HomeMy WebLinkAboutAGR-7803 - TANDEM SOLUTIONS, LLC. - LOCAL HAZRD MITIGATION PLAN SERVICESDocusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
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AGR-7803
January
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
TECHNICAL PROPOSAL
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
2
COVER LETTER
November 7, 2024
City Clerk Office
Purchasing Officer: Wanda Alvarez
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
Subject: RFP No. 24-25.07 - Proposal for City of Orange Local Hazard Mitigation Plan Update
Dear Ms. Alvarez,
Tandem Solutfons (Tandem) is pleased to provide this proposal to the City of Orange (City) to prepare a
Local Hazard Mitfgatfon Plan (LHMP) Update. Tandem is a Woman Owned, Limited Liability Company
established in 2022.
Over the past 20 years, Tandem and our proposed team have supported the development and conduct
of HMPs and multf-jurisdictfonal LHMPs for Countfes, Citfes, and Special Districts. Tandem assigns senior,
experienced consultants at extremely competftfve billing rates. We can produce a superior product in
less tfme, with a smaller budget and better results than larger firms. Additfonal informatfon about
Tandem is located at: Tandemsolutfonsusa.com.
Supportfng Tandem Solutfons in this effort is Navigatfng Preparedness (NPA), a Limited Liability
Corporatfon (LLC) established in March 2014. NPA is a California Certffied Service -Disabled Veteran-
Owned Small Business Enterprise (SDVBE), CA Department of General Services (DGS) #1770371.
Tandem is dedicated to assist the City to develop a FEMA approved HMP by April 2027 and has the ideal
team and experience to accomplish this before the due date. To that end, we offer the following
advantages:
• A project team with unsurpassed experience in single and multf-jurisdictfonal HMPs
• A project manager who has led numerous LHMP developments for various organizatfons.
• A team that has the experience and positfve reputatfon with Cal OES and FEMA through development
of HMPs in the past year.
• A project team who has experience working for FEMA and City government
• A project team who understands the importance of including vulnerable populatfons into emergency
planning.
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CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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I am the designated contact and signing authority for Tandem and certffy that all the informatfon
submitted in this proposal is true and correct. This proposal is valid for 120 days.
Sincerely,
Francisco Soto, Director
Tandem Solutfons
17616 Summer Ave.
Artesia, CA 90701
323-605-4200
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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TABLE OF CONTENTS
Cover Letter ...................................................................................................................................... 2
Company Data .................................................................................................................................. 5
Certificate of Insurance ...................................................................................................................... 6
Validity of Proposal ........................................................................................................................... 7
Certification of Understanding ........................................................................................................... 8
Statement of Compliance with Agreement's Articles/Terms and Conditions ........................................ 9
Resumes and Qualifications of Proposer's Personnel ........................................................................ 10
Sub-Contractors .................................................................................................................................... 10
Work Plan ....................................................................................................................................... 20
Project Understanding .......................................................................................................................... 20
Approach ............................................................................................................................................... 20
Project Management ............................................................................................................................ 22
Work Breakdown Structure and Deliverables ....................................................................................... 24
Schedule of Services .............................................................................................................................. 34
Fee ............................................................................................................................................... 36
Related Experience and References .................................................................................................. 37
Current Projects & Past Performance ................................................................................................... 37
References ............................................................................................................................................. 38
Sample Report ................................................................................................................................ 39
Resources to be Provided by the City ............................................................................................... 40
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
5
COMPANY DATA
Tandem understands the City’s need to engage qualified consultants to prepare its HMP for the
development of a FEMA approved update to the 2014 Hazard Mitfgatfon Plan by April 2027. Furthermore,
Tandem understands the City’s mitfgatfon and emergency and disaster planning goals and its dedicatfon
to provide safety programs and procedures for its residents, businesses, and propertfes.
Over the past 20 years, Tandem and our proposed team have supported the development and conduct
of HMPs and multf-jurisdictfonal HMPs for Countfes, Citfes, and Special Districts. Tandem does not own
any other business organizatfon that will be providing the services to meet the requirements of the
Proposal. Tandem does not have any exceptfons or refusal to complete any contracts. Francisco Soto is
the Managing Director of Tandem Solutfons and is authorized to make decisions and represents the
company.
Tandem presents a highly qualified team to support the City in these goals and provides a partnership
that is aligned to complete this project. Tandem is a Woman Owned, Limited Liability Company
established in 2022 and the following are the pertfnent informatfon for the company:
Legal Name: Tandem Solutfons, LLC
Mailing Address: 17616 Summer Ave. Artesia, CA 90701
Phone Number: 323-605-4200
Website: tandemsolutfonsusa.com
Organization Type: Limited Liability Corporatfon
Year Incorporated 2022
State Incorporated California
SAMS Number: 9HM25
Federal I.D. Number: 92-2202296
Point of Contact/
Principal Officer:
Francisco Soto, 323-605-4200,
francisco@tandemsolutfonsusa.com
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CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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CERTIFICATE OF INSURANCE
Tandem agrees to provide and maintain the required Liability Insurance and contfnuous coverage per
City requirements within ten (10) days of notfficatfon of selectfon for award.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
7
VALIDITY OF PROPOSAL
This proposal shall remain valid for 120 days from date of submission.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
8
CERTIFICATION OF UNDERSTANDING
Tandem understands that the City assumes no responsibility for any understanding or representatfon
made by any of its officers or agents during or prior to the executfon of any Agreement resultfng from
this RFP
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
9
STATEMENT OF COMPLIANCE WITH
AGREEMENT'S ARTICLES/TERMS AND
CONDITIONS
This Proposal is in compliance with said Request for Proposal informatfon.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
10
RESUMES AND QUALIFICATIONS OF PROPOSER'S
PERSONNEL
Tandem and its proposed staff have supported LHMP projects for over 20 years. Our proposed project
manager, Francisco Soto, has led LHMP updates for multfple countfes, citfes and special districts. He is
currently supportfng an update to the City of Pasadena, San Bernardino Municipal Water District, and
San Lorenzo Water District.
Over the past years, Tandem team has developed a close relatfonship with Cal OES and FEMA's mitfgatfon
plan review teams. If approved by the client, we will work directly with Cal OES staff to correct minor
discrepancies (often no more than adding a sentence) in a draft LHMP immediately after being informed.
This eliminates the need for Cal OES to provide a formal letter to the client and serves to expedite the
approval process.
Sub -Contractors
Tandem has partnered with Lee Rosenberg, CEM, of Navigatfng Preparedness Associates, LLC (NPA). NPA
was established in 2014 and has been in business contfnuously for over ten (10) years. NPA started as a
boutfque firm providing maritfme homeland security and disaster response operatfonal planning and has
diversified to deliver a broad range of emergency management solutfons. NPA is a well-respected firm
that specializes in developing and updatfng HMPs and has partnered with Tandem staff in similar projects
for the past 10 years.
Capabilities of Key Project Staff
Our staff have a vast amount of experience developing LHMPs and other emergency management-
related projects. Tandem proposes the following team of key professionals to support the City in this
effort (Figure 1)
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
11
Figure 1: Proposed Staff Organization
• Francisco Soto (MS): Is the owner of Tandem Solutfons and has over 10 years of Emergency
Management experience. He was the Project Manager for various emergency planning, training, and
exercise projects. Mr. Soto worked for a consultfng firm where he led the development of th e LHMP
for the citfes of Hermosa Beach, Manhattan Beach, and Palos Verdes Estates, in additfon to various
city emergency plans and exercises. He has also worked for the Municipal Water District of Orange
County where he was the Project Manager for their LHMP and Emergency Operatfons Plan (EOP)
update. Mr. Soto worked for the City of Long Beach where he developed preparedness and mitfgatfon
plans, including the City LHMP, EOP, Family Assistance Center Plan, Emergency Communicatfons Plan.
Since he founded Tandem, he has worked on LHMP’s, Emergency Operatfons Plans, Standard
Operatfng Procedures, Trainings and Exercises, for Countfes, Citfes, and Special Districts.
• Lee Rosenberg (CEM): Is the owner of NPA and has supported/led 30 HMP’s. He was the project
manager for numerous large projects including leading the effort to develop the Northern California
Catastrophic Earthquake Concept Plan. This $8.5M project resulted in five (5) regional plans and 68
individual plans for 12 countfes and two (2) citfes. The project included over $300K of initfal Hazus
modeling. He is a former FEMA Region IX Federal Coordinatfng Officer. As a retfred Navy Captain, he
possesses superb organizatfonal skills and an ability to lead staff to achieve results. Mr. Rosenberg
has been in leadership positfons for over 30 years. He is a combat veteran of Operatfons Desert Storm.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
12
• Dennis Larson: Mr. Larson has 25 years of experience in public agency program management, policy
research, and technical analysis. His specialtfes include long-range planning, hazard mitfgatfon,
climate resiliency, Geographic Informatfon Services, and economic impact analyses. Dennis helps
public agencies and private firms develop and evaluate policies, programs, and strategies with
measurable performance impacts.
• Janlia Riley: Ms. Riley has more than 20 years of professional experience in providing document
design, quality assurance, marketfng and outreach, and graphic design. She has led as well as
supported numerous projects working with leadership and community groups with a focus on equity,
inclusivity, and Sectfon 508 compliance.
Copies of brief resumes for Tandem’s Key Project Staff are provided in the following pages.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
13
Francisco Soto , MS – PROJECT MANAGER
PROFESSIONAL SUMMARY
Francisco Soto has over 10 years of experience in emergency
management, public safety, and project management in public, private,
and special district organizatfons. He served as a principal planner for
various emergency planning, training, and exercise projects. Francisco led
the development and updates to Hazard Mitfgatfon Plans, Emergency
Operatfons Plans and Risk Assessments for the citfes of Long Beach,
Hermosa Beach, Manhattan Beach, and the Municipal Water District of
Orange County.
Francisco served as an EOC Director, EOC Coordinator, and Utflitfes
Liaison for City and County-wide disasters. He thoroughly understands
EOC organizatfon, emergency/crisis response operatfons, and risk
assessments. Most importantly, Francisco understands the importance of
relatfonships and their key role in effectfvely preparing and responding to
incidents. He excels in stakeholder engagement and has experience
collaboratfng with Police, Fire, Public Works, Health Department, City
Management, and Public Informatfon staff to develop an effectfve plan
and response. He lives in Los Angeles County.
RELEVANT PROJECT EXPERIENCE
City of Pasadena Hazard Mitigation Plan Update, Pasadena, CA – 2024-
Current. Lead Planner/Subconsultant – Supportfng a project to update
the City Hazard Mitfgatfon Plan. The plan includes public input from City
non-profit organizatfons who serve vulnerable populatfons. Conducted
detailed hazard identfficatfon and risk assessment. Supported reviewing
capabilitfes.
San Lorenzo Valley Water District Hazard Mitigation Plan Development,
Boulder Creek, CA– 2024-Current. Planner/Subconsultant – Supportfng
a project to develop the district’s first Hazard Mitfgatfon Plan. The plan
includes a detailed hazard analysis and risk assessment, including impacts to key water infrastructure. Currently
working on conductfng public engagement to ensure non-profit organizatfons who serve vulnerable populatfons
are incorporated into the planning process. Outreach materials will be translated into two (2) additfonal languages
other than English to ensure maximum partfcipatfon.
San Bernardino Valley Water Hazard Mitigation Plan Update, San Bernardino, CA – 2024-Current.
Planner/Subconsultant – Supportfng a project to update the district’s Hazard Mitfgatfon Plan. The plan includes a
detailed hazard analysis and risk assessment, including impacts to key water infrastructure. Currently working on
conductfng public engagement to ensure non-profit organizatfons who serve vulnerable populatfons are
incorporated into the planning process.
Contra Costa County Hazard Mitigation Plan Update, Martinez, CA – 2023-Current. Planner – Supportfng a project
to update the County Multf-jurisdictfon Hazard Mitfgatfon Plan. The plan includes partfcipatfon by 19 citfes and
towns and 15 special districts. Conducted detailed hazard identfficatfon and risk assessment. Supported reviewing
capabilitfes. Provided detailed descriptfons of the partfcipatfng organizatfons.
EXPERTISE
Hazard mitfgatfon
planning
City emergency
management operatfons
HSEEP exercise design
and delivery
Hazard analysis and risk
assessments
THIRAs
Dam emergency actfon
plan development
Risk and Resilience
CERTIFICATIONS &
EDUCATION
Master of Emergency
Services California State
University of Long Beach
Bachelor of Arts,
Criminal Justfce,
California State University
of Dominguez Hills
Risk and Resilience
Assessment Certffied
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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City of Long Beach Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness
Review (SPR) – 2020 & 2023. Project Manager – Led a planning team made up of community–wide organizatfons.
Coordinated involvement of multfple stakeholders through Identffying and assessing risks, estfmatfng capability
requirements, building and sustaining capabilitfes, planning and delivering capabilitfes, and validatfng capabilitfes.
Produces a comprehensive report that provides an assessment of risk with correlatfon to capabilitfes.
Municipal Water District of Orange County Infrastructure Risk Assessment. Fountain Valley, CA – 2022. Project
Manager – Coordinated a complex risk assessment project while working with 34 water and wastewater agencies
to identffy hazards, assess risks and correlate them with the potentfal to challenge based on each agency’s
capabilitfes.
Valley Water Dam Emergency Action Plans, Santa Clara County, CA – 2023-Current. Lead Planner – Supportfng
development of 10 dam Emergency Actfon Plans (EAP) for high hazard dams in Santa Clara County. The EAPs, which
require detailed analysis of inundatfon threats to downstream communitfes, are mandated by recent legislatfve
actfon in response to the near failure of Oroville Dam. Each document is reviewed with metfculous attentfon to
detail by the Cal OES Dam Safety Unit for compliance with State Water Code and FEMA dam safety standards.
City of Long Beach, EOP Update and Tabletop Exercise – 2022. Project Manager – Led the City’s department to
develop and deliver an updated EOP that was a vast improvement over the previous version. The EOP was
developed with input from Police, Fire, Health, Public Works, and County and State partners. The update included
EOC Positfon Specific checklist and incorporated a Business Operatfons Officer and Equity Officer into the EOC
structure. Designed and conducted a complex tabletop exercise to validate the new preparedness document.
City of Hermosa Beach, Hazard Mitigation Plan. Hermosa Beach, CA – 2017. Project Manager – As the Project
Manager/Planner, supported the development of the City Hazard Mitfgatfon Plan. Conducted stakeholder
engagement, led planning meetfngs, and incorporated feedback. Directed a vulnerability analysis and led the
planning team in developing new mitfgatfon actfons. Oversaw the plan review and adoptfon process.
City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Project Manager – Led the development/update of
the City of Palos Verdes Estates HMP. Coordinated with key stakeholders from Disaster Management Area G to
create buy in. Reviewed hazard identfficatfon and risk assessment, capabilitfes. Conducted a vulnerability analysis.
Led the planning team in developing new mitfgatfon actfons. Oversaw the plan review and adoptfon process.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
15
Lee Rosenberg, CEM – SENIOR PLANNER
PROFESSIONAL SUMMARY
Lee Rosenberg is the owner and managing director of Navigatfng
Preparedness Associates, a disabled veteran business enterprise. As
leader of the company, he provides comprehensive emergency
preparedness services to industry. With more than 30 years of
experience in natfonal security, homeland security and emergency
management, Mr. Rosenberg has broad and deep knowledge of practfcal
applicatfon of government policy in these areas. He has a special focus
on hazard mitfgatfon plan development and updates in California.
Mr. Rosenberg led the URS Corporatfon’s Oakland environmental service
department and West Coast emergency preparedness practfce from
2006 to 2014. In additfon, he served as a Federal Coordinatfng Officer
for FEMA Region IX from 2004 to 2006 where he provided support to
states for numerous presidentfally declared disasters. Prior to working
for FEMA, Mr. Rosenberg completed a 30-year career in the Navy during
which he served as the commanding officer of a destroyer, USS Elliot
(DD-967) and as the commander of a large amphibious assault
hovercraft base. He is a combat veteran of Operatfon Desert Storm and
retfred as a Captain.
RELEVANT PROJECT EXPERIENCE
City of Pittsburg, CA Local Hazard Mitigation Plan, Pittsburg, CA – 2016-
2017/2023. Project Manager and Lead Planner – Led a team to
complete the Pittsburg LHMP. Took over the project due to resignatfon
of the prime contractor’s staff. Quickly revised and delivered a new
LHMP. The Plan was adopted by the City Council in April 2017
Oro Loma Sanitary District Local Hazard Mitigation Plan San Leandro
CA – 2022. Project Manager and Lead Planner – Developed a new LHMP
for the District. Follow on work to support a FEMA mitfgatfon grant
applicatfon was contracted.
Coconino County, Arizona Multi-Jurisdiction Local Hazard Mitigation
Plan, Flagstaff, AZ – 2020-2021. Lead Planner – Led all technical aspects
to update the Clark County MJLHMP. Included innovatfve data analysis
and GIS products. Managed a complex group of stakeholders from five
incorporated citfes and towns.
Valley County Water District, Local Hazard Mitigation Plan Update, Baldwin Park, CA – 2020. Project Manager
and Lead Planner – Updated the 2008 District LHMP on an expedited basis to support applicatfon for an approved
mitfgatfon project to install a large diesel storage tank which will improve the water distributfon system’s resiliency.
The LHMP planning and draft document development processes were completed in two months. Follow-on work
to conduct a seismic analysis and support a grant applicatfon was contracted.
Tulare County, Multi-jurisdiction Local Hazard Mitigation Plan Update, Visalia, CA – 2016-2018. Project Manager
EXPERTISE
Certffied Emergency
Manager (IAEM)
California County hazard
mitfgatfon plan
development and
updates
Mitfgatfon grant
applicatfons
Hazard analysis and risk
assessments
Interagency and multf-
stakeholder facilitatfon
and coordinatfon
Emergency preparedness
training and HSEEP
compliant exercises
Emergency operatfons
planning and guidance
development
Over 30 years of
operatfonal response
experience
Contfnuity of operatfons
planning
CERTIFICATIONS &
EDUCATION
Certffied Emergency
Manager, Internatfonal
Associatfon of Emergency
Managers 2021
Northwestern University,
Master of Engineering
Management
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CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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and Lead Writer – Led a team to update the Tulare County MJLHMP. Included innovatfve data analysis and GIS
products. The updated LHMP included eight citfes, the Tulare County Office of Educatfon and the Tule River Indian
Tribe. Met the mandates of AB 2140 and SB 379. Found adoptable by FEMA RIX with minimal comments and
adopted by the County Board in March 2018.
San Francisco Bay Water Emergency Transportation Authority (WETA), Hazard Mitigation Plan Update, San
Francisco, CA – 2016- 2017. Project Manager and Lead Planner – Led a multf-disciplinary team to create a unique
LHMP for WETA. As a State mandated emergency transportatfon authority and a transit operator, WETA provides
ferry service throughout the Bay Area. The LHMP involved close coordinatfon with four Operatfonal Areas and
several citfes. The HMP was adopted by the WETA board in May 2017.
2008 – 2014: URS Corporation, Environmental Department Manager/West Coast Region Emergency
Management Practice Area Leader:
Clark County, Nevada Multi-Jurisdiction Local Hazard Mitigation Plan, Las Vegas, NV – 2011-2012. Project
Manager – Led a team that updated the Clark County MJLHMP. Included innovatfve data analysis and GIS products.
Managed a complex group of stakeholders from four incorporated citfes (including Las Vegas) and two special
districts.
Ventura County Multi-Jurisdiction Local Hazard Mitigation Plan, Ventura County, CA – 2010-2011. Project
Manager – As project manager supported development of an award-winning plan. The 2010 LHMP was recognized
as the Best Emergency Preparedness Plan by the Ventura County Emergency Coordinators Council.
2006 – 2008: FEMA RIX, Disaster Response Operations, Federal Coordinating Officer:
Federal Coordinating Officer, Director, Joint Field Office, Kiholo Bay Earthquake, Honolulu, HI: Led teams
providing federal support to the State of Hawaii after the 2006 earthquake. Directed federal disaster relief
programs from October 2006 to January 2007. Coordinated operatfons across agency and jurisdictfonal roles to
achieve unity of actfon.
1976 – 2006: Captain, U.S. Navy:
US Navy, Multiple Command Tours: Commanding Officer of a Tomahawk missile destroyer, USS Elliot (DD-967),
Commander Assault Craft Unit Five, Camp Pendelton, CA, Commander Navy Reserve Officer Training Corps Unit,
University of California, Berkeley.
Docusign Envelope ID: 04925B6B-77A8-4F07-A626-188668C7490F
CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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Dennis Larson – GIS PLANNER
PROFESSIONAL SUMMARY
Mr. Larson has 25 years of experience in public agency program
management, policy research, and technical analysis. His specialtfes
include long-range planning, hazard mitfgatfon, climate resiliency,
Geographic Informatfon Services, and economic impact analyses.
Dennis helps public agencies and private firms develop and evaluate
policies, programs, and strategies with measurable performance
impacts.
RELEVANT PROJECT EXPERIENCE
Local Hazard Mitigation Plan Updates
Supported the preparatfon and updates of Local Hazard Mitfgatfon Plans
for the following jurisdictfons:
• City of Anaheim, Local Hazard Mitfgatfon Plan Update
• City of Costa Mesa, Local Hazard Mitfgatfon Plan
• City of Hollister, Local Hazard Mitfgatfon Plan Update
• City of Huntfngton Beach Local Hazard Mitfgatfon Plan Update
• City of Irvine, Local Hazard Mitfgatfon Plan Update
• City of Loma Linda Local Hazard Mitfgatfon Plan Update
• City of Rancho Cucamonga Local Hazard Mitfgatfon Plan Update
• City of Stanton, Local Hazard Mitfgatfon Plan
• City of Vernon, Local Hazard Mitfgatfon Plan Update
• City of Laguna Beach, Local hazard Mitfgatfon Plan Update
OTHER WORK EXPERIENCE
• San Diego Unified Port District, Port Master Plan Update, Safety
and Resiliency Element
• San Diego Unified Port District, AB691 SLR Vulnerability Assessment and Coastal Resiliency Report
• San Diego Unified Port District, San Diego Ocean Planning Partnership and Preliminary Assessment Report
• San Diego Regional Climate Collaboratfve and Natfonal Oceanic and Atmospheric Administratfon,
Comparing Sea Level Rise Adaptatfon Strategies in San Diego:
An Applicatfon of the NOAA Economic Framework
• City of Encinitas, FEMA Benefit-Cost Analysis for Coastal Hazard Resiliency
City of San Diego, Otay Mesa Community Plan Update, Public Facilitfes, Safety, & Services Element
EXPERTISE
25+ years of emergency
management, planning,
and hazard mitfgatfon
planning
Mitfgatfon Planner
GIS Mapping Technical
Expert
Climate Change GIS
mapping and data
management support
Hazus – CDMA
Risk assessment
CERTIFICATIONS &
EDUCATION
M.A. Economics,
California State San Diego
B.A., Geography,
California State San Diego
ESRI: ArcMap, ArcGIS Pro,
ArcGIS Enterprise, Portal,
ArcGIS Online, Collector,
ArcScene, ArcReader,
ArcPad
FOSS: GDAL, OSGEO,
PostgreSQL/PostGIS
FEMA: HAZUS, CDMS
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CITY OF ORANGE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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Janlia Riley – QA/QC
PROFESSIONAL SUMMARY
Janlia Riley brings over 22 years of experience in community outreach,
marketfng, and branding to include projects that have been executed
with and for citfes and countfes throughout the natfon, as well as
Federal clients and programs. She specializes in the implementatfon of
QA/QC measures and the utflizatfon of accurate references, templates,
and metrics. Ms. Riley has supported numerous emergency
management projects and exercises, in project management and
support roles, including document creatfon, meetfng facilitatfon, as well
as logistfcs. She is excellent in fostering relatfonships and creatfng
outreach efforts for community engagement and staffing and volunteer
recruitment.
RELEVANT PROJECT EXPERIENCE
University of California, Berkeley, Emergency Operations Plan and
Annexes – 2024. QA/QC, Compliance Officer, Designer – Assist in the
development of the university EOP, graphic design and branding
adherence for documents, presentatfons, and annexes. Sectfon 508
compliance and QA/QC through project.
Tulane University, Emergency Operations Plan – 2023. QA/QC,
Compliance Officer, Designer – Assist in the development of the
university EOP, graphic design for documents, presentatfons, and
annexes. Development of pocket guide. Sectfon 508 compliance and QA/QC through project.
Napa County, Fire After Action Reports and Improvement Plans – 2021. Project Manager, QA/QC, Compliance
Officer, Contributing Author – Facilitatfon and authoring of AARs and IPs for Lightning LNU Complex Fire and Glass
Fire, assessing strengths, findings of areas for improvements, and recommendatfons in all areas of EOC actfvatfon
and operatfons. Stakeholder engagement, interviews, Sectfon 508 compliance, and QA/QC.
California Governor’s Office of Emergency Services (Cal OES), Whole Community Mass Vaccination Site Guidance
– 2021. Project Manager, Contributing Author, Graphic Designer – Document and author best practfces and
lessons learned blueprint of COVID-19 mass testfng and vaccinatfon sites rollout. Included interviewing stakeholder
groups, documentfng findings, and authoring a blueprint for whole community planning.
California Governor’s Office of Emergency Services (Cal OES) Office of Access and Functional Needs, Resource
Library Audit & Internal Policies – 2019. Project Manager, Contributing Author – Stakeholder engagement, full
audit and updatfng all resources, providing recommendatfons to additfonal resources and materials, and Sectfon
508 compliance. Author of an internal policies document on the procedures and maintenance of the library.
City of Hawthorn, Hazard Mitigation Plan – 2018. Deputy Project Manager / QA/QC Officer – Local Hazards
Mitfgatfon Plan. CONSTANT team led the update of the City of Hawthorne LHMP. The project involved engaging
with City staff and manager, and stakeholders. City of Hawthorne is located in close proximity to a major
internatfonal airport, LAX, and is within the County of Los Angeles. The populatfon to consider included the City’s
total of more than 84,000, and all of the major jurisdictfons with the County. Ms. Riley assisted in the coordinatfon,
creatfon, and facilitatfon of all planning meetfngs and was performed QAQC to the final and all drafts of the LHMP.
EXPERTISE
QA/QC
Whole Community
Planning
After Actfon Report
Community Outreach
Design, Marketfng, and
Branding
Exercise Development
and Conduct Support
Sectfon 508 Document
Compliance
Logistfc Planning and
Support
CERTIFICATIONS &
EDUCATION
Bachelor of Visual Arts,
Graphic Design, Griffith
University (Australia)
FEMA ICS Training: 200 &
300, 230, 318, 393
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She also assisted in messaging creatfon for community outreach and website messaging efforts.
City of Hermosa Beach, Hazard Mitigation Plan – 2017. Support / QA/QC – Supported the development and
quality assurance of the City Hazard Mitfgatfon Plan. Project included stakeholder engagement, planning meetfngs,
feedback incorporatfon, vulnerability analysis, and development of new mitfgatfon actfons.
City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Support / QA/QC – Supported the
development/update and quality of assurance of the City of Palos Verdes Estates HMP. Key deliverables included
key stakeholders buy-in within Disaster Management Area G, hazard identfficatfon and risk assessment review,
vulnerability analysis, development of new mitfgatfon actfons.
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WORK PLAN
Project Understanding
The City of Orange’s existfng LHMP was updated and adopted by the City Council in October of 2016.
Tandem understands that the LHMP must be updated every 5 years to comply with DMA 2000 and
maintain eligibility for FEMA grant funding. We are aware the City is seeking an experienced team of
consultants to update the HMP and rapidly navigate it through the California Office of Emergency
Services (Cal OES) and Federal Emergency Management Agency (FEMA) review and approval process.
We understand that FEMA has enhanced its HMP review process and now requires a greater emphasis
on integratfon with other planning mechanisms and on public engagement in the planning process. To
this end, Tandem will integrate the following list of resources and relevant reference documents to
provide the City a product that meets new expectatfons.
•Robert T. Stafford Disaster Relief Act
•The Disaster Mitfgatfon Act of 2000
•Title 44 Code of Federal Regulatfons (CFR) §201, as outlined in FEMA’s Mitfgatfon Planning Policy
Updates
•Local Hazard Mitfgatfon Planning Handbook (2023)
•FEMA’s Local Mitfgatfon Planning Policy Guide (Effectfve April 19, 2023)
•State Hazard Mitfgatfon Plan (2023)
•Assembly Bill 2140 which links general plan safety elements and hazard mitfgatfon plans
•Assembly Bill 747 which established a linkage between LHMP updates and development of
evacuatfon plans
•Orange County Hazard Mitfgatfon Plan
•City of Orange Local Hazard Mitfgatfon Plan
•City of Orange General Plan
•City of Orange Emergency Operatfons Plan
A pproach
HMPs require an extensive and closely reviewed planning process that must include partfcipatfon by
internal and external stakeholders, businesses, and residents. To this end, the Tandem team has decades
of experience managing hazard mitfgatfon planning projects and engaging stakeholders.
The Tandem team’s approach to meetfng the goals of the project includes:
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•Establishing a dedicated Hazard Mitigation Planning Committee or Internal Working Group to
provide critical input on hazards, infrastructure, capabilities, mitigation actions and review plan
drafts.
•Developing plan goals and objectives that minimize loss of life and property from natural and human-
caused hazard events.
•Delivering workshops to build stakeholder engagement and support the planning process.
•Engaging the communities to promote mitigation awareness and participation in mitigation planning
and implementation activities.
•Documenting the planning process, particularly public engagement.
•Providing subject‐matter experts, technical analysis, and drafting the LHMP in adherence
to established work schedules.
•Using an interactive process of developing drafts of the LHMP to solicit stakeholder review at critical
points in development.
•Offering close coordination to deliver the HMP to Cal OES and FEMA for review.
•Supporting the City through the adoption and approval process by the City Council.
Tandem has proposed and will adhere to a four-task/phase process to complete the HMP from the
start by forming a planning team through City Council adoption and final FEMA approval. Tandem shall
comply with all Federal, state, and local laws, rules, regulations, ordinances, and statues through each
of the task phases and entirety of the project. These phases follow the Disaster Mitigation Act planning
process and are described in the following Work Plan.
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Project Management
Tandem employs a systematfc and comprehensive project management process for the entfre project.
At the start of the project, the project manager, Francisco Soto, will develop a project workplan for the
project, identffying key deliverables, milestones, and partfes responsible for the subtasks associated with
project executfon and coordinatfon.
This workplan will include details of project Operatfons, Budget, Communicatfons and Quality Assurance.
Roles and Responsibilitfes of City Staff
We ask the City to provide the following support:
Project Manager
Tandem asks that the city identffy one individual to serve as the Project Manager for the City to work
with Tandem on day-to-day tasks and be the primary point of contact. An Alternate Project Manager is
also preferred if the primary goes out on leave. The Project Manager is also responsible for
communicatfng with the steering committee, but Tandem is also happy to assume that responsibility if
needed and has experience coordinatfng with large groups and the public.
City Staff Representatives
Tandem recommends that City staff be available to
• Partfcipate in the planning process by attending meetfngs and providing data as requested.
• Solicit input from citfzens and professionals with knowledge of applicable hazards.
• Provide input on how the risk differs across the planning area.
• Identffy new/proposed mitfgatfon projects.
• Review drafts of the plan.
• Coordinate public meetfngs.
• Coordinate the formal adoptfon of the plan by governing boards.
• Provide subject matter expertfse from your department.
• Post content of the city webpage and social media platiorm.
Roles and Responsibilitfes of Tandem
Tandem will take responsibility for the following project processes:
Operations
We will create an operatfons roadmap. The operatfons roadmap will include:
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• Detailed task schedules that demonstrate the overall work approach within the critfcal path
• An achievable, realistfc schedule for each task and a means for proactfvely addressing potentfal delays
• A task-specific organizatfon chart that defines the key positfons and an effectfve staffing plan .
To support the project plan, we recommend bi-weekly calls between Lee Rosenberg of Tandem (Project
Manager) and the City Project Manager to discuss progress and address any concerns that may arise. We
will provide written monthly progress reports to the City detailing accomplished actfons, pending actfon
items, and project challenges.
Budget
Upon the Notfce to Proceed (NTP), Tandem will develop a plan to monitor the project budget and
schedule. A detailed estfmate of progress made during each reportfng period will be used to prepare
status reports which will be reviewed during bi-weekly meetfngs to determine if we are within the
approved budget and forecast schedule. If we find that either one of those indicators is compromised,
the Project Manager will take correctfve measures and adjust resources, as necessary. If there is a change
in scope, Tandem will closely communicate with the City’s project Manager and work together to mitfgate
impacts.
Communications
Francisco Soto of Tandem, (Project Manager), will be the centralized and primary point-of-contact with
City to promote effectfve communicatfon and successful project delivery. At the beginning of the project,
we will:
• Confirm the individual(s) who will communicate between Tandem and the City
• Identffy the project team members who are authorized to submit requests for data, meetfngs, or
other informatfon.
• Describe how communicatfon records shall be prepared and maintained.
• Identffy confidentfality requirements and restrictfons.
Unless otherwise requested by the City, we will hold bi-weekly meetfngs with the City’s Project Manager
and select staff to discuss project status, potentfal project constraints, and opportunitfes in additfon to
agenda items dealing with project schedule, budget status, and potentfal scope creep. Tandem also has
the technology to host video conferencing meetfngs with the City.
Quality Assurance
Although all team members are cognizant and responsible for the quality of their work, we will ensure
that City quality standards are met by:
• Assigning a Quality Control/Quality Assurance Manager
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• The Project Manager will schedule a planning review with the City project leadership to discuss and
verify that contractual, business, and management issues have been adequately prepared and
planned for prior to beginning project executfon.
• Risk assessments will be performed from the project development stage through the full executfon
of the project. Mitfgatfon plans are developed and reviewed with senior management for project
tasks with identffied elevated risks.
• To ensure quality Documentatfon Productfon, we will meet the quality of the City’s documentatfon
standards and will confirm the compatfbility of software requirements, confirm written presentatfon
and drawing documentatfon and validatfon requirements.
Quality Control reviews are conducted as integral components of project actfvitfes as follows:
1. Impartfal assessments by experienced personnel who are not otherwise involved in producing
the documents
2. Originator reviews the comments and makes necessary changes and additfons to the original
document.
3. Quality Control Manager reviews the revised document and discusses comment resolutfons with
the Originator and/or Project Manager
4. Project Manager reviews the Quality Control review comments and revised document.
Project reviews occur throughout project executfon to facilitate communicatfon between the Project and
the project team. The status of the project is discussed along with areas where actfons are required.
Work Breakdown Structure and Deliverables
Tandem proposes a four-phase process to complete the LHMP from the start by forming a planning team
through City Council adoptfon and final FEMA approval.
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Phase 1: LHMP Planning/Development Process and Organize Resources
Organize Hazard Mitfgatfon Planning Committee
Under the guidance and facilitatfon of the Consultant, the City Project Manager will assemble and
convene the Hazard Mitfgatfon Planning Committee (HMPC) consistfng of representatfves from City
Departments and other stakeholders. Additfonal representatfon will be sought from federal, state,
regional, and local government agencies, the private sector, and non-profit organizatfons. Other
representatfon shall also include “whole community” approach including non -profits, religious
instftutfons, disability access and functfonal needs groups, experts, or members of the public; and may
also include a cross-sectfon of the community, such as residents, community leaders, and business
owners The HMPC’s role will be to:
• Partfcipate in the planning process, attend meetfngs, and provide data as requested
• Solicit input from citfzens and professionals with knowledge of applicable hazards
• Provide input on how the risk differs across the planning area
• Identffy new/proposed mitfgatfon projects
• Review drafts of the plan
• Hold public meetings
• Coordinate the formal adoptfon of the plan by governing boards
• Manage the implementatfon of the proposed mitfgatfon projects
• Prepare, publish, and distribute community and required public hearing notices.
Tandem will plan, coordinate, and facilitate the tfmeline of meetfngs, projects, and deadlines to complete
the planning process in a tfmely manner. A crucial step in the planning process will be a comprehensive
review of the existfng LHMP, as well as related plans that have been completed or updated since the last
LHMP update.
Public Outreach
Tandem will facilitate a minimum of three (3) public meetfngs to provide informatfon to and solicit input
from the public regarding proposed mitfgatfon actfvitfes. Tandem will also facilitate public outreach, and
provide content for the City’s website and social media platiorms that adhere to the city style guide. To
ensure maximum partfcipatfon from the community, Tandem will translate outreach material to three
languages other than English. Tandem recommends the city identffy 3 languages that represent more
than 5% of the populatfon. When a final draft plan has been assembled, the public will be invited to
review and comment on the draft with public input incorporated as appropriate. Additfonally, Tandem
proposes to develop and disseminate a Hazard Mitfgatfon Public Engagement survey to gauge resident’s
understanding of hazards in the City and level of preparedness.
Tandem will thoroughly document the hazard mitfgatfon planning process, including, but not limited to:
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• A narratfve descriptfon of how the plan was prepared and the process followed
• An outline of plan development meetfng dates, attendees, and agendas
• Identffy agencies and organizatfons that partfcipated in plan development
• Coordinatfon with existfng planning mechanisms
• Descriptfon of how the public was involved and strategy for public outreach/meetfngs
Planning Process Documentatfon
Tandem will ensure all meetfng rosters and planning process documentatfon, including public outreach,
are documented and incorporated into the Appendices of the final plan. When a final draft LHMP is
developed, the public will be invited to review and provide comments to the current draft. Public
comments will be recorded and incorporated as appropriate by the Tandem. For security reasons, all
critfcal infrastructure protectfon informatfon will be redacted from the LHMP prior to disseminatfon or
presentatfon to the public. Additfonal planning process documentatfon will include:
• A narratfve descriptfon of how the plan was prepared and the process followed
• An outline of plan development meetfng dates, attendees, and agendas
• Identffy agencies and organizatfons that partfcipated in plan development
• Coordinatfon with existfng planning mechanisms
• Descriptfon of how the public was involved and strategy for public outreach/meetfngs
Phase 1 Deliverables:
✓ Plan, coordinate, and facilitate the tfmeline of meetfngs, projects, and deadlines to
complete the planning process in a tfmely manner
✓ Support for reconvening the HMPC including at least four meetfngs to review the HMP
update progress, provide input and discuss drafts of the new plan
✓ Creatfon, analysis, and a results report for an online hazard mitfgatfon planning survey
✓ Facilitate and support for at least three (3) public meetfngs including printed meetfng
material, sign in sheets and post meetfng minutes
✓ Document planning process
✓ Provide content for City’s website and social media.
Assigned Staff Members: Francisco Soto, Janlia Riley
Weeks to Complete Task: This task will be ongoing for the duratfon of the project.
List all tasks, major project milestones, approximate number of weeks to complete each task,
and antfcipated completfon tfmeframe to complete the study. Describe how each task is to be
accomplished, and identffy team members responsible for completfon of specific products
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Phase 2: Risk Assessment (Hazard Identification, Hazard Mapping, Vulnerability
Assessment, and Capability Assessment)
A detailed risk assessment will be developed for this LHMP to understand the risk and vulnerability the
City faces from natural and human-caused hazards and to provide a basis for a hazard mitfgatfon strategy.
As necessary, portfons of the risk assessment will be upd ated and enhanced to provide adequate data
that can be used to better gauge the cost effectfveness of potentfal mitfgatfon actfvitfes. The updated
risk assessment shall include, but not be limited to:
Hazard Identfficatfon and Profiles
The Hazard Identfficatfon and Profiles sectfon will provide a descriptfon and prioritfzatfon of the hazards
that have occurred or have the possibility to impact within the City’s boundaries. The hazards will be
ranked using the Calculated Priority Risk Index (CPRI) which examines four criteria for each hazard
(probability, magnitude/severity, warning tfme, and duratfon) to determine how each hazard can impact
the City. Tandem along with the HMPC will review the identffied hazards to ensure prioritfzatfon is
accurate and identffy additfonal hazards that may be of concern.
Hazard Mapping
Using the best available data, the risk assessment will include hazard and infrastructure maps that will
be provided by Tandem that delineate areas affected by hazards and identffy locatfons of local assets.
Tandem will take the existfng data and ensure new developments and infrastructure are overlayed with
new hazard maps. The geographic informatfon data will comprise a comprehensive inventory for use in
developing map data layers of the following items relatfve to the multfple hazard area: Operatfonal an d
Public Buildings, Critfcal Facilitfes and Infrastructure, and Maps of locatfon of Parcels, Structures, Land
Use, and Populatfon. Tandem will ensure all structures be delineated by type of use.
Vulnerability Assessment
Based on the profiled hazards and the hazard mapping, Tandem will develop an overview of the City’s
vulnerability to specific hazards and will create Digital maps and GIS data to identify local assets that are
located within known hazard areas. HAZUS will be used to model losses as appropriate. Depending on
the data available, the vulnerability assessment will include:
• Types and numbers of buildings, infrastructure, and critical facilities located within the planning area
and within identified hazard areas.
• Potential economic losses from identified hazards will be estimated through the process that utilizes
HAZUS-MH or GIS analysis of County Assessor’s data with hazard locations.
• Description of land uses and development trends to advise future land use decisions.
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Capability Assessment
A capability assessment will be conducted that will inventory those existing plans, policies, and
procedures that the City has in place to reduce the effect of hazards. This will include protective
measures under the National Flood Insurance Program (NFIP), building codes, zoning ordinances,
completed or ongoing mitigation projects, mitigation policies, established in the genal or comprehensive
plans of other jurisdictions. In carrying out the capability assessment, the areas that will be examined
include but are not limited to:
• Identify and evaluate vulnerable assets and estimate loss potential of those assets.
• Describe natural, technological, and/or human caused hazards that have potential to affect the City’s
assets.
• For each hazard affecting the planning area, prepare a description of geographic location, extent,
previous occurrences, and probability of future events.
• Identify addresses of NFIP insured structures that have been repetitively damaged by floods.
• Review existing studies, reports, and plans related to historical disasters, and document disaster
declaration history.
• Utilize FEMA’s Hazus, RiskMAP products (and/or other appropriate software) to generate level 2
vulnerability assessments for earthquake and fire hazards.
Phase 3: Hazard Mitigation Strategy
The mitfgatfon strategy supports the commitment to create safer, more resilient communitfes by
reducing risk and by committing resources to lessen the effects of hazards on the people and property.
It is the heart of the LHMP and serves as the long-term blueprint for reducing the potentfal losses
identffied in the risk assessment. The mitfgatfon strategy will describe how the City will accomplish the
overall purpose, or mission, of the planning process. Tandem proposes to develop the mitfgatfon strategy
Phase 2 Deliverables:
✓ Risk Assessment for LHMP
✓ Updated hazard profiles
✓ Hazard mapping that delineates areas affected by hazards
✓ Updated vulnerability assessment
✓ Updated capability assessment.
Assigned Staff Members: Francisco Soto, Lee Rosenberg, Dennis Larson
Weeks to Complete Task: 6
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in four (4) steps described below. We will use a series of planning team meetfngs for this process.
Develop Goals and Objectfves
The Tandem team will work with the planning team to develop and select overarching mitfgatfon goals.
The goals are general guidelines that explain what Metropolitan wants to achieve with the plan. They are
usually broad policy-type statements that are long-term and represent visions for reducing or avoiding
losses from the identffied hazard. The goals are informed by the risk assessment and public engagement
process.
Identffy Potentfal Mitfgatfon Actfons
Tandem recommends one planning meetfng focus on developing potentfal mitfgatfon actfons. Mitfgatfon
actfons should be specific and actfonable. They will contain the responsible entfty, estfmated costs and a
completfon tfmeline. We recommend they also list the hazard/s addressed and mitfgatfon category. The
FEMA Local Mitfgatfon Planning Handbook recommends four (4) categories of mitfgatfon actfons:
• Local plans and regulatfons
• Structure and infrastructure projects
• Natural systems protectfon
• Educatfon and awareness programs
We also propose to organize the potentfal mitfgatfon actfons by the LHMP objectfves. See Table 3 for
examples.
Table 3: Potential Mitigation Actions 2024
Goal Action
Item # Action Description Mitigation
Type
Related
Hazards
Implementing
Organizations
Goal 1: Protect
life, property,
and reduce
potential injuries
from natural
caused hazards
1.1 Analyze critfcal City
facilitfes and conduct
seismic retrofits where
needed.
Infrastructure Seismic Public Works
1.2 Assess the fuel storage
capacity of emergency
generators at key water
infrastructure and
increase it to provide 72
hours of contfnuous
operatfon.
Infrastructure Seismic Public Works
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Evaluate and Prioritfze Potentfal Mitfgatfon Actfons
Tandem recommends a two-step process to evaluate potentfal mitfgatfon items. FEMA requires that one
criterion of the evaluatfon and prioritfzatfon process be benefit-cost review. The Planning Team must
consider the benefits that would result from a mitfgatfon actfon versus the cost. This does not mean a
full benefit-cost analysis (BCA), using the FEMA BCA program, but a planning level assessment of whether
the costs are reasonable compared to the probable benefits. Cost estfmates do not have to be exact but
can be based on experience and judgment.
The second prioritfzatfon method we propose is using STAPLEE prioritfzatfon analysis. STAPLEE considers
several categories for determining the priority of a mitfgatfon actfon: including:
• Social
• Technical
• Administratfve
• Politfcal
• Legal
• Economic
• Environmental
Draft Mitfgatfon Plan
Tandem shall develop the draft HMP that will be prepared in accordance with state and federal
requirements. Tandem will ensure that each required component for each plan partfcipant is included
within the Plan. The draft plan will be made available to the HMPC for review and comment and then
Tandem shall incorporate the comments and prepare a public review draft to be distributed to interested
partfes.
Phase 3 Deliverables:
✓ Strategy and mitfgatfon actfons updates from the Planning Team, stakeholders and the
public
✓ Updated mitfgatfon actfons matrix highlightfng mitfgatfon strategies and actfons
✓ Prioritfzatfon of the mitfgatfon actfons with assignment of associated hazards,
implementatfon tfmeframe, funding source and responsible entfty
✓ Draft mitfgatfon plan for HMPC review, and incorporate feedback and comments.
Assigned Staff Members: Francisco Soto, Lee Rosenberg
Weeks to Complete Task: 6, depended on City staff availability
Francisco Soto, Lee Rosenberg, Dennis Larson
Weeks to Complete Task: 6
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Phase 4: Hazard Mitigation Plan Implementation Maintenance Process
The LHMP must include a clearly defined approach for ongoing maintenance and evaluatfon of the
strategies and mitfgatfon actfvitfes. Material for implementatfon and maintenance will include:
• How the City will monitor, evaluate, implement and update the LHMP.
• How the hazard mitfgatfon goals and actfons will be implemented and incorporated into other local
planning processes and documents. Incorporatfon of the LHMP into the Safety Element of the
General Plan for the City will be emphasized.
• Procedures for ensuring the Plan’s implementatfon, including a schedule for actfon items.
• A descriptfon of ongoing, public-involvement actfvitfes demonstratfng that the City is committed to
contfnued community involvement in the LHMP development, maintenance, and future revision,
update, and readoptfon every five years in accordance with the requirements of the Disaster
Mitfgatfon Act of 2000.
Monitoring, Evaluatfng, and Updatfng
Tandem will create a strategy to monitor, evaluate, implement, and update the plan over the next five
years. Tandem recommends the HMPC establish a reportfng system where updates to the status
mitfgatfon actfons are collected and discussed. FEMA recommends and Tandem agrees this should be
conducted on an annual basis. Key consideratfons are changes to hazards, changes to community
infrastructure, inputs to the City capital improvement plan and developing FEMA mitfgatfon grant
applicatfons. A tfmeline will be established for future updates by the end of the final review meetfng.
Incorporatfng into Existfng Planning Mechanisms
Tandem will describe mechanisms to support the City to implement and incorporate hazard mitfgatfon
plan goals and actfons into other planning documents, such as the Safety Element of the City General
Plan, emergency operatfons plan, community wildfire protectfon plans, and capital improvement plan.
We will collect a list of candidate planning mechanisms and collaborate with the HMPC to select those
that are most applicable.
Implementatfon Schedule
The mitfgatfon actfon plan developed during Phase 3, will include a schedule for impl ementfng the
individual mitfgatfon actfvity or actfon item. The schedule will be based on tfmeframes (short term, < 1
year, 1-3 years, > 3 years). The implementatfon schedule will reflect mitfgatfon actfvity priority,
complexity, and availability of funding.
Contfnued Public Involvement
As part of the monitoring, evaluatfng, and updatfng process, Tandem recommends the LHMP contain
directfon and procedures to conduct an annual public review. Much as was accomplished during the
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initfal plan development, this process should include contfnuously postfng on the LHMP on City’s website
and then advertfsing the update on social media platiorms annually. Other strategies to solicit public
involvement are to present the LHMP’s status at City Council, Public Safety Committee Meetfngs, and to
provide LHMP informatfon at various events conducted by the City.
Final Hazard Mitfgatfon Plan Approval and Adoptfon
Tandem will collect and incorporate public comments to the public review draft, make all necessary
revisions, and will prepare a Final Plan for submittal to Cal OES and FEMA Region IX for review and
approval. Tandem will be responsible for all plan revisions from Cal OES, FEMA, or the City untfl it is
adopted by City of Orange City Council.
Tandem will solicit and collect input on the implementatfon and maintenance process from the HMPC
and provide guidance and suggestfons to establish a consistent and realistfc approach to successfully
achieve goals and complete mitfgatfon actfon items.
Upon approval by Cal OES and FEMA, the Plan will be presented to City Council for adoptfon by resolutfon.
Tandem is responsible for all required plan revisions from Cal OES, FEMA, and other stakeholders.
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Phase 4 Deliverables:
✓ Detailed approach for ongoing maintenance and evaluatfon of LHMP
✓ Thorough process to collect updates from the Planning Team and contfnue community
involvement
✓ Prepare draft LHMP for public review
✓ Solicit and collect input from the Planning Team and public review
✓ Prepare final LHMP for Cal OES and FEMA approval
✓ Review and incorporate input from Cal OES and FEMA
✓ Prepare final LHMP for Adoptfon by the City Council.
✓ Final CalOES and FEMA approved LHMP; all supportfng materials in Microsoft Word
docx, high- resolutfon pdf, TIFF, JPEG, ArcGIS format.
➢ Original, high quality, Orange Branded PowerPoint brief of LHMP background,
processes, and relevance specific to Orange incorporatfng recent images, maps and
historic informatfon.
➢ GIS layers and overlay files for LHMP hazards and projects in ArcGIS compatfble
format.
✓ Three (3) high quality printed and bound copies of the final, complete CalOES and FEMA
approved LHMP.
✓ Three (3) high quality printed and bound copies of the Mitfgatfon Project Annex from
the final, complete CalOES and FEMA approved LHMP.
✓ All records related to the development of the plan, its contents, meetfngs held, and
other materials will be organized in high quality pdf format and provided to the City at
he end of the process along with a hard copy of the materials, rosters and records.
Assigned Staff Members: Francisco Soto, Lee Rosenberg, Janlia Riley
Weeks to Complete Task: 6, not including CalOES and FEMA Review
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Specific Work Requirements
Tandem will ensure the Scope of Work will include the following general tasks associated with the
delivery of a FEMA- approved mitfgatfon plan
a) Development of the Mitfgatfon Plan, including process documentatfon, capability assessment,
development of mitfgatfon goals, identfficatfon and analysis of mitfgatfon measures, writfng and
reviewing plan drafts.
b) Review of relevant City and County documents, plans, records, GIS data, and historic events and
incorporatfon of same into the planning process.
c) Risk assessments, including hazard identfficatfon and profiling of natural hazards common to
Orange, assessments of vulnerabilitfes, and estfmates of potentfal losses.
d) Incorporate review comments from City staff, California Office of Emergency Services (CalOES),
and FEMA into the plan as necessary to complete the plan in compliance with DMA 2000, CalOES
and FEMA requirements.
e) Facilitatfon of City-specific meetfngs and actfvitfes to include venue, signage and outreach.
f) Planning and facilitatfon of City-specific public partfcipatfon actfvitfes to inclu venue, signage and
outreach.
g) Orange Emergency Services Manager will be kept informed of complete schedule and project
progress.
h) Tandem will consult with CalOES and FEMA as the project structure is developed.
i) Tandem has the ability and has previously worked with CalOES and FEMA and is familiar with their
processes and procedures related to the creatfon, review, and final approval of the LHMP.
j) Tandem will provide refreshments as requested by the Emergency Services Manager for the
planning team meetfngs.
Schedule of Services
Tandem proposes the following schedule in Table 4 below. Tandem is confident that a completed plan
can be presented to California Office of Emergency Services (Cal OES) and FEMA within 5 months from
the Notfce to Proceed. Tandem believes that a completed plan can by updated and delivered, to include
a public comment period by April 2027. Once submitted to Cal OES and FEMA, the review period can take
anywhere from three (3) to six (6) months depending on their current workload. Tandem can request a
concurrent review of the LHMP to speed up the approval process, but it is not guaranteed.
Scheduled events may vary based upon City staff availability, tfmeliness of Cal OES / FEMA reviews and
unforeseen events.
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City of Orange Local Hazard Mitigation Plan Update
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Table 4: Proposed Schedule
Task/Month 1 2 3 4 5 6 7
Project
Management Meetfng Meetfng Meetfng Meetfng Meetfng Meetfng Meetfng
Phase 1:
Planning/
Development
Process and
Organize
Resources
Kickoff
Meetfng
HMPC
Meetfng 1
Public
Outreach
Survey
HMPC
Meetfng 2
Public
Outreach
(1 Month)
HMPC
Meetfng 3
Public
Meetfng 1
HMPC
Meetfng 4
Public
Meetfng 2
HMPC
Meetfng 5
Public
Meetfng 3
Phase 2: Hazard
Identification /
Risk Assessment
Draft
(2-week
Review)
Phase 3: Hazard
Mitigation
Strategy
Draft
(2-week
Review)
Phase 4: Hazard
Mitigation Plan
Maintenance
Process
Internal
Review
Draft
(2 Weeks)
Public
Review (
2-Weeks)
Internal
Review
Final Draft
(2 Week)
OES/
FEMA
Review
(3-6
Months)
Adoptfon
Upon
Approval
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FEE
All fees and cost proposed for this work to support the City is included in the Cost Proposal.
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City of Orange Local Hazard Mitigation Plan Update
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RELATED EXPERIENCE AND REFERENCES
Current Projects & Past Performance
The Tandem team has delivered numerous LHMPs and plan updates and is currently working with 3
agencies for the update and development of their LHMPs. Should Tandem be awarded this contract, all
Tandem staff and team listed will be available to support the City to complete this project. Table 1 below
contains a partfal list of completed, FEMA approved, and current LHMPs our staff has supported.
Table 1: Proposed Team LHMP Projects Experience
Year Completed Client Project Description
Current City of Pasadena LHMP Update
Current San Lorenzo Valley Water LHMP Development
Current San Bernardino Valley Water LHMP Update
2023/2018 City of Pittsburg LHMP Update
2022 City of Ontario LHMP Update
2022 Oro Loma Sanitary District New LHMP
2022 City of San Bernardino LHMP Update
2021 Valley County Water District New LHMP
2021 City of Lynwood LHMP Update
2021 City of Victorville LHMP Update
2021 City of Hesperia LHMP Update
2020 City of Hawthorne LHMP Update
2020 City of Artesia LHMP Update
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City of Orange Local Hazard Mitigation Plan Update
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Referen ces
Tandem is pleased to provide to the City the following references for our Project Manager, Francisco Soto,
and the NPA.
Table 2: Past Project References
Client Name/Project Contact Name Phone
Number Email
Medical Surge Full-Scale
Exercise Chris Riccardi 310-347-1451 criccardi@me.com
City of Pasadena Local Hazard
Mitigation
Nallely
Procopio
626-831-5654 nprocopio@cityofpasadena.net
San Bernardino Municipal
Water District Hazard
Mitigation Plan
Greg
Woodside
909-387-9241 GregW@sbvmwd.com
East Valley Water District
Hazard Mitigation Plan
Kerrie Bryan 909-806-4087 kbryan@eastvalley.org
City of Pittsburg EOP and COOP
Development
Zuna Barker 925-252-4129 zbarker@pittsburgca.gov
Santa Clara Valley Water
District
Nina Merrill 408-630-2640 nmerrill@valleywater.org
Additfonal references are available upon request.
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City of Orange Local Hazard Mitigation Plan Update
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SAMPLE REPORT
Below you can find a link to the City of Pittsburg Local Hazard Mitfgatfon Plan.
City of Pittsburg HMP 2022.pdf
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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07
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RESOURCES TO BE PROVIDED BY THE CITY
Tandem request that the City provide the following items:
1. Meetfng spaces for the HMPC meetfngs and public outreach workshops
2. Audio and visual capabilitfes for all meetfngs
3. City Resource documents, if available
4. City and Hazard GIS Layers, if available
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WLTR005
THE HARTFORD
BUSINESS SERVICE CENTER
3600 WISEMAN BLVD
SAN ANTONIO TX 78251 February 12, 2025
City of Orange
300 E CHAPMAN AVE
ORANGE CA 92866
Account Information:
Policy Holder Details :Tandem Solutions LLC
Contact Us
Need Help?
Chat online or call us at
(866) 467-8730.
We're here Monday - Friday.
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder.Please contact us if you have any
questions or concerns.
Sincerely,
Your Hartford Service Team
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