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HomeMy WebLinkAboutAGR-7851 - PLACEWORKS, INC. - VILLAGE AT ORANGE SPECIFIC PLAN & EIRDocusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA July22nd AGR-7851 Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 9 SCOPE OF WORK Consistent with the Scope of Work provided in the RFP, our team would be responsible for the following tasks. Task 1. Evaluation and Recommendations Task 1.1 Project Kick-off and Due Diligence The PlaceWorks Team will lead a project kick-off meeting with City staff, which will be followed by a tour of the study area. We will coordinate with staff on the agenda, meeting materials, and invitees. This will be our first opportunity to establish open lines of communication and set expectations to ensure a successful project. The kick-off meeting will allow the consultant team and City to: • Discuss the status of existing businesses on the site and the current or long-term goals of property owners. • Review any proposed site plans for development within the project area. • Identify any existing issues or constraints associated with circulation, parking, easements, leases, building conditions, adjacent uses, etc. • Identify opportunities that redevelopment can bring to the site or to the surrounding area. • Discuss past efforts to plan/obtain entitlements for parts of the site, and why they did not succeed. • Identify potential project pitfalls for this planning effort and establish strategies to address them. • Walk through the work program and schedule, with a focus on the public engagement process. • Identify available resources and any current or related projects that must be considered (a data needs list will be provided). • Establish communication protocols for the project. As a part of the project kick-off and due diligence, Murakawa Communications will develop and provide a Community Outreach and Engagement Plan and strategy. The plan will set the tone for future project engagement, identifying community touch points, communication channels and outreach best practices. Deliverable(s): Meeting summary, including a policy and past performance assessment, a draft and final Community Outreach and Engagement Plan Task 1.2 Background Data Review PlaceWorks will collect pertinent documents and materials and review baseline data relevant to the project site (recent and prior planning or economic development efforts). These could include streetscape plans, infrastructure master plans, and other relevant project-specific studies that could affect what would be included in the Specific Plan. PlaceWorks will use GIS-based mapping data to analyze the site and create a base map, which will serve as the basis for creating exhibits in the Specific Plan, EIR, and Zoning Amendment as well as exhibits for public workshops and hearings. As a part of this task Fuscoe will develop: • Desktop Topographic Map: Create a civil 3d surface from NearMaps LiDAR flown August 2024. The surface will be utilized to provide 2 ft. contours for the property available in AutoCAD and GIS. Incorporate GIS sewer, storm drain Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 10 and any other available utility linework into base map and convert all data into AutoCAD and GIS. • Record Boundary and Constraints Map: A record boundary and constraints map will be prepared by researching, compiling, and analyzing existing record survey, mapping, and title report documents. It is assumed up to three title reports and their exception documents will be provided by the Client at no cost to Fuscoe. The Constraints map will include the depiction of record title encumbrances (constraints) collected for the project site and will provide a helpful tool for future technical studies, phasing, and site planning recommendations. All files and materials will be prepared in a manner to facilitate electronic distribution via e-mail or download. Deliverable(s): Base map; Background review of existing reports, Existing Conditions Report, and Constraints Mapping Task 1.2A Intersection LOS (Optional) As an optional task, Fehr & Peers will evaluate the intersection level of service at the six intersections. We will prepare intersection LOS calculations for the exiting condition and up to three project alternatives in the AM and PM peak hours to understand existing traffic congestion and understand how the project may affect local congestion and vehicle delay. As part of this analysis, we will also evaluate intersection control for any unsignalized or uncontrolled intersections. A summary of the LOS under existing and project alternatives will be summarized in a technical memorandum. This will include summary tables and figures that would be intended for the community workshops in Tasks 4 and 7. Optional Task 1.2A Deliverable(s): Intersection LOS Tech Memo and Summary Maps Task 1.2B Parking Analysis (Optional) As an optional task, Fehr & Peers will collect parking counts at the Village at Orange. We will work with the City and the project team to identify the parameters of the data collection, but we have budgeted $10,000 for data collection and anticipate collecting existing parking supply and occupancy data on a typical weekday and typical weekend. We will map the existing parking supply and occupancy rates for the Village at Orange. We will also calculate the parking demand for up to three project alternatives and update the maps to show where parking supply and demand are expected to change with the project. We will work with the project team to develop strategies and address parking considerations to be included in the Specific Plan Framework in Task 5. A summary of the parking supply and occupancy under existing and project alternatives will be summarized in a technical memorandum. This will include summary tables and figures that would be intended for the community workshops in Tasks 4 and 7. Optional Task 1.2B Deliverable(s): Parking Tech Memo and Summary Maps Task 1.3 Project Management and Meetings This task accounts for the ongoing operational and coordination activities that are essential for keeping a project on schedule and within budget. This task includes activities such as project start-up, budget, and schedule tracking and ongoing coordination with the City and project team. This scope and budget assume an estimated time frame of 15 months to conduct community outreach and prepare the Specific Plan and environmental documents. If the schedule extends beyond this time, a scope revision and budget augmentation may be required. Deliverable(s): Biweekly coordination and project team meetings (assumed virtual via Zoom); monthly billing and internal project management. Task 2. Fiscal and Market Land Use Analysis (Optional) Task 2.1 Market Analysis For this task, BAE will prepare a high-level summary of market demand for existing and proposed land uses to help inform the development of Specific Plan Alternatives. To help stakeholders make the most informed decisions, BAE proposes to complete the accompanying Fiscal Impact Analysis once the two Land Use Alternatives have been established (as part of Task 5). Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 11 For the Market Demand Analysis, BAE will identify the major classes of commercial real estate that are currently operating in the Planning Area (e.g., restaurant, retail, service uses, etc.). BAE will summarize the performance of each sector using metrics such as asking rents, vacancy rates, capitalization rates, lease terms, and net absorption over time. The intent of this market scan is to explore the economic opportunities that new mixed-use and residential projects might have when operating alongside the City’s legacy businesses. The Market Demand Analysis will also provide a high-level overview of the demographic characteristics of local residents in the trade area, comparing them to a larger benchmark area such as Orange County or other trade area as appropriate. The demographic analysis will include metrics such as population and household growth, household type, income, age distribution, income, and employment. BAE will source demographic data from Esri, a third-party vendor that aggregates and updates demographic and economic data verified against US Census data. Ultimately, the market demand analysis will provide a summary of demand for each of the existing and proposed uses, with the goal of promoting an economically viable and complementary mix of community-serving amenities. BAE will work with PlaceWorks and City staff to incorporate these findings into the Land Use Alternatives. BAE will prepare a screen check draft market analysis report for City review and comment and will identify opportunities and recommendations for the purposes of developing alternative land use scenarios for the planning area. Upon receiving two consolidated sets of City comments, BAE will prepare a draft and final market analysis. Deliverable(s): Screencheck, draft, and final market analysis Task 2.2 Fiscal Analysis BAE will conduct a fiscal impact analysis that provides a detailed estimate of the fiscal impacts to the City assuming each of the proposed Land Use Alternatives established under Task 5. A fiscal impact model will be prepared to measure the recurring annual fiscal impacts at full project buildout. BAE will estimate the General Fund revenues that the proposed Alternatives would generate for the City on an annual basis, including property tax, sales tax, business license fees, utility user tax, franchise fees, and any other applicable revenues. BAE will also estimate the annual City General Fund operating expenditures associated with providing City services, including police, public works, recreation and library services, and general government services. The analysis of operating costs will identify fixed and variable City service costs to determine the portion of City service costs that would need to increase to maintain current service levels as the City’s population grows. This analysis will focus on annual operating revenues and expenditures, rather than one-time capital costs. Ultimately, the results of the Fiscal Impact Analysis are intended to help the City and other decisionmakers weigh the project’s implications for economic development, ongoing sales tax generation, and other important financial considerations. BAE will prepare and submit a Draft Fiscal Impact Analysis Memorandum for review. Following receipt of a single set of consolidated comments on the draft, BAE will make modifications as needed and prepare a draft for public review. Deliverable(s): Fiscal Impact Analysis Memorandum TASKS 3 AND 4: PHASE 1 OUTREACH Phase 1 of the community engagement and outreach will focus on project education and information collection. Our team will work with the City to identify stakeholders, which include property owners, business owners, residents, and community members from the City at large who are interested in supporting new development in the City. Additionally, the consultant team will identify a boundary for canvasing the local residents. Walking the site and canvasing is an important first step to ensuring a transparent process and reducing misinformation by notifying and involving the direct community at project start. Canvasing will be planned and handled by Murakawa Communications team. Phase 1 will gather insight from stakeholders and community members on future opportunities and inform the community about the initial phases of the plan. Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 12 Task 3. Stakeholder Outreach #1 The outreach process begins with a series of meetings with key stakeholders. Based on our experience with projects of this nature, we recommend a combination of individual and small group meetings to gather the information needed to initiate the planning process, including preparation of land use and circulation alternatives, a draft vision, and guiding principles or framework for the Specific Plan. Stakeholder outreach will include a representative from Murakawa Communications to help information future outreach efforts. The stakeholder groups and discussion topics suggested below will be refined based on the efforts in Task 1. Stakeholder Group/ Type of Meeting Types of Questions/Topics of Discussion Orange Mall Property Owners/ Meet Individually • Current and long-range plans for property and/or buildings • Intent to lease or sell property • Issues or barriers to moving forward • Current market trends • Discussion of an integrated master plan for the property • Other concerns/needs Orange Mall Businesses (combination of new and old businesses)/ Meet Individually • Why locate at the Orange Mall? • Describe clientele, synergies with other businesses • Likes/dislikes about the mall property • Support or concern about adding residential • Other concerns/needs Nearby Residents/ Meet as a Group • Share information about the integrated planning process • Input on addition of residential, open space, and other new potential uses • Likes/dislikes of previous plans • Topics/issues to be addressed in the Specific Plan • Input on “what would you like to see here/what is important” Other City Activists/ Meet as a Group • Share information about the integrated planning process • Input of addition of residential, open space, and other new potential uses • Likes/dislikes of previous plans • Topics/issues to be addressed in the Specific Plan Stakeholder Group/ Type of Meeting Types of Questions/Topics of Discussion • Input on “what would you like to see here/what is important” Developers and Brokers/ Meet Individually • Input on the market and financial feasibility for housing • Input on current market trends for retail and experience-oriented shopping centers • What’s missing on Tustin Street • General vacancy rates, lease rates, etc. • How potential new businesses view the Orange Mall and what has to change • Input on the City’s policies and entitlement process PlaceWorks will coordinate with city staff to identify the stakeholders. Up to 16 meetings are anticipated for this initial effort. Follow-up meetings will be held later in the process. PlaceWorks will prepare the list of questions for each of the groups above for the city's review and comment. We will prepare materials to share about the project, schedule, and additional opportunities for engagement. Meeting notes will be taken and a high-level meeting summary will be prepared for submittal to the City. Deliverable(s): Stakeholder meeting materials and list of questions for each group of stakeholders; Meeting summary for each group of stakeholders Task 4. Community Outreach #1 This task is the first opportunity to launch the project to the general public in the City of Orange. It will be important to approach this first event as a fresh start to the long-range, comprehensive revitalization of the Orange Mall. Differences from the unsuccessful Tustin Street corridor plan will need to be pointed out. In accordance with our IAP2 training, we will work closely with staff to focus on what the community can provide meaningful input on. Task 4.1 Community Survey In advance of a community workshop, and for a time after, PlaceWorks will run an online community survey. The survey will provide background information on the status of the Orange Mall, along with a summary of the desired plans for the future. The purpose of the survey will be to solicit input Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 13 on the potential range of future uses on the site (based on the market analysis) and ask questions about desired amenities, access, and open space/parks. The survey will also give the project team an opportunity to build an e-blast database for future communications. For the survey, we recommend using Social Pinpoint—a versatile online engagement tool that offers multiple activity formats, such as maps, forms, surveys, and comment pages. When used for a survey, Social Pinpoint provides data in analogue and snapshot form, making it digestible as well as editable for creating additional graphics and summaries. Social Pinpoint may also act as the project landing page, allowing people to review information from previous workshops and events, learn more about the project, and stay up to date on later efforts. Task 4.2 Community Workshop The PlaceWorks, along with Murakawa Communications, team will coordinate with the City on a public workshop to kick off the outreach with the community. The first public workshop is essential for setting the tone for future engagement and the project. The primary focuses for Workshop 1 are providing key project and plan information and background, and collecting input on existing opportunities, challenges, and ideas for the plan area. PlaceWorks recommends an Open House format for Workshop 1, allowing community members to come at their leisure, and learn and share ideas in an inviting and comfortable atmosphere. It is also recommended that we cast a citywide net for invitees to the workshop—planning is best done when we hear from both adjacent neighbors and the broader community. By bringing in a range of perspectives from the community we will get better input and be able to focus on core issues more succinctly. Activity ideas for the open house include: • Stations with information boards on key topics such as residential product opportunities, public and open space uses, new commercial uses, vision ideas, and examples of similar mall redevelopment projects. • Background maps and information on the site, such as ownership and remaining leases, expected areas of change, surrounding uses. • Handouts and fact sheets with information on the project and process, objectives of the City, objectives of property owners, results of market analysis, input needed from the public, how this differs from past efforts. • A QR code that allows community members to sign up for updates and download digital versions of the materials. Attendance by the community is key to the success of the workshop; PlaceWorks will create flyers for social media, email blasts, and print to be shared at least three weeks in advance of the workshop. Deliverable(s): Preparation of Workshop Materials: flyers and advertisements, workshop boards and activities and handouts; Draft and final survey for launch; Summary of survey data and all feedback from Phase 1 of community outreach. Task 5. Specific Plan Land Use Alternatives and Framework Drawing upon community feedback, the market analysis, property owner input, and guidance from the City, the PlaceWorks team will create a series of two land use concepts that will include: 1) an urban design strategy diagram; 2) a range of residential, commercial, open space, and public realm amenities; 3) a future street network with pedestrian and bicycle facilities; 4) a parking strategy; and 5) building form. We anticipate several meetings with the property owners and the City during this task. We will work with any existing site plans they may have already prepared for their properties and find the best ways to integrate and improve them based on the larger objectives for the project. The PlaceWorks team regularly works with property owners/developers to create or improve plans prepared by others while still achieving the desired development program. The key to this task is to create alternative ways to achieve the desired objectives for a mixed-use environment. This informs the Preferred Plan and the balance between flexibility and control needed in the Specific Plan. The development capacity of each alternative will be documented, with projected population, jobs, and potential tax revenue (if Task 2 is part of the final work program). The alternatives will be depicted in plan view, with example photos and analogs. To support the alternatives, a Draft Vision Statement and Guiding Principles will be prepared, Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 14 with documentation on how each alternative meets the City’s objectives. In addition to the alternatives, a surrounding Framework Concept will be prepared in a series of diagrams for public review and comment in an upcoming community workshop. The purpose of the Framework Concept is to illustrate the larger context of the mall property, identifying potential improvements and greater connectivity to nearby uses and neighborhoods. The Framework Concept diagrams will include a conceptual design of streetscape improvements along Tustin Street based on an analysis of existing conditions; 2) areas of transition and interface, connections to other activity nodes, and nearby opportunities for infill; and 3) existing and potential opportunities for multimodal improvements to/from the project area. As a part of this task, Fehr & Peers will provide input to the project team on the Specific Plan Framework. They will develop strategies for addressing the Tustin Street interface and multi-modal circulation network design and for considering transportation infrastructure in the streetscape framework (streetlights, sidewalk widths, bus shelters, signage, median improvements). As a part of this task, in collaboration with PlaceWorks and City staff, Fuscoe will evaluate up to three different land use plans to support the redevelopment goals for the property. For each alternative, Fuscoe will develop proposed water and sewer demands for comparison with each other and existing conditions. Fuscoe will qualitatively evaluate potential impacts to infrastructure systems and summarize them in a matrix. The evaluation will factor in the most current Integral site plan for the former JCPenney building. Finally, this task will include drafting a preliminary annotated outline for the Specific Plan and the design template for the document. Deliverable(s): 2 Land Use and Circulation Alternatives; Framework Concept Diagrams; Draft Specific Plan Outline; and Document Template TASKS 6 AND 7: PHASE 2 OUTREACH Phase 2 of Community Outreach will focus on confirming the vision and collecting feedback on draft plan alternatives, including land use, circulation plans, and open space and recreation plans. Phase 2 will include a second round of canvasing and community organizing. The outreach leading up to this phase shall inform any collateral shared at this time. The goal of Phase 2 Outreach will be to gain insight from the community to direct the selection or provide minor modifications for a preferred plan. Task 6. Stakeholder Outreach #2 This next round of stakeholder engagement will take the form of a single combined meeting of the groups identified in Task 3. The purpose of this meeting will be to present and discuss the land use and circulation alternatives for the project area and the Framework Concept Diagrams. We will also take the opportunity to summarize the comments from the first community workshop and the survey. This meeting will be facilitated to solicit input on the key design ideas and how well those ideas address (or don’t) the main objectives for the project or issues of concern. During the discussion, our team will be prepared to sketch modifications or new ideas raised by the group. Though 100 percent consensus in the group on the various topics of discussion would be unlikely, we can expect to reach different degrees of consensus. The “degrees of consensus” is a tool that we often use when working with groups or committees because it allows for different types of support. The results of the meeting will be documented, including any refinements to the alternatives. This information will inform the Preferred Plan. Deliverable(s): Presentation, Materials/Boards for the Meeting, Meeting Agenda, Meeting Summary Task 7. Community Outreach #2 Community Outreach Event 2 will be held following preparation of the land use alternatives, existing conditions studies, and concept plans. PlaceWorks recommends one of two approaches for the second workshop. • Option A: Open House. Workshop 2 in an open house format allows community members and stakeholders to engage with new information in a casual setting that facilitates more opportunities for one-on-one discussion. The open house would offer multiple stations of new project information, each facilitated by a project team member. Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 15 • Option B: Series of local roundtables with community groups, homeowners adjacent to the site, and the larger Orange community. The roundtables will focus on the draft plan alternatives and concepts. The roundtables will be smaller environments, which creates a feeling of one- on-one discussion and may encourage people to participate. Attendance and participation by the community is key to the success of the workshop. PlaceWorks will create flyers for social media, email blasts, and print to be shared at least three weeks in advance of the workshop. For the roundtable format, the project team will identify up to 6 (six) groups and coordinate with a representative to schedule a roundtable meeting. At the completion of Outreach Phase 2 a summary of all events and input or feedback received at the events will be compiled and shared in a report format. The input collected from stakeholders and the greater community will help to inform the development of the draft specific plan. Deliverable(s): Preparation of workshop materials, including flyers and advertisements, workshop boards and activities, and handouts; Summary of all feedback received during Phase 2 of community outreach. Task 8. Draft Specific Plan Task 8.1 Draft Preferred Plan Following the second round of outreach to stakeholders and the broader public, the PlaceWorks team will meet with the City team to discuss the elements of the Preferred Plan. We will structure and facilitate a 2- to 3-hour working session to determine the plan's direction. If follow-up conversations are necessary with others, we will ensure they happen. PlaceWorks will then prepare the Draft Preferred Plan for review by the City and others as determined. The Preferred Plan will include a buildout summary, land use designations, and project description. A key effort during this process will be to identify the appropriate location and integration of housing into the site. At this point in the process, it is common to take the Draft Preferred Plan and Project Description to the City Council for review before initiating the Specific Plan and the EIR. Our budget for this task assumes our participation in one City Council hearing and presentation preparation time. Any minor changes to the Draft Preferred Plan will be made, and the final Preferred Plan will be distributed to the team. Task 8.2 Preparation of the Specific Plan PlaceWorks will create a user-friendly Specific Plan document that will contain graphics, diagrams, tables, and text to convey necessary information in a way that is easy to understand. The format will be visually rich, based on the approved template. The plan will provide reasonable flexibility for the property owners while providing the “guard rails” to ensure the quality, form, and community benefits are achieved. The plan must also account for and enable incremental change over time, while ensuring that remaining businesses remain conveniently accessible to the public. The Specific Plan will be prepared in accordance with the California Government Code and may contain the following sections and contents. Chapter 1. Introduction and Development Setting. The Introduction will contain a brief overview of the history of the Village at Orange Mall; the purpose of the Specific Plan; a discussion of the major environmental, economic, and land use and site planning issues; a summary of how the project responds to these key issues; a discussion of the plan’s consistency with the General Plan, Zoning Code, and surrounding land uses; a description of the preparation process and public participation; and a discussion of the document’s organization. Chapter 2. Vision and Guiding Principles. This chapter will describe the Vision for the area in terms of physical development, uses and activities, connectivity to the neighborhoods and other activity centers, and how it will serve the local and broader community. The Guiding Principles prepared in Task 5 will describe how the site plan, mix of uses, design and landscape concepts, and development regulations achieve the vision. This chapter also sets forth the key features of urban design and placemaking elements for the Village at Orange. Chapter 3. The Plan. This chapter will describe the overall development plan, including the conceptual land use plan, circulation plan, infrastructure plan, grading plan, and landscape concept. Specifically, this chapter will include: • Land Use Plan and Urban Design Vision. This section contains the land use diagram and text description Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 16 establishing the appropriate land use designations for the site. It will also contain a statistical summary identifying the maximum buildout potential. The illustrative drawings prepared in Task 8.1 will be included. • Circulation Plan. Contains a diagram and text description for the internal vehicular circulation, ingress/egress points, pedestrian and bicycle circulation, parking areas, and loading. Connectivity to existing/proposed roads or paseos will be shown. Any proposed changes to either N. Tustin Street or Canal Street would also be included. Nearby transit stops will be shown, along with any off-site street improvements (crosswalks, traffic lights, new bus stops). We will coordinate with the traffic engineer/design team on the internal roadway cross- sections and pedestrian pathways. • Open Space Plan. Describes the open space system, which is expected to include publicly accessible open space such as plazas, parks, or event spaces. This will also describe the planned or desired amenities, programming of activities, etc. • Infrastructure Plans. This section contains diagrams and text descriptions for conceptual plans to provide water, sewer, and stormwater services to the site. It will also describe existing service conditions and planned improvements to serve the site. On-site water quality management, including any commitments to environmental sustainability features, will also be included in this section. As a part of this task, Fuscoe will prepare infrastructure and site plan exhibits, as well as review narratives related to infrastructure planning to support the Specific Plan. • Landscape Concept Plan. PlaceWorks will prepare a landscape concept plan to complement the Land Use/Circulation Plan. As noted in the RFP, we will develop a plant and tree palette for the site and adjacent roadways. Amenities, such as art and water features, will also be addressed. Chapter 4. Development and Design Standards. This chapter will contain customized development standards to facilitate future development for each of the properties within the site. The objective is to provide flexibility to adapt to changes in the marketplace over time and ensure that desired building capacities and configurations can be achieved. This section will address and supersede existing development standards in the City’s Zoning Code as deemed appropriate to the project. This will include: • Permitted, prohibited, and conditional land uses. • Development standards, including maximum development capacities, height and ground-floor ceiling height, build-to lines or setbacks, building orientation, location and design of parking areas, provisions for different types of open spaces, additional objective design standards as needed, signage, and adaptive reuse standards if needed. Chapter 5. Design Guidelines. The Design Guidelines are intended to supplement the Development Standards, where needed. The purpose of this chapter is to provide a flexible framework that will ensure a high-quality aesthetic and cohesive development throughout the plan area. Design Guidelines are strongly encouraged but are not mandated provisions of the Specific Plan. Chapter 6. Administration and Implementation. This chapter documents how the plan will be administered by City staff and the application process for development or renovations. Opportunities to streamline this process will be explored with staff. The process for interpretations, amendments, or minor modifications will be described. This chapter will also include an implementation section that includes the economic development strategies and infrastructure financing strategies identified in prior tasks. Deliverable(s): Draft Specific Plan (including two rounds of review). Task 9. CEQA Documentation The near-term residential project for the 7.81-acre site in the plan area warrants analysis in the CEQA document at a project-level. However, the remainder of the plan area has a long-term buildout and does not include specific projects. Therefore, the CEQA document will treat the remainder of the plan area at a program level. Task 9.1 Project Initiation and Notice of Preparation PlaceWorks will participate in a kick-off meeting, prepare a defensible Project Description for the EIR, and prepare the Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 17 NOP and distribution list. We are not recommending preparation of an Initial Study to accompany the NOP. PlaceWorks will assist the City in conducting one public scoping meeting to present the preliminary environmental impacts of the proposed project and to solicit comments regarding the scope and content of the environmental issues to be addressed in the EIR. Concurrently with preparation of the NOP, PlaceWorks will support the City with its Assembly Bill (AB) 52 and Senate Bill (SB) 18 tribal noticing and consultation process. Deliverable(s): Project description; kick-off meeting attendance; project schedule, NOP, filing and distribution; scoping meeting; NAHC list of Tribal contacts and SLF search, prepare and send Tribal Consultation letters. Task 9.2 Draft Environmental Impact Report PlaceWorks will prepare an Admin Draft EIR that includes all mandatory elements of an EIR in accordance with the CEQA Guidelines. Based on our understanding of the proposed project, we expect the DEIR to focus on the following environmental issues: Aesthetics, Air Quality, Energy, Geology/Soils, Greenhouse Gas Emissions, Hazards and Hazardous Materials, Hydrology/ Water Quality, Land Use and Planning, Noise, Population/Housing, Public Services, Recreation, Transportation, Tribal Cultural Resources, and Utilities and Service Systems. Other topical sections will be addressed and analyzed in “Impacts Found Not to Be Significant” at a similar level of detail as an Initial Study. Our scope is based on the evaluation of up to three alternatives, including the No Project Alternative. For the purposes of this proposal, we assume two rounds of review of the Administrative Draft EIR by City and legal staff. Deliverable(s): Administrative Draft EIR (digital in PDF and MS Word formats) Task 9.3 Public Draft EIR PlaceWorks will prepare the public review Draft EIR, which is the final version of the document. Upon City approval of the Draft EIR as the public draft version, we will prepare a Notice of Availability (NOA). PlaceWorks will upload the NOA and DEIR to the State Clearinghouse’s CEQAnet website. It is assumed that the City will be responsible for posting the NOA and Draft EIR on the City’s website in accordance with AB 819. Deliverable(s): NOA, filing and distribution, Public Draft EIR Task 9.4 Final EIR PlaceWorks will prepare the responses to public comments in coordination with City staff and the technical team, as needed. The estimated budget assumes that no additional basic research will be required to respond to comments— that the comments will be directed at the substance and technical adequacy of the document. Deliverable(s) Final EIR Task 9.5 Certification Documents PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP), findings and facts in support of findings for each of the significant impacts identified by the Draft EIR, and the statement of overriding considerations for any unavoidable significant impacts that may be identified by the Draft EIR. Within five days after approval of the project by the Orange City Council, PlaceWorks will file a Notice of Determination (NOD) with the County Clerk and State Clearinghouse. It is assumed that the City will be responsible for the CDFW and County filing fees. Deliverable(s): MMRP, Findings of Fact / Statement of Overriding Considerations, NOD filing Task 9.6 Project Management & Meetings (CEQA) PlaceWorks’ CEQA project manager will coordinate closely with City staff to ensure that the EIR delivered to the City is legally defensible, accurate, and useful to decision makers. The project management task is based on a duration of approximately 15 months for the EIR. Deliverable(s): Monthly virtual meetings, Project Management for duration of project Task 9.8 Technical Studies Task 9.8.1 Air Quality, and GHG Emissions (PlaceWorks) PlaceWorks will prepare an air quality and greenhouse gas (GHG) emissions technical analysis consistent with the current methodology of the South Coast Air Quality Management District (South Coast AQMD), with project- level analysis of the JCPenney’s site (Phase I) and plan-level analysis of buildout of the Specific Plan at the project horizon year. Task 9.8.2 Energy (PlaceWorks) PlaceWorks will quantify the energy use associated with on- road vehicle fuel use, off-road vehicle fuel use, and building Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA CITY OF ORANGE • Village at Orange Specific Plan Proposal for Services • PLACEWORKS 18 energy use. PlaceWorks will also provide an overview and review of the project’s consistency with the California Renewables Portfolio Standard Program. Task 9.8.3 Construction Health Risk Assessment (PlaceWorks) Given the potential for use of large off-road construction equipment during demolition, grading, and building construction activities and the proximity to off-site sensitive receptors to the project site, PlaceWorks is recommending preparation of a construction HRA. Measures to reduce construction-related pollutant emissions for future projects will also be considered in the DEIR. Task 9.8.4 Noise and Vibration (PlaceWorks) The noise and vibration technical analyses will include a project-level analysis of the JCPenney’s site (Phase I) and plan-level analysis of buildout of the Specific Plan at the project horizon year. Task 9.8.5 Cultural Assessment (HANA) HANA will identify any cultural resources within and adjacent to the project area, evaluate the historical significance of the buildings, offer conclusions, and make appropriate recommendations for cultural resources compliance, as necessary. Task 9.8.6 Paleontological Study (HANA) HANA will identify any potential fossil-bearing soils (and paleontological resources) in the project area, assess the possibility of impacting paleontological resources during project construction, and recommend subsequent courses of action for paleontological resource compliance. Task 9.8.7 Phase 0 Transaction Screen Process Report (HANA) If a Phase I has not been conducted for the specific plan site, an initial site assessment is warranted to investigate the historic and current uses of the site to verify the presence or absence of recognized environmental conditions. Task 9.8.8 VMT Memorandum (Fehr & Peers) Based on Fehr & Peers’ preliminary review, the project may be eligible to screen out of a full vehicle miles traveled (VMT) study because it is in a Transit Priority Area. However, for purposes of this scope, we assume that a full VMT assessment will be conducted. The Orange County Transportation Analysis Model (OCTAM) 5.1 is the most appropriate tool to estimate VMT in Orange County, and all analysis will be consistent with the City of Orange TIA guidelines. Fehr & Peers will provide a draft and final VMT Memorandum for the City’s review. Task 9.8.9 Water Supply Assessment and Infrastructure Assessment (PlaceWorks and Fuscoe) PlaceWorks assumes that the City does not prepare water supply assessments (WSA); therefore, PlaceWorks will prepare a WSA in compliance with the requirements of California SB 610. The WSA will assess whether available water supplies are sufficient to serve the demand generated by the specific plan buildout. Fuscoe will evaluate the proposed land use changes compared against the existing drainage, water and sewer systems, provide proposed water and sewer demands, and qualitatively evaluate potential impacts on each of the infrastructure systems. Deliverable(s): Technical studies summarized in the Draft EIR; Technical modeling and studies included as appendices Task 10. Hearings This task allocates time to make final refinements to prepare the Specific Plan for public hearings if any updates need to be made based on information from the EIR or input through public review. This task also includes time for key project team members to attend Planning Commission and City Council hearings. Once hearings are complete, time in this task will also be used to finalize the Specific Plan to incorporate decision-maker feedback (small amendments and/or references) from the Planning Commission and City Council. Deliverable(s): Attendance at up to 2 Planning Commission and up to 2 City Council Hearings; Final Specific Plan in PDF forma Docusign Envelope ID: FF2A7022-8FA7-4B45-A72E-6B5DE62085BA