HomeMy WebLinkAboutAGR-7860 - CITY OF SANTA ANA - COOPERATIVE COST REIMBURSEMENT AGREEMENT - MAIN STREET SLURRY SEAL & RESURFACING PROJECTDocusign Envelope ID:3A3B67D0-EC29-4F8F-B94A-1BF790DA2342 A-2025-131
INSLRAhCE NOT REQUIRED
W'f nR1 MAY PROCEED Initial
CITY CLERK AG R- 170l00
DATE: OCT 0 3 ?07S COOPERATIVE COST REIMBURSEMENT AGREEMENT
MAIN STREET SLURRY SEAL AND RESURFACING PROJECT
COOPERATIVE COST REIMBURSEMENT AGREEMENT ("Agreement"), is made and entered
into this 17th day of September , 2025, by and between the CITY OF SANTA ANA, a
California charter city ("Santa Ana"), and the CITY OF ORANGE, a California municipal
corporation ("Orange"). In this Agreement, Santa Ana and Orange may each be individually
referred to as a "Party" and collectively referred to as the "Parties."
RECITALS:
WHEREAS, Santa Ana has initiated a street rehabilitation project(the"Project")to improve
the pavement condition of Main Street from Memory Lane to North City Limits.
WHEREAS, Main Street within the Project limits contain a portion of property within Santa
Ana and a portion of the street within the boundary of Orange; and
WHEREAS, In an effort to efficiently utilize Orange resources, Orange wishes to improve
the portion of Main Street within its boundary at the same time the Santa Ana Main Street Slurry
Seal and Resurfacing Project are conducted; and
WHEREAS, the Parties desire to repave Main Street, within their respective boundaries
as part of the"Project".
NOW, THEREFORE, based upon the foregoing Recitals, and for good and valuable
consideration, the receipt and sufficiency of which is acknowledged by all Parties, the Parties
agree as follows:
1. The City of Santa Ana will advertise for bids, hire a contractor,approve the work and administer
the contract for street rehabilitation.
2. Orange is responsible for:
a) Orange shall pay Santa Ana for the actual cost of the work within the Orange portion
based upon unit prices bid of the Successful Contractor and quantities actually used
on the Orange portion as set forth in the Project Location Map (Exhibit A)and the City
Cost Sharing (Exhibit B), attached hereto and incorporated by this reference. Orange
will remit payment to Santa Ana within thirty(30) days of receipt of invoice evidencing
Project work performed within Orange city boundary.
b) Orange shall pay Santa Ana for the actual cost of design engineering and construction
engineering services provided for the work within the Orange portion based upon the
time spent by Santa Ana staff. Orange will remit payment to Santa Ana within thirty
30) days of receipt of invoice evidencing Project work performed within Orange city
boundary.
3. Orange will coordinate the relocation of all affected utility company facilities within the City limits
of Orange in a timely manner.
Docuslgn Envelope ID:3A3B67D0-EC29-4F8F-B94A-113F790DA2342
4. Santa Ana and Orange shall extend cooperation to each other and proceed under this
Agreement in good faith to facilitate timely completion of the Project. The Parties agree that when
any component of this Project is subject to the approval of Orange, such approval shall not be
unreasonably withheld.
5. Orange will be notified as to the official advertising dates, bid opening date, construction start
date, and overall construction schedule. Also, a representative from Orange will be invited to
attend pre-construction, Project status, and final walk through meetings.
6. Change orders for work within Orange must receive the written approval of the Public Works
Department Engineering Manager of Orange or his/her designee prior to implementation. Orange
is responsible for change order cost within Orange respective boundaries
7. The following staff members, or as otherwise designated in writing by the Executive Director of
Public Works of Santa Ana or the Public Works Department Engineering Manager of Orange,
shall be the selected representatives of each City to act on each respective City's behalf with
respect to this agreement. Any notices, requests, approvals, plan submittals or communications
shall be provided to each representative noted below:
City of Santa Ana: City of Orange:
ATTN: Rodolfo Rosas, P.E. ATTN: Frank Sun, P.E.
Deputy Public Works Director/City Engineer Assistant Public Works Director/City
Public Works Agency Engineer
Santa Ana, CA 92701 Public Works Department
20 Civic Center Plaza, M-43 300 E. Chapman Ave.
Phone: (714)647-5653 Orange, CA 92866
E-Mail: rrosas@santa-ana.org
Phone: (714) 744-5529
E-Mall: fsun@cityoforange.org
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8, Santa Ana shall cause its contractor for the Project to guarantee the Orange improvements
against defects in workmanship and materials for a period of one (I) year from the date of
acceptance by Santa Ana. It is further agreed that Santa Ana shall assume the responsibility for
causing the Orange improvements to be brought or restored to full compliance with the
requirements of the Plans and Specifications for any portion of the Project which during said one
I) year period are found not to be in conformance with the provisions of the Plans and
Specifications.
9. This Agreement contains all of the agreements of the Parties regarding the Project and all
previous understandings, negotiations and agreements regarding the Project are integrated into
and superseded by this Agreement.
10, This Agreement may be amended at any time by the mutual consent of the Parties by an
instrument in writing signed by both Parties.
11. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared Invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such Invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which
are hereby declared as severable and shall be interpreted to carry out the intent of the Parties
hereunder.
12. The persons executing this Agreement on behalf of the Parties hereto warrant that they are
duly authorized to execute this Agreement on behalf of said Parties and that by so executing this
Agreement the Parties hereto are formally bound to the provisions of this Agreement.
13. This Agreement shall be binding upon and shall endure to the benefit of the Parties hereto
and their respective heirs, personal representatives, successors, and assigns.
14. This Agreement may be executed by the Parties and counterparts, which counterparts shall
be construed together and have the same effect as if all of the Parties had executed the same
instrument.
15. This Agreement is to be governed by the laws of the State of California, In Orange County
California.
16. Each party agrees to defend, hold harmless, and indemnify the other as to any and all claims,
judgments, liabilities or damages for injuries and damages directly arising out of each party's own
performance under this Agreement, except to the extent such damage or expense Is caused in
whole or In part by the other party's negligence or willful misconduct.
Docusign Envelope ID:3A3B67D0-EC29-4F8F-B94A-1BF790DA2342
IN WITNESS WHEREOF,the Parties hereto have caused this Agreement to be executed
on the day and year first written above.
CITY OF S A ANA CITY OF ORANGE
F^Sipn.d by:
64"
Alvaro Nunez
J]
J-CBF25FDE2W64F0
Jarad L. Hildenbrand
City Manager City Manager
ATTEST: ATTEST:
rsi F jj ii • 4
ennifer L Faffeci oaIeman CMC
City Cle
I
City Clerk/City Clerk Services Director
APPROVED AS TO FORM:APPROVED AS TO FORM:
Docu°pn.d by:
Sonia R. Carvalho
City Attorney IVaii PfMourian
Senior Assistant CityAttorne
By: t,c /l %C I v rL Y
Kyle Nellesen
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Digitally signed by Rodolfo
Rodolfo Rosas Rotas
Date:2025.07.23 14;2 3:31
07'00'
Public Works Agency
Docusign Envelope ID:3A3B67D0-EC29-4F8F-B94A-1BF790DA2342
EXHIBIT A
Location Map
MAIN STREET SLURRY SEAL AND RESURFACING PROJECT
MEMORY LANE TO NORTH CITY LIMIT
BEDFORD ROAD AT MAINPLACE DRIVE
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I
GARDEN GROVE FREEWAY
0
0
1 •RANGE CITY LIMIT
IMPROVEMENTS
MAINPLA
TOWN AND COUNTRY RD.
CITY OF SANTA ANA CITY OF ORANGE
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F
E CITY PL DR.
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MEMORY LANE
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EXHIBIT B: LOCATION MAP
ANTA ANA
PROJECT 20-6959 1
doit
MAIN STREET SLURRY SEAL&RESURFACING
FROM MEMORY LANE TO NORTH CITY LIMIT
BEDFORD ROAD AT MAINPLACE DRIVE
PAGE 1 OF 1
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EXHIBIT B
City Cost Sharing
MAIN STREET SLURRY SEAL AND RESURFACING PROJECT
MEMORY LANE TO NORTH CITY LIMIT
BEDFORD ROAD AT MAINPLACE DRIVE
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CITY OF SANTA ANA Project No.:20-6959
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Preparer:Samantha Chenelia 07/01/25 w
a:
COST ESTIMATE
0
MAIN ST SLURRY SEAL AND RESURFACING Q
MEMORY LN TO NORTH CITY LIMIT&BEDFORD ROAD AT MAINPLACE DRIVE m
N
SANTA ANA ORANGE TOTAL
to
NO. DESCRIPTION UNIT QUANTITY UNIT PRICE COST UNIT QUANTITY UNIT PRICE COST UNIT QUANTITY UNIT PRICE COST -n
1 Unclassified Excavation CY 190.00 $ 375.00 $ 71,250.00 CY 0.00 $CY 190.00 $ 375.00 S 71,250.00 W
2 Rubberized Emulsion Aggregate Slurry(REAS)TYPE II ELT 140.00 $ 835.00 $ 116,900.00 ELT 30.00 $ 835.00 $ 25,050.00 ELT 170.00 $ 835.00 $ 141,950.00 D
3 AC Pavement TN 200.00 $ 175.00 $ 35,000.00 TN 0.00 $TN 200.00 $ 175.00 $ 35,000.00 -
03
4 ARHM TN 500.00 $ 210.00 $ 105,000.00 TN 60.00 $ 210.00 $ 12,600.00 TN 560.00 S 210.00 $ 117,600.00 v
co
4 Crack Sealing LS 1.00 $ 10,294.12 $ 10,294.12 LS 1.00 $ 2,205.88 $ 2,205.88 LS 1.00 $ 12,500.00 $ 12,500.00 0D5ColdMill(2") SF 30810.00 $1.75 $ 53,917.50 SF 4640.00 $ 1.75 $ 8,120.00 SF 35450.00 $1.75 $ 62,037.50
co
6 PCC Curb Ramp SF 700.00 $ 32.00 $ 22,400.00 SF 0.00 $SF 700.00 $ 32.00 $ 22,400.00 N
7 PCC Sidewalk(T=4") SF 2850.00 $ 12.00 $ 34,200.00 SF 0.00 $SF 2850.00 $ 12.00 $ 34,200.00
8 PCC Curb and Gutter(Type A-2-8) LF 220.00 $ 78.00 $ 17,160.00 LF 0.00 $LF 220.00 $ 78.00 $ 17,160.00
9 PCC Cross Gutter SF 1700.00 $ 26.00 $ 44,200.00 SF 0.00 $SF 1700.00 $ 26.00 $ 44,200.00
10 Adjust Water Valve Frame and Cover(CSA) EA 3.00 $ 1,650.00 $ 4,950.00 EA 0.00 $EA 3.00 $ 1,650.00 $ 4,950.00
11 Adjust Manhole Frame&Cover(CSA) EA 2.00 $ 1,720.00 $ 3,440.00 EA 0.00 $EA 2.00 $ 1,720.00 $ 3,440.00
12 Adjust Water Valve Frame and Cover(OWD) EA 0.00 $ 1,650.00 $ EA 2 $ 1,650.00 $ 3,300.00 EA 2.00 $ 1,650.00 $ 3,300.00
13 Adjust Manhole Frame&Cover(CO) EA 0.00 $ 1,720.00 $ EA 1 $ 1,720.00 $ 1,720.00 EA 1.00 $ 1,720.00 $ 1,720.00
14 Adjust Pullbox EA 2.00 $ 2,050.00 $ 4,100.00 EA 0 $EA 2.00 $ 2,050.00 $ 4,100.00
15 Furnish and Install Traffic Loops Type F EA 48.00 $ 430.00 $ 20,640.00 EA 7 $ 430.00 $ 3,010.00 EA 55.00 $ 430.00 $ 23,650.00
16 Furnish and Install Traffic Loops Type E EA 113.00 $ 405.00 $ 45,765.00 EA 14 $ 405.00 $ 5,670.00 EA 127.00 $ 405.00 $ 51,435.00
17 Signing and Striping LS 1.00 $ 102,941.18 $ 102,941.18 LS 1 $ 22,058.82 $ 22,058.82 LS 1.00 $ 125,000.00 $ 125,000.00
18 Project Advertisement Sign EA 2.00 $ 2,150.00 $ 4,300.00 EA 0 $EA 2.00 $ 2,150.00 $ 4,300.00
19 Caltrans Permit LS 1.00 $ 5,000.00 $ 5,000.00 LS 0 $LS 1.00 $ 5,000.00 $ 5,000.00
20 Construction Permit LS 1.00 $ 7,380.00 $ 7,380.00 LS 0 $LS 1.00 $ 7,380.00 $ 7,380.00
SUBTOTAL CONSTRUCTION COST 708,837.79 83,734.71 792,572.50
Design Engineering Lawson
Contingency 15% 106,326.50 15% 12,560.00 15% 118,886.50
Construction Engineering 10% 70,884.53 10% 8,373.47 10% 79,258.00
TOTAL PROJECT COST 886,050.00 104,670.00 990,717.00