that will represent the
The ATP will establish a safe and accessible active outcome of community discussion,data-based analysis,
transportation network that connects residents to key and best practices.To support near-term implementation,
destinations.The Plan will build upon the existing bicycle the ATP will also emphasize quick-build projects as a cost-
system by identifying and prioritizing high-need corridors for effective interim strategy.These projects allow the City to
future investment.The Plan will focus on addressing barriers deploy improvements inexpensively and rapidly,creating
by identifying spot improvements,first/last-mile connections, visible progress while pursuing funding for more permanent
safe crossings,and neighborhood connectors that link hardscape upgrades.
directly to the regional trail system. We will develop the funding opportunity matrix to identify
Leveraging the Santa Ana River Trail and Santiago Creek all grant opportunities and local funding to plan and
Trail presents a unique opportunity to extend active coordinate funding pursuits.The public engagement
transportation infrastructure across Orange,substantially process will ensure that community input informs both the
improving access to jobs,schools,recreation,shopping, ATP and the specific projects anticipated for the next Active
and social destinations.It's important to include an all-ages- Transportation Program cycle.The concept development
and-abilities,low-stress on-street network connecting trails and costs will deliver details and specifications that prime the
to major destinations.This also helps attract"interested but projects for funding awards and implementation.
concerned"and provides high quality safe routes to school.
lir/'? te 1
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Mark Thomas is assisting the City of Santa Monica to implement the East Pico Boulevard Quick Build Safety Project
from Stewart Street/28th Street to Centinela Avenue for SCAG
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SCOPE O F WORK
TASK A - PROJECT Mark Thomas will facilitate monthly project meetings to
provide updates on work activity and to discuss upcoming
MANAGEMENT & deliverables.Agendas,meeting minutes,notes,and action
items will be prepared and distributed in a timely manner.
ADMINISTRATION Throughout the project's duration,Mark Thomas will host
The Mark Thomas Project Manager(PM),Sam Sharvini,will monthly Project Teams Meetings via a Mark Thomas
communicate directly with City staff and manage the internal provided video conference link.The video conference is
project team for project delivery.Project management will recommended for a screenshare opportunity where meeting
be ongoing throughout the duration of the project.This notes are recorded in real-time to document discussion
task includes day-to-day project management,such as and establish clear action items.The frequency of status
meetings,progress reports,tracking of schedules,invoicing, meetings is intended to maintain a conversational approach
meeting minutes and agendas,and overall administration of to delivering the project and to quickly secure guidance and
the project. direction on project elements to deliver the project consistent
with the proposed schedule.
A.1) Kick-off Meeting
The project kick-off meeting commences with the project A.3) Project Schedule
development,convening City staff and Mark Thomas to Mark Thomas will prepare a Project Management Plan
chart the critical path of a successful ATP development PMP)to serve as a framework for managing project
process.Mark Thomas will develop a meeting agenda deliverables and will include team contacts,communication
for review by City staff and facilitate an agenda-guided protocols,schedules,scope,and key milestones.
discussion to clarify ATP goals,confirm the project scope
As part of the PMP,the project schedule will:
of work,schedule,key milestones,invoicing process,
communication protocols,and other City expectations. Provide a detailed schedule for all tasks identified in the
We assume the project kick-off meeting will be conducted scope of work
virtually via a Mark Thomas provided video conference link. • Establish submittal milestones and City review periods
Be updated monthly by Mark Thomas to reflect progress
At the kick-off meeting we will discuss grant-required and maintain alignment with project goals
goals for community engagement and confirm the project
approach to data collection and analysis,mapping outputs, DELIVERABLES
and associated deliverables and reports.We will also A.1:
discuss key stakeholders for involvement in the project that » Kick-off Meeting(Agenda,&Meeting Notes)
represent typically underrepresented and underserved
populations.Following the kick-off meeting,we will prepare
A.2.
meeting minutes,and data needs memorandum and public »
Pro
Project MeetitusngstsandInvoices(Assume Monthly)
ings(Agendas and Meeting Notes;assume
engagement plan based on the direction and feedback
monthly)
provided from City staff. DBE Forms and required reporting
A.2) Project Management & A.3:
Monthly Reports Project Management Plan including Project Schedule
Mark Thomas will be responsible for providing all contract with outlined task and milestones
management throughout project development.Project
management responsibilities will include preparing and TASK B - EXISTING
submitting monthly progress reports and invoices for the
CONDITIONSCity's review and approval.Each progress report will detail:
Work completed during the reporting period Mark Thomas will collect and analyze relevant data,plans,
Upcoming work for the next period. and policies to establish the existing conditions in the City of
Project schedule and scope status
Orange for active transportation.This task will have several
Challenges and proposed solutions stages:Data Collection,Existing Conditions Mapping,Data
Analysis,Development of a Key Location Report,and Review
Written progress reports will be submitted monthly to the of the City's Existing Bike Master Plan.
City's Project Manager.All DBE forms and reporting as
required by Caltrans LAPM,including Exhibits 17-F and 17-D.
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B.1) Data Collection are desired,we can adjust the approach by either reducing the
The Plan will build upon existing local,countywide,and regional duration of counts to 12-hour periods,or limiting the level of
transportation safety plans,policies,programs,and initiatives detail collected.Counts will be collected on a typical weekday
to ensure alignment with ongoing planning efforts relevant to period for a specified number of hours to determine peak
and impacting the City.The Mark Thomas team will conduct a periods.Traffic counts will cover multiple modes such as motor
thorough review of transportation-related documents relevant vehicle traffic,trucking,buses,and people walking,cycling,
to the City,including but not limited to:scootering,and using mobility assistance devices.
City of Orange General Plan Circulation&Mobility Element Data from the counts will be collected and analyzed,reflecting
City of Orange Sustainability Plan outcomes both in absolute numbers and as a percentage of
City of Orange Specific Plans(Chapman University,Upper all mode trips.We plan to confirm assumptions with City staff
Peters Canyon,Santa Fe Depot) before commencing with the data collection.
City of Orange Depot-Plaza Pedestrian Connection Study
City of Orange Trails and Bikeways Master Plan B.2) Collision Data
Orange County Transportation Authority OC Active Mark Thomas will analyze TIMS data to identify collision
Orange County Public Works On the Move locations involving injuries and fatalities that inform projectOrangeCountyCountywideMasterPlanofArterial
development and prioritization.City staff will work with MarkHighways
Thomas to determine the data source and the time period ofCaltransDistrict12ActiveTransportationPlan
California Strategic Highway Safety Plan(SHSP) data to be utilized for the safety data evaluation.Our Team
Caltrans Local Roadway Safety Manual will compile data on the number and location of collisions
Caltrans Standard Plan resulting in serious injuries or fatalities suffered by bicyclists
and pedestrians in the City,both in absolute numbers and as a
Based on the literature review,Mark Thomas will compile a percentage of all collisions and injuries Citywide.Based on this
list of future plans,improvements,or investments related to data,we will prepare an in-depth collision analysis to identify
pedestrian or bicycle facilities within the City of Orange and collision factors and appropriate countermeasures.This analysis
bordering Cities. will culminate in a"hot spot"analysis,or High Injury Network,
Mark Thomas will collect key data sets related to traffic,speed, to identify locations with high rates of bicycle and pedestrian
public health,and socioeconomic.The data will be mapped collisions.In Task B.3,we will produce maps that identify
using Geospatial Information Systems(GIS)software for the collision locations involving injuries and fatalities to support the
Project Area defined as citywide.) collision data analysis.
Mark Thomas will conduct and report an inventory of on-street (B.3) Existing Conditions Mappingoff-street bike and pedestrian facilities,noting the general Modelingconditionofthefacilitiesincludingsignage,as well as gaps and
physical constraints. Mark Thomas will prepare a comprehensive set of maps and
figures that visually communicate the City's existing conditions.
Bicycle Facility Level of Stress(LTS) These maps will consolidate data collected in Tasks B.1 and
Mark Thomas will prepare a Bicycle Facility Level of Stress B.2 into accessible graphics,providing a strong foundation for
LTS)analysis using data collected to demonstrate the comfort analysis,community engagement,and project development.
level of cyclists on the network.The LTS analysis has been The mapping effort will focus on existing bicycle,pedestrian,
standardized within the industry to help demonstrate that a and trail facilities,along with key contextual information such
Class II striped bikeway may still be intimidating and stressful for as land use,transit service,and demographic data.In addition,
many potential cyclists when adjacent high-speed traffic.The we will illustrate safety concerns by mapping bicycle-and
LTS analysis will account for the bikeway facility type,number pedestrian-involved collisions,conducting a Level of Traffic
of traffic lanes,posted speed limit,presence of on-street Stress(LTS)analysis of the bikeway network,and reviewing
parking,and other assessments as determined appropriate in consistency with the City's existing Bike Master Plan.
discussions with the City. To support the City's planning,equity,and outreach goals,
Pedestrian and Bicycle Counts mapping will incorporate multiple data sources,including:
Mark Thomas will coordinate with the City to develop a Trip Mobility Data:Average Daily Traffic(ADT)volumes,bicycle
Count Plan,which will identify count locations,dates,times,and and pedestrian counts,existing and planned bikeways,
other higher-detailed methodology as necessary.We propose roadway classification,and transit routes/stops.
conducting active transportation counts at 15 intersections and » Safety Data:Five years of state-published collision data
5 off-street locations,with an emphasis on collecting detailed UC Berkeley TIMS)with a focus on bicycle and pedestrian
safety.data such as demographics and behaviors(e.g.,gender,age,
Demographic and Land Use Data:Mode share,existinghelmetuse)during a 24-hour period.If more than 20 locations and proposed land uses,housing development patterns,
and zoning.
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Equity and Public Health Data:CalEnviroScreen, A list of"hot spot"locations throughout the City with high
Healthy Places Index,National School Lunch Program rates of bicycle and pedestrian collisions
eligibility,median household income,Climate
and Economic Justice Screening Tool,Equitable B.3:
Transportation Community Explorer,and Priority Equity >> Develop a map that shows existing modes of active
Communities. transportation throughout the City including bicycle,
pEachtopicarealistedabovewillbepresentedasbothaDedelopanmapdoftrequityilfacilities
Develop a of related data
map and a fact sheet,designed for use not only in technical >> Map of bicycle&pedestrian collision data showing"Hot
evaluation but also in public-facing outreach materials.Spots"or High Injury Analysis with Collision Factor
Fact sheets will highlight key findings,opportunities,and Level of Traffic Stress Map
challenges in clear and visual formats to help stakeholders Map showing key locations throughout the City
and community members understand the importance
of existing conditions and their role in shaping future B.4:
improvements. Existing Conditions Report
This robust mapping and fact sheet library will create a visual
TASK C - NEEDSbaselineofconditions,provide a clear rationale for future
recommendations,and serve as a long-term resource for ASSESSMENT
the City as it pursues implementation of ATP projects and
Mark Thomas will prepare a Preliminary Assessment
programs. that establishes a clear understanding of the City's active
B.4) Analysis Report with Key transportation needs and sets the stage for meaningful
dialogue with stakeholders and the public.CommunityLocationsoutreacheventsandstakeholdermeetingswillbe
Mark Thomas will develop an existing conditions report, coordinated with City of Orange staff to confirm alignment
which will include an overview of ongoing and future with project goals and ensure a transparent and inclusive
projects,along with a summary memo.This report will be process.Mark Thomas will lead engagement activities,with
incorporated into the Final Plan,providing a comprehensive support by Arellano Associates,to present findings in clear,
summary of all data and analysis gathered in Task B,with the accessible formats that prompt discussion and capture local
Maps incorporated into the report. input.
DELIVERABLES C.1) Preliminary Assessment
B.1: Mark Thomas will develop the Preliminary Assessment
Vehicle,pedestrian,and bicyclist volume counts Citywide by analyzing both infrastructure and non-infrastructurebasedonapprovedTripCountPlan
needs and aspirations of the City's active transportationListofexistingmodesofactivetransportationthroughout
system.The Preliminary Assessment will guide the CitytheCity
List of future plans/improvements related to bike or and its stakeholders in understanding existing conditions
pedestrian facilities in the City of Orange and bordering and identifying priority improvements that respond to local
Cities needs.
LTS bikeway analysis for existing bike lanes and routes The analysis will:
Citywide
All data,reports,surveys,etc.related to the gathering of » Evaluate pedestrian improvements appropriate to
public health,and socioeconomic data different contexts across the City.
Identify potential on-street bicycle corridors that connect
B.2: key destinations and link with neighboring city routes.
Collision history for pedestrian or bicyclist related Incorporate proposed improvements from the City's Bike
accidents Citywide Master Plan to build on existing planning efforts.
Collision history for the same segment as where the Assess opportunities for wayfinding signage to improve
pedestrian or bicyclist accident occurred but for vehicle user navigation and visibility of the network.
accidents without a pedestrian or bicyclist involved Recommend educational and programmatic strategies
Citywide that promote safe active transportation,building on the
Table for street segments outlining bicyclist or pedestrian City's existing non-infrastructure initiatives.
related collisions,the vehicle related collisions,the
severity suffered by the bicyclist or pedestrian,the
collision factor,some countermeasures,and the
percentage of pedestrian/bike collisions compared to
total collisions.
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PEDESTRIAN IMPROVEMENTS PRIORITIZATION SCORING 0
TOTAL WEIGHTED
RANK LOCATION IMPROVEMENT SCORE KEY CONSIDERATIONS 8 PROJECT INFORMATION
100 POINTS)
111 r.
till
Closes a gap in the sidewalk network on Paseo de Colinas
Paseo de Colinas at
1//
Received input through community engagement activities
1 Camino Capistrano
T +
87.5 Identified to have minimal construction challenges
Provides access to key destinations,including retail uses along Camino Capistrano
CROSSING
Closes with a gap in the sidewalk network on Forbes Road
Forbes Road at Identified to have minimal construction challenges
2 Laguna Niguel/Mission Viejo 11111*11111 82.5 Provides access to key destinations,including the Laguna Niguel/Mission Viejo
Metrolink Station Entrance
Merrdink Station end Oso Creek Trail
Currently kl design phase of the Oso Creek Trail Active Transportation
CROSSING Enhancements Project,Including Forbes Road
Received input through community engagement activities
La Paz Road at 5 identified to have minimal construction challenges
3 Avila Road MAIM 75 Provides access to key destinations,including retail and office uses along La Paz Road
and Avila Road
Located within a ire-Income lob density area
CROSSING
MAIM
Received input through community engagement activities
La Paz Road at
Identified to have minimal construction challenges
4 75 Provides access to key destinations,including retail and residential uses along La Paz
Avenida Breve
RoadLocated within a ire-Income lob density area
CROSSING
Crown Valley
Parkway e identified as a top priority through community engagement
Closes a gap intda sidewalk network on Crown Vaiey Parkway
5 Forbes Road to 70 Provides access to key destinations,Including retail and residential uses along Crown
1-5 Southbound Valey Parkway
Off-Ramp SIDEWALK
This segment may have slgniRcent construction challenges
Mark Thomas will synthesize these findings into Project Branding and Collateral Materials
recommendations that provide a framework for both Mark Thomas will develop comprehensive project branding
infrastructure investment and program development. that ensures consistency across all materials,including
The resulting Preliminary Assessment will serve as a tool project fact sheet,flyers,presentation templates,display
to support community conversations,inform outreach boards,and digital content.Branding will be reviewed and
activities,and shape strategies that advance the City's long- approved by the City and applied to all digital and print
term active transportation goals. outreach tools.Arellano Associates will provide Spanish
translations as needed.
C.2) Community Outreach /
Project fact sheet:A concise,visually engaging factsWorkshopsheetwillprovideanoverviewoftheproject,key goals,a
Mark Thomas and Arellano Associates will lead a multi- project map,and contact information.It will be distributed
faceted outreach program to share key findings from the electronically,shared at workshops,events,and pop-up
Preliminary Assessment(Task C.1)and Existing Conditions activities,and provided to key stakeholders for posting
Analysis(Task B),while eliciting meaningful feedback from on their websites and social platforms.
the community. Flyers:Mark Thomas will prepare visually engaging
Together with City staff,the project team will design and flyers for promoting workshops and online surveys.
Flyers to be distributed both digitally and in-person atdeliverengagementactivitiesthatinclude: community centers,libraries,schools,and other local
Three(3)online surveys and maps distributed at key hubs to promote engagement opportunities.
milestones to gather feedback on existing conditions, Meeting presentations and display boards:Mark
community needs and proposed improvements. Thomas will prepare presentation materials and display
Project updates shared on multiple platforms, boards for stakeholder and community meetings.These
such as project webpage,City website,and eblasts to materials will be designed for both in-person and virtual
stakeholders. formats and include interactive elements such as QR
Social media and digital platforms to engage a codes linking to online surveys.
broader spectrum of the community,with links directing » Website content and social media:Mark Thomas will
participants to provide input via the project website. draft engaging content for the project webpage and
Three(3)interactive community workshops external social media channels,highlighting engagement
held at key milestones to collect public input on opportunities such as surveys,workshops,and pop-ups.
existing conditions,community needs and proposed Mark Thomas will coordinate with the City to ensure
improvements. timely posting on the project website,and City's social
Four(4)pop-up booths at community events or high- media accounts Facebook,Instagram,X,and Nextdoor.
activity locations to reach residents who may not attend
traditional city meetings or workshops.
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Project Website and Digital Engagement Associates will coordinate with the City to host up to three
Per the City's approval,Mark Thomas can develop and host (3)interactive workshops.We recommend that community
a dedicated project website,linked from the City's main workshops be implemented at several points of the Project
website,to serve as the central hub for project information development process to engage the community at key
and public engagement.We recommend using ArcGIS phases.Workshops may incorporate interactive activities to
StoryMap or a similar platform to integrate mapping,visuals, engage diverse participations such as mapping exercises,
and narrative content in a way that is engaging and user- break-out discussion groups,or walking tours.Workshops
friendly.The website will highlight project goals,upcoming may also adopt an"Open House"format,if deemed
events,key documents,and project milestones,while also appropriate.The workshops will take place in person unless
including interactive features such as surveys to capture the City requests otherwise.
public feedback.The project website will also include Community Workshop#1.The first community workshop
a public input intake form to gather general comments shall take place during the early stages of the Projectthroughouttheplanningprocess.Mark Thomas will manage and before finalizing the existing conditions analysis.Thethesite's content and updates,ensuring that all project proposed community workshop agenda shall include
materials are posted in a timely and accessible manner. an introduction of the Project,the benefits of active
We will also coordinate with City staff to maintain an email transportation,an overview of existing conditions,and a
distribution list,ensuring that stakeholders receive project facilitated discussion of the city's issues and opportunities to
updates,and meeting invitations directly.To broaden improve the active transportation network.
outreach,Mark Thomas will prepare graphics and event Community Workshop#2.The second workshop will
announcements tailored for the City's social media serve as an opportunity to share the findings from the
platforms(Facebook,Instagram,X,and Nextdoor).Posts existing conditions analysis,review the findings from thewillbecoordinatedwithprojectmilestonesandcommunityPreliminaryAssessment,and introduce potential concepts
engagement activities to maximize visibility and participation. for pedestrian improvements and on-street bicycle corridorsTogether,these digital tools will ensure that the project is that connect key destinations and link with neighboring
accessible,transparent,and responsive to community input. city routes.Community members will be encouraged to
Online Surveys&Interactive Mapping share their input on the findings and identify potential non-
Mark Thomas and Arellano Associates will collaborate to infrastructure and infrastructure network recommendations.
develop up to three online surveys,aligned with each project Additional supporting materials that may be appropriate
phase,to gather input on travel behaviors,safety concerns, at this workshop can include before-and-after visuals and
opportunities for improvement,and feedback on proposed design concepts to help participants visualize proposed
projects.Surveys will be bilingual(English and Spanish), improvements.
available online via the project website,and promoted Community Workshop#3.The third communitythroughdigitalgeo-targeted ads.An interactive online
workshop will take place before the final presentations to
mapping platform can also be leveraged,if appropriate,to the Commission and City Council.The workshop will serve
enable community members to identify specific locations of
as an opportunity to share the draft project list and projectneedforfutureimprovements. rankings,and elements of the Draft Financial Strategy
The survey will gather feedback on existing conditions, Task D2).Participants may review proposed projects and
community needs,and proposed improvements.A benefit prioritization results through engaging visuals and clear
of online surveys is their ability to capture input from summaries.Community members will be encouraged to
residents who may not attend a workshop or in-person provide feedback on the draft rankings,helping to validate
event.To ensure consistency,the surveys will mirror the priorities and confirm community-supported projects for
questions asked at community workshops,allowing results advancement.This input will guide final refinements to the
to be combined into a single dataset for analysis. project list and ensure that prioritized projects are ready to
This approach ensures that online surveys and interactive move forward into conceptual design and cost estimating.
mapping not only supplement in-person engagement The workshops will include bilingual materials and
but also generate quantifiable,location-specific data that inclusive facilitation to ensure participation from a diverse
directly supports project prioritization and grant-ready cross-section of residents.An online survey will serve as
documentation. an alternative to gathering information from community
Community Workshops members unable to attend a workshop.Subject to funding
Community workshops provide a forum for residents and constraints,we will provide light refreshments at the
stakeholders to learn about the project and provide input workshop and childcare to help increase attendance by
to influence the final product.Mark Thomas and Arellano parents and youth guardians.
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Mark Thomas and Arellano Associates will promote the and facilitate up to three(3)virtual meetings with key
community workshops through a coordinated outreach stakeholders,with the option for in-person meetings upon
campaign,including social media posts,project website request by the City.
updates,and e-blasts to stakeholders for distribution within
During these meetings,Mark Thomas will present
their networks.To ensure broad participation,especially preliminary assessment findings,share insights gathered
from disadvantaged and underserved communities, from community outreach activities,and collect stakeholder
Mark Thomas will also distribute hard-copy flyers at key input to help identify high-need areas and collaboratively
community locations,such as the Orange Senior Center, develop strategies to address the community's priorities.
Orange Public Library,and at local events including the food
drives at North Orange Christian Church. Key Stakeholders may include(but are and not limited to):
Pop Up Events Healthcare providers:St.Joseph Hospital,UC Irvine
Established public events offer access to the casual civic Health,Orange County Health Care Agency
Major employers and business representatives:
participant who would likely not attend a community The Outlets at Orange,MainPlace Mall,Chamber of
workshop.As a result,their input from pop-up events is Commerce,Downtown businesses,The Village at
extremely valuable as it elicits feedback from respondents Orange
who may not already have an interest in bicycling or walking » Academic institutions:Chapman University,local school
more.Pop-up event feedback can highlight needed districts,and parent-teacher associations
changes for the average road user.
We recommend hosting stakeholder meetings early in the
Our team will host a table at four(4)regularly scheduled project to ensure stakeholder feedback informs project
community events or high-activity locations within the development and strengthens outreach and engagement
City.We will work with City staff to prioritize well-attended strategies.All feedback will be documented through meeting
large-scale events to maximize the ATP exposure,including minutes and integrated into the Needs Assessment to
opportunities to engage disadvantaged community demonstrate how stakeholder input influences project
members.Such events may include city sponsored events, decisions.Stakeholders will also be provided with invitations
in conjunction with a local event,or at key activity centers to to public engagement activities and promotional materials to
provide an opportunity for the community at large to learn share within their networks.
about the project and provide their input easily and quickly.
Potential events to attend can vary in scale such as the C.4) Summary Memorandum
annual Concerts in the Park,Treats in the Streets,Orange At the conclusion of outreach and stakeholder engagement,
International Street Fair,or smaller events such as little league Mark Thomas will prepare a comprehensive memorandum
opening day. summarizing findings from all activities.This document will
highlight community and stakeholder priorities,document
We recommend that at least three of the pop-ups occur feedback from workshops,surveys,and pop-up events,and
before each scheduled community workshop as an integrate key insights into the needs analysis.
additional tactic to promote participation at the workshops.
Informational materials about the project will be developed The memorandum will:
for the pop-up events,which can include board displays, Summarize existing and future bicycling and walking
interactive community engagement activities,informational needs.
fact sheets and brochures,and comment cards.A template » Identify both infrastructure and non-infrastructure
for each collateral item will be developed to allow for easy challenges and opportunities.
and consistent updates and distribution through electronic
Reflect demographic and land use trends,travel demand
means or via the project website.We will facilitate,plan,
patterns,and population growth.
provide all supplies,and coordinate logistics for the pop-up »
Provide a foundation for Draft and Final Active
events,and write a summary of feedback received during
Transportation Plan recommendations.
the event. This memorandum will serve as a key chapter in the
Draft and Final ATP,ensuring that community voices
C.3) Stakeholder Engagement and stakeholder input directly shape the City's active
Building relationships with community leaders and transportation vision.
organizations provides an opportunity to gather feedback,
gain trust,and represent the perspectives of the broader
community.Hosting smaller meetings and one-one
meetings with the leaders or organizations is a chance to
explore nuances,consider impacts,offer creative solutions,
and build support.The Mark Thomas team will coordinate
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DELIVERABLES At a minimum,the document will include the following
C.1: sections:
Report of Preliminary Assessment&figures,maps,tables, » Introduction—Outlining the purpose of the document
and graphs associated with the report and the City's vision and goals for active transportation.
ATP Policy Framework—Defining active transportation
C•2: policies that support the City's vision and goals.
Three(3)community workshops(Presentation,Agendas, >> Inventory of Existing Conditions—Summarizing keyNotes,and Summary;assume in-person) findings from Task B(Existing Conditions),including
Three(3)online surveys and community feedback as connectivity gaps,safety issues and concerns,and
received at events,pop-ups,or online opportunities for improvements.
Graphics&Visuals(all figures,maps,tables,and graphs Summary of Needs Assessment—Highlighting
associated with outreach events) key findings from Task C(Needs Assessment),with
Participation at Four(4)Pop-Up events throughout the emphasis on potential pedestrian and bicycle corridor
City improvements,opportunities for wayfinding signage,and
C.3: programmatic strategies.
General Recommendations—Providing a toolboxThree(3)Stakeholder Meetings(Presentation,Agendas, of infrastructure and non-infrastructure strategies to
Notes,Summary;assume virtual) improve safety,mobility,and accessibility.These will align
Meeting Materials(All figures,maps,tables,and graphs with regional goals,such as Metrolink's 2021 StrategicassociatedwithStakeholderMeetingsBusinessPlan.
C.4: Recommended Projects—Presenting proposed active
Summary Report of key findings from the public and transportation projects using visual graphics,including
stakeholder's events and meetings maps and tables,with recommendations informed by
public input and community priorities.
The City's Updated Bike Master Plan—Documenting
TASK D - DRAFT OF updates and a revised map of bikeway facilities.
Project Prioritization List—Organizing projects into
CITYWIDE ACTIVE tiers using clear criteria,tied to funding eligibility,cost
TRANSPORTATION PLAN estimates,and phasing strategies.
Support Programs—Detailing initiatives for safety,
Mark Thomas will develop an Administrative Draft Plan that education,encouragement,enforcement,and evaluation,
consolidates findings,analysis,and concepts from previous supported by performance measures to monitor
tasks while documenting public outreach efforts and outcomes.
outcomes.This draft will also incorporate implementation D.2) Draft of Financial Strategy
strategies,outlining next steps,funding sources,project The purpose of the Financial Strategy is to provide the City
phasing,and potential partnerships to support execution.
with a practical,actionable roadmap for implementing the
D.1) Draft Active Transportation recommended ATP projects.
Plan Mark Thomas will develop a project prioritization
Mark Thomas will prepare an initial draft of the ATP to serve methodology that evaluates the proposed ATP projects
as an administrative version for City staff to review.There based on multiple criteria including alignment with
will be a minimum of three report submittals:30%,60%,and community priorities,impact,feasibility,and demonstrated
90%,with each incorporating City feedback from prior drafts. need.The process will assign weights to the prioritization
To ensure efficiency,comments will be tracked in a response criteria to rank projects for implementation priority.The final
matrix that documents how each item has been addressed.ranking will be organized by tiers,with short-,mid-and long-
term implementation priority.
The 30%plan submittal will provide a robust framework that
sets the direction of the Plan.It will include draft goals and Based on the outcomes of the project prioritization
objectives,initial mapping of conditions and opportunities, analysis,Mark Thomas will prepare up to five(5)grant
and preliminary project concepts.This milestone will allow ready conceptual designs for the highest ranked proposed
City staff and stakeholders to give meaningful feedback projects.These designs will be prepared in a format
early in the process,helping to refine strategies,improve suitable for typical funding applications and will comply
prioritization,and position the City for grant funding success. with local,state,and federal standards,ensuring readiness
The 90%submittal Citywide Active Transportation Plan for future grant opportunities.Mark Thomas will compile a
will be presented at two(2)City Public hearings to obtain comprehensive list of potential funding sources and grant
additional feedback and input.Throughout the process, programs aligned with the proposed ATP projects.This list
public engagement findings from Task C and stakeholder will include eligibility requirements,timelines,and matching
discussions will be integrated into recommendations,ensuring fund considerations,providing the City with practical,
that community needs directly inform plan outcomes. actionable options for project implementation.
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
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The financial strategies will be incorporated into the 60% information for planning and decision-making.The content
and 90%plan submittals,allowing City staff to review and will be structured for seamless incorporation into the final
provide input early in the process.The information will be ATP and will clearly align recommended projects with
presented in a clear,user-friendly format(tables,charts,or feasible implementation strategies,ensuring consistency
visual summaries)and structured for seamless integration with funding opportunities and implementation readiness.
into the final ATP.By connecting project concepts to realistic
funding opportunities,this strategy demonstrates proactive DELIVERABLES
planning and a commitment to facilitating implementation of D.1:
the City's active transportation network. A 30%draft of the ATP to serve as an administrative
version for City staff to review
D.3) Draft of Cost Estimate A 60%draft of the ATP to serve as an administrative
Based on the recommendations set forward in the Draft version for City staff to review
ATP and the outcomes of the project prioritization analysis A 90%draft of the ATP to serve as an administrative
conducted in Task D.2(Financial Strategy),Mark Thomas will version for City staff to review
develop planning-level cost estimates for implementation
of the top-tired projects.The project selection process will
D.2•
be documented,clearly indicating which projects advance »
An initial draft of a financial strategy to serve as an
to conceptual design and providing corresponding cost
administrative version for City staff to review(including
project prioritization methodology memorandum;up
estimates for the top 5 highest ranked projects.to five(5)grant-ready conceptual designs;and list of
Based on the conceptual engineering plans developed potential funding sources and grant programs)
in Task D2,quantities will be generated,and unit pricing
applied to prepare a conceptual level cost estimate using the
D.3:
Estimate of cost for up to five(5)proposed ATP projectsATPCostEstimateformat.
Unit costs will be determined based on the following: TASK E - CEQA REVIEW
Review of local City examples
Review of Mark Thomas project examples El) Draft CEQA Document
Collaboration with the City Staff Based on the scope of the proposed project,it is anticipated
Evaluation of Caltrans cost data and relevant sources. that the ATP will qualify for a CEQA statutory exemption
The cost estimate recommendations will be included in pursuant to Public Resources Code(PRC)Section 21080.20
the 60%and 90%submittals,giving City staff actionable Bicycle Transportation Plans)and PRC Section 21080.25
SB 288).Mark Thomas will prepare a memorandum
documenting the applicability of the exemptions.The
draft will be submitted to the City's Planning Department
for;view:Mark Thomas will address one round of City
comens before finalizing the document.
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CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 13
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Exemption 21080.20 requires that before determining that a Feedback from each hearing will be documented in a
project is exempt pursuant to that section,the lead agency comment matrix,noting next steps and responses for
hold noticed public hearings in areas affected by the ATP.The incorporation into the final plan.
hearings will serve as a way to hear and respond to public
comments.Public hearing notices shall be published by the F.2) Incorporate Feedback
public agency in a newspaper of general circulation in the area Mark Thomas will revise the draft final plan to reflect City staff,
affected by the proposed project.If more than one area will Commission,and City Council feedback,documenting all
be affected,the notice shall be published in the newspaper comments and responses in a comment matrix.Revisions may
of largest circulation from among the newspapers of general include adjustments to project prioritization,cost estimates,
circulation in those areas.We assume that public hearings or phasing to ensure the plan reflects final policy direction.A
required for the exemption will be completed as a part of the 95%submittal will be prepared for City staff review,showing
overall outreach and public engagement plan for the project.incorporated feedback for the ATP,updated Bike Master Plan,
If,during project development or consultation with City staff/financial strategy,and cost estimates.
legal counsel,it is determined that 1)the project would not
F.3) Final ATP & Bike Master Planmeetthecriteriaforthestatedstatutoryexemptions,and/
or 2)additional technical analysis or documentation such as Mark Thomas will provide City staff with a final adoption-ready
technical reports or an Initial Study is necessary,Mark Thomas ATP that includes the updated Citywide Bike Master Plan,
will provide a separate scope and fee for those services. financial strategy,and cost estimate.The final deliverables
will be packaged for ease of use,including a print-ready plan,
E.2) Final CEQA Document web-friendly format,and editable GIS layers and maps.We will
Mark Thomas will incorporate City comments into the provide three(3)hard copies and an electronic file of the Final
memorandum and will prepare the Notice of Exemption(NOE). adoption of the Plan along with the resolution.
Following adoption of the Plan by the City Council,Mark
DELIVERABLES
Thomas will file the NOE with the State Clearinghouse and
County Clerk.
F.1:
Presentation of 90%ATP at two(2)City Public Hearings
DELIVERABLES Report summarizing the outcome of the Public Hearings
El: F.2:
Evaluation Summary and Draft CEQA Document Submit a 95%draft of the Active Transportation Plan—
Preparation including the updated Bike Master Plan,Financial Strategy,
and Cost Estimate—incorporating feedback received
from City Staff,City Council and Commission on the 90%
Final CEQA documents submittal.This submittal shall indicate which changes have
been made and be prepared for final review by City staff.
TASK F - FINAL CITYWIDE
F.3:
ATP & BIKE MASTER PLAN Final submittal of ATP
Provide three(3)hard copies and an electronic file of the
F.1) Draft Plan Presentation of Final adoption of the City's Active Transportation Plan along
Final ATP & Bike Master Plan with the resolution.
Mark Thomas will assist City staff in presenting the 90%
submittal of the Draft ATP and updated Bike Master Plan at two
2)Public Hearings for adoption.Mark Thomas will prepare w;?,. ,;•f
all supporting materials including a presentation,resolution,
and staff report for use at the Planning Commission and City
Council hearings. 460.The presentation will highlight how community input
shaped the final recommendations,using visuals such as
I F
maps,infographics,and project phasing graphics to clearly
communicate priorities to decision-makers and the public.The
presentation will also summarize the financial strategy and cost r
estimates(Tasks D.2 and D.3),demonstrating a clear roadmap
for implementation and positioning projects as grant-ready.
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 14
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SCHEDULE
CITY OF ORANGE CITYWIDE ACTIVE TRANSPORTATION PLAN
PROPOSED PROJECT SCHEDULE
2025 2026 2027
TASK DESCMWTION N D F M AM ! J A 5 O N D J F M AM J J A _ 0 N
A PIWKCT MANAGEMENT&ADMINISTRATION
A.1 Kickoff Meeting
A.2 Prd1ECt Management&Monthly Reports
A.3 Protect Schedu.e
B EXISTING CONDITIONS
E I Data Collection
B 2 Colnslon Data
B 3 Existing Conditions Mapping&Modeling
BA AnaNsis Report with Key Locations
C NEEDS ASSESSMENT
C 1 Prelmnary Assessment
C 2 Community Outreach/Workshops
C.3 Stakeholder Engagement
C A Summary Memorandum
D DRAFT CITYWIDE ACTIVE TRANSPORTATION PLAN
D.1 Draft Active Transportation Pi an
U.2 Draft o'Financial Strategy
D.3 Draft o'Cost Estimate
E CEQA REVIEW
E.1 Draft CEQA Document
E2 Final CEQA Document
F FINAL PLANS
F.1 Draft Plan Presentation of Final A'.P&B,Ke Master Plan
F2 ncorporate Feedback
F.3 Fnal ATP&Bike Master Plan
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 20
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Appendix E
STAFF HOURS
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247
City of Orange
Docusign Envelope ID:33D7BFC6-3E67-4E5E-938F-5FC45D71555B
STAFF HOURS SHEET
COST PROPOSAL FOR PROJECT SCOPE - City of Orange: Citywide ATP HSIPL-5073 (098) CIP#30247
Mark Thomas
h./ MARK v = d
THOMAS R.m o m Total
c a W ^+ m v Q °1 c a to Hours
m m 'o c 2 m a c c " 'n v 2'. m s
Please note that rates shown are for estimating purpose w 2 G. C71O u
o
a c . o o
l7 L77 0.
only.See Rate Schedule for actual rates/ranges. p u`t a o. to a 2 u, Cu` t`n u° 4,1 i`n 6
1.0 PROJECT MANAGEMENT&ADMINISTRATION
1.1 Kick-Off Meeting 2 2 6 6 4 20
1.2 Project Management&Monthly Reports 2 24 12 24 24 86
1.3 Project Schedule 2 4 6 12
OTHER DIRECT COSTS
Subtotal Phase 1 4 0 0 4 34 24 0 0 0 24 24 4 0 0 118
2.0 EXISTING CONDITIONS
2.1 Data Collection 4 12 18 24 2 4 6 70
2.2 Collision Data 6 12 18 36 4 8 12 96
2.3 Existing Conditions Mapping&Modeling 2 6 12 16 6 10 16 68
2.4 Analysis Report w/Key Locations 6 12 18 24 2 4 6 72
OTHER DIRECT COSTS
Subtotal Phase 2 0 0 0 18 42 66 100 0 0 0 0 14 26 40 306
3.0 NEEDS ASSESSMENT
3.1 Preliminary Assessment 6 12 24 32 2 4 6 86
3.2 Community Outreach/Workshops 12 24 48 60 12 20 36 212
3.3 Stakeholder Engagement 6 12 18 6 42
3.4 Summary Memorandum 8 16 20 24 2 4 6 80
OTHER DIRECT COSTS
Subtotal Phase 3 0 0 0 32 64 110 122 0 0 0 0 16 28 48 420
4.0 DRAFT OF CITYWIDE ACTIVE TRANSPORTATION PLAN
4.1 Draft Active Transportation Plan 6 12 24 36 48 4 8 16 154
4.2 Draft of Financial Strategy 2 4 8 12 6 12 44
4.3 Draft of Cost Estimate 6 18 36 2 6 12 6 86
OTHER DIRECT COSTS
Subtotal Phase 4 12 18 36 16 34 56 66 6 12 0 0 4 8 16 284
5.0 CEQA REVIEW
5.1 Draft CEQA Document 10 40 50
5.2 Final CEQA Document 6 20 26
OTHER DIRECT COSTS
Subtotal Phase S 0 0 0 16 0 0 60 0 0 0 0 0 0 0 76
6.0 FINAL CITYWIDE ACTIVE TRANSPORTATION PLAN&BIKE MASTER PLAN
6.1 Draft Plan Presentation Final ATP&Bike Master 2 2 6 10 6 2 4 32
6.2 Incorporate Feedback 2 4 8 16 30
6.3 Final ATP&Bike Master Plan 2 2 6 10 18 30 2 4 8 82
OTHER DIRECT COSTS
Subtotal Phase 6 4 2: 0 10 20 36 52 0 0 0 0 2 6 12 144
TOTAL HOURS I 201 201 361 961 1941 2921 4001 61 121 241 241 401 681 1161 1348
CITYWIDE ACTIVE TRANSPORTATION PLAN HSIPL-5073(098);CIP#30247 MARK THOMAS
City of Orange Page 47
Docusign Envelope ID:33D7BFC6-3E67-4E5E-938F-5FC45D71555B
TASK DESCRIPTION COST
A (1) PROJECT MANAGEMENT &ADMINISTRATION 76,871
B (2) EXISTING CONDITIONS 56,310
C (3) NEEDS ASSESSMENT 116,479
D (4) DRAFT OF CITYWIDE ACTIVE TRANSPORTATION PLAN 58,350
E (5) CEQA REVIEW 14,080
F (6) FINAL CITYWIDE ACTIVE TRANSPORTATION PLAN & BIKE MASTER PLAN 27,690
TOTAL COST: $349,781