HomeMy WebLinkAboutAGR-6846.A - ADVANTEC CONSULTING ENGINEERS, INC. - ON-CALL TRAFFIC ENGINEERING SERVICESDocusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
AGR-6846.A Initial
PROFESSIONAL SERVICES AGREEMENT Li
On-Call Traffic Engineering Services'
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 12th day of November , 2025 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation ("City"), and ADVANTEC
CONSULTING ENGINEERS, INC., a California corporation ("Contractor"), who agree as
follows:
I. Services. . Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction
of City the services set forth in Exhibit"A," which is attached hereto and incorporated herein by
reference. As a material inducement to City to enter into this Agreement, Contractor represents
and warrants that it has thoroughly investigated and considered the scope of services and fully
understands the difficulties and restrictions in performing the work. The services which are the
subject of this Agreement are not in the usual course of City's business and City relies on
Contractor's representation that it is independently engaged in the business of providing such
services and is experienced in performing the work. Contractor shall perform all services in a
manner reasonably satisfactory to City and in a manner in conformance with the standards of
quality normally observed by an entity providing such services to a municipal agency. All services
provided shall conform to all federal,-state and local laws, rules and regulations and to the best
professional standards and practices. The terms and conditions set forth in this Agreement shall
control over any terms and conditions in Exhibit "A" to the contrary.
Larry Tay, City Traffic Engineer("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Contractor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100
100,000.00) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3.Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
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b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c.City will pay Contractor the amount invoiced within thirty (30) days of
receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6.Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City, including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
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8. Designated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use, reuse or otherwise utilize such products without restriction.
IS. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
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Such actions shall include, but not be limited to the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs(a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject of this Agreement.
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
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the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil
Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability
arising out of any claim, loss, injury to or death of persons or damage to property to the extent
caused by its negligent professional act or omission in the performance of professional services
pursuant to this Agreement.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission, or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) ,per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e.Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
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that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Contractor shall maintain during the life of this Agreement professional
liability insurance covering errors and omissions arising out of the performance of this Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) years from the date of completion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City,on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
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review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3) years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City, and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a "public works,"as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria, including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
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2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
e.Contractor shall, upon request of City, •provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for,of and from any loss, including but not limited to fines, penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement, oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
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which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
Advantec Consulting Engineers, Inc City of Orange
1200 Roosevelt 300 E. Chapman Avenue
Irvine, CA 92620 Orange, CA 92866-1591
Attn.: Carlos A. Ortiz, CEO Attn.: Larry Tay, City Traffic Engineer
Telephone: 949-861-4999 Telephone: 714-744-5525
E-Mail: cortiz@advantec-usa.com E-Mail: ltay@cityoforange.org
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted electronically shall have the same effect as original signatures.
Remainder of page intentionally left blank; signatures on next page]
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
ADVANTEC CONSULTING ENGINEERS, CITY OF ORANGE, a municipal corporation
INC., a Cal' ornia corporation
ADS p—DocuSigned by: .
By: By: Vaistia le. SLakr
Printed;Name: Leo Lee 17a$i1 P '.7PS°l`i'ter, Mayor
Title: Chairman
1niitial
By: e/ ATTEST:
Printed N e: Pauline Y p
Title: CFO Signed by:
aniffintEttAn, City Clerk
APPROVED AS TO FORM:
c D ocuSigned by:
Lr'L1'; t it-'i 1
VatfPiffetlitldffrian, City Attorney
NOTE:City requires the following signature(s)on behalf of the Contractor:
1) the Chairman of the Board, the President or a Vice-President, AND (2)the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement, must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
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SECTION III
SCOPE OF WORK
RFP NO. 24-25.24
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SECTION III: SCOPE OF WORK
All work shall be conducted on an as needed basis when requested in writing by the City Traffic
Engineer or designated representative and according to the timeframe specified by the City.Work
performed by the Consultant that has not be specifically identified and authorized by the City, will
not be compensated.
The scope of work includes, but is not limited to:
Traffic studies for capital projects
Traffic and/or parking study review for private developments
Traffic signal design
Traffic control plan preparations
Plan check for capital/development projects and traffic control plans
Street light design and plan check
Signing and striping plan preparation and plan check
Traffic signal and street lighting construction inspection
Construction management and construction engineering
Technical support for funding and grant application
Grant funding oversight
Intelligent transportation systems (ITS) design
Traffic signal timing and coordination studies
Traffic counts and data collection
Neighborhood traffic calming studies, warrant studies, and traffic investigations
Special studies, civil design, and on-site support services may be requested
General municipal traffic engineering services
The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber
optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing
and overhead flashers, and other devices to facilitate the safety of the public and efficiency of
traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal,
ITS systems, street light design to perform required services. Firms are also expected to
understand federal/state/local funding and policies, as well as Orange County Transportation
Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The
ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas
and will be capable to provide technical services associated with the general traffic engineering
needs of the City of Orange.
All design work and improvement plan check services shall be performed by or under the
responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California
License Land Surveyor as applicable) eligible to prepare and sign such plans. Successful firms
will be required to enter into the City's standard professional services agreement (attached) and
obtain an Orange business license. Any changes requested to the City's standard agreement
must be noted in the response to the RFP for the City's consideration.
Each specific assignment under an on-call engineering services contract will be compensated on
either lump sum or time-and-materials basis. The method of compensation will be specified in
writing by the City at the time the assignment is given.
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Generally, response times related to plan checks for the initial review shall be completed within
ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall
be completed within 5 working days unless otherwise directed by the City.
The scope of work will vary by project, and will be further defined in a project specific request by
the City of Orange, but may generally include the following:
Design Plans — Develop or assist with development of final design plans associated with
traffic signals and street light systems. These plans include, but are not limited to: traffic
signal plans, Intelligent Transportation Systems plans, traffic signal interconnect plans,
and street light plans.
Program Management / Construction Management / Construction Inspection —
Services related to the City's Capital Improvement Program, which will typically include
traffic signal and street light improvements, but may also include ancillary roadway
rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drainage
and drainage structures, storm drain utilities, signage and striping, parks, and other
miscellaneous facilities. A thorough understanding of the NPDES regulations and grant
regulations, including Federally funded program compliance is required. Project manager
and inspector must be able to coordinate with outside agencies such as adjacent cities,
Caltrans, and various utility companies.
Transportation Analysis —Specialized traffic studies to assess proposed projects within
a short time frame. Typical studies would include travel demand or traffic forecasting of
proposed roadways, street widening or intersection improvement projects. Studies will
analyze diversion of traffic due to substantial long term construction projects. Analysis will
incorporate pedestrian and bicycles. Additional studies could be needed to provide
technical support for grant and funding applications.
Traffic Signal Corridor Coordination Studies — Conduct studies that analyze the
performance of traffic signal timing on street corridors. These studies shall include before
and after analysis to quantify the level of improvement to the expected as a result of the
project.
Simulation Modeling — Provide computer simulation of corridors or road networks as
needed utilizing microsimulation software. Training may also be included with these
projects.
Traffic Counts — Perform data collection as needed within short time frames including
ADT's, 12-hour counts, intersection turning movement counts, occupancy rates,
speed/delay runs, pedestrian and bike counts, parking turnover, etc.
Statewide Planning Efforts — Specialized studies and analysis in support of various
regional and statewide initiatives involving traffic signal improvements, timing, and
coordination.
Research and Outreach —Assist staff in producing reports and making presentations on
transportation related topics.
Neighborhood Traffic Calming — Assist staff in processing requests for traffic calming
measures. This includes but is not limited to street and neighborhood evaluation, data
collection, recommendations, design, and coordination/communication with residents.
Review for Private Developments—Assist staff in reviewing plans and reports for private
development projects. This includes but is not limited to: traffic signal plans, striping plans,
street light plans, and various traffic studies. Coordination with project owners or design
teams on behalf of the City may be requested.
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Deliverables
The specific scope of work for each task/project will be provided in a written transmittal from a
City of Orange representative along with, in most cases, a follow-up phone call and, if necessary,
a meeting to discuss the specific needs of the assignment. Within five business days of receipt of
transmittal, the Consultant will be expected to provide the City with a proposed level of support
along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be
required along with an authorization to proceed prior to commencement of work.
Consultant is expected to have a close working relationship with City staff and remain very
accessible throughout the contract duration. The Consultant shall act as an extension of City staff.
A member of the consulting firm will be required to attend meetings with other jurisdictions, City
departments, or public outreach events if an individual project requires extra coordination.
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D06984
c, On-Call Traffic Engineering Services
City of Orange
The following summarizes key team members including their years of experience, responsibility, availability, and current/on-
going projects.
Key Team Members.11111.1Current/On-going Projects
CARLOS ORTIZ, PE,TE,PTOE CVAG Regional Traffic Signal Synchronization, Phase II and
YEARS OF EXPERIENCE: 36 III (Coachella Valley, CA)
RESPONSIBILITY: PROJECT DIRECTOR responsible for • On-Call Traffic Engineering Services (Riverside County, CA)
ensuring staff availability and resources throughout the • US 50 Intelligent Transportation System (Placerville,CA)
life of the project. I AVAILABILITY:60%
JOHN DORADO,PE Traffic Signal Upgrades(HSIP Cycle 9) Project(Oceanside, CA)
YEARS OF EXPERIENCE: 26 On-Call Traffic Engineering Services(Claremont, CA, Riverside
RESPONSIBILITY: PROJECT MANAGER will be County, CA,and Huntington Beach,CA)
responsible for coordination, deliverables, and to Citywide ITS/Adaptive-Responsive Traffic Control Upgrade
support City staff.TASK LEADER for Traffic& Monterey Park,CA)
Transportation Studies; 3rd Party Traffic Study Review • HSIP Cycle XI Citywide LPI Signal Timing Implementation and
AVAILABILITY: 75% Engineering Design Project(Riverside, CA)
MADELEINE ORTIZ Citywide ITS/Adaptive-Responsive Traffic Control Upgrade
YEARS OF EXPERIENCE: 9 Monterey Park,CA)
RESPONSIBILITY:ASSISTANT PROJECT MANAGER will be • HSIP Cycle XI Citywide LPI Signal Timing Implementation and
responsible for coordination,deliverables, and to Engineering Design Project(Riverside, CA)
support City staff. I AVAILABILITY: 70% Citywide ITS/Adaptive Upgrade (Alhambra, CA)
JOHN COX CVAG Regional Traffic Signal Synchronization, Phase II and III
YEARS OF EXPERIENCE: 26 Coachella Valley,CA)
RESPONSIBILITY:TASK LEADER for Traffic Interconnect/ • On-Call Traffic Engineering Services (Riverside County,CA)
Communications/ITS Design and PS&E US 50 Intelligent Transportation System (Placerville, CA)
AVAILABILITY:70%
JOSE GUEDES,TE Olympiad-Felipe RTSSP (Mission Viejo, CA)
YEARS OF EXPERIENCE: 35 On-Call Traffic Engineering Services(Glendora, CA)
RESPONSIBILITY:TASK LEADER for Traffic Signal Citywide ITS/Adaptive Upgrade (Alhambra, CA)
Operations I AVAILABILITY: 70% Citywide Signal Assessment and Master Plan (Upland, CA)
JONATHAN DELGADO,PE On-Call Traffic Engineering Services (Claremont, CA, Riverside
YEARS OF EXPERIENCE: 12 County, CA,and Huntington Beach, CA)
RESPONSIBILITY:TASK LEADER for Traffic Control And • CVAG Regional Traffic Signal Synchronization, Phase II and III
Plan Check Review&Grant Applications Coachella Valley, CA)
AVAILABILITY: 70%
yam Citywide Engineering and Traffic Survey(Glendora CA)
CHRIS BUSCARINO,PE Mission Inn Roadway Improvements (Riverside, CA)
YEARS OF EXPERIENCE: 35 County of Riverside On-Call Traffic Engineering(Riverside County,
RESPONSIBILITY:TASK LEADER for Civil Design and CA)
Drainage I AVAILABILITY:65%Rosemead Blvd at 1-10 Fwy Westbound Ramps(Rosemead, CA)
G.1.1 OUR SUBCONSULTANTS
We bring outstanding professional firms to support us on this project, as needed. The table below indicates the professional
services that will be provided by each subconsultant and each firm's contact information.
Counts Unlimited, Inc I PO Box 1178,Corona,CA 92878 I Mr. Services to be Provided:Traffic data collection including
Abe Campos; Ph:951-268-6268 1 Speed Survey,ADT,turning movements,and travel time data
counts@countsunlimited.com I DIR 1000540799 Support
Counts Unlimited, Inc.specializes in traffic data collection and has been serving the Southern California area for the past
Atpti 28 years.Their primary goal is to provide accurate and comprehensive traffic data collection services at a reasonable cost
to the transportation engineering community throughout Southern California.
t )
1\ ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
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On-Call Traffic Engineering ServicesJ
City of Orange
457rJ
CL Survey&Mapping,Inc. 1400 East Rincon Street,Suite 202, Services to be Provided:Topographic Survey, Mapping, Right-
Corona,CA 92879 I Mr. Lam Le, PLS; Ph:909-484-4200 of-Way Engineering, Legal Descriptions,and Easements
lam@cl-survey.com I DIR 1000007166 Support
a CL Survey&Mapping,Inc.was founded in 2007 by Lam Le, PLS and Dan Calvillo, PLS. CL Surveying&Mapping is a
Ir--0-74 Certified DBE,MBE and SBE Land Surveying Firm. Their teams of qualified and experienced licensed surveyors that
prepare Records of Survey, Engineering Drawings, Stake-out Services, As-built Surveys, Parcel Maps& Parcel Map
Exemption Applications(Lot Line Adjustments),Tract Maps,Legal Descriptions,ALTA Surveys.
CR Associates 1714 W Olympic Blvd.,Ste.6091 Los Angeles,
CA 90015 Mr.Trevor Briggs, PE; Ph:949 205 7250 Transportation Planning/Grant Application Assistance/Vehicle
Itbriggs@cramobility.com I DIR 1000020628
Miles Traveled(VMT)Analysis
C*R Chen Ryan Associates, Inc., provides a fully multimodal approach for every project. Thier services include traffic
engineering, traffic operations, CEQA/VMT Analysis, mobility studies, parking analysis, grant applications, active
transportation planning&design,roadway,drainage,and complete streets.
G.2 OUR RANGE OF SERVICES
ADVANTEC provides the full range of services that meets and exceeds the requirements for this on-call contract.
Traffic Engineering and Intelligent Transportation System(ITS)Design Services
ADVANTEC has an outstanding reputation in traffic engineering and ITS planning and design. Members of the firm have extensive
project experience working directly for municipal,county,state,and federal agencies and providing consulting services to private
clients. ADVANTEC's specific traffic engineering and ITS design services include:
Signing and Stripping Traffic Surveillance Systems Traffic Management Centers
Stage Construction/Traffic Ramp Metering Systems Agency Permitting
Handling V Dynamic Message Signs V Shop Drawings Review
Traffic Signal Systems V Video Surveillance/Detection V Preparation of Record Drawings
Traffic Signal Communication Systems V Contract Administration
Systems V Signal Timing and Coordination V Shop Drawings Review
Intelligent Transportation Systems Lighting Systems V Construction Management
V Utility Relocation Coordination V Construction Inspection
Traffic Studies and Transportation Planning
ADVANTEC emphasizes traffic planning and design techniques to satisfy the requirements of a study site's traffic while minimizing
the impact on non-site traffic.This is accomplished by utilizing any or all of the following external study site traffic analyses:
Before&After Travel Demand Traffic Signal System Evaluation Traffic Signal Communication Master
Traffic Impact Analysis Circulation Analysis Plan
V Intersection Level Of Service Parking Analysis Traffic Signal Warrants
Analysis Engineering and Speed Survey Lane Storage Analysis
Bicycle/Equestrian/Pedestrian Conceptual Plans Sight Distance Analysis
Trail Systems V Safe-Route to School V Community Outreach
Traffic Signal Timing,Coordination and Operations
ADVANTEC strives to improve traffic progression and minimize travel delays for the public. When it comes to signal timing,
coordination, and operations, we review all critical traffic signal, timing parameters, and detector attributes and settings to
ensure optimal and safe traffic signal operation at all project intersections for both coordinated and free operation.Some of the
key traffic signal synchronization elements include:
Signal Timing V Before and After Studies Minimum Greens
V Signal Operations Measurements of Effectiveness Pedestrian crossing distance
Signal Implementation V Arterial Level of Service Pedestrian crossing speed
Signal Synchronization Greenhouse Gas Emissions V Yellow times and All-red times
Signal Optimization and Fine Tuning Reporting Detection parameters
Transportation,Municipal and Civil Engineering
ADVANTEC's transportation, municipal and civil engineering team has an outstanding reputation for providing our clients with
complete,thorough,and constructible designs.Our senior engineers are on the leading edge of roadway design,and bring recent
experience with complete streets,active transportation,and road diets.Our experience includes work on:
ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
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On-Call Traffic Engineering Services Q ie• City of Orange 1
R.`^
Freeway/Interchange Design Project Study Reports, Project Reports,Bicycle&Pedestrian Facilities
Arterial Highway Design Fact Sheets and FNM-76 V Transit facilities
Pavement Rehabilitation Storm drain and Drainage Design V Intersection Improvements
Site Development V Grade Separation and Railroad Grade Complete Streets
ADA Ramp and Sidewalk Crossing V Active Transportation
Obstruction Retrofit V Roadway Safety Audit V Value Engineering
Other Professional Services
ADVANTEC has extensive experience providing other professional services to our public and private clients as part of small-and
large-scale project delivery, including:
V Project Coordination Construction Management 2-D and 3-D Simulations
Utility Notification & V Grant Application Services V Plan Check Services
Coordination V Renderings V Traffic/Transportation
Staff Augmentation City Council Presentation Studies Review
G.3 Project Specific Experience
We have prepared the following matrix outlining similar current projects and recently completed projects and their associated
elements of work.
PROVEN EXPERIENCE FOR EVERY
MAJOR MUNICIPAL
w I c a,
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oli
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c y c n .c_ c 1 a i a
TRAFFIC/TRANSPORTATION c ,to
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PLANNING & ENGINEERING NEEDS o o v O o Jr,
To
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Ti
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a , H a a o N
City of Orange On Call Traffic V V V _ V VEngineeringServices
City of Mission Viejo Public Works/ V _ V V V V V V V V VPublicServicesProfessionalConsultant
City of Mission Viejo Design Services for
Y_ 4/ 4/ 4/Olympiad Rd-Felipe Rd TSSP
OCTA Los Alisos Blvd Route RTSSP V V V V V
City of San Clemente On-Call Traffic
V v _1/` ./ VEngineeringServices
CityAnaheim
O VOn-Calll Traffic Engineering Services V
City of Irvine VOn-Call Traffic Engineering Services
City of Huntington Beach VOn-Call Traffic Engineering Services
City of Laguna Beach V V_ VOn-Call Traffic Engineering Services
City of Newport Beach
V V V V VOn-Call Traffic Engineering Services
City of Claremont On-Call Traffic V V / V /t V VEngineeringServices
City of Pomona On-Call Traffic
V V V V / VEngineeringServices
City of Palm Desert On-Call Traffic V V V V V V VEngineeringServices
Riverside County On-Call Traffic 4 V V V V V ./Engineering Services
A ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9ASE-AE95B4D069B4
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On-Call Traffic Engineering Services 111111S
City of Orange
G.4 PROJECT MANAGEMENT APPROACH
ADVANTEC's proposed project team is committed to providing high-quality,responsive Traffic Engineering Services,Traffic Signal
Operations Services,Transportation Engineering Services and Traffic Signal interconnect System Support to the City of Orange.
With a deep understanding of the City's unique transportation challenges and opportunities,ADVANTEC's objective is to leverage
our extensive technical expertise and innovative solutions to address current and future transportation needs. We aim to be a
trusted partner to the City, offering comprehensive support throughout all phases of each project, from initial planning and
design to implementation and ongoing maintenance. Our approach is centered around facilitating smooth project execution,
ensuring that each project is completed on time, within budget, and to the highest standards of quality and efficiency. By
integrating cutting-edge ITS technologies and advanced traffic engineering principles, we strive to enhance Orange's
transportation infrastructure's safety, mobility,and sustainability, ultimately improving its residents'and visitors'quality of life.
Project Management Work Plan Process and Methodology
Our Project Manager, Mr.John Dorado, PE, and key task leaders are expected to serve in their respective roles throughout the
agreement. ADVANTEC has significant experience working on simultaneous tasks for clients under as-needed contracts and on
multiple tasks associated with larger projects.This is the nature of our business,and Mr. Dorado has demonstrated his ability to
manage and maintain budgets and schedules while working on concurrent projects. Mr. Dorado will be the city's primary point
of contact.He will be supported by experienced California registered Civil and Traffic Engineers and other qualified professionals
capable of managing day-to-day tasks under this contract.
Typical Project Methodology
ADVANTEC's approach providing Evaluate Task Order
professional consultant services is based on
REQuesTetAGE.rcv Requirements REVIEW AND COMMENT BY
ISSUED AGENCY
years of project experience completing On-Esamate Resource Availability
Call Traffic Engineering Services for public Es aluate Wink Loads
agencies across Southern California.
Schedule ales;Submittals
Through this experience we have developed 1tsK ORl)KII,minion,
a to icaI efficient approach that blends Pr"lr`tMa°''g`"' I'"'I'.ueF timatr,a"`' RI:\75EASOSUBMIT
g ' pp
Task Manage]
Prolrct 5chrdulr
basic principles of traffic, transportation,
and civil engineering with our fresh,creative
thought process. Our methodology
approach will provide us with cost control INTEILVALSCUPINGMLETING MUI'.S1Tl1.%ENC1'STAFF 1PPROIAtOl TASKORUH,
measurements, development of quality
NIP)
products, and ability to meet the task order
or project schedule. In addition, our
methodology approach offers the entire I'pniFrT KICK OFF
team our communication, cooperation, SITE VIS SUBMIT COMPLETED TASK Review Scope of Work.
ORDER DOCUMENTS Estimate,Responsibilities,and
commitment, responsiveness, and Schedule ssuh Assigned Staff
requirement process on each project or task
order. The graphic on this previous page
illustrates our process once a task order is requested. One key element to our success is communication with the City's Project
Manager from task order beginning to end to make sure that the City stays current on design issues. We understand the
importance of responding quickly so that accurate decisions can be made. Recognizing that each project will develop its own
challenges and unique tasks based on location, and that the breadth of study area and design issues will vary from project to
project,we generally follow a similar approach when initiating a project task:
1) Understand the City's Goals: In order to be successful on any project, it is vital that the Project Manager and Task Leaders
understand the final product. We will meet with City of Orange staff to learn what the important issues are on each task
order. We will understand the budget, schedule, and scope of work before planning the project so that we can begin to
formulate a detailed scope of work and identify critical path issues.
2) Prepare a Detailed Work Plan:We will define all project tasks,their relationship with one another,and their associated time
frame for completion.We will develop a list of needs to identify specialized expertise required to maintain the schedule and
complete tasks.Budgets will be established for each task to ensure the project team stays on track.We will provide City staff
with a detailed Project Schedule. In addition,we will provide the City of Orange with our Project Management Plan,Quality
Control/Quality Assurance Plan,and Resource Plan.
ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
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4;4i, On-Call Traffic Engineering Services pi(`jl
City of Orange
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Project Execution
Qua%tty Con trivFollowingnoticetoproceed,we will coordinate resources,oversee the completion of technical tasks,and
keep the project team and stakeholders informed of the project's status and any new findings.Our Project
Manager will continuously monitor the project's progress,budget,and schedule to identify areas requiring
attention.Virtual meetings will be held with the City's project manager and key stakeholders every month Project
to identify issues early and inform everyone of the project's status. ADVANTEC uses various project
Execution
management tools to give all team members and City staff access to archived deliverables, milestone
tallyschedules,to-do lists, and a history of project communications,further fostering a collaborative working p
environment. b/ect Montt0
Final Project Delivery and Closeout
As each project or task order ends,Mr.Dorado will confirm that all final deliverables have been provided.These include all digital
files and hard copies in the City's preferred format. Final invoices will be processed quickly to facilitate contract administration.
Experience Working with Concurrent Task Assignments
ADVANTEC takes great pride in our long-standing history of providing as-needed and extension of staff services for public sector
clients.In Southern California,we have provided these services for the cities of Orange,Corona,Huntington Beach,Irvine,Mission
Viejo,San Clemente,Anaheim,Newport Beach,Laguna Beach,Claremont,Pomona,Diamond Bar,Long Beach,Lawndale,County
of Riverside, County of Los Angeles, and Caltrans, as well as several other public agencies throughout California. Our staff is
accustomed to meeting demanding project schedules by pooling our resources from skilled staff throughout the region, when
necessary,to ensure our clients are provided the highest quality of service and on-time performance.We balance our workload,
availability, and deliverables every week. Our key personnel and support staff have similar management, planning and design
experience; therefore, we can work on concurrent tasks, and have the flexibility to bring other staff together to meet project
deliverables.
G.5 PROJECT MANAGEMENT TOOLSiScopeDefinitionScopeManagement
A strong project management and
communication plan is critical to / f
Project definition research old i Align scopewithlMmweft* Mon technical resources with
contract/project success. Providing access to investigation with logical responsibility expertise
the right team at the right time is essential to •Walled Scene ofSemites Establish regular Project Team Develop project procedures
on call contract. Through experience on
Me.dngsto manage project and expectations fortechnkat
any g p identifyspaiMdeNverabks progress,resource allocation Interface of firms
other on call contracts, we will provide management andpotential
D.ne project sdudute with scope creep Provide regular over the
seamless execution on each and every project ProParly•eWanced tasks shoulder oversight and
technical leadership
or task order. Our project management •Define task budgets
nvirocommunicationplanestablishesthechainof
ei`"t"tionf menof
OWaln'buydn'homTasklead: coWboratbnforprotect team
command for the team involved in any and all atalllevels and agency members
task orders, providing well-defined roles and
responsibilities.Our Project Manager,Mr.John Dorado,PE,is the single point of contact for all task order initiation and contract
discussions.The Entire Team is Highly Experienced in On-Call and Task Order-Driven Contracts. We understand the need to be
responsive to the requirements of such contracts with fast mobilization, as demonstrated through our ability to complete task
orders through previous On-Call Contracts with other agencies.
To ensure a fast response with the right resources on task orders,our project manager will meet regularly with City of Orange
staff to discuss upcoming projects or tasks that may require consulting services through this contract. Upon issuance of a task
order, our Project Manager and selected ADVANTEC Team members will meet with the responsible City's personnel to define
the project scope.A detailed work plan will then be developed by the ADVANTEC team, reviewed, negotiated,and approved by
the contract and/or project managers. This establishes the work parameters and defines the scope of work, schedule, budget,
and deliverables for each task order.
As part of the project management plan, we ensure our deliverables are of the highest quality before being submitted to the
City.They must initially pass our internal quality review process which consists of a series of separate internal reviews before any
project deliverable is provided for review to a Client. Following the City's review,the comments are addressed,and the process
is repeated.ADVANTEC's internal program to track progress, maintain quality control,and schedule are led and orchestrated by
the Project Manager with all project personnel participating directly in the process as independent reviewers.
ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
a, On-Call Traffic Engineering Services p ir,J
City of Orange
c.n., .
Internet Based Tools and Project Management Software
ADVANTEC utilizes the Microsoft Suite of software including OneDrive which provides online access for all software that we
typically utilize, such as Outlook for email, Word, Excel, PowerPoint, others. We also use Ajera for project management and
accounting software to track tasks and budgets.
In addition,ADVANTEC's latest strategy to maintain coordination,task order status,and deliverables is to create and
ripmaintain a file-sharing portal to be used for project correspondence, file transfer and repository, and schedule
management.This helps all staff internally and provides a singular location where the City can go to find status on all
task orders,action items,deliverables,outstanding items,schedule,and next steps.We are currently using Microsoft Teams on
similar projects,which has been effective.We will discuss this platform and our options with the City prior to implementation.
G.6 QUALITY ASSURANCE/QUALITY CONTROL
The ADVANTEC Team's QA/QC Program is a continuous process used not just at project milestones,but also on a daily basis as
workflows from desk to desk,discipline to discipline and consultant to client. Our Project Manager and task leaders will oversee
their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status. Mr.Dorado will work with
the management and implementation of our QA/QC plan. A sampling of these policies and procedures is identified below.
Policy Approach
Specify individual responsibilities for each of the positions in the QA/QC
Defined roles and responsibilities of key
organization structure; QA/QC training for all project staff holds overall
staff team QA/QC kick off meeting to review QA/QC plan and expectations.
Establish process for flow of project documentation to key staff and
Dissemination and retention of pertinent
document control procedures (e.g., scope of work, invoice/progress
reference information
reporting,meeting minutes/action items,deliverables,etc.).
Expectations of internal/external Project Develop consistent meeting minutes, action item tracking, and issue
Team and design interface meetings resolution log format.
Expectations for regular"over the shoulder" Define protocols for continuous review process during plan/document
reviews by Discipline/Task Manager preparation to ensure multiple discipline involvement.
Establish weekly or biweekly planning and design meetings. Inter-
Inter-disciplinary coordination and shared
work elements
disciplinary exchange of plans prior to milestone submittals for joint review
ensuring plan and work consistency.
Assign qualified,experienced independent review staff.
Milestone checking of calculations, reports, Perform checking, revisions and back checking in a coordinated manner
and plans considering standards, project scope, technical accuracy, format,
presentation, and previous review comments.
Require all design disciplines to implement pertinent checklists in the
Quality Control Review Checklists preparation of project deliverables.
G.7 OUR ABILITY TO MEET PROJECT SCHEDULE AND BUDGETS
Project controls provide the critical information needed to manage a Project or Task Order through to completion on schedule
and to ensure that projects or task orders are completed within budget.The following project control measurements are used
by our Project Manager and Task Leaders.
Schedule Control-We understand the importance of a project schedule as a critical tool in the management of a project. There
are several key elements that maximize the effectiveness of our Microsoft project schedule including:
Information should be easily communicated and understood;
Commitment is obtained from each functional leader and the project team;
Inter-relationship of tasks is shown,including internal QC/QA and agency review periods;
Easy and flexible to update;and
Office wide correlations of staffing and project commitments are considered.
Specific critical path items or key critical decisions that affect project deliverables will be identified on a continual basis to ensure
the project schedule is met. We will promptly notify the City of any changes in anticipated project progress. This approach also
allows the City to schedule staffing for their reviews in advance and avoid any rescheduling that would delay other projects.
A ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
r On-Call Traffic Engineering Services
City of Orange V:241:C%
Budget Control-The project scope of work will serve as the basis for the development of work breakdown structure(WBS)and
the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project cost
accounting system (AJERA). Our Project Manager and ADVANTEC's Task Leaders have real-time access to this cost data from
his desktop computer enabling continuous monitoring of project costs.The WBS budget and schedule will be combined into a
time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be
computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed,actual cost of
work performed and estimates to complete will be developed. This data will be reviewed with our key task leaders to allow for
continuous monitoring,identify early warnings of budget or schedule issues and develop required corrective actions to mitigate
any potential schedule delays. A complete Monthly Progress Report will be prepared aligned with each task order and will
describe work completed that period,work to be completed in the subsequent period and identification of significant schedule
or cost matters that are of critical nature.
G.8 ABILITY TO MANAGE AND DRAW UPON MULTI-DISCIPLINARY STAFF TO ADDRESS REQUESTED SERVICES
The ADVANTEC Team's management approach has
been proven on past similar On-Call Services to be 4,01, 4 c
effective in meeting or exceeding client goals for
completing assigned projects on or ahead of schedule suBCONSULTANTs; k,;;,,1
and within or below budget. Comprehensive work (t) Counts Unlimited
Task Order Request2) ct Survey
planning and developing a proactive project team
v (
3) CRAssociates 3
relationship will be critical to the successful
PROJECT MANAGER PROJECT DIRECTOR
management and delivery of this project. Depending Madeleine Ortiz !'r John Dorado,PE Carlos Ortiz,PE,TE,PTOE
on the requested task or service,the ADVANTEC Team
has a depth of resources that will meet the City's —1
needs. The assigned staff includes personnel from ,—
Determine Service Type and Coordinate with Task Leaders from RFP
ADVANTEC and our subconsultants. The figure shown
1.TntfkEnglneeringPS&E 1 [5Traffic&lransPortationTrfficStudyyReview
Studies/
Madeleine OrtizJillustratesourprojectorganizationandtaskorder _—=________ ___ John Dorado,PE
request process with the City,our project team, key 2.c°nat,ct(0n Management•
inspection&ITS Design Civil Design(Roadway&Drainage)
personnel, and subconsultants. Key elements of
e.
Chris Buscarino,PE
ADVANTEC's management approach include the
c3.um Opam*"andThnini 7.Traffic Data Collection
following: Abe CamposIIIIS1)upport f
UNDERSTANDING CITY'S OBJECTIVES JoseGuedes,TE
B.Sunny(Top°,ROW,Etc) 1
Prior to initiating our efforts,the ADVANTEC Team will ra,Traffic Control and Plan Check Review Lam Le(2) I
have a thorough understanding of the City of Orange ,__ 'ata"'anDe de,PE
g,Other Transportation Planning Studies or
objectives in order to successfully meet the project Analysis,VMT,Grants
milestones. Our Project Director, Project Manager, Trevor Bdus(3)
and Task Leaders will work closely with the City of
Orange to identify specific goals, objectives, and Align scope with frm expertise with bike!responsibility
critical issues. Based on the requested service
Establish Project Team
Coordinate angabRhy and duration of services
ADVANTEC will coordinate with our staff, key 4'
personnel, and subconsultants to determine the DEFINE SCOPE.DEUVERABLES.AND FEES
required discipline(s)to complete the task(s).
Project definition,research and investigation
Detailed scope of services
COMMITMENT TO PROVIDE RESOURCES i Identify deliverables
Donne project schedule with properly sequenced task
ADVANTEC is committed to providing our Key Staff Define budget per task
and Support Staff as indicated in our Organizational Obtain buy-In from City and Task Leads at all levels
Chart. Our Team has the ability and expertise to 1
perform the proposed work within the time limits of
gty Review and Approval
the project, considering their current and projected
workload and assignments. Our senior management --- f----.-_____
IAILIOREUXEIMINi
Team meets weekly to discuss projects and number of
Kickoff Meeting
hours assigned to each of our staff and to ensure our Determine sa rsk.holde
Create an environment ofcollaboration
Develop project procedures and expectations for project team end agency members
deliverables are submitted on time and in some cases,
for technialinterface offirmsvid
Sat upmommym..dngs
delifweneedtoexpeditethedeliverables.The proposed Provederegular over the shoulder oversight and bup c ""'a'fO""11t1A1i"ti"
technical leadership ga
A ADVANTEC
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
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On-Call Traffic Engineering Services 4CityofOrangeI (' 'v'
key team members are intended to serve in their respective roles throughout the duration of the agreement.
CRITICAL PATH METHOD SCHEDULING
On a monthly basis, our Project Manager will submit an updated four-week horizon schedule reflecting planned work. Our
Project Manager will promptly notify the City's Project Manager of any changes in anticipated project progress and will submit
an updated detailed Project Schedule to the City.Specific critical path items or key critical decisions that may affect the project
will be identified on a continual basis to ensure the project schedule is met. This approach also allows the City to schedule
staffing for its reviews in advance and avoid any rescheduling that would delay other projects.
SECTION H: WORK PLAN
H.1 PROJECT UNDERSTANDING
The City of Orange intends to contract with a qualified firm to provide professional On-Call Traffic Engineering Services for a
contract term of three(3)years,with the possibility of two(2)additional annual renewals.ADVANTEC will provide,at a minimum,
all of the services outlined in the RFP. The ADVANTEC Team includes senior licensed Civil,Traffic,and Electrical Engineers with
experience providing full-spectrum services for the City to utilize as-needed under this contract.
ADVANTEC has experience working with the City of Orange under their On-Call Traffic Engineering Services contract,where
we provided PS&E for the Katella Avenue Signal Network Extension Project.The improvements included new fiber optic cable,
ethernet switches, controllers, CCTV cameras, wireless radios, controller cabinets, battery back-up systems, service
enclosures,and GPS EVPs. Under the on-call contract,we prepared the grant application and secured funding for the Tustin
Avenue-Rose Drive Regional Traffic Signal Synchronization Project (RTSSP) via OCTA's Project P program; and we provided
design and signal operations services for the Katella Avenue Signal Network Extension project. In addition,we worked with
the City of Orange on the Garden Grove Boulevard RTSSP,where we work closely with City staff through the planning,design,
and implementation of traffic signal, ITS,and signal timing improvements on this design-build project.With this experience,
ADVANTEC has a thorough understanding of the City's roadways, traffic, and transportation system, including their signal
timing and operations.
H.2 EXPERIENCE AND APPROACH TO PERFORM SIMILAR ON-CALL TRAFFIC ENGINEERING TASK ORDERS
It is anticipated that under this On-Call contract,ADVANTEC will provide professional services as indicated in the RFP including,
but not limited to,the following items listed below.The table below highlights our experience,approach and/or preparation to
deliver specific project assignments or Task Orders that is anticipated under this contract.
Requested
Scope of
Services ADVANTEC's Experience and Approach to Perform the Work
Traffic ADVANTEC will prepare plans, specifications, and estimates (PS&E) for all traffic/transportation
Engineering engineering related projects,such as street lighting,signing and striping,traffic control,traffic signal,active
Design Plans transportation, ITS and civil design.
The design plans will include all base mapping, as-built information and utilities, and all existing and
proposed traffic signal poles and equipment,communication infrastructure,battery backup systems,signal
heads, pedestrian heads, video detection cameras, detection, pole schedules, conductor schedules,
construction notes, and any details necessary to facilitate the installation and construction of the project
improvements.
ADVANTEC will prepare the project Technical Specifications and Bid Documents for the associated
improvements based on Caltrans Standard Specifications and Standard Plans, latest City-approved
Standard Specifications for Public Works Construction and the latest City Design Criteria and Manuals,
Standard Special Provisions and Standard Drawings,and the California Manual on Uniform Traffic Control
Devices (CAMUTCD). The technical specifications will include an itemized bid schedule, bid item
descriptions,and payment methods.
ADVANTEC will prepare construction quantity take-offs and construction cost estimates for the proposed
project improvements.The unit costs will be based on current cost data. Preliminary and final quantities
and construction cost estimates will be provided to the City.
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Program ADVANTEC will provide comprehensive inspection services for the construction of traffic signals and street
Management/ lighting systems, ensuring compliance with design specifications, safety standards, and regulatory
Construction requirements, while also monitoring quality control, progress, and workmanship throughout the
Management/ construction phase.
Construction • ADVANTEC will assist the City with overseeing and coordinating all phases of construction, from pre-
Inspection construction planning to project completion, including managing schedules, budgets,quality control,and
safety standards,while providing technical expertise in construction engineering.
Transportation • ADVANTEC will provide traffic engineering studies, which summarize: the existing and proposed
Analysis conditions,references requirements and assumptions,intersection,roadway,and circulation analysis,and
recommendations.Supporting technical data and graphical illustrations will be included in the reports.
ADVANTEC will conduct specialized transportation analysis studies, which involve evaluating traffic
patterns,assessing transportation system capacity, identifying potential issues,and providing data-driven
recommendations to enhance efficiency,safety, and sustainability of transportation networks for specific
projects or areas.
Traffic Signal • ADVANTEC will prepare traffic signal timing plans for both existing and new timings at all of the
Corridor intersections operated and maintained by the City.ADVANTEC is well versed in preparing new signal timing
Coordination plans that include minimum green time, walk times and flashing don't walk times based on pedestrian
Studies crossing distance and speed,yellow times,all-red times,and detection parameters. Provide signal system
evaluation, modeling,and optimization.
ADVANTEC strives to improve traffic progression and minimize travel delay to the public. We prepare
optimized timing/implement/fine-tune, and as system operators (monitor system operations and
implement changes to accommodate revised traffic conditions). This extends to preparing traffic signal
coordination timing plans on various corridors,citywide,and regionwide(if necessary).
Simulation ADVANTEC will provide computer simulation of corridors or road networks using microsimulation software
Modeling such as Synchro to analyze traffic flow, congestion, and operational performance. This may involve
modeling different traffic scenarios, identifying potential bottlenecks,and recommending improvements.
Additionally,ADVANTEC may include training sessions for staff on the effective use and interpretation of
the simulation software to ensure ongoing proficiency in traffic analysis.
Traffic Counts • Our subconsultant Counts Unlimited will assist with collecting Average Daily Traffic (ADT) counts,
conducting 12-hour traffic counts, intersection turning movement counts, occupancy rates, speed and
delay runs, as well as pedestrian and bike counts, and parking turnover assessments, to support
transportation planning and engineering analysis.
Statewide ADVANTEC has extensive knowledge, understanding, and experience with state and federal funded
Planning projects. ADVANTEC's staff maintains an on-going dialogue with local, regional, and state jurisdictional
Efforts agencies and continually keeps abreast of the changing requirements and procedures of the Federal,State,
and local agencies.
This includes identifying and preparing local,Orange County,State,and Federal grant opportunities.
Research and • ADVANTEC will conduct research and outreach support by assisting staff in gathering relevant data,
Outreach producing comprehensive reports,and preparing presentations on transportation-related topics,ensuring
clear communication of findings and recommendations to stakeholders,decision-makers,and the public.
This also includes engaging with community stakeholders, organizing outreach events, and facilitating
public meetings to gather input, address concerns, and promote awareness of transportation initiatives,
ensuring transparency and fostering collaboration throughout the project lifecycle.
Neighborhood • ADVANTEC will conduct comprehensive neighborhood traffic calming studies, which involve analyzing
Traffic Calming existing traffic patterns, identifying problem areas, and evaluating the impact of various traffic calming
and Warrants measures such as speed bumps, traffic circles, and signage. The study will also include stakeholder
engagement, public outreach, and the development of recommendations aimed at improving safety,
reducing traffic speeds,and enhancing the quality of life for residents in the affected areas.We've recently
prepared a citywide traffic calming manual for the City of Claremont, and will use this experience to help
the City to meet their public needs.
ADVANTEC will prepare Traffic Signal Warrant Studies at various intersections as requested by City staff.
The Traffic Signal Warrant analysis will be prepared to determine if a traffic signal is warranted. The
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analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices(CAMUTCD).
Based on our evaluation,the recommendations will be provided.
ADVANTEC will prepare an All-Way Stop Warrant Studies at various intersections as requested by City staff.
The All-Way Stop Warrant analysis will be prepared to determine if an All-Way Stop is warranted. The
analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices(CAMUTCD).
Based on our evaluation,the recommendations will be provided.
ADVANTEC will prepare a left-turn phasing analysis determine if protected left turn phasing or other
permissive, protective-permissive) is necessary at each signalized intersection. There are five different
guidelines that can used to determine the proper type of left turn phasing, this includes: 1) Federal
Highway Administration's (FHWA) "Signalized Intersections — Informational Guide"; 2) NCHRP Signal
Timing Manual, Second Edition; 3)the California Manual on Uniform Traffic Control Devices (CAMUTCD);
4) the Highway Capacity Manual (HCM), or 5) Institute of Transportation Engineers (ITE). Each guideline
uses slightly different metrics to consider left turn control, yet are similar in that they all consider the
volume-to-capacity(v/c)ratio for the permissive left turn as a function of the opposing traffic flow.
ADVANTEC will assist the City with addressing traffic requests, preparing work orders, making traffic
observations and discussing findings with staff to further determine next steps,and preparing staff reports.
Review for ADVANTEC will assist staff with reviews of third party traffic impact studies and for site plan reviews for
Private new development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.
Developments • ADVANTEC will assist staff with reviews of traffic control and street lighting design plans for new
development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.
Grant ADVANTEC has experience and will assist staff with grant applications and review. This includes field
Application review, site analysis, intersection and corridor analysis, crash analysis, and preparation of exhibits,
Services preliminary design, cost estimates, and recommendations and other as required per each grant. We
prepared the grant application for Tustin-Rose RTSSP grant, in which the City was awarded. We recently
assisted Mission Viejo with OCTA's Intersection Capacity Enhancement (ICE) grant application, and they
were selected for the next funding period.
On-Site ADVANTEC will provide staff extension services for the City of Orange, which may include plan checking,
Support reviewing and evaluating traffic-related designs,ensuring compliance with local standards and regulations,
Services and providing technical recommendations to support efficient and timely project approvals. Additionally,
this service may extend to provide support in traffic analysis, project management, and other tasks as
needed to enhance the department's capacity. We are currently providing on-site staff support for the
cities of Huntington Beach and Upland, and have provided similar services for other agencies.
Traffic Control • ADVANTEC will prepare plans, specifications, and estimates (PS&E) related to the project improvements
Plans and and traffic control and stage construction design.
Stage ADVANTEC layout roadway base mapping based on our research of record drawings and field review.
Construction ADVANTEC will extend the limits of the roadway base plans to ensure that the travel lanes are aligned at
Design intersection crossings,and to provide proper transitions along each approach(if necessary). The plans will
show existing and proposed signing and striping related to traffic control and stage construction design.
The plans will also identify existing features to remain,existing features to be removed,and new features
to be installed.
Pedestrian and bicycle detours will be provided as necessary.
Traffic Control And Stage Construction Design will be prepared at 1" = 40' scale, dual tier format and in
accordance with standards set forth by the City , latest California Manual on Uniform Traffic Control
Devices, latest Caltrans standard plans and specifications, and current American with Disabilities Act
requirements.
SECTION I: REFERENCES
1.1 RECENT EXAMPLES OF PROVIDING CONSULTANT SERVICES TO OTHER PUBLIC AGENCIES
The following table highlights a brief description of similar As-Needed or On-Call Professional Consultant Services provided by
ADVANTEC to agencies within the last three(3)years in Southern California.
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Because We Care
July 22, 2025
Wanda Alvarez
City Clerk Office
300 E. Chapman Avenue
Orange, California 92866
Subject: Proposal for Request for Proposal (RFP) No. 24-25.24:City of Orange On-Call Traffic
Engineering Services
Dear Wanda,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit the accompanying Cost Proposal/
2025 Billing Rates, in response to the Request for Proposals (RFP) for On-Call Traffic Engineering Services
issued by the City of Orange. A "Detailed Cost Proposal" and specific scope of services will be provided for
each assigned Task Order based on our 2025 Hourly Rates. Our Cost Proposal is prepared in conjunction with
the technical proposal,which is provided under a separate cover.
We appreciate this opportunity to work with the City of Orange.
Sincerely,
te
Carlos Ortiz, PE,TE, PTOE
Chief Executive Officer
ADVANTEC Consulting Engineers, Inc.
1200 Rossevelt • Irvine • CA 92620 • (949)861-4999 • www.advantec-usa.com
Docusign Envelope ID:65A625C6-B9F4-4A62-9A8E-AE95B4D069B4
ADVANTEC Consulting Engineers
Hourly Rates
Effective January 2025
Classification Rate
Principal 390 / hour
Senior Project Manager/Senior Engineer VIII 330 / hour
Senior Project Manager/Senior Engineer VII 270 / hour
Project Manager/ Senior Engineer VI 230 / hour
Project Manager/ Engineer V-3 210 / hour
Project Manager/ Engineer V-2 190 / hour
Project Manager/ Engineer V-1 170 / hour
Associate Engineer IV 150 / hour
Associate Engineer III 140 / hour
Assistant Engineer II 130 / hour
Assistant Engineer I 115 / hour
Administrative III 150 / hour
Administrative II 125 / hour
Administrative I 105 / hour
Direct Costs
Effective January 2025
Mileage Current Rate per IRS
In House Plotting (Mylar) 20.00 per D-size sheet
In House Plotting (Bond) 10.00 per D-size sheet
Other Direct Costs At Cost + 10% admin
1200 Roosevelt I Irvine I CA 92620
T 949.861.4999 F 949.502.5522 www.advantec-usa.com
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CRA 2025 Standard Billing Rates by Classifications
Job Classification Hourly Bill Rate
Principal III 390.00
Principal II 340.00
Principal I 310.00
Planning
Senior Planner III 270.00
Senior Planner II 235.00
Senior Planner I 210.00
Associate Planner III 195.00
Associate Planner II 180.00
Associate Planner I 170.00
Assistant Planner II 155.00
Assistant Planner I (Entry Level) 140.00
Traffic Engineering Operations
Senior Engineer III 285.00
Senior Engineer II 260.00
Senior Engineer I 240.00
Associate Engineer III 215.00
Associate Engineer II 185.00
Associate Engineer I 175.00
Assistant Engineer II 155.00
Assistant Engineer I (Entry Level) 140.00
Senior Professional III 300.00
Senior Professional II 285.00
Senior Professional I 270.00
Professional III 240.00
Professional II 215.00
Professional I 205.00
Analyst IV 190.00
Analyst III 170.00
Analyst II 155.00
Analyst I(Entry Level) 140.00
Graphic Design 170.00
Project Accountant 165.00
Senior Admin 165.00
Admin Support 115.00
Intern 100.00
Notes:
1.Rates are effective through December 31,2025.
2.Direct expenses such as but not limited to printing and reproductions,travel expenses,
deliveries, materials,shipping,postage,etc.will be invoiced at cost.
3.Labor rates shall be subject to an annual increase of 4%,effective January 1st of each
subsequent year.