HomeMy WebLinkAboutAGR-7891 - TKE ENGINEERING, INC.- ON-CALL TRAFFIC ENGINEERING SERVICESDocusign Envelope ID:90A64AAE-7025-4A28-824B-6874A7B852C5
AGR-7891 / Initial
PROFESSIONAL SERVICES AGREEMENT
On-Call Traffic Engineering Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 12th day of November , 2025 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation ("City"), and TKE ENGINEERING,
INC., a California corporation ("Contractor"), who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction
of City the services set forth in Exhibit "A," which is attached hereto and incorporated herein by
reference. As a material inducement to City to enter into this Agreement, Contractor represents
and warrants that it has thoroughly investigated and considered the scope of services and fully
understands the difficulties and restrictions in performing the work. The services which are the
subject of this Agreement are not in the usual course of City's business and City relies on
Contractor's representation that it is independently engaged in the business of providing such
services and is experienced in performing the work. Contractor shall perform all services in a
manner reasonably satisfactory to City and in a manner in conformance with the standards of
quality normally observed by an entity providing such services to a municipal agency. All services
provided shall conform to all federal, state and local laws, rules and regulations and to the best
professional standards and practices. The terms and conditions set forth in this Agreement shall
control over any terms and conditions in Exhibit "A" to the contrary.
Larry Tay, City Traffic Engineer ("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Contractor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Compensation and Fees.
a.Contractor's total compensation for all services performed under this
Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100
100,000.00) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3.Payment.
a.As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
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b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days of
receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
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8. Designated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A," shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports,plans, citations, materials, manuals,technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use, reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a.Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
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Such actions shall include, but not be limited to the following: employment, upgrading, demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs(a) and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject of this Agreement.
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City (collectively the "Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury, death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
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the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission, or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e.Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies)which evidences
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that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten (10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
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review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City, and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works," as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria, including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
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2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for, of and from any loss, including but not limited to fines, penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
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which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
TKE Engineering, Inc.City of Orange
2305 Chicago Avenue,300 E. Chapman Avenue
Riverside, CA 92507 Orange, CA 92866-1591
Attn.: Terry Renner, Senior Vice President Attn.: Larry Tay, City Traffic Engineer
Telephone: 951-680-0440 Telephone: 714-744-5525
E-Mail: trenner@tkeengineering.com E-Mail: Itay@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted electronically shall have the same effect as original signatures.
Remainder of page intentionally left blank; signatures on next page]
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
TKE ENGINEERING, INC., CITY OF ORANGE, a municipal corporation
a California corporation
DS DocuSigned by:
By:'+-. ' ` fi By: auA.it,(, r. S(.attx
Printed Name: Michael Thornton an°ti1F7.7§tAler, Mayor
Title: President
DS
By: ATTEST:
Printed Name: Terry Renner
Title: Senior Vice President
Signed by:
twetWITMEtifan, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
t—
at iale' ktfaunan, City Attorney
NOTE:City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND(2)the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office,please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement,must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet]
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SECTION III
SCOPE OF WORK
RFP NO. 24-25.24
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SECTION III: SCOPE OF WORK
All work shall be conducted on an as needed basis when requested in writing by the City Traffic
Engineer or designated representative and according to the timeframe specified by the City. Work
performed by the Consultant that has not be specifically identified and authorized by the City, will
not be compensated.
The scope of work includes, but is not limited to:
Traffic studies for capital projects
Traffic and/or parking study review for private developments
Traffic signal design
Traffic control plan preparations
Plan check for capital/development projects and traffic control plans
Street light design and plan check
Signing and striping plan preparation and plan check
Traffic signal and street lighting construction inspection
Construction management and construction engineering
Technical support for funding and grant application
Grant funding oversight
Intelligent transportation systems (ITS) design
Traffic signal timing and coordination studies
Traffic counts and data collection
Neighborhood traffic calming studies, warrant studies, and traffic investigations
Special studies, civil design, and on-site support services may be requested
General municipal traffic engineering services
The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber
optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing
and overhead flashers, and other devices to facilitate the safety of the public and efficiency of
traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal,
ITS systems, street light design to perform required services. Firms are also expected to
understand federal/state/local funding and policies, as well as Orange County Transportation
Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The
ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas
and will be capable to provide technical services associated with the general traffic engineering
needs of the City of Orange.
All design work and improvement plan check services shall be performed by or under the
responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California
License Land Surveyor as applicable) eligible to prepare and sign such plans. Successful firms
will be required to enter into the City's standard professional services agreement (attached) and
obtain an Orange business license. Any changes requested to the City's standard agreement
must be noted in the response to the RFP for the City's consideration.
Each specific assignment under an on-call engineering services contract will be compensated on
either lump sum or time-and-materials basis. The method of compensation will be specified in
writing by the City at the time the assignment is given.
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Generally, response times related to plan checks for the initial review shall be completed within
ten (10)working days, unless otherwise directed by the City. Each subsequent plan check shall
be completed within 5 working days unless otherwise directed by the City.
The scope of work will vary by project, and will be further defined in a project specific request by
the City of Orange, but may generally include the following:
Design Plans — Develop or assist with development of final design plans associated with
traffic signals and street light systems. These plans include, but are not limited to: traffic
signal plans, Intelligent Transportation Systems plans, traffic signal interconnect plans,
and street light plans.
Program Management / Construction Management / Construction Inspection —
Services related to the City's Capital Improvement Program, which will typically include
traffic signal and street light improvements, but may also include ancillary roadway
rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drainage
and drainage structures, storm drain utilities, signage and striping, parks, and other
miscellaneous facilities. A thorough understanding of the NPDES regulations and grant
regulations, including Federally funded program compliance is required. Project manager
and inspector must be able to coordinate with outside agencies such as adjacent cities,
Caltrans, and various utility companies.
Transportation Analysis —Specialized traffic studies to assess proposed projects within
a short time frame. Typical studies would include travel demand or traffic forecasting of
proposed roadways, street widening or intersection improvement projects. Studies will
analyze diversion of traffic due to substantial long term construction projects. Analysis will
incorporate pedestrian and bicycles. Additional studies could be needed to provide
technical support for grant and funding applications.
Traffic Signal Corridor Coordination Studies — Conduct studies that analyze the
performance of traffic signal timing on street corridors. These studies shall include before
and after analysis to quantify the level of improvement to the expected as a result of the
project.
Simulation Modeling — Provide computer simulation of corridors or road networks as
needed utilizing microsimulation software. Training may also be included with these
projects.
Traffic Counts — Perform data collection as needed within short time frames including
ADT's, 12-hour counts, intersection turning movement counts, occupancy rates,
speed/delay runs, pedestrian and bike counts, parking turnover, etc.
Statewide Planning Efforts — Specialized studies and analysis in support of various
regional and statewide initiatives involving traffic signal improvements, timing, and
coordination.
Research and Outreach —Assist staff in producing reports and making presentations on
transportation related topics.
Neighborhood Traffic Calming — Assist staff in processing requests for traffic calming
measures. This includes but is not limited to street and neighborhood evaluation, data
collection, recommendations, design, and coordination/communication with residents.
Review for Private Developments—Assist staff in reviewing plans and reports for private
development projects. This includes but is not limited to: traffic signal plans, striping plans,
street light plans, and various traffic studies. Coordination with project owners or design
teams on behalf of the City may be requested.
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Deliverables
The specific scope of work for each task/project will be provided in a written transmittal from a
City of Orange representative along with, in most cases, a follow-up phone call and, if necessary,
a meeting to discuss the specific needs of the assignment. Within five business days of receipt of
transmittal, the Consultant will be expected to provide the City with a proposed level of support
along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be
required along with an authorization to proceed prior to commencement of work.
Consultant is expected to have a close working relationship with City staff and remain very
accessible throughout the contract duration.The Consultant shall act as an extension of City staff.
A member of the consulting firm will be required to attend meetings with other jurisdictions, City
departments, or public outreach events if an individual project requires extra coordination.
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I SECTION H I WORK PLAN Signal Corridor Coordination Studies, Simulation
Modeling, Traffic Counts, Statewide Planning Efforts,
PROJECT UNDERSTANDING Research and Outreach, Neighborhood Traffic Calming,
and Review for Private Developments.
The City of Orange manages 160 traffic signals,over 8,000
streetlights, over 20 miles of fiber optic network, the TKE has extensive experience with an excellent reputation
Traffic Management Center (TMC), radar feedback signs, in traffic engineering projects. Our team has a thorough
pedestrian crossing and overhead flashers, and other understanding of federal/state/local funding and policies,
devices to facilitate the safety of the public and efficiency and the Orange County Transportation Authority (OCTA)
of traffic. The City is seeking to augment its own Traffic Comprehensive Transportation Funding Program (CTFP)
Engineering capabilities, as well as, as-needed high- requirements to provide traffic signal, ITS systems, and
quality expertise on traffic engineering, and is therefore street lightings designs to perform the requested services.
requesting proposals to establish a contract with We have successfully completed complex and challenging
engineering firms for as-needed on-call professional projects for a variety of municipal agencies who have
traffic engineering services for a minimum of 3 years with continued to request that we partner with them in
the possibility of 2 additional annual renewals. delivering much needed infrastructure to their
communities.
The type of work required under this contract includes:
Traffic Studies for Capital Projects APPROACH
Traffic and/or Parking Study Review for Private Traffic Engineering Services can be one of the most
Developments challenging areas of an agency's responsibilities. This is
Traffic Signal Design due to a number of challenges including the voluminous
Traffic Control Plan Preparations and changing laws and regulations applying to traffic
Plan Check for Capital/Development Projects and operations, as well as the inherent liability of critical
Traffic Control Plans infrastructure meant to serve the traveling public.
Street Light Design and Plan Check Ensuring the safety of the traveling public, as well as,
communicating and fielding public complaints is an
Signing and Striping Plan Preparation and Plan
ongoing challenge. Traffic Engineering is sometimes
Check described as a combination of art and science. TKE has
Traffic Signal and Street Lighting Construction extensive experience communicating with the public,
Inspection decision makers, internal stakeholders and those who
Construction Management and Construction work in the public right-of-way, which is critical to
Engineering successful results. TKE staff have experience with all of
Technical Support for Funding and Grant these aspects including field experience working with
Application signal technicians and solving timing problems,
Grant Funding Oversight experience communicating with decision makers and the
public about transportation challenges, experience
Intelligent Transportation Systems (ITS) Design
delivering safety and operations improvement projects,
Traffic Signal Timing and Coordination Studies CEQA experience with traffic and parking studies,
Traffic Counts and Data Collection testimony and expert witness work in court and more.
Neighborhood Traffic Calming Studies, Warrant TKE's goal is the successful project delivery of the City's
Studies, and Traffic Investigations
traffic engineering needs. Our definition of successful
Special Studies, Civil Design, and On-Site Support project delivery is:
Services
General Municipal Traffic Engineering Services
Task/Project Completion that Meets all Project
Safety Requirements
The scope will vary by project and be further defined in a Task/Project Completion that Protects the City's
project specific request by the City that may typically Interests
include the following types of services: Design Plans,
Task/Project Completion on Schedule
Program Management/Construction Management/
Construction Inspection, Transportation Analysis, Traffic
Task/Project Completion within Budget
MIKERequest for Proposal I On-Call Traffic Engineering Services c °
City of Orange Oil)
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To successfully achieve each of the items listed above, it Traffic Count Data
is vital that an efficient and effective form of Traffic Studies
communication is maintained throughout the project Speed Zones
duration. TKE's staff is highly trained in the art of Other Services as Requested
communication. By way of phone calls, emails, and in
person meetings, TKE regularly and routinely keeps City DEVELOPMENT SERVICES
staff informed of all aspects of the project. Through the TKE has extensive experience with public side
preparation of meeting minutes, progress reports and development services processing for traffic projects. TKE
project update memorandums TKE ensures that City staff will provide:
is fully appraised of the project status. Project screen checks
EXPERIENCE Review trip generation studies and traffic impact
analysis reports
TRAFFIC ENGINEERING Review traffic control plans
TKE proudly serves the following services related to traffic Respond to development inquiries
engineering projects: Accept project submittals
Review submittals for completeness
TRANSPORTATION ENGINEERING•
Planning Studies Perform administrative reviews
Review Traffic Impact Studies Determine project impacts
Grant Funding Applications Develop project conditions of approval
Signing and Striping Plan Review and Preparation Assist planning in preparation for Planning
Development Review
Commission consideration
Prepare Project Conditions of Approval Review environmental documents
Traffic Control Plan Review and Preparation Review cost estimates for required bonding
Other Services as Requested Prepare development agreements
Oversee inspection of construction
ROADWAY/ HIGHWAY ENGINEERING Review as-built plans
Roundabout Design Assist with other development related issues
Drainage Analysis and Hydrology Reports
Environmental Studies and Reports TKE's key personnel have experience in all traffic
Quantity and Cost Estimates engineering related work, but not limiting to the
Roadway/Highway Engineering Plans and following:
Specifications INTELLIGENT TRANSPORTATION
Erosion Control and WQMP Plans SYSTEMS
Right-of-Way Maps and Documents TKE has substantial experience in design and construction
Agreements of Intelligent Transportation System (ITS) and Signal
Land surveys Synchronization. With design of hundreds of signal
Public Outreach improvements as well as oversight and operation of over
Other Services as Requested 650 traffic signals, our staff is experienced with the full
range of services necessary for ITS projects. This
TRAFFIC ENGINEERING experience involves hands-on/real-world
Traffic Signal Timing and Synchronization experience. Our key personnel assigned to this contract
Traffic Engineering Design are not only engineers but also carry certifications as fiber
Sign and Striping Plan Design optic technicians, communications specialists and traffic
Traffic Control signal technicians. This deep knowledge helps to avoid
Signal and Stop conflicts and constructability challenges in the field. Our
Warrant Analysis
team experience involves coordination and support
Intersection Analysis
across multi agency project and includes advanced traffic
management systems (ATMS), advanced transportation
R.,
eRequestforProposalIOnCallTrafficEngineeringServicesTIEy".^
City of Orange sa;
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Page I ,
controllers (ATC), selected Intelligent Transportation work will be determined for each specific study. The
System (ITS) elements, ITS sub-systems, and Ethernet/IP- results of a study including recommendations shall be
based communications that will be expandable and summarized in draft memorandum format and submitted
scalable for future integration of ITS technologies and to the City for review.
strategies, such as Integrated Corridor Management
REVIEW OF LAND DEVELOPMENT
ICM),Smart Cities,Connected and Autonomous Vehicles,
a Regional Traffic Management Center (RTMC) and local TKE staff will review land development projects to assess
Traffic Operation Centers (TOC). the impacts to the City's transportation infrastructure.
INTERSECTION CONTROL STUDIES The results of the assessment including recommendations
shall be summarized in draft memorandum format and
TKE staff will provide an evaluation for the determination submitted to the City for review.
for the most appropriate intersection control at a
requested intersection shall include the following control
TRAFFIC SIGNAL DESIGN
measures: TKE staff will work with the City to develop the scope of
MULTI WAY STOP WARRANT ANALYSIS work, plans,the engineer's cost estimate and contract bid
documents for new permanent signal installations,
Consideration for a multi-way stop installation shall modifications to existing signals, flashing beacon and ITS
include an engineering study that utilizes methodology installations in conformance with Caltrans standards.
described in Section 2B.07 of the latest Edition of the
MISCELLANEOUS TRAFFIC ENGINEERING
California Manual on Uniform Traffic Control Devices
MUTCD). Traffic counts will be performed for all
SERVICES
approaches to the intersection. The counts will be Traffic engineering services not specifically identified in
performed for a 24-hour period during a typical workday previous subtasks may be performed by TKE at the
unless specified otherwise).direction of the City. Other miscellaneous Traffic
All alternatives shall be compared on the basis of safety, Engineering Services include (but are not limited to):
user delay and implementation cost. The results of the Trip generation studies
study including recommendations shall be summarized in Traffic modeling
draft memorandum format and submitted to the City for Review and creation of Traffic Signal Timing
review.Generation of signal timing sheets
TRAFFIC SIGNAL WARRANT ANALYSIS Review of temporary traffic control plans
Consideration for a traffic signal installation shall include PLAN CHECKING
an engineering study, which utilizes methodology TKE has provided numerous municipalities and agencies
described in Chapter 4C of the latest Edition of the throughout Southern California with consulting services
California Manual on Uniform Traffic Control Devices
and staffing for every facet of Public Works for the past 25
MUTCD). Warrants 1 through 8 will be analyzed for each
years. In addition, we have worked on multi-million-
location requested.Traffic counts will be performed for all
dollar regional mega projects for a variety of government
approaches to the intersection. The counts will be
agencies. TKE recognizes the importance of staffing based
performed for a 24-hour period during a typical workday on a client's need and workload. Our flexible support and
unless specified otherwise).
qualified staff enable our clients to serve their community
All alternatives shall be compared on the basis of safety, in a cost effective and efficient manner.
user delay and implementation cost. The results of the
TKE provides experienced, highly qualified staff with
study including recommendations shall be summarized in significant technical expertise and strong public relations
draft memorandum format and submitted to the City for
skills for plan checking. TKE is fully capable of providing
review.
staff on a full-time, part-time,on-call or interim basis plan
SAFETY STUDIES checker. Please refer to our project team presented
above, together with our corporate resumes to verify our
TKE staff will conduct safety studies based on
team's technical ability to deliver these services.
documented crash history will be performed for
requested locations within the City. A specific scope of
TIE Request for Proposal I On-Call Traffic Engineering Services 44,1,
City of Orange
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Page I
TKE provides similar services to those requested here for enhancements, traffic calming techniques, grant funding,
a number of different agencies. TKE understands that traffic operations and street lighting, safety studies and
City's development and capital improvement standards reports, investigating complaints and claims, the WATCH
were developed to meet the needs of that particular Manual for construction traffic control, and
community. TKE will develop a thorough understanding communicating with the public plans. TKE also collects
of these standards together with the needs of the and analyzes field data, develops solutions for traffic
community. For each project that TKE is assigned,TKE will engineering and safety issues, oversees traffic signal
verify compliance with City standards. Furthermore,with design and operation,develops traffic and parking control
our extensive experience,TKE will be able to recommend signage and marking plans, develops alternative traffic
improvements to these standards to ensure expedited calming programs, and reviews development plans,
project delivery and enhanced public infrastructure. including environmental impact reports and impact
A few examples of on-call traffic engineering projects
studies.
provided by our proposed team are the Cities of Rialto HIGHLAND
Wildomar, La Quinta, Highland, Calimesa and Needles. TKE provides on-call plan and map checking, civil
RIALTO engineering and inspection services to the City of
TKE is currently providing on call traffic engineering
Highland for Capital Improvement project coordination,
services to the City of Rialto and has represented staff at planning and implementation. TKE is assisting the City
the City's traffic commission meetings. Services include
Engineer with more than $7 million in Capital
traffic engineering, development services, review of Improvements and developer projects for the current
engineering and traffic surveys for speed zone
fiscal year.
certification, traffic signal design and construction CALIMESA
management, review developer submitted traffic impact TKE serves the City of Calimesa as its City Engineer. TKE is
reports, provide plan check comments on traffic control responsible for all engineering activities performed by City
plans submitted for developer and CIP projects, perform staff including traffic engineering, design, survey, plan
warrant analysis flashing beacon installation, and review check, project construction management, inspection and
citizen requests.grant assistance, development services, CIP development
WILDOMAR and its implementation. As part of our traffic engineering
TKE is currently providing on call traffic, plan, map and, services,TKE prepares engineering and traffic surveys for
WQMP checking services to the City of Wildomar for
speed zone certification, warrant analysis, citizen
numerous development and Capital Improvement requests, signing and striping plans, traffic signal plans,
Projects. In addition,TKE currently provides on-call design timing sheets, signal synchronization, flashing beacon
and construction administration services on capital
crosswalk installation, traffic impact analysis, and traffic
improvement projects within the city, including the control plans.
current design of 7 different traffic signals. TKE has been NEEDLES
providing traffic engineering, plan and map checking TKE provides on-call civil engineering services to the City,
services to the City since 2014. As part of our traffic including City Engineer where TKE is managing more than
engineering services,TKE prepares engineering and traffic $40 million in public improvements. While providing
surveys for speed zone certification, warrant analysis, these services to the City, TKE represents the City with
citizen requests, signing and striping plans, traffic signal other agencies at numerous meetings, represents
plans, timing sheets, signal synchronization, flashing engineering with the City's council and other public
beacon crosswalk installation, traffic impact analysis,and meetings, manages engineering budgets and project
traffic control plans. schedules, retains other consultants to prepare
LA QUINTA
improvement design projects, managed funding
TKE is currently providing on-call traffic engineering
programs, and various related work.
services to the City of La Quinta for numerous
development and Capital Improvement Projects. TKE is
providing traffic signal timing, capacity analysis, traffic
operations, channelization and signing design, traffic
studies relating to private development and corridor
Request for Proposal I On-Call Traffic Engineering Services 9g``
City of Orange 14.1
Docusign Envelope ID:90A64AAE-7025-4A28-824B-6874A7B852C5
ENGINEERING,INC.
RATE SCHEDULE
2025 - 202 6
HOURLY
RATE*
Principal in Charge 200.00
Project Manager/Construction Manager/Licensed Surveyor 180.00
Traffic Engineer(TE) 190.00
Traffic Engineering Specialist 175.00
Senior Engineer/Project Engineer (PE)/Senior Plan Checker 170.00
Assistant Project Manager/Associate Engineer 160.00
Assistant Engineer/Plan Checker/Designer 150.00
AutoCAD Technician 140.00
Engineering Technician 110.00
Clerical 95.00
Forensic Engineering 305.00
Expert Witness Testimony 405.00
SURVEYING SERVICES
2-Man Survey Crew (Prevailing Wage)270.00
DEVELOPMENT SERVICES
Managing Director 190.00
Senior Project Manager 140.00
Project Manager 110.00
CONSTRUCTION SERVICES
Senior Construction Inspector (Prevailing Wage) 140.00
Construction Inspector(Prevailing Wage) 130.00
REIMBURSABLE COSTS
In-house Reproduction Cost
Printing and Materials Cost + 10%
Express Mail/Courier/Next Day Service Cost + 10%
Special Subconsultant Services Cost + 10%
Rates shall be subject to annual 3% escalation fee after the second year.
Revised June 2025