HomeMy WebLinkAboutAGR-7894 - WOLFE ENGINEERING & DESIGN, INC. - ON-CALL TRAFFIC ENGINEERING SERVICESDocusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
AGR-7894
Initial
PROFESSIONAL SERVICES AGREEMENT
On-Call Traffic Engineering Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 12th day of November , 2025 (the "Effective Date") by and
between the CITY OF ORANGE,a municipal corporation("City"),and WOLFE ENGINEERING
AND DESIGN, INC., a California corporation("Contractor"),who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction
of City the services set forth in Exhibit"A," which is attached hereto and incorporated herein by
reference. As a material inducement to City to enter into this Agreement, Contractor represents
and warrants that it has thoroughly investigated and considered the scope of services and fully
understands the difficulties and restrictions in performing the work. The services which are the
subject of this Agreement are not in the usual course of City's business and City relies on
Contractor's representation that it is independently engaged in the business of providing such
services and is experienced in performing the work. Contractor shall perform all services in a
manner reasonably satisfactory to City and in a manner in conformance with the standards of
quality normally observed by an entity providing such services to a municipal agency. All services
provided shall conform to all federal, state and local laws, rules and regulations and to the best
professional standards and practices. The terms and conditions set forth in this Agreement shall
control over any terms and conditions in Exhibit "A" to the contrary.
Larry Tay, City Traffic Engineer("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Contractor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100
100,000.00)without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
b. All such invoices shall state the basis for the amount invoiced, including
services completed,the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days of
receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
2
Docusign Envelope ID:69887DA3-AEDA-4499-AD81-0574F56CFDF0
8. Designated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A," shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use, reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
3
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
Such actions shall include,but not be limited to the following: employment,upgrading,demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs(a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject of this Agreement.
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
4
Docusign Envelope ID:B9887DA3-AEDA-4499-ADS1-0574F56CFDF0
the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission, or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e.Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
5
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of One Million Dollars ($1,000,000)per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
6
Docusign Envelope ID: B9887DA3-AEDA-4499-AD81-0574F56CFDFO
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City,and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works,"as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria, including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
7
Docusign Envelope ID: B9887DA3-AEDA-4499-AD81-0574F56CFDF0
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for,of and from any loss, including but not limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
8
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
Wolfe Engineering and Design, Inc. City of Orange
360 E. First Street#262 300 E. Chapman Avenue
Tustin, CA 92780 Orange, CA 92866-1591
Attn.: Lori Wolfe, Lead Engineering Manager Attn.: Larry Tay, City Traffic Engineer
Telephone: 714-402-9645 Telephone: 714-744-5525
E-Mail: LoriWolfe@Wolfe-Engineering.com E-Mail: ltay@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted electronically shall have the same effect as original signatures.
Remainder of page intentionally left blank; signatures on next page]
9
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
WOLFE ENGINEERING AND DESIGN, INC., CITY OF ORANGE,a municipal corporation
a California corporation
7,00
Initial DocuSigned by:
By: U`01 B te. SWY•
Printed Name: Lori Wolfe arff818E M 1er,Mayor
Title: CEO
Initial
By: 03 ATTEST:
Printed N e: Jeffrey Wolfe
Title: C
Signed by:
to tfirdt Fililn,City Clerk
APPROVED AS TO FORM:
DocuSigned by:
eta WafferldAtian, City Attorney
NOTE:City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office,please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement,must be provided to
City.
10
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
SECTION III
SCOPE OF WORK
RFP NO. 24-25.24
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
SECTION III: SCOPE OF WORK
All work shall be conducted on an as needed basis when requested in writing by the City Traffic
Engineer or designated representative and according to the timeframe specified by the City.Work
performed by the Consultant that has not be specifically identified and authorized by the City, will
not be compensated.
The scope of work includes, but is not limited to:
Traffic studies for capital projects
Traffic and/or parking study review for private developments
Traffic signal design
Traffic control plan preparations
Plan check for capital/development projects and traffic control plans
Street light design and plan check
Signing and striping plan preparation and plan check
Traffic signal and street lighting construction inspection
Construction management and construction engineering
Technical support for funding and grant application
Grant funding oversight
Intelligent transportation systems (ITS) design
Traffic signal timing and coordination studies
Traffic counts and data collection
Neighborhood traffic calming studies, warrant studies, and traffic investigations
Special studies, civil design, and on-site support services may be requested
General municipal traffic engineering services
The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber
optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing
and overhead flashers, and other devices to facilitate the safety of the public and efficiency of
traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal,
ITS systems, street light design to perform required services. Firms are also expected to
understand federal/state/local funding and policies, as well as Orange County Transportation
Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The
ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas
and will be capable to provide technical services associated with the general traffic engineering
needs of the City of Orange.
All design work and improvement plan check services shall be performed by or under the
responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California
License Land Surveyor as applicable) eligible to prepare and sign such plans. Successful firms
will be required to enter into the City's standard professional services agreement (attached) and
obtain an Orange business license. Any changes requested to the City's standard agreement
must be noted in the response to the RFP for the City's consideration.
Each specific assignment under an on-call engineering services contract will be compensated on
either lump sum or time-and-materials basis. The method of compensation will be specified in
writing by the City at the time the assignment is given.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
Generally, response times related to plan checks for the initial review shall be completed within
ten (10)working days, unless otherwise directed by the City. Each subsequent plan check shall
be completed within 5 working days unless otherwise directed by the City.
The scope of work will vary by project, and will be further defined in a project specific request by
the City of Orange, but may generally include the following:
Design Plans — Develop or assist with development of final design plans associated with
traffic signals and street light systems. These plans include, but are not limited to: traffic
signal plans, Intelligent Transportation Systems plans, traffic signal interconnect plans,
and street light plans.
Program Management / Construction Management / Construction Inspection —
Services related to the City's Capital Improvement Program, which will typically include
traffic signal and street light improvements, but may also include ancillary roadway
rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drainage
and drainage structures, storm drain utilities, signage and striping, parks, and other
miscellaneous facilities. A thorough understanding of the NPDES regulations and grant
regulations, including Federally funded program compliance is required. Project manager
and inspector must be able to coordinate with outside agencies such as adjacent cities,
Caltrans, and various utility companies.
Transportation Analysis —Specialized traffic studies to assess proposed projects within
a short time frame. Typical studies would include travel demand or traffic forecasting of
proposed roadways, street widening or intersection improvement projects. Studies will
analyze diversion of traffic due to substantial long term construction projects. Analysis will
incorporate pedestrian and bicycles. Additional studies could be needed to provide
technical support for grant and funding applications.
Traffic Signal Corridor Coordination Studies — Conduct studies that analyze the
performance of traffic signal timing on street corridors. These studies shall include before
and after analysis to quantify the level of improvement to the expected as a result of the
project.
Simulation Modeling — Provide computer simulation of corridors or road networks as
needed utilizing microsimulation software. Training may also be included with these
projects.
Traffic Counts — Perform data collection as needed within short time frames including
ADT's, 12-hour counts, intersection turning movement counts, occupancy rates,
speed/delay runs, pedestrian and bike counts, parking turnover, etc.
Statewide Planning Efforts — Specialized studies and analysis in support of various
regional and statewide initiatives involving traffic signal improvements, timing, and
coordination.
Research and Outreach —Assist staff in producing reports and making presentations on
transportation related topics.
Neighborhood Traffic Calming — Assist staff in processing requests for traffic calming
measures. This includes but is not limited to street and neighborhood evaluation, data
collection, recommendations, design, and coordination/communication with residents.
Review for Private Developments—Assist staff in reviewing plans and reports for private
development projects. This includes but is not limited to: traffic signal plans, striping plans,
street light plans, and various traffic studies. Coordination with project owners or design
teams on behalf of the City may be requested.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
Deliverables
The specific scope of work for each task/project will be provided in a written transmittal from a
City of Orange representative along with, in most cases, a follow-up phone call and, if necessary,
a meeting to discuss the specific needs of the assignment. Within five business days of receipt of
transmittal, the Consultant will be expected to provide the City with a proposed level of support
along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be
required along with an authorization to proceed prior to commencement of work.
Consultant is expected to have a close working relationship with City staff and remain very
accessible throughout the contract duration. The Consultant shall act as an extension of City staff.
A member of the consulting firm will be required to attend meetings with other jurisdictions, City
departments, or public outreach events if an individual project requires extra coordination.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
SCOPE OF WORK
Wolfe Engineering appreciates this opportunity to outline the scope of work for this proposal.Wolfe
Engineering's staff has thorough knowledge and expertise in Traffic Signal Construction Management
and Inspection, Grant Funding Oversite, Plan Check, Civil Design and On-Site Staff Support Services
and will focus on these subareas. Our past experience positions us to offer the above mentioned
services to the City of Orange with the highest level of skill and proficiency. We are capable of
providing the technical services associated with the general traffic engineering needs of the City. All
our design work and improvement plan check will be performed by or under the responsible charge
of a California Licensed Professional Engineer. We have a large portfolio of similar projects and
services and have a solid reputation with many other local municipalities.
Wolfe Engineering has strong staff knowledge in Engineering Services.We are proficient in carrying
a project from inception to construction by navigating the City process. Currently we are providing
in-house staff services at local agencies where we act as "extension of staff" and provide
management for project design to final plans to bidding to award to construction to project close
out.We have the ability to take the necessary action and steps to process a project through the City
and provide coordination with contractors, utility purveyors and other agencies. Wolfe Engineering
has assisted cities with funding applications and grant processing. From the initial Preliminary
Environmental Studies to the E76 to Request for Reimbursement,Wolfe Engineering can navigate the
funding process. We can also provide other traffic engineering services using hand picked
engineering firms as sub-consultants.
SERVICES PROVIDED
A. Program Management/Construction 2.1.Preparation
Management 2.2.Oversite
1. CIP projects 2.3.Federal/State/Local
2. Traffic Signal Improvement
3. Signing and Striping
B. Plan Check
4. 10 day turn around for 1st plan check
5. 5 day turn around for all other checks
6. Supervised by licensed engineer
7. Development Projects
8. CIP Projects
9. Traffic Control Plans
C. Engineering Design
1. Assist with management of final design
of traffic signals
D. On-site Staff Services
1. Extension of City Staff
2. Managment
3. CIP projects
4. Traffic Signal Improvements
5. Signing and Striping
6. Funding
7.
2. Grant Funding
WOLFE
Engineering and Design Inc
Docusign Envelope ID:69887DA3-AEDA-4499-ADS1-0574F56CFDF0
SCOPE OF WORK - PLAN CHECK
Availability
Based on our previous experience working with municipal agencies, we feel that our approach to
providing plan check services will fulfill the City's needs. We propose to have one licensed plan
check engineer at the City at least one day per week. We propose to have the same engineer at the
City the same day of the week every week, with the exception of rescheduling due to holidays,
vacation time or occasional conflicts. In cases of reschedule,the reschedule time will be coordinated
with City staff ahead of time to minimize disruptions to the normal work routine. This consistent work
schedule will enable City staff to more easily schedule meetings and provides a routine that is easy
for all to follow.
We propose that the majority of plan checking will be performed at Wolfe Engineering's office based
in Tustin with the time spent at the City dedicated primarily to reviewing plans with City staff,
attending City staff project meetings, and meeting with project applicants. A portion of the time
spent at the City will also be dedicated to organizing and cleaning project files, picking up new
assignments and dropping off completed assignments,and logging in and logging out plan checks.
Plan Check Turn-around
The Wolfe Engineering Team is committed to completing thorough plan checks efficiently to meet
the needs of the District. As is currently the practice,we propose a 10 day standard turnaround time
for each plan check.
In the past we have on many occasions turned around plan checks in one week when quick
turnarounds were requested or as workload permitted. We have also performed quick checks on
smaller submittals the same day they were submitted, and in several instances when projects became
a high priority,we have completed comprehensive plan check in one to two days.
It is our objective to reduce the number of plan checks iterations for a given project. It is our goal to
help minimize plan checks by increasing the time spent meeting and speaking over the telephone
with project applicants. In this way major design issues are flushed out early in the review process,
thus expediting the entire plan check process.
Checklist
Wolfe Engineering has developed plan check lists to provide a complete and comprehesive review
of projects. Our checklists include submittal requirements, sheet requirements, design specifications,
and conditions of approval requirements.
WOLFE
Engineering and Design Inc.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
PROJECT APPROACH
Wolfe Engineering has a systematic and proven approach to managing and designing
projects. Wolfe Engineering has a specific project approach for design, construction
management and program management. The systems we use have a solid structure that
have been implemented in many projects for a variety of clients. The structure of most
projects is typically consistent with our back bone project approach. Our back bone
approach is identified below. We then identify the uniqueness of each project and tailor our
project approach to fit the specific needs of the project.
A. Project Analysis and Meetings 1. Project Walk With City Staff
1. Kick Off Meeting 2. Field Reconnaissance
2. Research and Review Available G. Right of Way Engineering
Documents and Record Data 1. Right of Way Acquisition
3. Progress Meetings 2. Negotiations
4. Public Outreach 3. Legal Descriptions and Exhibits
B. Utility Investigation and Coordination H. Construction Documents
1. Utility Notification 1. Preliminary Design
2. Utility Coordination Providing Plans to 1.1.Preliminary Plans
All Utility Companies 1.2.Preliminary Specifications
3. Notification Log and Correspondence 1.3. Preliminary Estimate
C. Design Survey 2. Final Design
1. Field Investigation 2.1.Revise Preliminary Plans and Prepare
2. Field Survey for Topographic Map and Final Improvement Plans
Cross Sections 2.2.Revise Preliminary Specifications and
3. Pothole Depth of Existing Utilities Prepare Final Improvement
4. Topographic Base Map Specifications
D. Geotechnical Engineering 2.3.Revise Preliminary Estimate and
1. Soils Investigation Prepare Final Improvement Estimate.
E. Environmental Services 3. Construction Documents
1. CEQA 3.1.Submit Signed Plans, Specs, and
2. NEPA Estimate.
F. Field Engineering
PROJECT MANAGEMENT APPROACH
Our project management approach is both proven and successful as exhibited by our affluent
project success rates. Our first order of business is to meet City's staff early to determine the
project requirements and objectives, critical issues and establish schedules and documents to
be used. We will initiate lines of effective communication and reporting, exchange e-mail
addresses and other communication devices. We will set the frequency of formal reporting
requirements. With each project assignment, Wolfe Engineering will create a comprehensive
plan in compliance with the City's guidelines and a schedule for completing the work. Wolfe
Engineering's plan and schedule will list each task and identify the activities that must be
completed immediately prior to the start of the next task. Wolfe Engineering's plan will comprise
of all phases, as well as other disciplines, including tasks to be performed by other entities, such
geotechnical, survey, right of way engineering, and structural to ensure the City's program is
orchestrated effectively and efficiently. Our goal is to keep the project on schedule and within
budget, using quality control/quality assurance
WOLFE
Engineering and Design Inc.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
CONSTRUCTION MANAGEMENT/
INSPECTION APPROACH
Typical Project Schedule for Construction Management Projects are processed along the following
path: inception - design - Council Approval - bid package - contractor selection -construction -
final close out - Notice of Completion. Wolfe Engineering's Construction Management projects
completed in the past year include 3 New Traffic Signals at Imperial Highway and Santa Gertrudes,
Imperial and Ocaso and La Mirada Boulevard and Rosecrans Avenue; 3 Traffic Signal Upgrades on
Imperial Highway; Imperial Highway and Leffingwell Blvd. Slurry Seal and Sign Upgrades; and La
Mirada Boulevard Median Improvements. The design projects include La Mirada Boulevard Storm
Drain Improvements, La Mirada Boulevard Median Improvements, Civic Center and all City owned
Facilities Parking Lot Seal Coat. Inspection services included Rosecrans Avenue Slurry Seal and La
Mirada Boulevard Slurry Seal.
A. Pre-Construction Phase
a.Project Analysis and meetings e.Bid Opening
b. Value engineering f. Review of Bids
c.City Council Approval of Project g. Award Project
d. Advertise Project
B. Construction Phase
a.Coordinate Pre-construction meeting c.Process RFI's and prepare RFI log
and prepare notes. d.Progress Payments
Attendees i. Process Change Orders and prepare
1.Contractor and sub- Change Order log
contractors ii.Maintain cost accounting records.
2.Utility agencies e.Progress reports to City Engineer/
3.Project Stakeholders Manager
4.Inspector i. Quality assurance
ii.Request and Review ii.Compliance with federal and state
construction schedule requirements
iii. Request and Review submittals f.Acceptance of Project
iv. Notice to Proceed i. Council report for Acceptance of Work
b.Schedule weekly progress meetings ii.Notice of Completion filing with County
Coordinate with other g. Comply with federal and state funding
consultants,agencies, requirements
ii.Safety i. Project filing system per Caltrans LAPM
iii. Track quantities ii.Prepare and process reimbursements
WOLFE
Engineering and Design Inc.
Docusign Envelope ID:B9887DA3-AEDA-4499-AD81-0574F56CFDF0
CITY OF ORANGE RFP 24- 25 . 24
ON -CALL PROFESSIONAL SERVICES
FEE SCHEDULE
Principal Engineer 305
Senior Project Manager i $215
Senior Project Engineer I $205
Project Engineer 165
Senior Staff Engineer 145
Staff Engineer 125
Engineering Assistant 105
Designer II 105
Designer I 105
Construction Manager 175
Senior Inspector 155
Inspector 145
Senior Surveyor 125
2-Man Survey Crew 440
CADD Operator II 145
CADD Operator I 125
Word Processor I 105
Word Processor II 85
Clerical 105
Administrative Management 165
Administrative Assistant 145
Plan Checker I 165
Plan Checker II 145
Plan Checker III 125
HOURLY CHARGES FOR PERSONNEL
Other Charges:
Reimbursable expenses incurred in connection with the work will be billed at cost plus 15%.
Such reimbursable expenses include the following:
Reproductions, printing, maps and project specific supplies related to the job.
Soils Engineers, surveyors,and other outside services.
Project specific fees, insurance, permits and licenses.
Mileage will be reimbursed per state standard.
This Schedule of Hourly Rates is incorporated into the agreement for the services provided.The effective
dates of this schedule are July 1,2025 to June 30, 2026 and will be adjusted thereafter.
Invoices:
Invoices will be submitted to the City monthly and are due upon receipt.
n3 nee' ng and Design Inc