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Home My WebLink AboutAGR-7713.1 - NIEVES LANDSCAPE, LLC. - LANDSCAPE AMINTENANCE SERVICES FOR CITY PARKSFIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT [Landscape Maintenance Services for City Parks] THIS FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT (the “First Amendment”) is made and entered into as of ____ day of _________________, 2025 by and between the CITY OF ORANGE, a municipal corporation (“City”), and NIEVES LANDSCAPE, LLC, a Delaware limited liability company (“Contractor”), with reference to the following: A. City and Contractor entered into a Maintenance Services Agreement (Agreement No. 7713) dated as of June 25, 2024, which is incorporated herein by this reference (the “Original Agreement”); and B. City and Contractor desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement by revising the Scope of Services and decreasing the compensation. NOW, THEREFORE, the parties hereby agree as follows: Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. Section 2. Cross-References. City and Contractor agree that all references in this First Amendment are deemed and construed to refer to the Original Agreement, as implemented by this First Amendment. Section 3 Revised Scope of Services. The Scope of Services, Section 1, Exhibit A and Section 2.d, Exhibit B, of the Original Agreement, is hereby amended, modified and supplemented to include the services described in Exhibit A-1, “Revised Scope of Services” attached hereto and incorporated herein by this reference. Section 4 Compensation. The total not-to-exceed compensation for the services to be rendered as set forth in Section 2.c of the Original Agreement is decreased by SEVEN THOUSAND EIGHT HUNDRED TWENTY-ONE DOLLARS and 06/100 ($7,821.06) and Section 2.c is hereby amended in its entirety to read as follows: “The total amount of compensation under this Agreement, including contingencies, shall not exceed FOUR MILLION TWO HUNDRED EIGHTY-THREE THOUSAND EIGHT HUNDRED SEVENTY-ONE DOLLARS and 11/100 ($4,283,871.11).” Section 5. Authority of City Manager. Pursuant to Section 3.08.430 of the Orange Municipal Code, the City Manager is authorized to approve and execute amendments to the Agreement to adjust the compensation as provided herein. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 21st April AGR-7713.1 2 Section 6. Integration. This First Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the ter ms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control and govern the rights and obligations of the parties. IN WITNESS of this First Amendment, the parties enter into this First Amendment on the year and day first above written. “CONTRACTOR” “CITY” NIEVES LANSCAPE, LLC, a Delaware CITY OF ORANGE, a municipal corporation limited liability company *By: By: Printed Name: Thomas C. Kisela, City Manager Title: *By: ATTEST: Printed Name: Title: Pamela Coleman, City Clerk APPROVED AS TO FORM: Nathalie Adourian Senior Assistant City Attorney *NOTE: If CONTRACTOR is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. √ Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 President Greg Nieves EXHIBIT “A-1” REVISED SCOPE OF SERVICES [Behind this page.] Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Base Bid Contingency Total Year 1: 7/2024 through 6/2025 944,880.48$ 94,488.05$ 1,039,368.53$ Year 2: 7/2024 through 6/2026 963,778.20$ 96,377.82$ 1,060,156.02$ Year 3: 7/2024 through 6/2027 983,054.28$ 98,305.43$ 1,081,359.71$ Year 4: 7/2024 through 6/2028 1,002,715.32$ 100,271.53$ 1,102,986.85$ Total Compensation Up to 4,283,871.11$ Compensation for Nieves Landscape, Inc. Landscape Maintenance Services for City Parks (RFP 23-24.33) Four Year Term July 1, 2024 through June 30, 2028 Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 PROPOSAL SCHEDULE FOR BID SCOPE OF WORK Total of Yearly Full-time contract (23 City park sites): 9,716,336 s.f. / 223.06 acres Full-Time Park Sites: Year 1 (July 1, 2024-June 30, 2025) All proposers shall provide monthly and yearly cost for maintaining the contract park sites as listed on the following schedule: 1. Belmont Park: Sub-total proposal contract amount. Total cost per month: $_______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $_______________________________________ (________________________________________________________________) Word Form 2. Eisenhower Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 3. El Camino Real Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 4. El Modena Basin Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 5. El Modena Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form 1,466.78 One thousand four hundred sixty-six and 78/100 dollars 17,601.36 Seventeen thousand six hundred one and 36/100 dollars 7,237.13 Seven thousand two hundred thirty-seven and 13/100 dollars 86,845.56 Eighty-six thousand eight hundred forty-five and 56/100 dollars 5,148.30 Five thousand one hundred forty-eight and 30/100 dollars 61,779.60 Sixty-one thousand seven hundred seventy-nine and 60/100 dollars 984.75 Nine hundred eighty-four and 75/100 dollars 11,817.00 Eleven thousand eight hundred seventeen and 00/100 dollars 3,925.83 Three thousand nine hundred twenty-five and 83/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 6. Fred Barrera Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 7. Grijalva Park and Sports Center: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 8. Handy Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 9. Hart Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 10. Killefer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form 47,109.96 Forty-seven thousand one hundred nine and 96/100 dollars 1,189.59 One thousand one hundred eighty-nine and 59/100 dollars 14,275.08 Fourteen thousand two hundred seventy-five and 08/100 dollars 6,390.51 Six thousand three hundred ninety and 51/100 dollars 76,686.12 Seventy-six thousand six hundred eighty-six and 12/100 dollars 3,925.83 Three thousand nine hundred twenty-five and 83/100 dollars 47,109.96 Forty-seven thousand one hundred nine and 96/100 dollars 10,422.52 Ten thousand four hundred twenty-two and 52/100 dollars 125,070.24 One hundred twenty-five thousand seventy and 24/100 dollars 2,636.64 Two thousand six hundred thirty-six and 64/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 11. La Veta Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 12. McPherson Athletic Facility: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 13. Olive Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 14. Pitcher Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 15. Santiago Hills Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form 31,639.68 Thirty-one thousand six hundred thirty-nine and 68/100 dollars 978.17 Nine hundred seventy-eight and 17/100 dollars 11,738.04 Eleven thousand seven hundred thirty-eight and 04/100 dollars 5,518.52 Five thousand five hundred eighteen and 52/100 dollars 66,222.24 Sixty-six thousand two hundred twenty-two and 24/100 dollars 3,429.70 Three thousand four hundred twenty-nine and 70/100 dollars 41,156.40 Forty-one thousand one hundred fifty-six and 40/100 dollars 1,027.03 One thousand twenty-seven and 03/100 dollars 12,324.36 Twelve thousand three hundred twenty-four and 36/100 dollars 3,806.49 Three thousand eight hundred six and 49/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 16. Serrano Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 17. Shaffer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 18. Steve Ambriz Memorial Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 19. Veterans Memorial at Depot Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 20. Yorba Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form 45,677.88 Forty-five thousand six hundred seventy-seven and 88/100 dollars 2,511.67 Two thousand five hundred eleven and 67/100 dollars 30,140.04 Thirty thousand one hundred forty and 04/100 dollars 3,489.83 Three thousand four hundred eighty-nine and 83/100 dollars 41,877.96 Forty-one thousand eight hundred seventy-seven and 96/100 dollars 5,366.30 Five thousand three hundred sixty-six and 30/100 dollars 64,395.60 Sixty-four thousand three hundred ninety-five and 60/100 dollars 605.13 Six hundred five and 13/100 dollars 7,261.56 Seven thousand two hundred sixty-one and 56/100 dollars 5,432.08 Five thousand four hundred thirty-two and 08/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 21. Santiago Creek Bike Trail: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 22. Plaza Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 23. Cerro Villa Open Space: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 24. Olive Park Parking Lot: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form Total Contract Area Park Sites Year 1 Proposal Contract Amount: Total Cost for Year 1, twelve (12) months of contract for Park Sites: $___________________________________ (_________________________________________________________________) Word Form 65,184.96 Sixty-five thousand one hundred eighty-four and 96/100 dollars 2,187.49 Two thousand one hundred eighty-seven and 49/100 dollars 26,249.88 Twenty-six thousand two hundred forty-nine and 88/100 dollars 692.52 Six hundred ninety-two and 52/100 dollars 8,310.24 Eight thousand three hundred ten and 24/100 dollars 63.90 Sixty-three and 90/100 dollars 766.80 Seven hundred sixty-six and 80/100 dollars 303.33 Three hundred three and 33/100 dollars 3,639.96 Three thousand six hundred thirty-nine and 96/100 dollars 944,880.48 Nine hundred forty-four thousand eight hundred eighty and 48/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Full-Time Park Sites: Year 2 (July 1, 2025-June 30, 2026) 1. Belmont Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2. Eisenhower Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 3. El Camino Real Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 4. El Modena Basin Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 5. El Modena Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,496.12 One thousand four hundred ninety-six and 12/100 dollars 17,953.44 Seventeen thousand nine hundred fifty-three and 44/100 dollars 7,381.87 Seven thousand three hundred eighty-one and 87/100 dollars 88,852.44 Eighty-eight thousand eight hundred fifty-two and 44/100 dollars 5,251.27 Five thousand two hundred fifty-one and 27/100 dollars 63,015.24 Sixty-three thousand fifteen and 24/100 dollars 1,004.45 One thousand four and 45/100 dollars 12,053.40 Twelve thousand fifty-three and 40/100 dollars 4,004.35 Four thousand four and 35/100 dollars 48,052.20 Forty-eight thousand fifty-two and 20/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 6. Fred Barrera Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 7. Grijalva Park and Sports Center: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 8. Handy Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 9. Hart Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 10. Killefer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,213.38 One thousand two hundred thirteen and 38/100 dollars 14,560.56 Fourteen thousand five hundred sixty and 56/100 dollars 6,518.32 Six thousand five hundred eighteen and 32/100 dollars 78,219.84 Seventy-eight thousand two hundred nineteen and 84/100 dollars 4,004.35 Four thousand four and 35/100 dollars 48,052.20 Forty-eight thousand fifty-two and 20/100 dollars 10,630.97 Ten thousand six hundred thirty and 97/100 dollars 127,571.64 One hundred twenty-seven thousand five hundred seventy-one and 64/100 dollars 2,689.37 Two thousand six hundred eighty-nine and 37/100 dollars 32,272.44 Thirty-two thousand two hundred seventy-two and 44/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 11. La Veta Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 12. McPherson Athletic Facility: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 13. Olive Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 14. Pitcher Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 15. Santiago Hills Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 997.73 Nine hundred ninety-seven and 73/100 dollars 11,972.76 Eleven thousand nine hundred seventy-two and 76/100 dollars 5,628.89 Five thousand six hundred twenty-eight and 89/100 dollars 67,546.68 Sixty-seven thousand five hundred forty-six and 68/100 dollars 3,498.29 Three thousand four hundred ninety-eight and 29/100 dollars 41,979.48 Forty-one thousand nine hundred seventy-nine and 48/100 dollars 1,047.57 One thousand forty-seven and 57/100 dollars 12,570.84 Twelve thousand five hundred seventy and 84/100 dollars 3,882.62 Three thousand eight hundred eighty-two and 62/100 dollars 46,591.44 Forty-six thousand five hundred ninety-one and 44/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 16. Serrano Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 17. Shaffer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 18. Steve Ambriz Memorial Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 19. Veterans Memorial at Depot Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 20. Yorba Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2,561.90 Two thousand five hundred sixty-one and 90/100 dollars 30,742.80 Thirty thousand seven hundred forty-two and 80/100 dollars 3,559.63 Three thousand five hundred fifty-nine and 63/100 dollars 42,715.56 Forty-two thousand seven hundred fifteen and 56/100 dollars 5,473.63 Five thousand four hundred seventy-three and 63/100 dollars 65,683.56 Sixty-five thousand six hundred eighty-three and 56/100 dollars 617.23 Six hundred seventeen and 23/100 dollars 7,406.76 Seven thousand four hundred six and 76/100 dollars 5,540.72 Five thousand five hundred forty and 72/100 dollars 66,488.64 Sixty-six thousand four hundred eighty-eight and 64/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 21. Santiago Creek Bike Trail: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 22. Plaza Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 23. Cerro Villa Open Space: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 24. Olive Park Parking Lot: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form Total Contract Area Park Sites Year 2 Proposal Contract Amount: Total Cost for Year 2, twelve (12) months of contract for Park Sites: $___________________________________ (_________________________________________________________________) Word Form 2,231.24 Two thousand two hundred thirty-one and 24/100 dollars 26,774.88 Twenty-six thousand seven hundred seventy-four and 88/100 dollars 706.37 Seven hundred six and 37/100 dollars 8,476.44 Eight thousand four hundred seventy-six and 44/100 dollars 65.18 Sixty-five and 18/100 dollars 782.16 Seven hundred eighty-two and 16/100 dollars 309.40 Three hundred nine and 40/100 dollars 3,712.80 Three thousand seven hundred twelve and 80/100 dollars 963.778.20 Nine hundred sixty-three thousand seven hundred seventy-eight and 20/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Full-Time Park Sites: Year 3 (July 1, 2026-June 30, 2027) 1. Belmont Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2. Eisenhower Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 3. El Camino Real Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 4. El Modena Basin Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 5. El Modena Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,526.04 One thousand five hundred twenty-six and 04/100 dollars 18,312.48 Eighteen thousand three hundred twelve and 48/100 dollars 7,529.51 Seven thousand five hundred twenty-nine and 51/100 dollars 90,354.12 Ninety thousand three hundred fifty-four and 12/100 dollars 5,356.30 Five thousand three hundred fifty-six and 30/100 dollars 64,275.60 Sixty-four thousand two hundred seventy-five and 60/100 dollars 1,024.54 One thousand twenty-four and 54/100 dollars 12,294.48 Twelve thousand two hundred ninety-four and 48/100 dollars 4,084.44 Four thousand eighty-four and 44/100 dollars 49,013.28 Forty-nine thousand thirteen and 28/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 6. Fred Barrera Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 7. Grijalva Park and Sports Center: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 8. Handy Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 9. Hart Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 10. Killefer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,237.65 One thousand two hundred thirty-seven and 65/100 dollars 14,851.80 Fourteen thousand eight hundred fifty-one and 80/100 dollars 6,648.69 Six thousand six hundred forty-eight and 69/100 dollars 79,784.28 Seventy-nine thousand seven hundred eighty-four and 28/100 dollars 4,084.44 Four thousand eighty-four and 44/100 dollars 49,013.28 Forty-nine thousand thirteen and 28/100 dollars 10,843.59 Ten thousand eight hundred forty-three and 59/100 dollars 130,123.08 One hundred thirty thousand one hundred twenty-three and 08/100 dollars 2,743.16 Two thousand seven forty-three and 16/100 dollars 32,917.92 Thirty-two thousand nine hundred seventeen and 92/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 11. La Veta Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 12.McPherson Athletic Facility: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 13.Olive Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 14.Pitcher Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 15. Santiago hills Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,017.68 One thousand seventeen and 68/100 dollars 12,212.16 Twelve thousand two hundred twelve and 16/100 dollars 5,741.47 Five thousand seven hundred forty-one and 47/100 dollars 68,897.64 Sixty-eight thousand eight hundred ninety-seven and 64/100 dollars 3,568.26 Three thousand five hundred sixty-eight and 26/100 dollars 42,819.12 Forty-two thousand eight hundred nineteen and 12/100 dollars 1,068.52 One thousand sixty-eight and 52/100 dollars 12,822.24 Twelve thousand eight hundred twenty-two and 24/100 dollars 3,960.27 Three thousand nine hundred sixty and 27/100 dollars 47,523.24 Forty-seven thousand five hundred twenty-three and 24/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 16. Serrano Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 17. Shaffer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 18. Steve Ambriz Memorial Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 19. Veterans Memorial at Depot Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 20. Yorba Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2,613.14 Two thousand six hundred thirteen and 14/100 dollars 31,357.68 Thirty-one thousand three hundred fifty-seven and 68/100 dollars 3,630.82 Three thousand six hundred thirty and 82/100 dollars 43,569.84 Forty-three thousand five hundred sixty-nine and 84/100 dollars 5,583.14 Five thousand five hundred eighty-three and 14/100 dollars 66,997.68 Sixty-six thousand nine hundred ninety-seven and 68/100 dollars 629.57 Six hundred twenty-nine and 57/100 dollars 7,554.84 Seven thousand five hundred fifty-four and 84/100 dollars 5,651.53 Five thousand six hundred fifty-one and 53/100 dollars 67,818.36 Sixty-seven thousand eight hundred eighteen and 36/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 21. Santiago Creek Bike Trail: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 22. Plaza Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 23. Cerro Villa Open Space: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 24. Olive Park Parking Lot: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form Total Contract Area Park Sites Year 3 Proposal Contract Amount: Total Cost for Year 3, twelve (12) months of contract for Park Sites: $___________________________________ (_________________________________________________________________) Word Form 2,275.86 Two thousand two hundred seventy-five and 86/100 dollars 27,310.32 Twenty-seven thousand three hundred ten and 32/100 dollars 720.50 Seven hundred twenty and 50/100 dollars 8,646.00 Eight thousand six hundred forty-six and 00/100 dollars 66.48 Sixty-six and 48/100 dollars 797.76 Seven hundred ninety-seven and 76/100 dollars 315.59 Three hundred fifteen and 59/100 dollars 3,787.08 Three thousand seven hundred eighty-seven and 08/100 dollars 983,054.28 Nine hundred eighty-three thousand fifty-four and 28/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Full-Time Park Sites: Year 4 (July 1, 2027-June 30, 2028) 1. Belmont Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2. Eisenhower Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 3. El Camino Real Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 4. El Modena Basin Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 5. El Modena Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,556.56 One thousand five hundred fifty-six and 56/100 dollars 18,678.72 Eighteen thousand six hundred seventy-eight and 72/100 dollars 7,680.10 Seven thousand six hundred eighty and 10/100 dollars 92,161.20 Ninety-two thousand one hundred sixty-one and 20/100 dollars 5,463.43 Five thousand four hundred sixty-three and 43/100 dollars 65,561.16 Sixty-five thousand five hundred sixty-one and 16/100 dollars 1,045.03 One thousand forty-five and 03/100 dollars 12,540.36 Twelve thousand five hundred forty and 36/100 dollars 4,166.13 Four thousand one hundred sixty-six and 13/100 dollars 49,993.56 Forty-nine thousand nine hundred ninety-three and 56/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 6. Fred Barrera Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 7. Grijalva Park and Sports Center: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 8. Handy Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 9. Hart Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 10. Killefer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,262.40 One thousand two hundred sixty-two and 40/100 dollars 15,148.80 Fifteen thousand one hundred forty-eight and 80/100 dollars 6,781.66 Six thousand seven hundred eighty-one and 66/100 dollars 81,379.92 Eighty-one thousand three hundred seventy-nine and 92/100 dollars 4,166.13 Four thousand one hundred sixty-six and 13/100 dollars 49,993.56 Forty-nine thousand nine hundred ninety-three and 56/100 dollars 11,060.46 Eleven thousand sixty and 46/100 dollars 132,725.52 One hundred thirty-two thousand seven hundred twenty-five and 52/100 dollars 2,798.02 Two thousand seven hundred ninety-eight and 02/100 dollars 33,576.24 Thirty-three thousand five hundred seventy-six and 24/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 11. La Veta Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 12. McPherson Athletic Facility: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 13. Olive Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 14. Pitcher Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 15. Santiago hills Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 1,038.03 One thousand thirty-eight and 03/100 dollars 12,456.36 Twelve thousand four hundred fifty-six and 36/100 dollars 5,856.30 Five thousand eight hundred fifty-six and 30/100 dollars 70,275.60 Seventy thousand two hundred seventy-five and 60/100 dollars 3,639.63 Three thousand six hundred thirty-nine and 63/100 dollars 43,675.56 Forty-three thousand six hundred seventy-five and 56/100 dollars 1,089.89 One thousand eighty-nine and 89/100 dollars 13,078.68 Thirteen thousand seventy-eight and 68/100 dollars 4,039.48 Four thousand thirty-nine and 48/100 dollars 48,473.76 Forty-eight thousand four hundred seventy-three and 76/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 16. Serrano Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 17. Shaffer Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 18. Steve Ambriz Memorial Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 19. Veterans Memorial at Depot Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 20. Yorba Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 2,665.40 Two thousand six hundred sixty-five and 40/100 dollars 31,984.80 Thirty-one thousand nine hundred eighty-four and 80/100 dollars 3,703.44 Three thousand seven hundred three and 44/100 dollars 44,441.28 Forty-four thousand four hundred forty-one and 28/100 dollars 5,694.80 Five thousand six hundred ninety-four and 80/100 dollars 68,337.60 Sixty-eight thousand three hundred thirty-seven and 60/100 dollars 642.16 Six hundred forty-two and 16/100 dollars 7,705.92 Seven thousand seven hundred five and 92/100 dollars 5,764.56 Five thousand seven hundred sixty-four and 56/100 dollars 69,174.72 Sixty-nine thousand one hundred seventy-four and 72/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 21. Santiago Creek Bike Trail: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per twelve (12) months: $___________________________________ (________________________________________________________________) Word Form 22. Plaza Park: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 23. Cerro Villa Open Space: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form 24. Olive Park Parking Lot: Sub-total proposal contract amount. Total cost per month: $______________________________________________ (________________________________________________________________) Word Form Total cost per Twelve (12) months: $______________________________________ (________________________________________________________________) Word Form Total Contract Area Park Sites Year 4 Proposal Contract Amount: Total Cost for Year 4, twelve (12) months of contract for Park Sites: $___________________________________ (_________________________________________________________________) Word Form 2,321.38 Two thousand three hundred twenty-one and 38/100 dollars 27,856.56 Twenty-seven thousand eight hundred fifty-six and 56/100 dollars 734.91 Seven hundred thirty-four and 91/100 dollars 8,818.92 Eight thousand eight hundred eighteen and 92/100 dollars 67.81 Sixty-seven and 81/100 dollars 813.72 Eight hundred thirteen and 72/100 dollars 321.90 Three hundred twenty-one and 90/100 dollars 3,862.80 Three thousand eight hundred sixty-two and 80/100 dollars 1,002,715.32 One million two thousand seven hundred fifteen and 32/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 GRAND TOTAL 4 -Year Program Contract All Landscape Maintenance Services for City Parks, a four year program total proposal contract amount; sum total the grand total of all four years, for all categories of landscape maintenance services presented throughout this section herein above. Grand total 4-year program of all landscape maintenance services for City Parks: $___________________________________ (_________________________________________________________________) Word Form 3,894,428.28 Three million eight hundred ninety-four thousand four hundred twenty-eight and 28/100 dollars Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 LANDSCAPE MAINTENANCE SPECIFICATIONS FOR CITY PARKS INTRODUCTION The work and services to be provided by the contractor selected through the proposal process will include all plant care, surface drainage care, hardscape care, grounds maintenance care, and tot lot/sandlot care generally depicted on the attached park site landscape inventories. SERVICE & PARK SITES LISTINGS A) Yearly Full-time Park Sites 1. Belmont Park 4536 E. Via Escola Avenue 12. La Veta Park 3705 E. La Veta Avenue 2. Cerro Villa Open Space Southwest Corner of Goldenrod Lane And Crest de Ville Avenue 13. McPherson Athletic Facility 333. S. Prospect Avenue 3. Eisenhower Park 2894 North Tustin Street 14. Olive Park 2841 N. Glassell Street 4. El Camino Real Park 400 N. Main Street 15. Pitcher Park 204 S. Cambridge Avenue 5. El Modena Park 555 S. Hewes Street 16. Santiago Hills Park 8040 E. White Oak Ridge 6. El Modena Basin Park 4343 East Jordan Avenue 17. Serrano Park 2349 Apache Creek Drive 7. Fred Barrera Park 8511 E. Serrano Avenue 18. Shaffer Park 1930 N. Shaffer Street 8. Grijalva Park and Sports Center 368 N. Prospect Avenue Bldg. A 19. Steve Ambriz Memorial Park 611 Riverbend Parkway 9. Grijalva Park Sports Center 368 N. Prospect Avenue Bldg. B 20. Veterans Memorial at Depot Park 100 N. Atchison Street 9. Handy Park 2143 E. Oakmont Avenue 21. Yorba Park 190 S. Yorba Drive 10. Hart Park 701 S. Glassell Street 22. Santiago Creek Bike Trail 22 Freeway. to Prospect & Collins Ave. Curve; Wanda and Collins Ave. intersection to Trail In intersection at Santiago Creek Hewes & Villa Park Rd/Santiago Canyon Rd to Orange County Trail Staging Area on Cannon St. including vacant lot across from 2905 Walnut. 11. Killefer Park 615 N. Lemon Street 24. Plaza Park Orange Plaza Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 SCOPE OF WORK The aforementioned park site locations may be referred to herein collectively and interchangeably as the “Contract Area” or the “park sites”. The corresponding landscape inventories included combined with specific work tasks, listed below, are to be maintained for the entire Contract Area. Refer to the contract specifications contained further on in this document for general procedures and specified park landscape maintenance requirements. 1. Contract Area Maintenance Services The Contractor shall provide, but not limited to, the following maintenance services: 1. Weed Control 2. Turf Care 3. Ground Cover Care 4. Tree Care 5. Shrub and Vine Care 6. California Native Plant Material Care 7. Native Weeds and Grass Clearing 8. Pest/ Vertebrate/ Disease Control 9. Grounds Maintenance Care 10. Litter/Trash Collection and Disposal 11. Walkways and Hardscape Cleaning 12. Surface Drainage Facilities 13. Seasonal Color Care 14. Tot Lot and Sandlot Care The Contractor shall perform various work tasks on a daily basis five (5) days per week, (Monday through Friday), or more often as necessary, between the hours of 7:00 a.m. – 3:30 p.m., in order to provide a complete service level of park landscape maintenance for each Park Site. 2. Maintenance Services on Saturdays, Sundays, and Holidays The Contractor shall provide limited park landscape maintenance services on Saturdays, Sundays and Holidays, between the hours of 7:00 a.m.–10:00 a.m. Litter/trash collection and disposal, and Tot Lot and Sandlot care shall be completed by 9:00 a.m. Other maintenance services are as follows: 1. Grounds Maintenance Care 2. Litter/Trash Collection and Disposal 3. Walkways and Hardscape Care 4. Tot Lot and Sandlot Care 3. Seasonal Additional Landscape Maintenance Services at El Camino Park, Hart Park, Eisenhower Park. The Contractor shall provide additional park landscape maintenance services on Sundays and Mondays during summer months, Holidays, and the day following each Holiday, between the hours of 7:00 a.m. – 10:00 a.m. Holidays and summer month weekends observed under this specification are Easter Weekend, Memorial Day Weekend, all weekends from June through August, inclusive, and Labor Day Weekend. Maintenance service is limited to litter/trash collection and disposal, cleaning picnic shelters, washing picnic tables, and air sweeping. All work shall be completed by 10:00 a.m. of each workday. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 PARK SITE LANDSCAPE INVENTORY NOTE: Park site landscape inventories documented herein are estimates only. The Contractor shall be responsible for determining actual quantities and costs for providing park landscape maintenance services to the City of Orange. A) Yearly Full-time Park Sites: 1. SITE: Belmont Park LOCATION: 4536 E. Via Escola Avenue Plant Material: Turf: 66,212 sq. ft. /1.52 acres Groundcover/Shrubs: 13,068 sf /0.3 acres Hardscape: Walks/Paving/Picnic Slabs: 8,135 sq. ft. /0.18 acre Tot Lot/Wood Chips: 4125 sq. ft./.09 acre Belmont Park Total Park Site Area:108,900 sq. ft. /2.5 acre 2. SITE: Cerro Villa Open Space LOCATION: Southwest Corner of East Goldenrod Lane and Crest de Ville Avenue Open Space: 11 acres (daily litter control only per M-16 Grounds Maintenance Care) 3. SITE: Eisenhower Park LOCATION: 2894 N. Tustin Street Plant Material: Turf: 509,497 sq. ft. /11.7 acres Groundcover/Shrubs: 156,893 sq. ft. /3.6 acres Hardscape Walks/Paving/Picnic Slabs: 109,426 sq. ft. /2.52acres Tot Lot Wood Chips: 6,270 sq. ft. /0.14 acres Eisenhower Park Total Park Site Area: 993,604 sq. ft. /22.81 acres 2.6-acre water feature not included in this contract 4. SITE: El Camino Park LOCATION: 400 N. Main Street Plant Material: Sports Turf: 140,742 sq. ft. /3.23 acres Passive Turf: 231,414 sq. ft. /5.31 acres Groundcover/Shrubs: 2,613 sq. ft. /0.06 acres Hardscape: Walks/Paving/Shelter/Sports Court 194,815 sq. ft. /4.47acres Tot Lot Wood Chips: 4,773 sq. ft. /0.11 acres El Camino Park Total Park Site Area: 813,265 sq. ft. /18.67 acres 5. SITE: El Modena Park LOCATION: 555 S. Hewes Street Plant Material Sports Turf: 91,966 sq. ft. /2.11 acres Passive Turf: 221,378 sq. ft. /5.08 acres Groundcover/Shrubs: 13,112 sq. ft. /0.301 Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Hardscape Walks/Paving/Concrete/Parking Lot 56.069 sq. ft. /1.29 acres Tot Lot Rubberized: 3,176 sq. ft. / 0.7 acres El Modena Park Total Park Site Area: 405,979 sq. ft. /9.32 acres 6. SITE: El Modena Basin LOCATION: 4343 E. Jordan Avenue Plant Material Turf: 300,956 sq. ft. /6.91 acres El Modena Basin Total Park Site Area: 321,037 sq. ft. /7.37 acres Does not include the water retention basin managed by Irvine Ranch Water District 7. SITE: Fred Barrera Park LOCATION: 8511 E. Serrano Avenue Plant Material Turf: 19,732 sq. ft. / 0.45 acres Groundcover/Shrubs: 25,268 sq. ft. / 0.58 acres Hardscape Walks/Paving/Parking Lot Total: 18,245 sq. ft. / 0.42 acres Tot Lot Rubberized: 3,944 sq. ft. / 0.09acres Fred Barrera Park Total Park Site Area: 130,680 sq. ft. / 3.0 acre 8. SITE: Grijalva Park LOCATION: 368 N. Prospect Avenue Plant Material Sports Turf: 437,176 sq. ft. /10.04 acres Passive Turf: 236,260 sq. ft. /5.42 acres Groundcover/Shrubs: 40,340 sq. ft./0.93 acres Hardscape Walks/Paving/Pkg. Lot Total: 177,124 sq. ft. / 4.07 acres Basketball Court: 177,124 sq. ft./4.07 acres Sand Volleyball Court: 2,800 sq. ft./ 0.06 acres Tot Lot/Wood Chips: 6,900 sq. ft. / 0.16 acres Grijalva Park Total Park Site Area: 653, 400 sq. ft. /15.0 acres 9. SITE: Grijalva Sports Center LOCATION: 368 N. Prospect Avenue Plant Material Turf: 136,700 sq. ft. / 3.1 acres Groundcover/Shrubs: 69,320 sq. ft. / 1.6 acres Wildflower Fields: 347,950 sq. ft. / 8.0 acres Hardscape Pavers/Pavement: 41,920 sq. ft. / 0.96 acres Parking Lot: 62,590 sq. ft. / 1.4 acres DG Paths/Drives: 26,400 sq. ft. / 0.6 acres Grijalva Sports Center Total Park Site Area: 684,880 sq. ft. / 16.26 acres 10. SITE: Handy Park LOCATION: 2143 E. Oakmont Avenue Plant Material Sports Turf: 79,303 sq. ft. /1.82 acres Passive Turf: 167,243 sq. ft. /3.84 acres Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Groundcover/Shrubs: 8,800 sq. ft. /0.202 acres Hardscape Walks/Paving/Bleachers/Pkg. Lot Total: 60,984 sq. ft. /1.40 acres Sand Volleyball Court: 5,600 sq. ft. / 0.12 acres Tot Lot: 5,695 sq. ft. /0.13 acres Handy Park Total Park Site Area: 318,427 sq. ft. /7.31 acres 11. SITE: Hart Park LOCATION: 701 S. Glassell Street (including armory) Plant Material Sports Turf: 187,852 sq. ft. /4.31 acres Passive Turf: 1,096,201 sq. ft. /25.16 acres Sand Volleyball Courts: 5,600 sq. ft/ 0.12 acres Groundcover/Shrubs: 68,739 sq. ft. /1.58 acres Hardscape Walks/Paving/Parking/Sports Court Total: 461,757 sq. ft. /10.6 acres Tot Lot: 7,164 sq. ft. /0.16 acres Hart Park Total Park Site Area: 1,819,066 sq. ft. /41.76 acres 12. SITE: Killefer Park LOCATION: 615 N. Lemon Street Plant Material Turf: 174,240 sq. ft. /4.00 acres Groundcover/Shrubs: 1,002 sq. ft. /0.023 acres Hardscape Walks/Paving/Sports Courts/Parking Lot Total: 25,768 sq. ft. /0.59 acres Tot Lot: 3,441 sq. ft. /0.08 acres Killefer Park Total Park Site Area: 215,622 sq. ft. /4.95 acres 13. SITE: La Veta Park LOCATION: 3705 E. La Veta Avenue Plant Material Turf: 54,960 sq. ft. /1.26 acres Groundcover/Shrubs: 3,456 sq. ft. /0.08 acres Tot Lot/Wood Chip: 5,742 sq. ft. /0.13 acres Hardscape Walks/Paving/Shelter/Sports Courts Total: 11,260 sq. ft. /0.26 acres La Veta Park Total Park Site Area:70,567 sq. ft. /1.62 acres 14. SITE: McPherson Athletic Facility LOCATION: 333 S. Prospect Street Plant Material Passive Turf: 26,136 sq. ft. / 0.61 acre Sports Turf: 447,913 sq. ft. /10.28 acres Groundcover/Shrubs: 13,504 sq. ft. /0.31 acre Hardscape Walks/Paving/Parking Lot Total: 99,450 sq. ft. /2.28 acres Bullpens/Batting cages: 4,356 sq. ft. /0.1 acre Jogging Path: 11,235 sq. ft./0.26 Tot Lot/Woodchips: 9,003 sq. ft. /0.21 acre McPherson Athletic Facility Total Park Site Area: 584,140 sq. ft. /13.41 acres Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 15. SITE: Olive Park LOCATION: 2841 N. Glassell Street Plant Material Sports Turf: 124,430 sq. ft. /2.86 acres Passive Turf: 73,484 sq. ft. /1.69 acres Groundcover/Shrubs: 5,663 sq. ft. /0.13 acres Hardscape Walks/Paving/Shelter/Bleachers Total:162765 sq. ft. /3.74 acres Tot Lot/Wood Chips: 3118 sq. ft. /0.07 acres Parking Lot Base Material 23,635 sq. ft./0.54 acres Olive Park Total Park Site Area: 349,351 sq. ft. / 8.02 acres 16. SITE: Pitcher Park LOCATION: 204 S. Cambridge Avenue Plant Material Turf: 1,792 sq. ft. /0.04 acres Groundcover/Shrubs: 13,309 sq. ft. /0.31 acres Hardscape Walks/Paving/Shelter/ Total: 6,236 sq. ft. /0.14 acres Pitcher Park Total Park Site Area: 21,780 sq. ft. /0.05 acres 17. SITE: Santiago Hills Park LOCATION: 8040 E. White Oak Ridge Plant Material Turf: 283,576 sq. ft. /6.51 acres Groundcover/Shrubs: 9,583 sq. ft. /0.22 Hardscape Walks/Paving/Sports Ct./Shelter/ Parking Lot/Sand Volleyball Court 2,800 sq. ft./ 0.06 acres Tot Lot/Wood Chip: 3,850 sq. ft. /0.09 acres Santiago Hills Park Total Park Site Area: 346,302 sq. ft. /7.95 acres 18. SITE: Serrano Park LOCATION: 2349 Apache Creek Drive Plant Material Turf: 123,038 sq. ft. / 2.82 acres Sand Volleyball pit: 1,900 sq. ft. / 0.04 acres Groundcover/Shrubs: 9,389 sq. ft. / 0.22 acres Hardscape Walks/Paving/Parking Lot Total: 37,734 sq. ft. / 0.87 acres Rubberized Tot Lot:,955 sq. ft. / 0.1 acres Serrano Park Total Park Site Area: 174,240 sq. ft. / 4.0 acres 19. SITE: Shaffer Park LOCATION: 1930 N. Shaffer Street Plant Material Sports Turf: 101,050 sq. ft. /2.32 acres Passive Turf: 164,666 sq. ft. /3.78 acres Groundcover/Shrubs: 15,682 sq. ft. /0.36 acres Hardscape Walks/Paving/Shelters/Bleacher Total: 46,500 sq. ft./1.06 acres Tot Lot/Wood Chip: 10,530 sq. ft. /0.24 acres Shaffer Park Total Park Site Area: 318,859 sq. ft. /7.32 acres Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 20. SITE: Steve Ambriz Memorial Park LOCATION: 610 Riverbend Parkway Plant Material Sports Turf: 200,068 sq. ft. /4.59 acres Passive Turf: 69,270 sq. ft. /1.59 acres Groundcover/Shrubs: 89,883 sq. ft. /2.06 acres Hardscape Walks/Paving/Shelters/Bleacher Total: 52,052 sq. ft./1.19 acres DG Path 5 ft. wide: 2481 sq. ft. / 0.056 acres Tot Lot Rubberized: 11,088 sq. ft. /0.25 acres Steve Ambriz Memorial Park Total Park Site Area: 457,380 sq. ft. /10.5 acres 21. SITE: Veterans’ Memorial at Depot Park LOCATION: 100 N. Atchison Street Plant Material Turf: 16,117 sq. ft. /0.37acres Groundcover/Shrubs: 3,049 sq. ft. /0.07 acres Hardscape Walks/Paving/Parking Lot Total: 14,549 sq. ft. /0.48 acres Veterans’ Memorial at Depot Park Total Park Site Area: 19,166 sq. ft. /0.44 acres 22. SITE: Yorba Park LOCATION: 190 S. Yorba Street Plant Material Sports Turf (Dog Park): 98,922 sq. ft./2.27 acres Passive Turf 168,337sq. ft./3.86 acres Groundcover/Shrubs: 36,201 sq. ft./.83 acres Hardscape Walks/Paving/Parking Lot Total: 52,708 sq. ft./1.21 acres Yorba Park Total Park Site Area: 372,003 sq. ft. /8.54 acres 23. SITE: Santiago Creek Bike Trail Trail Tread: 6 miles paved bike trail Plant Material: 7.27 Acres Wildflower Total: 316,800 sq. ft. Vacant Lot: 20,000 sq. ft. 24. SITE: Plaza Park LOCATION: Orange Plaza Plant Materials Turf: 8,675 sq. ft./.16 acres Groundcover/Shrubs 8,950/.21 acres Hardscape Walkways 9,945 sq. ft./.23 acres Plaza Park Total Park Site Area: 27,570 sq. ft./.63 acres Yearly Full-time Park Sites (1 through 23); Square Footage and Acreage Totals I. Plant Material Totals A. Turf sub-total: 6,059,306 sq. ft. / 139.10 acres B. Passive Turf Total: 4,149,884 sq. ft. / 95.26 acres Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 C. Sports Turf Total: 1,909,422 sq. ft. / 43.83 acres D. Groundcover/Shrubs sub-total: 924,274 sq. ft. / 21.22 acres E. Wild Flower Fields 347,950 sq. ft. / 7.99 acres F. Plant Material Total: 1,272,224 sq. ft. / 29.21 acres II. Hardscape Totals A. Walks/Paving/etc. sub-total: 1,799,997 sq. ft. / 41.32 acres B. Play/Tot Lot sub-total: 85,649 sq. ft. / 1.97 acres C. Vacant Lot sub-total: 20,000 sq. ft./ .46 acres D. Hardscape Total: 1,929,281 sq. ft. / 44.29 acres E. Open Space 19.7 acres GENERAL REQUIREMENTS The Contractor shall comply with the General Requirements described herein including, but not limited to, the following: G-1 Terms and Definitions A. Agency: The City of Orange, California, also herein called “City”. B. Park Sites: Selected City of Orange Park Sites, (see section herein entitled INTRODUCTION for a complete listing of selected Park Sites and the respective landscape maintenance service level categories). C. Annual, Full-time Park Sites: Park and Recreation Trail Sites of which shall be maintained on a daily, weekly and monthly basis on a full-time schedule throughout the current calendar year of the contract period, per landscape maintenance specifications as stated herein. D. The use of the word “Contractor” shall be held to mean the Contractor and/or any person employed by him and working under this contract. E. The use of the words “shall” and “may” shall be held to mean “Mandatory” and “permissive” respectively. G-2 Areas to be Maintained The City makes no representation about the order or condition of the Contract Area nor does the City warrant that the user Contract Area will be free of defects, either apparent or hidden, at the commencement of, or at any time during the term of contract. Park and Recreation Trail Sites may include hardscape, medians, parkways, slopes, greenbelt areas, vacant lot or natural areas. An identification of the areas to be maintained is provided in this bid document. Inventories supplies with this bid package are only approximate and may contain errors. By entering into contract, the Contractor shall be deemed to have agreed to accept the condition of the Park and Recreation Trail Sites in an “as is” condition with the intent to upgrade or modify existing deficiencies to contract specifications. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 G-3 Working Hours Normal working hours shall be between the hours of 7:00 a.m. and 3:30 p.m., Monday through Sunday. Working hours for daily litter and trash pick-up shall be between the hours of 7:00 a.m. and 9:00 a.m., with the exception of daily litter and trash pick-up at Yorba Park must be complete by 7:00 a.m. 7 days a week except on Wednesday when it can be later than 7:00a.m. Working hours for Saturdays, Sundays and Holidays shall be between the hours of 7:00 a.m. and 10:00 a.m. Contractor must observe City enforced curfew on mechanical equipment – do not operate mechanical equipment any earlier than 8:00 AM, Monday through Saturday, and no earlier than 9:00 AM, on Sundays and all Holidays. G-4 Landscape License The Contractor shall hold a valid and current California C-27 License and submit a copy thereof. The Contractor must also maintain a California State Licensed Pest Control Operator and a California State Licensed Pest control Advisor. The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within 24 hours of said change. G-5 Contractor’s Office Contractor is required to maintain an office within a (1) one-hour response time of the job site and provide the office with phone services during normal working hours. During regular working hours, Monday through Friday, a responsible person(s), employed by the Contractor, shall be available and have the ability to take necessary action regarding all inquiries and/or complaints received from the City of Orange. During all other times, the contractor shall have a maximum response time of one (1) hour to all emergencies. For emergencies, the contractor must be available via a telephone answering service that is capable of contacting the Contractor by telephone, cellar phone, or pager. The contractor must be available for emergencies on a 24-hour and seven days per week basis. There will be no on site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and yard. G-6 Supervision and Contractor Personnel The Contractor shall provide sufficient supervisory and working personnel to perform all work in accordance with the specifications set forth herein. The Contractor shall furnish supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the City, all work required under this contract during the prescribed hours. The Contractor’s supervisor and foreman shall have the following minimum work experience for public agency or similar projects in supervision, maintenance operations, and irrigation management and repairs: Supervisor 3 years Foreman 2 years Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 The Contractor shall submit a resume of work experience and education for these employees to the City for approval and thereafter during the performance of the contract for any change in contract personnel during the duration of the contract. The Contractor shall have both a competent supervisor and foreman on the job at all times that work is being performed. The supervisor and foreman must be capable of communicating effectively both in written and oral English , and discuss matters pertaining to this contract. Supervisors must be able to demonstrate to the satisfaction of the City that they possess adequate technical background, education and experience in public facilities maintenance of the type found in the City of Orange. Adequate and competent supervision shall be provided for all work done by the Contractor's employees to ensure accomplishment of high quality work that will be acceptable to the City. Any order or communication given to the supervisor shall be deemed as delivered to the Contractor. The Contractor and his employees shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible annoyance to the public. The City may require the Contractor to remove from the Park Sites any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City. The City may request the Contractor to provide the same supervisor to supervise landscape maintenance operations at all Park Sites. The Contractor shall not transfer or share landscape/technical personnel from a specific work site to another Park Site without written notification to the City’s representative and approval by the City. G-7 Additional Personnel and Equipment The City reserves the right to require the Contractor to provide additional landscape personnel and equipment at no additional cost to the City in the event the Contractor fails to adhere to the maintenance schedule or provide and perform landscape work as specified herein the General Requirements and Maintenance Specifications of the contract. G-8 Reporting Safety Hazards, Damage or Malfunction and Graffiti It shall be the Contractor's daily responsibility to inspect work sites and identify any condition(s), hazards, or potential hazards that render any Park Site or portion thereof within this contract unsafe, as well as unsafe practices occurring thereon. These work sites are to include but not be limited to all hardscape walkways, turf areas, parking areas, trails/DG pathways, picnic areas, sport courts, and general amenities. The Contractor shall notify the City immediately of any unusual and hazardous conditions in the Park Sites, including but not limited to any damage to, or malfunction of, or any item that creates a hazard or prevents the public's use of City facilities. This includes any damaged or malfunctioning portions of the irrigation system. The Contractor shall be responsible for making minor corrections including, but not limited to, filling holes in landscape areas and paving, using barricades or traffic cones to alert persons of the existence of hazards, replacing valve box covers and securing City facilities to protect all persons for injury. Contractor shall notify the City immediately of irrigation malfunction that may damage or stress existing plant material. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 The Contractor shall report any graffiti observed in the Contract Area to the City, (714)744 - 7279, within twenty-four (24) hours of its appearance. G-9 Cooperation/Collateral Work The Contractor shall recognize that during the course of the contract other activities and operations will be conducted by the City and other contractors. These activities will include but are not limited to: landscape refurbishment, irrigation system modification or repair, construction, emergencies and storm related operations. The Contractor may be required to modify or curtail certain operations and shall promptly comply with any request by the City to cooperate. G-10 Specialty Operations Written notification of all "specialty type" maintenance operations shall be given to the City forty- eight (48) hours PRIOR to each of these operations by the Contractor. "Specialty type" maintenance operations are defined as: fertilization, pre-emergence weed control, turf aerification, turf dethatching, seeding, preventive and curative application of turf fungicide, all pesticide applications and plant replacements. G-11 Emergency Numbers and Response The Contractor will provide the City with names and telephone numbers of qualified persons who can be called by the City when emergency conditions occur. The Contractor shall provide the capability to receive and respond immediately to calls of an emergency nature during working hours and during hours when the contractor's normal work force is not present. There will be no extra cost to the City during normal business hours between 7:00 a.m. and 4:00 p.m., Monday through Sunday. During normal working hours the Contractor shall have the ability to contact their field crews within one (1) hour of notification by the City. The Contractor shall be available twenty-four (24) hours a day, seven (7) days a week to respond to all emergencies within one (1) hour of notification or "attempted notification". If Contractor cannot be notified or does not respond in a timely manner, the City will respond and all costs will be deducted from the monthly billing. The Contractor shall notify the City within one (1) hour when any emergency work has completed. G-12 Schedules (See Appendix ‘A’) Refer to Appendix ‘A’, for Table of Parks Yearly Landscape Maintenance Tasks Schedule; therein is a chart of required maintenance practices and frequencies. A. Annual Schedule - The annual maintenance schedule, shall indicate the time-frames when items of work shall be accomplished per the performance requirements. The Contractor shall complete the schedule for each facility and in a manner that shall correspond to the weekly schedules. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Changes or variations in scheduling may be necessitated by City special Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 events, emergencies or other landscape work. The Contractor shall adapt any or all schedules to the City requests. B. Monthly Schedules - The monthly schedule shall indicate the major items of work to be performed in accordance with the contracted performance requirements and further delineate the time frames for accomplishment by day of the week and by morning and afternoon. The Contractor shall complete the schedule for each item of work and each area of work. The initial schedule shall be submitted five (5) days prior to the first day of each month. The City shall receive changes to the schedule at least 2 weeks prior to the scheduled time for the work. Work duties to be listed in monthly schedules to indicate, but not be limited to, day’s and locations of broadleaf spraying, all mowing (sport and passive turf), Tot Lot roto tilling, weed spraying, detailing, sport court cleaning, aeration, fertilizing, top dressing, pre-emergent application, and de thatching. C. Performance On Schedule - The Contractor has been provided the maximum latitude in establishing work schedules that correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the monthly schedule. Failure to notify of a change and/or failure to perform an item or work on a schedule day may result in deduction of payment for that date or week. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may result in deduction of payment for that date or week. G-13 Contract Payment The Contractor will be paid monthly for satisfactory work performed under this contract. On or about the first of each month, the Contractor shall submit a detailed invoice and all reports required in the contract for work performed in the prior month. A. This invoice shall be in accordance with the contract price and shall become the basis for payment. B. This invoice shall be subject to review and approval by the City’s representative. C. All submitted shall be paid within 30 days of approval by the City. D. Any charges in the invoice not approved by the City’s representative shall not be paid by the City. E. The Director may delete a portion of or the entire work site from contractual maintenance during a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor. The amount of reduction will be based on the percentage of area involved and agreed upon by the City and the Contractor in writing. G-14 Contract Non-performance If the Contractor fails to execute the work in the manner and at such locations as specified, or fails to maintain the work schedule which will insure the City’s interest, or if the Contractor is not carrying out the interest of the Contract, the City shall notify the Contractor both verbally and in writing demanding satisfactory compliance with the Contract. The Contractor will have one (1) hour to respond to said issue and begin correction. If the Contractor does not perform the work in question within the time specified in said notice or fails to continue to comply, the City may then complete the work by City forces, by letting the unfinished work to another contractor, or by a combination of such methods. In Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 any event, the cost of completing the work shall be charged against the Contractor and may be deducted from any money due or becoming due from the City. In the event the Contractor does not perform the work in question, the City has no obligation to pay the contractor for work not performed. The City may, in addition, withhold from monies due to the Contractor the sum of Three Hundred Dollars ($300.00) per day for each and every calendar day delay in finishing the work within the time specified. The City has the authority to penalize the Contractor $300.00 for each ‘failure to perform’ without the obligation of first giving notice to the Contractor of issue or needed correction. If the sums due under the Contract are insufficient for completion, the Contractor shall pay to the City within five (5) days after the completion, all costs in excess of the sums due. The provisions of this section shall be in addition to all other rights and remedies available to the City under law. G-15 Payments Withheld The City may withhold entire or partial payment for reasons as follows: A. Work required by the specifications that is defective, incomplete or not performed. B. Claims against the City that are filed. C. Contractor’s failure to make payments properly to subcontractors, or for materials and/or labor. D. A reasonable doubt that the Contractor will not complete his required performance for the remaining balance of the term of the contract. E. Reports, records or written documentation required of the Contractor to be delivered to the City’s representative which are incomplete or not performed. G-16 Additional Penalties The City may impose additional monetary penalties in the amount of $300.00 per day for each instance of Non-Performance as defined herein. G-17 Performance During Inclement Weather During the periods when inclement weather hinders normal operations, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather. A. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. B. The Contractor shall immediately notify the City when the work force has been removed from the job site due to inclement weather, or other reasons. C. Contractor shall stake and re-tie trees as required. D. The Contractor shall remove all branches and debris resulting from inclement weather as directed by the City. E. Drains shall be checked and cleaned as necessary. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 F. The Contractor may be required to perform clean-up tasks as requested by the City during inclement weather. G. The Contractor will spread City supplied wood chips in planters and around trees throughout the parks. G-18 Protection and Restoration of Existing Improvements All damage incurred to existing facilities and improvements by the Contractor's operations shall be repaired or replaced at the Contractor's expense. The Contractor shall complete corrective action within the following time frames subsequent to verbal notification: A. All damage to irrigation systems shall be reported to the City’s representative within the hour of occurrence to determine an appropriate repair schedule and begin repair work immediately. B. General landscape and facility repairs shall be complete within three (3) days per the following guidelines: 1. Damage to turf shall be repaired by replacement with the appropriate variety of sod. Re-seeding shall not be considered as an adequate repair unless approved by the City’s representative. 2. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined the City. 3. Damage to shrubs may be corrected by appropriate pruning however, if in the opinion of the City’s representative the damage is severe, the shrub shall be removed and replaced with a similar variety and size. 4. Damage to trees shall be repaired at the expense of the Contractor, in the following manner: a) Minor damage, such as bark lost from mechanical equipment, shall remedied by a qualified Tree Surgeon or Arborist. b) If the damage results in the loss of the tree, or a recommendation of removal, the damaged tree shall be removed and replaced with a similar variety and size at the Contractor’s expense. If the tree in question is of a large specimen size not available from normal nursery stock, a replacement ratio of trees will be determined by the City Representative to be supplied and planted by the Contractor at his own expense. 5. Hardscape facilities damaged shall be repaired with materials approved by the City. 6. All damage resulting from chemical application and/or operation, either by spray-draft, improper application, lateral leaching, or other means, shall be corrected in accordance with the previous provisions and the soil conditioned to ensure its ability to support plant life. 7. All landscape repairs will comply with current City Landscape Standards and Specifications. The Contractor is responsible for all repair related maintenance such as, but not limited to, watering and fertilizing of replaced plant materials until accepted by the City. G-19 Underground Excavations Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 If the City requests or directs the Contactor to perform work in a given area, in any Park Site, it will be the Contractors responsibility to verify and locate any underground utility lines. This does not release the Contractor of the responsibility for taking reasonable precaution when working in these areas. Contractor shall immediately notify the City and contact the Underground Service Alert, call 1-(800) 227-2600, before commencing any excavation to locate underground utility systems. Any damage or problems shall be reported immediately to the City. Unless otherwise indicated in the contract documents, all utility lines, conduits, wires or structures shall be maintained by the Contractor and shall not be disturbed, disconnected or damaged by Contractor during the progress of the work, provided that should the Contractor, in the performance of the work, disturb, disconnect or damage any of the above, all expense arising from such disturbance or in the replacement or repair thereof, shall be borne by the Contractor. G-20 Vandalism/Theft The Contractor shall be responsible for performing maintenance, repairs, and replacement of existing landscape areas that are to be maintained under this contract and of those that are damaged or altered in any way as a result of theft and/or mysterious damages as well as those that are damaged by the performance of the Contractor. Additional compensation will be provided only for the cost of parts that are directly related to the theft and/or vandalism; the Contactor at no additional cost shall provide labor to the City. G-21 Sound Control Requirements The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances that apply to any work performed pursuant to the contract. A noise level limit of 86 dba at a distance if fifty feet (50’) shall apply to all construction and/or maintenance equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel. No maintenance functions that generate excess noise that would cause annoyance to resident of any Park Site shall commence before 7:00 a.m. Monday through Friday, and 8:00 a.m. on Saturdays, Sundays and Holidays. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. G-22 Locks and Keys/Key Cards Where City of Orange locks and keys/key cards are required as part of this contract, the Contractor shall: A. Not duplicate any coded City key or key card furnished by the City for access to City facilities. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 B. Surrender all keys or key cards furnished by the City promptly at the end of the contract period, or any anytime deemed necessary to prevent loss to the City. C. Protect the security of City property by keeping all facilities doors and enclosure doors locked at all times. D. Refrain from using premises behind locked doors for storage of materials, supplies or tools, except as approved by the City. G-23 Storage Facilities The City of Orange will not provide any storage facilities for the Contractor without written City approval. G-24 Complaints from City All complaints shall be abated as soon as possible after notification; but in all cases within twenty-four (24) hours, to the satisfaction of the City. If any complaint is not abated within twenty-four (24) hours, the City shall be notified immediately of the reason for not abating the complaint, followed by a written report to the City’s representative within five (5) days. If the complaints are not abated within the time specified, or to the satisfaction of the City, the City’s representative may correct the specific complaint and the total cost incurred by the City will be deducted and forfeited from the payment owing to the Contractor form the City. Public Health and Safety issues (Risk Management) shall be corrected immediately upon notification from the City. G-25 Parking The Contractor shall park his vehicles and equipment within designated parking areas or in such locations as allows normal vehicular, pedestrian and bicycle traffic. The Contractor’s vehicles and equipment shall not be parked or set in such a manner that they block pedestrian access or vehicular right-of-way except as required to comply with all standards of OSHA or CAL-OSHA. G-26 Signs The Contractor shall not post signs or advertising matter upon the areas under maintenance or improvements thereon, unless prior written approval is obtained from the City. The Contractor shall, at all times, remove all unauthorized signs and advertising matter in the contract area under maintenance. G-27 Additional Park Sites Contractor shall maintain at an agreed upon unit price comparable to other existing landscape areas, any additional landscape areas that the City adds to this contract. In the event that notification is made of a new installation other than at the beginning of a monthly period, the unit cost negotiated and agreed upon by the parties, shall be pro-rated from the day the Contractor is notified to start of maintenance. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 The City may elect to delete work sites, or portions thereof, within this contract at a unit price comparable to the bid price of said work sites. G-28 NO SMOKING No employee of the contractor shall smoke or use any tobacco product within any public park (or any portion thereof) or any building thereon or in an outdoor area within 20 feet of a public park within the City of Orange owned and maintained by the City as a public park. II. MAINTENANCE SPECIFICATIONS SCOPE Notwithstanding the requirements of these specifications, it is the intent of this document to ensure that the landscape, plant life, irrigation system and contract area be maintained in a healthy vigorous growth and well-groomed state at all times. Contractor performance shall present a professional image, a high standard of quality and technical competence. The Contractor's prime responsibility will be to integrate innovative and progressive elements of high landscape maintenance standards and the objectives as set forth in this specification. The requirements and specifications of this document do not supersede any other applicable standards for public works contracts. Where there are differences, the more stringent shall apply, and the City shall be notified of any necessary changes to the specified operations and materials. The Contractor shall be responsible for providing a continuing improvement program of all Park Sites within the contract area that are deficient in landscape maintenance services and not in conformance with these specifications. M-1 Materials All materials and subsequent change orders used shall conform to the available Park Sites development documents and specifications, or as approved in writing by the City. M-2 Submittals A. As required by Law, Contractor must submit to the County Agricultural Commissioner's office, a monthly record of all Disease Control, Insecticides, Rodenticides, and Herbicides used on each Park Sites. A copy of this report shall be submitted to the City by the tenth day of the month following the application. B. Soils test shall be performed on an as needed basis. All soil sampling locations shall be approved by the City’s representative, with results submitted to the City. Soils testing shall be performed by an approved soils agronomic testing firm, of which, such firm shall be approved by City’s representative before testing is undertaken. Contractor shall be required to pay costs of tests if negative results are related to incorrect maintenance practices. C. Any substituted products or equipment being used which do not conform to the original Contract Area working drawings, job specification or as specified herein shall be approved by the City in writing prior to use or installation. M-3 General Maintenance care and Procedures Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 A. All necessary licenses, permits and/or approvals shall be obtained by the Contractor from the City of Orange. Licenses shall be kept current. B. The Contractor shall furnish all labor, materials, equipment, tools, office with telephone, equipment storage and service facilities. C. Work done in any Park Site that may affect existing utility improvements shall be done only after the notification of the affected utility company by the Contractor and in strict conformance with such utility company direction, specifications and/or supervision. The City shall be notified of any such work impacting existing utility improvements prior to commencement of such work. D. The Contractor shall refer to the Special Conditions contained herein for Weekly Maintenance Review procedures and Yearly Maintenance Scheduled Work Notification requirements. E. Contractor personnel are not to take any direction from individual homeowners or members of the community unless the request is of an emergency nature. Contractor’s personnel shall inform the individual to contact the City’s Representative. M-4 Safety All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and comply with all safety standards required by OSHA or CAL-OSHA. The City reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. A. Reporting Safety Hazards, Damage or Malfunction: It shall be the Contractor's responsibility to inspect daily all Park Sites and identify any condition(s) that renders any areas within this contract unsafe, as well as unsafe practices occurring thereon and report any deficiencies immediately to the City representative. 1. Notify the City immediately of any unusual and hazardous conditions in the Contract Area including, but not limited to, restroom plumbing, sewer backups, fallen branches, areas that may cause a ‘slip/fall’ condition, or any item that creates a hazard or prevents the public's use of the parks/facilities. 2. Notify City within one (1) hour of malfunctioning facilities or conditions that may break, malfunction or interrupt the public's use of the parks/facilities. 3. All playground and sports equipment shall be inspected for vandalism, safety and serviceability daily. 4. Inspect all hardscape playing surface areas for safety hazards, including tripping hazards, holes, or other conditions daily. 5. Contractor shall be responsible to report any unsafe conditions observed for all structures and fixtures, including but not limited to: a. Tot Lot areas and play structures within b. Light standards and fixtures c. Walls, seat walls, fences, and gates d. Trash receptacles and dumpsters e. Signage f. Graffiti Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 g. Buildings, restrooms and concession stands h. Sports playfields and turf areas i. Backstops, dugout areas, bases and foul posts j. Basketball standards and nets k. Volleyball nets and posts l. Picnic shelters, tables, Barbecues and concrete slabs. m. Decomposed Granite (DG) walkways and pathways. B. Walkways, Stairways, and Hardscape Areas: Care shall be taken so that maintenance does not inhibit or endanger pedestrians utilizing walkways, stairways, and hardscape areas. This work should be scheduled to coincide with mowing or other landscape work in the Park Sites. Adequate safety procedures should be followed including signing and roping off areas as necessary. Should work be disrupting to the public or regular traffic flow, it shall be rescheduled to a more convenient time. C. Work Site: The Contractor shall maintain all Park Sites free of hazards to persons and/or property resulting from their operations. Any hazardous condition noted by the Contractor, which is not a result of normal contract operations, shall be immediately reported to the City. D. Street Closures, Detours, Barricades: If work is to be conducted in the public right-of-way, the Contractor shall adhere to all safety rules, using cones, signboards, or other required safety equipment, and obtain all necessary permits and approvals per Work Area Traffic Control Handbook requirements (WATCH book). If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City representative, may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. E. Safety Equipment: All required and recommended safety devices for all power equipment shall be maintained at all times. Failure to maintain safety devices will result in the temporary interruption of work as directed by the City. F. Safety Meeting: A weekly safety meeting shall be conducted by the Contractor for all employees involved in maintenance of City contract areas. Minutes of the weekly meeting shall be published with all attendee signatures thereon. A copy of the minutes shall be submitted to the City each week of the contract period. M-5 Pesticide Use and Safety (See Appendix ‘A’) All materials shall be in strict accordance and applied within the EPA regulations and the California Food and Agricultural Code, and current County of Orange Agriculture Commission Regulations. Contractor is required to adhere to the City’s Integrated Pest Management program. Refer to Appendix ‘A’, for Table of Parks Yearly Landscape Maintenance Tasks Schedule; therein is a chart of required maintenance practices and frequencies. A. General Requirements: The application of pesticides and other chemicals used on the contract areas shall be recorded and submitted monthly to the County Agricultural Commissioner's Office and City. Contractor shall be responsible for accurately maintaining all pesticide application records. 1. There shall be no application of a pesticide without approval by the City. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 2. Application of all pesticides shall be only by a properly State Licensed Pest Control Operator. 3. In additional to the monthly submittals described in section M-2, the Contractor shall submit to the City of Orange an Annual Use Report in June of each year that shall have the total amount of pesticides, including fertilizers, used on Contract Area (City property) per National Pollution Discharge Elimination Systems (NPDES) requirements. 4. The Contractor shall submit to the City of Orange copies of current P.C.A., P.C.O., Q.A.L./C. and Orange County P.C.A. registration upon annual renewal(s) in January of each year. It is the Contractor’s responsibility to insure that all employees have current permits or licenses for work being performed. 5. Non-restricted chemicals shall be used whenever possible to perform pesticide control in landscape areas. 6. All pesticides and/or chemicals to be used for pest control shall be approved by the City's representative prior to use. A written recommendation of the proposed chemicals to be used shall be prepared by a licensed California Pest Control Advisor, and accompanied with a Notice of Intent Form to apply restricted materials. A written recommendation shall contain all specified information required for the application of pesticides. The Contractor shall pay for and obtain all recommendations. A copy of all written recommendations shall be supplied to the City Representative. B. Application of Pesticides 1. Timing: Pesticides shall be applied at times which limit the possibility of contamination from climatic or other factors and the proper life cycle of the pests. Early morning application shall be used when possible to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas. Adjustments to irrigation scheduling in preparation for pesticide application or to increase pesticide efficacy, shall be implemented as prescribed in the pesticide literature and/or label. Irrigation water applied after treatment shall be controlled to eliminate runoff. When water is required to increase pesticide efficiency, it shall be applied in quantities in which each area is capable of receiving without runoff. 2. Handling of Pesticides: Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site to prevent any contamination. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the California Food and Agricultural Code, EPA and Orange County Agriculture Commission regulations. 3. Equipment and Methods: Application equipment shall be in good operating condition, quality and designed to efficiently apply materials to the target area. Drift will be minimized by avoiding high pressure applications and using water soluble drift agents. Appropriate nozzles, pressure, and calibration shall be implemented and adjusted for each individual chemical and piece of equipment used to apply pesticides. 4. Selection of Materials: Pesticides shall be selected from those materials, which characteristically have the lowest residual persistence. Use of emulsifiable concentrates shall Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 be used when possible to limit windblown particles. The use of adjuvants will be to increase pesticide efficiency, thereby reducing the total amount of technical material required to gain control. 5. Substitutions: Wherever a specific type of material is specified, no substitutions shall be allowed without the written consent of the City's representative. 6. Certification of Materials: All materials shall be delivered to the Park Site in original unopened containers. Materials shall be subject to inspection prior to mixing by the City's representative. All materials must be accompanied by MSDS. M-6 Weed Control (See Appendix ‘A’) The Contractor shall be responsible for providing a continuous weeding program for all Park Sites. Weeds shall be inspected for and removed weekly, and shall include “any undesirable or misplaced plant." In addition, all walls, fences and other structures that do not have cultivated beds adjacent thereto shall be sprayed for weed control. A. Turf: The use of any chemicals for weed control shall be done by a State Licensed Pest Control Operator who shall follow all guidelines governing his license. 1. A continual chemical program shall be adopted for control of broadleaf, crabgrass, and noxious weeds. 2. All herbicides shall be applied in accordance with laws and regulations of the City of Orange, County of Orange, State and Federal Agencies. 3. Use extreme caution when using selective weed killers not to damage other plants. 4. The Contractor shall keep all turf, passive and sports turf, free of all turf type weeds, especially, but not limited to, Dallisgrass, Goosegrass, Crabgrass, Smutgrass, Nutsedge and broadleaf weeds at all times. The Contractor shall, along with the monthly Pesticide use report, submit a written schedule for weed abatement in turf specifying the method, day and location where weed abatement will be performed. The Director’s Representative will review and approve written schedule taking into consideration the park’s use. a. Contractor shall apply approved pre-emergent herbicides to all turf areas in order to control the germination of noxious weeds i.e. Dallisgrass, Goosegrass, Crabgrass, Nutsedge, Plantain, Oxalis, etc. b. Should turf type or broadleaf weeds germinate, the Contractor shall control the weeds immediately upon recognition by way of selective/and/or broad- spectrum post emergent herbicides approved by the Director. 5. City approval must be obtained prior to applying any herbicide and all applications shall be done at a time when there is no wind. At first indication of Crabgrass infestation, apply affected areas with an approved herbicide. Apply Crabgrass killer only on cool days when lawns are in a moist condition. Removal of all weeds shall be a continuous program. Noxious weeds shall not be permitted to grow within the areas assigned as part of this contract, and shall be completely removed and bare turf areas re-sodded. Crabgrass shall not be allowed to become established in any landscape area maintained by Contractor. Contractor shall apply Dimension Pre-Emergent or a City approved Crabgrass pre-emergence herbicide to all turf areas between Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 March 15th and March 30th. Dimension application shall be per the label rate for turfgrass in the South that is cut low. B. Ground Cover: All ground cover shall be inspected weekly for weed growth. Weeds may be controlled with pre-emergent herbicides, preferably, but may also be controlled with post-emergent herbicides, mechanically and/or by hand pulling. Weeds shall be removed completely, on a regular basis no less than weekly or more often as necessary. Weeds shall not be allowed to remain growing for longer than one (1) week without complete removal to include roots, rhizomes and stolons. Bermuda grass or other noxious weeds shall not be allowed to become established in any ground cover area. Cultivating of ground cover areas shall be held to a minimum and cultivated only as necessary to remove weeds. Excessive cultivation will result in root damage to ground covers and shrubs. Care shall be given to avoid overspray of chemicals that may damage existing ground cover plant material. All plant material damaged by the contractor in an effort to control weeds will be replaced by the contractor, at the contractor’s expense. C. Trees: All trees in ground cover areas shall have open soil maintained immediately around the base of the trunk. Keep this area free of weeds at all times and avoid frequent soil cultivation that destroys shallow roots. Tree wells shall be free of weeds at all times. D. Shrubs: Weeds shall be inspected and removed weekly or more often as necessary from beds regularly chemically, mechanically, or manually. Bermuda grass and other noxious weeds shall not be allowed to become established. Weeds may be controlled with pre-emergent and/or post emergent herbicides. E. Walkways, Parking Lots and Hardscape: Contractor shall be responsible for controlling weeds weekly or more often as necessary by mechanical or chemical means, growing in cracks, curb & gutter, or expansion joins and areas contiguous to the Park Sites. F. Recreational Trails: Weeds shall be removed from recreation trails and adjacent areas (minimum of 12’ on either side of trail tread) monthly or more often as necessary, chemically, mechanically or manually. The wild flower landscape on either side of the of trail section going from the Wanda/Collins intersection to the Santiago Creek shall be flail mowed two times per year, or more often if necessary, as directed by the City Representative. Noxious weeds and all undesirable or invasive species shall be manually removed from this area. G. Seasonal Color: All seasonal color beds shall be inspected and weeds removed weekly or more often as necessary. Weeds may be controlled with pre-emergent and/or post-emergent herbicides. H. Adjacent Perimeter Areas: Any on-site areas adjoining Park Sites that are not improved shall be included in the weeding program so as not to infest contracted landscaping improvements. Such adjoining perimeter areas shall be treated with a systemic post-emergent herbicide as needed to maintain a continuous three-foot (3') width of weed-free clear area monthly or more often as necessary. The City shall be responsible for obtaining all required permission, permits and approvals for such treatment on adjacent property owned by others. I. Open area/fields north and south of the Grijalva Park: Weeds shall be flail mowed a minimum of two times a year, or more often if necessary, as directed by the City Representative. Noxious weeds and all undesirable or invasive species shall be removed/cut down by any means necessary. M-7 Turf Care (See Appendix ‘A’) Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Lawns shall be maintained to be in the healthiest growing condition possible. Supply the necessary services as follows: A. Maintenance Schedules: Scheduling of mowing and turf care maintenance time shall be submitted to the City for approval. Passive turf area mowing shall be required for (40) forty weeks per annum – between the months of April and October mowing shall be performed at all park sites once per week minimum – between the months of November and March mowing shall be performed at all park sites every other week minimum. During the (12) twelve alternate weeks, between the months of November and March, when mowing is not required, the contractor shall provide all mowing crew(s) personnel for labor assistance work at a park site, or sites, as selected by the City’s representative. Work schedules for mowing, aeration and dethatching operations shall be changed as determined by the City's representative to accommodate public use by various user groups and recreation activities, and climatic conditions. Refer to Appendix ‘A’; therein is a chart of required maintenance practices and frequencies. B. All athletic sports fields, softball fields, football fields, soccer fields shall be mowed two (2) times per week, April 1st through October 31st. Mowing schedule will be on Monday and Thursday, or Tuesday and Friday. Mowing shall be once weekly November 1 through March 31. C. Mowing: Turf in this contract shall be mowed with power-propelled mowers. Rotary mowers shall be used to mow passive turf areas and cool season turf areas. Seven-blade Reel mowers equipped with rollers will be required to mow Bermuda grass and Kikuyu grass, in sports field turf areas. All visible grass clippings shall be removed. Labor and materials shall be provided by the Maintenance Contractor for re-seeding or re-sodding of any failing turf areas, as becomes necessary due to contractor neglect. Care shall be exercised during the mowing operation to prevent damage to trees and other physical obstacles located within the turf areas. Do not mow wet areas. Contractor shall alternate mowing patterns whenever possible to prevent wheel ruts. If ruts are made, Contractor will make repairs at his own expense. Contractor shall mow at the appropriate speed for the mower. Mowers are to be kept sharp and properly adjusted at all times. All trash, litter and debris shall be removed from the landscape prior to mowing. The Contractor shall not interfere with the public use of the premises and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. 1. Passive Turf Areas (Cool Season Grass): Turf shall be mowed (maintained) with rotary type mowers at a height of three inches (3") or as directed by City representative during spring, summer and fall. In the winter months, turf areas shall be mowed at a height of two inches (2") or as directed by City representative. All turf areas shall be cut at regular weekly intervals from March through October, and every other week November through February. The turf should never be cut more than one/third (1/3) of the top growth or approximately three-quarter inch (3/4") at any one mowing. Avoid Scalping at all times. Passive Turf Areas with Warm Season Grass shall be cut at 2” during summer months and 2” during winter months. 2. Active/Sports Turf (Warm Season Grass): Sports Turf shall be mowed (maintained) with seven- blade reel type mowers at a height of three quarter inch (3/4") year around. All sports turf areas shall be cut two (2) times per week, April 1 through October 31 and once per week November 1 through March 31. . Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 3. Additional Mows: On occasion, special circumstances may exist which dictate that the frequency of mowing required in certain areas is greater than that specified in these documents. On these occasions, the City may require the Contractor to perform additional mows as directed by City representative. a. Contractor shall include, within the scope of this contract, all costs for furnishing all labor, equipment, transportation and overhead costs for performing any additional mowing. b. Additional mows will include scalping athletic fields in preparation for over seeding as needed. Overseeing preparation will consist of scalping the athletic field turf area to be over seeded to a cut height of 3/8 inches. Sweep, rake, vacuum up the clippings that are generated from the scalping operation. This operation may require multiple passes in different directions to achieve the desired results. 4. Dog Droppings: Shall be removed when found during daily maintenance operations. D. Edging and Trimming: Turf edges adjacent to walkways, curbs, paving mow strips, walls, fences, poles, valve boxes, buildings, shrub areas and other physical obstructions shall be trimmed at regular weekly intervals from March through October, and every other week November through February, with additional edgings as needed for a neat appearance during the Winter months. 1. Grass shall be neatly trimmed away from sprinkler heads, valve boxes and other appurtenances to ensure proper coverage and operation. Trim turf immediately adjacent to sprinkler heads, as directed by the City's representative, and under no circumstances remove an area larger than the head diameter. Trimming around sprinkler heads or cutouts in the turf area with an edger will not be permitted. Weed or turf killer shall not be used. 2. All trimming or edging around trees and shrubs shall be accomplished by manual or mechanical means twelve inch (12") minimum width not to exceed twelve inches (12”) maximum width area around the plant. 3. In lieu of trimming, chemical edging with herbicides may be applied adjacent to fences, buildings and asphalt walkways. Herbicides used along fences and buildings shall not exceed six inches (6") away from the object being sprayed. Only apply herbicides, which have been approved by the City's representative. 4. All sports field infield turf and back radius of softball fields shall be edged to maintain a neat, clean edge that defines a clear delineation between turf and infield surface. Straight runs of infield turf shall be edged and maintained in a straight (Not Curving) line. The contractor shall use a string line to ensure the straight edge is maintained. All grass clippings and Bermuda runners are to be removed and infield mix retained and raked back to edge of turf. Proper field dimensions for baseball and softball infields shall be maintained as directed by City Representative at all times. If the straight line of infield turf or proper ball field dimensions are not maintained, the contractor will reestablish the straight line or proper field dimensions with new sod. The new sod will match the existing turf conditions. Old turf will be removed to the extent necessary to allow the repairs to be completed using a full width cut of new sod. This repair work will be at the direction and timing of the City Representative. E. Equipment Cleaning: To help prevent contamination of turf areas, thoroughly "wash off" all equipment that was used at another site prior to mowing or edging any areas on the site. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 F. Equipment Condition: Machinery and equipment used by the Contractor shall be clean and well maintained at all times to ensure proper operation under this Agreement. All mowing and trimming equipment shall be properly adjusted and blades shall be maintained in a sharp manner. The reel blade adjustment shall provide a uniform level cut without ridges or depressions. Reel to bed knife contact shall be maintained to ensure a quality “Scissor” cut. Mowers shall be maintained to provide a smooth even cut without tearing of the leaf blade. Always keep mower blades sharp, to cut the tips, not tear them off. Torn grass blades, which have a brown “haze appearance”, are not acceptable. All equipment shall be subject to inspection and approval by the City's representative. G. Clipping Control: All grass clippings shall be minimized or eliminated during the mowing event. Contractor shall cross-mow clippings when there are distinct rows, clumps, and/or long clippings appearing on the surface of the fresh cut turf area. City representative will require Contractor’s mowing crew to immediately return to a Park Site that is deemed to have excess clippings, to eliminate or reasonably reduce clippings on the surface of the turf. Curbs, gutters, sidewalks, walkways, parking lots etc., shall be cleaned after each mowing and edging by blowers, vacuum or other approved methods. Refer to Section M-17 of this specification. H. Sports Turf Areas: Sports turf shall be fertilized four times per year. The March fertilizer application will be Best 16-6-8 at the application rate of 250 pounds per acre. This application will be completed between March 15 and March 30. This synthetic fertilizer product may be substituted with an equivalent product if approved by the City representative. This synthetic fertilizer product may be a combination product that also contains Dimension pre-emergent if approved by the City representative. The April fertilizer application will be Best 16-6-8 at an application rate of 270 pounds per acre. The May fertilizer application will be Best Super Turf 25-5-5 at the application rate of 260 pounds per acre. The September fertilizer application will be 25-5-10 with 3% iron at an application rate of 200 pounds per acre. All fertilizer application schedules must contain number of bags to be used per site and must be approved by the City representative prior to any applications. A City representative will count bags used at each site and contractor shall dispose of empty bays before proceeding to the next site. A separate price will be included in the proposal for topdressing. Topdressing will include all sports turf using Washed Plaster Sand at the rate of 15 tons per acre. Sand will be applied evenly over the turf area using a conveyer belt or broadcast type spreader such as a Tycrop Top dresser. Top dress of all sports turf will be completed in the month of July. Washed plaster sand will contain no organic impurities and conform to the following gradations: Top dress sand will be worked in to the turf matt by dragging a drag matt over the entire turf area after the sand is applied to the turf. Several passes of the drag mat may be required to achieve the US Sieve Sieve Size % Passing Range #4 100 #8 95-100 #16 70-95 #30 35-70 #50 0-35 #100 0-10 #200 0-5 Washed Plaster Sand Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 proper sand infill within the turf matt. Proper infill will be determined and approved by the City representative. I. Passive Turf Areas: All Passive Turf Areas shall be fertilized twice annually during the months of April using Best 16-6-8 at 270 pounds per acre and 25-5-10 with 3% iron at 200 pounds per acre in September. All fertilizer application schedules must contain number of bags to be used per site and must be approved by the City representative prior to any applications. A City representative will count bags used at each site and contractor shall dispose of empty bays before proceeding to the next site. Contractor must have City’s written approval before any alternate fertilization mix or product is used. Contractor’s requests for deviations must be supported with climate data, agricultural, agronomic and/or botanical information and findings. 1. Due to the broad geographical area of the Contract, the City may from time to time adjust or change the fertilization specifications contained herein as a result of consultation with the Contractor or recommendations of a soils agronomic report for each site. 2. All fertilization shall be included with the landscape maintenance of each Contract Area. The Contractor shall supply and transport all required fertilizers as a part of his cost included in the bid to the City. J. Core Aeration Sports Field Turf Areas: All sports turf areas shall be aerated by removing half inch (1/2") to five-eights (5/8”) diameter hollow tine cores to a depth of 2½” to 3” with spacing between cores not to exceed four inches (4”), using a piston type aeration machine operated at a speed that will not cause tearing or lifting the turf. ALL cores must be pulverized using a core pulverizer, flail mower, vertical mower, or other City approved piece of equipment to work the soil of the core back into the turf profile. ALL cores must be removed/ pulverized on the same day aeration takes place and the sports field must be left clean at the end of the workday. The sports turf area may require several passes with a top dress drag mat as a final cleaning of the field. This is the minimum requirement for aeration. If the contractor fails to meet this requirement, the City will have the turf aerated by a different contractor and the expense will be deducted from payment due to the contractor. Aerate compacted or stressed areas additionally as required to increase water penetration and reduce runoff. Contractor shall flag all irrigation sprinkler components prior to commencement of work. In addition, the tops of all mounds and localized compacted dry spots shall again be aerated between the intervals above as necessary. All damaged areas larger than four inches by four inches (4" x 4") shall be seeded on an as needed basis at no additional cost to the City. Solid Tine Aeration of Sports Field Turf Areas: All sports turf areas shall be aerated by using a solid tine aerator to fracture the soil profile to a depth of six inches (6”). Aeration holes shall be spaced no more than five inches (5”) apart. An AerWay Shatter Tine style aerifyer shall be used to provide the proper soil penetration and soil profile facture to improve air and water penetration. A roller attachment shall be in place on the aerifyer to reduce turf and soil mounding. The aerifyer must be operated at the proper ground speed to achieve the specified depth of penetration. Core Aeration of Passive Turf Areas: All turf areas shall be aerated by removing half-inch (1/2") diameter by four inches (4") deep cores with an aerator machine at not more than six inch (6") spacing. Aerate compacted or stressed areas as required to increase water penetration and reduce runoff. Contractor shall flag all irrigation sprinkler components prior to commencement of work. Cores shall be removed and dumped in an approved manner or pulverized as described above, after completion of aeration. In addition, the tops of all mounds and localized compacted dry spots shall again be aerated between the intervals above as necessary. All damaged areas larger than four inches by four inches (4" x 4") shall be seeded on an as needed basis at no additional cost to the City. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 Solid Tine Aeration Passive Turf Areas: All passive turf areas shall be aerated by using solid tine aerator to fracture the soil profile to a depth of six inches (6”). Aeration holes shall be spaced no more than five inches (5”) apart. An AerWay Shatter Tine style aerifyer shall be used to provide the proper soil penetration and soil profile facture to improve air and water penetration. A roller attachment shall be in place on the aerifyer to reduce turf and soil mounding. The aerifyer must be operated at the proper ground speed to achieve the specified depth of penetration. 1. Passive Turf Areas: Aerify park sites turf twice (2) per year; one solid tine aeration in February and one hollow tine core aeration in August. 2. Sports Turf Areas: Aerify sports field turf four (4) times per year; one solid tine aeration each in February and July and one hollow tine core aeration each in April and September. K. Dethatch: 1. Sports Turf Section a. All Warm Season Sports Turf shall be dethatched annually in the fall or winter as needed as directed by the City Representative based on field closure schedules. b. Dethatching shall be accomplished by use of a "vertical cut type" dethatch machine approved by the City's Representative. c. Contractor shall flag all sprinkler components prior to dethatching. d. Contractor shall immediately remove all thatch and debris upon completion at no additional cost to the City. e. All dethatched sports turf will be mowed after the dethatching and cleaning process to leave the turf ready for athletic activity. 2. Passive Areas a. Dethatching passive turf areas will not be required as part of this proposal. Any dethatching work requested by the City will be based on per square foot pricing already included and indicated on page 19 of 53 within attachment number 3 of bidder’s proposal. L. Contractor Damage and Neglect: The Contractor shall be responsible for the repair/replacement of any and all plant materials, sprinklers, fixtures, or facilities damaged by turf care maintenance and operations (as described herein Section M-7, or actions carried-out by Contractor performing turf care) at Contractor’s own expense. M-8 Groundcover Care Ground cover beds shall be maintained in an attractive condition at all times. All ground cover shall be inspected daily and all debris including leaves; branches, paper, bottles, etc. shall be removed weekly or more often as necessary. Contractor shall supply the necessary services as follows: A. Edging and Trimming: "Weed Eaters" shall not be used to edge ground cover unless approved by the City. All ground covers shall be pruned weekly or more often as necessary, sheared or thinned neatly away from shrubs, trees, walks, curbs, header boards, etc. All ground cover shall continually be trimmed back 6” from the trunk of all trees and shrubs. Any stray or undesirable ground cover Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 growth into shrubs shall be pruned or removed as necessary. Ground covers shall not be trimmed vertically unless approved by the City and shall be thinned out, as needed, to avoid matting and to achieve an overall even appearance. Keep ground cover trimmed back from all controller units, valve boxes, quick couplers or other appurtenances. Ground cover shall be trimmed six inches (6") back from all walkways, buildings, walls, fixtures, signs, shrubs, etc. All ground cover is to be neatly trimmed away from sprinkler heads to ensure proper coverage and operation at all times. Trim ground cover away from sprinkler heads with cutouts and tapering away from head. As ground covers grow in height, risers may need to be extended to properly clear top of ground covers. Lonicera japonica ‘Halliana’, Honeysuckle: Ground cover shall be pruned weekly or more often as necessary by selectively cutting branches at the top of the plant mass a minimum height of twelve inches (12”) tapering down to an area four inches (4”) to six inches (6”) behind curb, walkways, walls or turf areas by cutting the branches off at the soil level. B. Parking Lot Plantings: All ground cover pruning shall be performed as a continuous weekly operation. Ground covers shall be maintained and trimmed not to exceed a maximum height of twelve inches (12”) about the curb at all times. C. Fertilization: Vigorous growth and good color must be maintained at all times. All ground cover beds shall be fertilized two (2) times per year, more often or as necessary. Fertilize during the months of April and October using ‘Best Products’ 15-15-15 or approved equal at the rate of six pounds (6 lbs.) per 1,000 square feet, or approved equivalent program. When soils tests indicate deficiency, the soil laboratory's recommendations shall be followed. Also, refer to the Yearly Landscape Maintenance Schedule. D. Insect Disease and Pest Control: Refer to Section M-13, Pest Control, of this specification for approved methods of pesticide control. E. Plant Material Replacement: It shall be the Contractor's responsibility to maintain all plant material in a satisfactory manner and to replace, at Contractor's expense, dead or severely damaged plant material with equal size and quality materials at City's direction. The Contractor, after notification of City's authorization, shall remove and replace, at no cost to the City, any tree, shrub, turf or ground cover which is damaged or lost due to the Contractor or his employee's negligence through improper use of pesticides, watering, failure to control rodents and insects or improper use of equipment. F. Wildflower Areas: Irrigated and non-irrigated wildflower areas shall be Flail mowed (2) times per year at the direction of the city representative. G. Any ground cover, tree and/or shrub that appears to have more than one/half (1/2) of its foliage in a declining state shall be brought to the City’s attention immediately. Check plant for root over-watering or drainage problems and repair the problem prior to replacement. Replacement plant shall be of a size, condition and variety acceptable to the City. The Contractor shall pay for all replacement plants, including materials, transportation and labor unless the City determines that the plant was lost due to “Acts of God”, damaged by others, or as a result of an event without control or negligence by the Contractor. Contractor shall notify the City on a weekly basis of any irrigation issues that may cause damage to plant material. M-9 Tree Care Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 All trees shall be checked weekly for any damage, special water needs, pest problems, etc. and treated as necessary. Undesirable conditions shall be eliminated per accepted landscape maintenance practices. The Contractor shall maintain all trees, whether specifically mentioned or not, in a healthy condition at all times. A. Pruning: The Contractor is responsible for maintenance pruning of trees to a height of ten feet (10) above the ground. Pruning shall be performed as an on-going operation by the Contractor, and shall be done ONLY with the approval of the City’s representative. Prune trees to select and develop permanent branches that have a smaller diameter than the trunk or branch to which they are attached. Remove all dead, diseased or damaged growth; eliminate narrow V-shaped branch forks. Reduce topping and wind damage by removing crossover branching and by thinning out crowns. Prune to control growth within the trees' space limitation, to maintain a natural form and to allow head clearance. Prune two sample trees of each genus and species under the direction of the City’s representative for approval and control purposes, prior to proceeding with balance of tree pruning work. 1. Young Tree Pruning: Lower branches shall remain in a "tipped back" or pinched condition, leaving as much foliage as possible to promote caliper trunk growth. Stripping of lower branches will not be allowed unless approved by the City’s representative. Lower branches shall be cut flush with the trunk only when the tree is able to stand without support. 2. Evergreen Tree Pruning: Evergreen trees (trees that are not deciduous) can be pruned or thinned at any time when necessary. Prune for appearance and safety and remove dead or broken branches. Prune especially during the months of September and October to prepare the trees for the windy season. For safety reasons remove any part that may become a hazard by falling. a. Deodar Cedars and Pines: Deodar Cedars and Pines shall not be pruned except as corrective or preventative maintenance. Removal of lower branches for turf maintenance is allowable, but in no case shall branches be removed to expose more than 3 ft. of the trunk. b. Eucalyptus Tree Pruning: Eucalyptus trees shall be trimmed to remove crossing branches and thinned to increase trunk caliper. Trees should be pruned or thinned prior to seasonal heavy winds. Trees shall not be topped. 3. Deciduous Tree Pruning: The pruning of deciduous trees shall be done during the dormant season, December, January and February except for blooming trees which will be pruned after blooming. However, if a tree becomes damaged or constitutes a health or safety hazard, it shall be pruned at any time as required. All pruning cuts shall be made flush with the trunk, lateral branches or buds. "Stubbing" of branches will not be allowed. B. Insect, Disease and Pest Control: Refer to Section M-13, Pest Control, of this specification for approved methods of pesticide control. C. Staking and Guying: Tree stakes, ties and guys shall be checked at least monthly and adjusted as necessary. Tree ties shall be inspected to prevent bark wounds caused by abrasion and ties shall be adjusted to prevent girdling. Before any stakes are removed, remove tree ties and allow the tree to remain without support for a period of time to observe structural stability of the tree. The tree must retain its upright position and this position must be held regardless of moisture content of the soil. Remove tree stakes only when tree has proven to be structurally stable. Any re-staking shall be done with originally specified materials. Stakes shall not be placed closer than eight inches (8") from trunk of tree. Guying will, over time, stretch or loosen. Adjust as needed to retain a taut Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 position, until such time when guying is removed. Any tree that is damaged due to improper staking or guying shall be replaced at the Contractor's expense. Replace broken stakes and damaged guys as required. Damaged trees shall be staked within twenty-four (24) hours of identification of damage by Contractor, City or the public's notification to Contractor. Replacement stakes or new staking shall be completed within five (5) days. (Materials only will be paid for by the City as "Extra Work".) D. Tree Guards: Trees in turf areas shall be inspected at the base of the trunk for tree guards weekly. Contractor shall report any missing tree guards to the City immediately. E, Plant Replacement: Refer to Section M-8, Plant Replacement, of this specification. F. Fertilization: 20% of all trees shall be deep-fed during the month of February by means of one inch (1") diameter holes drilled two feet (2') deep at six foot (6') intervals around the drip line filled with organic spec fertilizer, or approved equivalent program. G. Clearance and Visibility: Prune trees to allow necessary clearance for the safety of pedestrian traffic, vehicle circulation and signage, etc. Prune trees along walkways to allow ten feet (10') clearance for pedestrians and fourteen feet (14') above curb and gutters for vehicular traffic, and two feet (2’) from walls and structures in February or more often as necessary as directed by the City’s representative. H. Contractor shall notify the City on a weekly basis of any irrigation issues that may cause damage to plant materials. M-10 Shrub and Vine Care Shrub and vine care for parks shall be performed on a four (4) week interval or more often as necessary. All shrubbery shall be checked weekly for any breakage or damage, special watering needs, pest problems, etc., and treated as necessary. All undesirable conditions shall be eliminated per accepted landscape maintenance practices. All shrubs shall be maintained in a healthy vigorous condition. Remove all spent flowers, flower spikes, all leaves and debris, soot and accumulated dirt from plant areas regularly as needed. A. Shrub Pruning: Pruning shall be performed weekly as an on-going operation, and shall be done under the direction of the City’s representative, not allowing plants to develop stray, undesirable growth. Trimming, pruning, thinning and training are functions to be done as needed to maintain a pleasing appearance. Any shrub under stress should be trimmed to reduce evaporation. The design intent is to have naturalistic shrub masses not individual shrub forms or standards. Accomplish pruning by selectively removing woody stems from inside shrubs on an as needed basis as directed by the City. Excessive pruning or stubbing back will not be permitted. Top shrubs only when necessary for appearance; and after interior, selective branch pruning has been completed, or as directed by the City’s representative. B. Vine Pruning: Vines shall be maintained in their intended form. Pruning shall be performed as a continuous weekly operation under the direction of the City’s representative for containment so plants do not develop stray, undesirable growth. Vine ties shall be inspected weekly and re-tied or adjusted as necessary. C. Insect Disease and Pest Control: Refer to Section M-13, Pest Control, of this specification for approved methods of pesticide control. D. Plant Replacement: Refer to Section M-8, Plant Replacement, of this specification. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 E. Fertilization: Shrubs located in ground cover areas will not require additional fertilizing. See Section M-8, Fertilization, for fertilization application in ground cover areas. F. Clearance and Visibility: Where shrubs occur in close proximity to sidewalks, curbs, roadways and parked cars, prune to allow movement without interference from branches and foliage. Prune shrubbery to allow necessary clearance for the safety of pedestrian traffic, vehicle circulation, signage, and two feet (2’) from walls and structures or as directed by the City’s representative. G. Contractor shall notify the City on a weekly basis of any irrigation issues that may cause damage to plant material. M-11 California Native Plant Material Care A. Varieties: California Native Plant material has been planted in the Sports Center at Grijalva Park. B. Watering: California Native Plant material has adapted to our Mediterranean type climate’s seasonal distribution of rainfall with definite wet and dry seasons where most rainfall occurs from late fall through the end of March. Most California Native Plant material cannot tolerate excessive moisture during the summer months. This seasonal rainfall cycle has resulted in native plants having a winter growth and spring blooming period with a rest or dormancy period in the hot, dry summer. Understanding the California Native Plant’s growth cycle and proper supplemental irrigation water sequencing will insure the plants are being maintained in a healthy and vigorous condition. City is responsible for irrigation of all landscapes, however, the Contractor is responsible to notify the City on a weekly basis regarding any irrigation issues that may be damage to plant material. C. Pruning: Refer to Section M-10, Shrub and Vine Care, of this specification for shrub pruning. Refer to Section M-9, Tree Care, of this specification for tree pruning. D. Fertilization: Refer to Section M-8, Fertilization, of this specification. E. Plant Replacement: Refer to Section M-8, Plant Replacement, of this specification. F. Tree Pest Control: Refer to Section M-13, Pest Control, of this specification for tree pesticide control. G. Shrub Pest Control: Refer to Section M-13, Pest Control, of this specification for shrub pesticide control. H, Contractor shall notify the City on a weekly basis of any irrigation issues that may cause damage to plant material. M-12 Native weeds and Grass Clearing The Contractor shall clear the weeds and grasses in the unimproved Park Sites, parkways, vacant lot, including vacant lot across from 2905 Walnut and a six foot (6’) wide strip along the curb on unimproved streets in February, May, August and November or more often as necessary each year. The Contractor shall spray with a non-selective herbicide and remove the re-vegetation to within three inches (3”) of the finish grade. All vegetation shall then be collected and removed from the site. M-13 Pest Control (See Appendix ‘A’) Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 The Contractor shall regularly inspect (on a weekly basis) all park sites in the Contract Area for presence of disease, insect or rodent infestation. The Contractor shall advise the City within forty-eight (48) hours if disease, insect or rodent infestation is found; he shall identify the disease, insect or rodent and specify control measures to be taken using legally approved materials and methods. Upon written approval of the City the Contractor shall implement the approve control measures. The Contractor shall select and supply proper materials and personnel to comply with all City, County, State and Federal laws and regulations. The use of any chemicals for insect and disease control shall be done by a State Licensed Pest Control Operator who shall follow all guidelines governing his license. A. Insect, Disease and Pest Control: The Contractor shall provide complete and continuous control of all plant pests or diseases. Contractor will assume responsibility of use of all chemical controls. Pests and diseases to include, but not be limited to, all insects, mites, other invertebrates, pathogens, nematodes and vertebrates. Chemical controls shall include necessary use of herbicides and plant growth regulations. Pests may be controlled by mechanical and chemical means. 1. Extreme caution shall be used when spraying insecticides and fungicides. Only apply when there is no wind. City approval must be obtained prior to spraying pesticides. 2. Approved control measures shall be continued until the disease, insect or rodent is controlled to the satisfaction of the City. The Contractor shall utilize all safeguards necessary during disease, insect or rodent control operations to ensure the safety of the public and the employees of the Contractor. B. Rodent Control: When rodent infestation becomes evident, the Contractor shall at once proceed to eradicate and provide a regular rodent control program as necessary. C. Snails and Slugs: Treat for snails and slugs as necessary. Treatment shall be approved by the City and may vary from one park site to another. In general, broadcast an approved granule, pellet or meal at the recommended rate of three (3) times a year minimum; Spring, late Fall and Winter and/or apply an approved insecticide as needed for complete snail and slug control based upon a program designed by a State Licensed Pest Control Operator. D. Trees: All trees should be inspected weekly for fungus or insect infestation and treated accordingly as necessary. Upon notification by City, Contractor shall provide labor, equipment and materials to apply pesticides by a State Licensed Pest Control Operator. E. Shrubs and Vines: Check all plant material in landscaped areas weekly and apply pesticides at the first sign of infestation. F. Seasonal Color: Look for susceptible plants during the autumn months when leaf color is changing and apply pesticides as required to prevent or control disease and insect problems. M-14 Irrigation Systems Inspection (See Appendix ‘A’) A. Irrigation Repair and Operation: Prior to initiating mowing operations the Contractor shall inspect each site for broken sprinklers, malfunctioning or leaking valves, excessive wet turf areas, or any other condition which may interfere with the performance of work. The Contractor shall notify the City’s representative the same day of discovery of damage to irrigation system components cause by vandalism, “Acts of God”, vehicular damage, theft or mysterious damages that do not result from the performance of the work by the Contractor. Failure to report any damages or unusual site conditions will constitute Contractor making repairs at this own expense, regardless of responsibility for cause Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 of damage. Any replacement of irrigation system component shall be original types and approved by the City’s representative. B. Irrigation system components damaged as a result of Contractor’s neglect during mowing operations shall be repaired or replaced by the Contractor at no cost to the City. C. Plaza Park Irrigation System: Contractor shall monitor and schedule the irrigation system at Plaza Park. Irrigation system components damaged as a result of Contractor's neglect, shall be repaired and/or replaced by the Contractor at no cost to the City. Normal wear and tear, vandalism, accidental breakage by others, or so-called "Acts of God” shall be considered conditions under which the contractor is not directly responsible; such repairs (including control valve repair and/or re-build) shall be made and billed for cost of materials only (see section M-1). All mainline repairs up-to and including control valve replacement shall be made and billed for labor and materials in accordance with contractor’s unit pricing stated herein (see section IX). The Contractor shall notify the City the same day of discovery of damage to irrigation system components caused by vandalism, "Acts of God", vehicular damage, theft or mysterious damages that do not result from the performance of the work by the Contractor. Upon receipt of the City's written authorization, repair said damage as soon as possible after discovery, billing the City for the cost of such repair on the subsequent monthly billing statement. Failure to report any damages will constitute Contractor making repairs at his own expense. Any replacement of irrigation system component under this sub-paragraph A shall be original equipment types where known. Any substitutions for replacement equipment shall be approved, in writing, from the City prior to doing work. M-15 Surface Drainage Care (See Appendix ‘A’) A. All surface drainage devices such as concrete 'V' ditches, bench drains, swales, inlets, and other surface drains shall be inspected weekly or more often as necessary and kept free of all algae, debris, vegetation, soil, etc., which would preclude their proper intended function at all times. B. All landscape drainage devices shall be routinely inspected and foreign matter removed in order to maintain their proper, intended function. M-16 Grounds Maintenance Care (See Appendix ‘A’) A. General Maintenance: The Contractor shall provide grounds maintenance at each park site and recreation trail daily. 1. All Park Sites shall be inspected daily and maintained in a neat, clean, and safe condition at all times. 2. All broken glass and sharp objects shall be removed daily. 3. All animal droppings or other materials detrimental to human health shall be removed from the park sites daily. 4. Decomposed granite areas shall be kept level and at grade at all times, free of weeds, trash and debris. B. Barbecue Grills: All barbecue grills shall be emptied of all ashes daily. C. Drinking Fountains: All drinking fountains shall be inspected, kept clean and operational at all times. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 D. Park Amenities: Benches, bleachers, picnic tables and play equipment shall be inspected and cleaned daily or more often as necessary. Picnic areas in parks, including concrete slabs and tables, shall be washed daily using soapy water. Tables and patio surfaces within reserved picnic/ pavilion areas are to be cleaned by 9:00 AM daily. All other tables and patio surfaces are to be cleaned by 11:00 AM or more often as necessary. E. Litter/Trash Collection and Disposal: The Contractor shall inspect all parks prior to 9:00 a.m. at least once daily, seven (7) days per week, including Holidays, (with the exception of Yorba Park be inspected by 7:00 a.m., on Mondays, Tuesdays, Thursdays, and Fridays). Trash removal from trash containers and any other debris within reserved picnic/ pavilion areas are to be emptied, removed and cleaned by 9:00 AM daily. All other trash containers are to be emptied and cleaned by 11:00 AM or more often as necessary, removing all litter from turf, planters, tot lots, walkways, parking lots, receptacles and dumpster enclosures. All recreation trails shall be inspected and trash removed daily but may be done anytime during normal working hours. 1. All litter and trash, including debris deposited by blowing wind or persons passing by shall be collected (from the Contract Area) and disposed of at park site dumpsters. 2. The Contractor shall respond within an hour during regular working hours to the City's direction regarding litter pick-up. If litter and trash is not removed during daily site visit, it shall be considered an emergency and removed immediately upon notification by the City. Failure of said removal may result in deduction of payment for that date or week. 3. Leaves, grass clippings, branches, weeds and any other landscape refuse accumulated from the Contact Area shall be disposed of off-site the same day the landscape refuse is accumulated. F. Trash Containers: Trash containers provided by the City shall be inspected and emptied daily, by 9:00 a.m. and more often as necessary, with the exception of Yorba Park trash containers be emptied by 7:00 a.m., daily except on Wednesdays . (refer to M23). Trash containers shall be washed after emptying (when necessary) as determined by the City's representative. Contractor shall provide approved plastic liners (40" x 48" x 74 mil. minimum) for all trash containers at Contractor's own expense. Trash liners shall be changed daily or more often as necessary. Contractor shall provide doggie bags a minimum of .80 mil thick at City doggie bag dispensers. There are additional doggie bag stations inside the dog park that the contractor will only need to dump on a daily basis, the Dog Park Association provides bags for the dispensers. G. Green waste/Land Diversion Programs: The Contractor shall comply with any adopted City programs for waste reduction/recycling effective during the period of the Contract. All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the State of California. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed compositors/green waste recycling facilities, to the City Representative listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. M-17 Walkways and Hardscape Care (See Appendix ‘A’) Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 A. General: Walkways and hardscape care shall include, but not be limited to, all concrete and asphalt paving surfaces, driveways, parking lots, sidewalks, curbs & gutters, stairways & ramps, and picnic area slabs, and paved recreation trails. 1. All walkways and hardscape areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. Leaves, branches and other debris shall be collected and disposed of off-site. 2. During each Park Site visit all walkways and hardscape areas shall be inspected and cleaned. Work shall be scheduled so as to not interfere with normal park site use activity. 3. All Park Sites shall be swept daily or more often as necessary to remove all deposits of silt and/or sand and glass from all walkways and hardscape areas. Expansion joints and cracks shall be kept free of weeds at all times. 4. All walkways and hardscape areas shall be kept free of litter and trash, including debris deposited by blowing wind or deposited by persons passing by or visiting the park site. Debris shall be collected daily; all paper, trash, etc. should be disposed of at a park site dumpster. Over- sized or excessively large amounts of refuse, debris and/or trash shall be taken off park site for dumping elsewhere in a legal manner at no additional cost to the City of Orange. 5. All walkways and hardscape areas shall be hosed off as required by the City, or as necessary. Care shall be taken so that this does not inhibit or endanger pedestrians utilizing walks and stairways. This work should be scheduled to coincide with mowing or other maintenance work in the area. Walkways and hardscape at Steve Ambriz Park to be hosed off every Tuesday and Friday. 6. Sports courts shall be blown off daily, removing and leaves, debris and standing water. They shall be washed once per month. A mild detergent of 4 parts water, 2 parts trisodium phosphate (TSP) and 1 part household bleach shall be used once per year or more often as needed. B. Sweeping, Vacuuming and Blowing: All walkways and hardscape areas shall be swept, vacuumed, or blown off weekly or more often as necessary. In no case shall blowing be used in place of sweeping or vacuuming trash, leaves or other noticeable debris. 1. Vacuums, blowers, sweepers or other approved means may be used to clean hardscape areas. However, debris shall not under any circumstance be blown or otherwise swept onto adjacent streets or property. All debris must be picked up by the Contractor and removed off site. 2. Work may be coordinated with mowing or other maintenance work in the park site. All gutters within the maintenance area shall be kept clean of litter, trash and all other debris. 3. Contractor shall hose off, up to and including power-washing, all soils, spills and stained surfaces within Park Site as necessary. Said soils, spills and stains shall be removed daily and as immediately noticed by Contractor upon regular inspections of walkways and hardscape areas within each park site. Contractor shall adhere to all NPDS requirements. C. Dog Droppings: Shall be removed when found during daily maintenance operations. Walks shall be hosed off after droppings are removed. D. Street Clean-Up: Street sweeping is maintained under a separate contract and is not a part of this maintenance work. The Contractor shall remove and dispose of off site, at an approved dump site, all Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 miscellaneous debris or trash blown into the parking lot and streets by the wind or deposited by persons passing by or visiting the site. M-18 Tot Lot and Sand Lot Care (See Appendix ‘A’) A. General: These areas shall be referred to as play areas, which include, but are not limited to, tot lots, sand lots, volleyball courts, etc. 1. All play areas shall be raked to remove leaves and debris daily. All woodchip areas shall be raked level (especially fall zones of play equipment) and kept free of any forei gn debris, by 9:00 AM daily. All sand areas to be raked and kept free of any foreign debris by 11:00 AM daily. 2. Woodchips/Sand in play areas shall be kept clean and maintained for safe playing. Each play area shall have trash and glass removed and depressions filled in daily. All play areas shall be maintained weed free. 3. Woodchips/Sand around the edge of play areas shall be swept daily, using a push broom, and the material shall be put back in the lot. 4. Contractor shall inspect daily levels of woodchips/sand in all play areas within each park site. The Contractor shall be responsible to notify the City’s representative of the need to replenish woodchips or sand in order to maintain a safe level above footings in all play areas. Woodchips/Sand shall be replenished by the City as necessary to maintain optimum levels. Contractor shall be responsible to verify final levels with the City's representative. 5. In the event of inclement weather if at any time the sand court areas become flooded and there is standing water, it will be the Contractor's responsibility to remove water immediately. B. Play Area: The Contractor shall perform, but not limited to, the following maintenance procedures: 1. Contractor shall roto-till all play areas, annually and as required (after rain storms) to the maximum depth that will allow complete loosening of the sand, but that will not cause lower base materials to be mixed in with the play area material. 2. Contractor shall rake level all play areas on a daily basis, or more often as necessary. 3. Contractor shall maintain all play areas to be weed free. C. Rubberized Surface Care: Where rubberized surfaces are found in Park Site, Contractor shall perform, but not limited to, the following maintenance procedures: 1. Contractor shall inspect and keep all rubberized play surfaces clean and clear of foreign debris, including woodchips or sand. 2. Contractor shall blow or sweep all rubberized play surfaces weekly and wash them monthly using a hose and spray nozzle to remove all sand, soil, or other foreign debris and/or material. 3. Contractor is responsible to maintain a safe (rubberized) playing surface on a daily basis, or more often as necessary. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 M-19 DRESS CODE AND APPEARANCE The Contractor shall be required to provide uniforms for personnel assigned to the Contract Area. Sufficient changes shall be provided to present a neat and clean appearance of landscape personnel at all times. Contractor's personnel shall wear uniforms with company name at all times. The proper uniform includes: A. Safely Equipment: All employees, when operating power equipment, shall have the proper Personal Protective Equipment (PPE) in place such as face shields, ear protectors, eye goggles, dust masks, etc. B. Shoes: Leather work boots, or shoes, shall be in good condition and worn at all times. No sandals or tennis shoes shall be worn on the job. In the event that tennis shoes or sandals are worn the City may suspend the Contractor's employee from work for that day. C. Company Shirts, Vests or Hats: Shirts or vests with the company name shall be worn by Contractor's personnel at all times. Hats, if provided, shall also have the company name. Company name shall be displayed on clothing and visible to the public at all times. M-20 Extra Work The City may, from time to time, need additional landscape maintenance services which shall only be authorized by the City's representative as stipulated in the contract and upon execution of the contract documents. Extra work shall be performed by the Contractor or by competitive bid option at the discretion of the City. A. General Procedures: In the event the Contractor is required by the City and agrees to perform extra work, the following procedure shall govern such work: 1. When required by the City, a written estimate of cost will be submitted to the Department of Community Services for approval prior to work being done. The Contractor shall maintain records sufficient to distinguish the direct cost of other operations. He shall furnish reports of extra work on forms furnished by the Contractor, itemizing all costs for labor, materials and equipment rental. The report shall include hours worked. The following procedure will govern such extra work. 2. Work will be executed under the direction of the City's representative on a time and materials basis or an agreed lump sum price depending on the nature of the work. 3. City will issue a written work request for such extra work to be performed. 4. Extra work will not be initiated without written authorization, except in emergency call-out situations. Contractor agrees that any services performed which are not authorized by the delegated City's representative, as stipulated in the contract, may result in non-payment by the City. 5. All extra work authorized by the City shall be performed by separate personnel that are not employed to perform the maintenance work under this contract. B. Extra Work Tasks: Extra work may include, but not be limited to, the following: 1. Replacement of plant materials due to failures beyond the Contractor's control. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 2. Replacement of worn out damaged sprinkler heads, valves, quick couplers, etc. 3. Additional treatment required for planting or soil as not set forth specifically in this Specification. 4. Remedial landscaping. 5. Repairs or replacements due to vandalism or "Acts of God". C. Labor Costs: Labor costs shall be based on the proposed wage scale for each type of workman. D. Field Change Order: Contractor shall submit invoices for Extra Work separate from regular monthly maintenance billing and shall detail: a) site location, b) services performed, and c) amount, as authorized by City’s Representative. M-21 Weekly Maintenance Review (See Appendix ‘A’) A. Inspections by the City of Orange: The City shall inspect the work every week to ensure adequacy of maintenance and methods of performing the work are in compliance with the contract. However, such inspection or failure of City to inspect shall not relieve the Contractor of the duty to provide continuous inspection of the work area. B. Weekly Inspection Meetings: The Contractor's representative shall meet weekly with the City's Representative to review the Contractor's schedules and performance, resolve problems and perform field inspections as required. Should such inspections find deficient performance or service failure, the liquidated damage clauses of this contract will be enacted. C. Prerequisite for Monthly Payment: Weekly maintenance site review meetings followed by a satisfactory completion of any or all punch list items generated thereof is a required prerequisite for payment of monthly invoices. M-22 Schedules and Reports (See Appendix ‘A’) The Contractor, as part of this agreement, will submit schedules and reports as requested. Failure to submit schedules and reports in a timely manner may result in a delay of monthly payments. Refer to Appendix ‘A’, for Table of Parks Yearly Landscape Maintenance Tasks Schedule; therein is a chart of required maintenance practices and frequencies. Such schedules and reports must be detailed, thorough and may include, but not limited to, the items listed below. A. Weekly Maintenance Schedule(s): The Contractor shall be responsible for the following: 1. Contractor shall provide a weekly maintenance schedule(s) to the City. The schedule(s) shall indicate the frequency of time and days of the week services are to be performed. 2. Contractor shall notify the City representative of all changes in work schedule at least forty- eight (48) hours prior to commencement of scheduled change work. The Contractor may not change schedule of work without written permission from City. 3. Contractor shall adjust his work schedule to compensate for all special events, holidays and inclement weather. City representative will notify Contractor of all special events and holiday dates. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2 B. Maintenance Reports: The Contractor shall be responsible for the following: 1. Pesticide Use Reports. 2. Hazards Reports. 3. Cost information to perform extra work for upgrading specific areas. 4. Suggestions for improving problem areas. 5. All forms and schedule(s) shall be of a format supplied by or approved by the City. 6. Daily Tot Lot Inspection Reports. M-23 Dog Park Area Care at Yorba Park Litter and trash pick-up at Yorba Park on every day except Wednesdays shall be completed by 7:00 a.m. The Dog Park remains closed to public use for the entire day each Wednesday of every week in the calendar year, unless otherwise noted by the City’s representative. It is imperative for the Contractor to perform all weekly maintenance tasks each Wednesday. Those weekly tasks include, but not limited to, the following: A. Turf mowing; B. Turf edging; C. Weed whip trimming; D. Gopher and/or rodent baiting; E. Fence line chemical spray edging (as necessary); F. All usual daily duties and tasks that apply, and described herein this contract, and; G. Any other required task not listed herein, but advised by City’s representative to perform. M-24 National Pollutant Discharge Elimination System (NPDES) Requirements: A. The Contractor shall comply with Local, State and Federal National Pollutant Discharge Elimination System (NPDES) regulations including the County Drainage Area Management Plan (DAMP) and the City’s Local Implementation Plan (LIP) at all times while providing landscape maintenance services for the City. B. The Contractor shall apply Storm Water Best Management Practices (BMP’s) for all pollution prevention of the discharge of pesticides and fertilizers, landscape waste, trash, debris and other pollutants to the storm drain and receiving waters. M-25: Company Vehicles All vehicles used by Contractor’s employee for the purposes of performing this work are to be identified with magnetic door signs (approx.. 20” x 16”) or equivalent with the company name and phone number. These need to be visible from both sides of said vehicle. Docusign Envelope ID: 6D963161-D5B3-4834-980E-91AE1E078FD2