AGR-7679 - BIBLIOTHECA LLC - BIBLIOTHECA LIBRARY HARDWARE AND SOFTWARE SERVICES - APRIL 23, 2024DocuSign Envelope ID: FD85BC7F-3140-BCO-AU83-ABDFU0A61342E
r DS
AGR-7679 ST
PROFESSIONAL SERVICES AGREEMENT
Bibliotheca Library Hardware and Software Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this 23rd day of April 2024 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation("City"), and BIBLIOTHECA,LLC, a
Delaware limited liability company ("Contractor"), who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by reference. As a material inducement to City
to enter into this Agreement,Contractor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. The services which are the subject of this Agreement are not in the usual
course of City's business and City relies on Contractor's representation that it is independently
engaged in the business of providing such services and is experienced in performing the work.
Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner
in conformance with the standards of quality normally observed by an entity providing such
services to a municipal agency. All services provided shall conform to all federal, state and local
laws, rules and regulations and to the best professional standards and practices. The terms and
conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A"
to the contrary.
Lara Paglinawan, Technology and Support Services Manager ("City's Project Manager"),
shall be the person to whom Contractor will report for the performance of services hereunder. It
is understood that Contractor's performance hereunder shall be under the supervision of City's
Project Manager(or his/her designee),that Contractor shall coordinate its services hereunder with
City's Project Manager to the extent required by City's Project Manager,and that all performances
required hereunder by Contractor shall be performed to the satisfaction of City's Project Manager
and the City Manager.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed TWO HUNDRED NINETEEN THOUSAND NINE HUNDRED
THIRTY-EIGHT DOLLARS and 31/100($219,938.31)without the prior written authorization of
City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3. Payment.
a. City will pay Contractor the amount invoiced within thirty (30) days after
the approval of the invoice for services rendered the preceding month.
DocuSign Envelope ID: FD85BC7F-314U-4BCU-A083-ABDFDOA6B42E
b. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the
services to be performed and compensation therefor. All amendments shall set forth the changes
of work,extension of time,and/or adjustment of the compensation to be paid by City to Contractor
and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
8. Designated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
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UocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABUFDUA6B42E
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days of the Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
period set forth in Exhibit"A"hereto or as otherwise agreed to by and between the representatives
of the parties.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractor. The documents, studies, evaluations, assessments,
reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use,reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color, religion,
sex, national origin,mental or physical disability, or any other basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading, demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
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DocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABDFDOA6B42E
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c.Contractor shall cause the foregoing paragraphs (a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Contractor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
17. Indemnity.
a.To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials,agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability arising
out of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation
employed by Contractor, either directly or by independent contract, including all damages due to
loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of
them, arising out of, or in any way connected with the work or services which are the subject of
this Agreement, including injury or damage either on or off City's property; but not for any loss,
injury,death or damage caused by the active negligence or willful misconduct of City. Contractor,
at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against
the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage
under this subparagraph.
b. Reserved.
c.Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
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DocuSign Envelope ID:FD85BG7F-3140-4BG0-A083-ABDFDOA6B42E
d. The indemnities set forth in this section shall survive any closing,
rescission,or termination of this Agreement,and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of (1) Two Million Dollars ($2,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c.Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e. Each policy of general liability and automotive liability shall provide that
City, its officers, officials, agents, and employees are declared to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability
insurance that is provided as part of the general or automobile liability minimums set forth herein
shall be maintained for the duration of the Agreement.
f.Reserved.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
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DocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABDFD0A6B42E
h. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written notice to City.
i.Except for professional liability insurance coverage that may be required by
this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to
conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor
or City with respect to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than thirty (30) days' written notice of intent to terminate. Upon receipt of
such notice, Contractor shall immediately cease work, unless the notice from City provides
otherwise. Upon the termination of this Agreement, City shall pay Contractor for services
satisfactorily provided and all allowable reimbursements incurred to the date of termination in
compliance with this Agreement,unless termination by City shall be for cause,in which event City
may withhold any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
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DocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABDFD0A6B42E
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City,and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works," as
that term is defined in Section 1720 of the California Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria,including project compliance
monitoring.
c.Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.c.
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DocuSign Envelope ID: FD85BC7F-3140-4BCU-A083-ABDFD0A6B42E
e.Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of City,verification
that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcontractors or sub-consultants to make the
same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for,of and from any loss, including but not limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CITY"
Bibliotheca, LLC City of Orange
403 Hayward Avenue North 300 E. Chapman Avenue
Oakdale, MN 55128 Orange, CA 92866-1591
Attn.: Mary K Zilles Attn.: Lara Paglinawan
Telephone: 1-678-336-7980 X 310 Telephone: 714-288-2572
E-Mail: m.zilles@bibliotheca.com E-Mail: 1paglinawan@cityoforange.org
8
DocuSign Envelope IL): I-D85BC7F-3140-4BGO-A083-ABDFD0A6B42E
25. Counterparts. This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
IN WITNESS of this Agreement, the parties have entered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
BIBLIOTHECA, LLC, a Delaware limited CITY OF ORANGE, a municipal corporation
liability company
DocuSigned by: DocuSigned by:
l t.affi w 1.t,Lu h Fatah,(, le. gdur
B y: 18ani i nnpain By: ,. 021188a777A20417
Printed Name: Matthew Bellamy Daniel R. Slater, Mayor
Title: President
DocuSigned by:
i( S
B ATTEST:y B Dse tiar.
Printed Name: Mary Zilles DocuSigned by:
Title: VP of Business Dev and Sales Admin eon.,,
DB2BEDCB8BEF43A
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
Nt.tk UOlfa
08DB01F3878E496
Mike Vigliotta, City Attorney
NOTE:City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND (2)the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
officer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement,must be provided to
City.
4NA
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DocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABDFD0A6B42E
EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
DocuSign Envelope ID:FD85BC7F-3140-4BCO-A083-ABDFD0A6B42E
ill bibliothecd
March 19, 2024
Lara Paglinawan
Orange Public Library & History Center
407 E Chapman Ave.
Orange, CA 92866
Dear Lara,
I apologize for the slow response to your request. We look forward to the continued partnership with the
Orange Public Library. Please see the attached page that includes 5 years of pricing paid annually, for
support of your bibliotheca equipment. Note if you choose to pay for 5 years upfront, we can provide
Orange you an additional discount. The price for 5 years upfront would be $193,846.84. Please see
attached document for pricing annual pricing.
Please confirm which option you would like to go with.
We appreciate the Orange Public Library's business and look forward to our ongoing business relationship.
Yours sincerely,
147-1
C{lLC 321,6D
Mary Zilles1
VP of Business Development and Sales Administration
m.zilles@bibliotheca.com
www.bibliotheca.com
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CA)- Main selfCheck 1000D Desktop Kiosk 0103959 1,416.96 1,487.81 1,562.20 1,640.31 1,722
Orange Public Library
CA)- Main selfCheck 1000 Freestanding Kiosk 0083514 1,535.13 1,611.89 1,692.48 1,777.10 1,865.96
El Modena Branch
Library selfCheck 1000 Freestanding Kiosk 0123982 1,535.13 1,611.89 1,692.48 1,777.10 1,865.96
Taft Branch Library selfCheck 1000 Freestanding Kiosk 0123983 1,535.13 1,611.89 1,692.48 1,777.10 1,865.96
Orange Public Library FLX-US-00057-
CA)- Main Flex AMH System 000 18,958.11 19,906.02 20,901.32 $21,946.38 23,043.70
Total 40,809.86 $41,567.69 $43,640.78 $45,817.36 48,102.62
DocuSign Envelope ID: FD85BC7F-3140-4BGO-A083-ABDFD0A6B42E
bibliotheca,LLC-3169 Holcomb Bridge Rd,Ste 206-Norcross,GA 30071-1328
111 bibliotheca
Service & Maintenance/Extended Warranty Quote
Bill To Ship To
Lara Paglinawan Lara Paglinawan
City of Orange City of Orange
407 E.Chapman Ave 407 E.Chapman Ave
Orange CA 92866 Orange CA 92866
United States United States
Quote QUO-US16595 Date 03/21/2024
Customer: C0000196-US Payment Terms: Net 30 Days
Quote Expiration: 06/19/2024 Contract Number:20983
Term: 05/01/2024-04/30/2025
Item Quantity Net Price Net Extended
selfCheck 1000D Desktop Kiosk 1 1,416.96 1,416.96
0103695
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
6976663
El Modena Branch Library
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
bib018013
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
bib018014
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded(USB) 1 117.00 117.00
bib018016
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
bib018017
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
bib018015
Orange Public Library(CA)
May 01, 2024-April 30, 2025
DocuSign Envelope ID:FD85BC7F-3140-413C0-A083-ABDFD0A6B42E
bibliotheca,LLC-3169 Holcomb Bridge Rd,Ste 206-Norcross,GA 30071-1328
ill bibliotheca
Item Quantity Net Price Net Extended
RFID Workstation Shielded(USB) 1 117.00 117.00
bib018018
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded (USB) 1 117.00 117.00
bib018019
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID gate 400 (triple aisle) 1 975.00 975.00
bib018009
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID gate 400 (triple aisle) 1 975.00 975.00
bib018011
Orange Public Library(CA)
May 01,2024-April 30, 2025
RFID workstation shielded NA 1 117.00 117.00
7889619
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID workstation shielded NA 1 117.00 117.00
7889626
Orange Public Library(CA)
May 01, 2024-April 30, 2025
cloudLibrary assist 1 0.00 0.00
assist
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID gate premium Direct mount, 1 aisle 1 856.79 856.79
6505723
Taft Branch Library
May 01, 2024-April 30, 2025
RFID gate premium Direct mount,1 aisle 1 856.79 856.79
6505730
El Modena Branch Library
May 01, 2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234190400053
Taft Branch Library
May 01, 2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234190400054
El Modena Branch Library
May 01, 2024-April 30, 2025
RFID workstation shielded NA 1 117.00 117.00
7018717
Taft Branch Library
May 01,2024-April 30, 2025
DocuSign Envelope ID: FD85BC7F-3140-4BGO-A083-ABDFD0A6B42E
bibliotheca,LLC-3169 Holcomb Bridge Rd,Ste 206-Norcross,GA 30071-1328
ill bibliotheca
Item Quantity Net Price Net Extended
RFID workstation shielded NA 1 117.00 117.00
7018716
Taft Branch Library
May 01, 2024-April 30, 2025
RFID workstation shielded NA 1 117.00 117.00
7074908
El Modena Branch Library
May 01, 2024-April 30, 2025
RFID workstation shielded NA 1 117.00 117.00
7074906
El Modena Branch Library
May 01, 2024-April 30, 2025
staffConnectTM gate Individual License(Year 1) 1 93.36 93.36
License
Taft Branch Library
May 01, 2024-April 30, 2025
staffConnectTM gate Individual License(Year 1) 1 93.36 93.36
License
El Modena Branch Library
May 01, 2024-April 30, 2025
selfCheck 1000 freestanding kiosk(white) 1 1,535.13 1,535.13
0123983
Taft Branch Library
May 01, 2024-April 30, 2025
selfCheck 1000 freestanding kiosk(white) 1 1,535.13 1,535.13
0123982
El Modena Branch Library
May 01, 2024-April 30, 2025
libraryConnect devices,1 year subscription,16-25 devices 1 1,286.97 1,286.97
License
Orange Public Library(CA)
May 01, 2024-April 30, 2025
selfCheck 1000D Desktop Kiosk 1 1,416.96 1,416.96
0103946
Orange Public Library(CA)
May 01, 2024-April 30, 2025
selfCheck 1000D Desktop Kiosk 1 1,416.96 1,416.96
0103957
Orange Public Library(CA)
May 01, 2024-April 30, 2025
selfCheck 1000 freestanding kiosk 1 1,535.13 1,535.13
0083514
Orange Public Library(CA)
May 01, 2024-April 30, 2025
selfCheck 1000D Desktop Kiosk 1 1,416.96 1,416.96
0103959
Orange Public Library(CA)
May 01,2024-April 30, 2025
DocuSign Envelope ID:FD85BG7F-3140-4BGO-A083-ABDFD0A6B42E
bibliotheca,LLC-3169 Holcomb Bridge Rd,Ste 206-Norcross,GA 30071-1328
ill bibliotheca
Item Quantity Net Price Net Extended
Comprise Annual Subscription 1 652.75 652.75
234170300064
Orange Public Library(CA)
May 01, 2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234170300065
Orange Public Library(CA)
May 01,2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234170300066
Orange Public Library(CA)
May 01, 2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234170300067
Orange Public Library(CA)
May 01, 2024-April 30, 2025
Comprise Annual Subscription 1 652.75 652.75
234170300068
Orange Public Library(CA)
May 01,2024-April 30, 2025
RFID Workstation Shielded 1 117.00 117.00
6249574
Orange Public Library(CA)
May 01, 2024-April 30, 2025
RFID Workstation Shielded 1 117.00 117.00
6249573
Orange Public Library(CA)
May 01, 2024-April 30, 2025
FLX AMH System 1 18,958.11 18,958.11
FLX-US-00057-000
Orange Public Library(CA)
May 01, 2024-April 30, 2025
Subtotal: 40,809.86
Tax Total: 0.00
Total: 40,809.86
Currency: US Dollar
DocuSign Envelope ID:FD85BC7F-3140-4BGO-A083-ABDFD0A6B42E
bibliotheca,LLC-3169 Holcomb Bridge Rd,Ste 206-Norcross,GA 30071-1328
ill bibliotheca
Terms and Conditions
WHAT WE WILL DO:
Hardware: In consideration of payment of the agreement price, and according to service level purchased, Bibliotheca will furnish labor
and replacement parts necessary to maintain the Equipment specified in this agreement in proper operating condition during the term
of this agreement, provided that the Equipment is installed by an authorized Bibliotheca Service Provider and used as directed.This
Service Agreement covers Equipment failure during normal usage.Bibliotheca agrees to provide:
On-site remedial maintenance during On-Site Coverage Hours (except for depot repair agreements)When Bibliotheca is notified
that the Equipment is not in good working order. Bibliotheca will provide a toll-free telephone number for Customer to place, and
Bibliotheca will receive equipment maintenance service calls twenty-four(24)hours per day, seven(7)days per Week.
All labor, service parts and Equipment modifications Bibliotheca deems necessary to maintain the Equipment in good working order.
All service parts will be furnished on an exchange basis and will be new parts or parts of equal quality. For certain Equipment,
Bibliotheca reserves the right to replace the entire unit with new equipment or equipment of equal quality when Bibliotheca
determines that replacement is more economical than on-site repair. All Equipment and service parts removed for replacement
become the property of Bibliotheca.
Software: In consideration of payment of the agreement price, Bibliotheca will furnish over-the-phone software support and remote
troubleshooting of the Bibliotheca Software specified in this agreement as well as updates necessary to maintain the Bibliotheca
Software specified in this agreement in proper operating condition during the term of this agreement, provided that the Bibliotheca
Software is installed and used as directed.Bibliotheca agrees to provide:
All software configuration modifications Bibliotheca deems necessary to maintain the Bibliotheca Software in good working order
Bibliotheca Software updates
Internet Filter list updates(as applicable)
A toll-free telephone number for Customer to place and Bibliotheca to receive software support calls. Over-the-phone software
support calls may be placed twenty-four (24) hours per day, seven (7) days per week. Calls will be addressed during Bibliotheca
Software Support Coverage Hours in the order they were received.
WHAT IS NOT COVERED:The basic maintenance fee does not include and Bibliotheca is not obligated to provide or perform repair
of damage or increase in service time caused by (i) failure of Customer to provide continually a proper operating environment and
supply of power as prescribed by the Equipment manufacturer; (ii) accident; (iii)Acts of God, including but not limited to fire, flood,
water,wind and lightning;(iv)neglect, abuse or misuse;(v)failure of Customer to follow Bibliotheca's published operating instructions;
vi) modification, service or repair of the Equipment by other than Bibliotheca authorized personnel; (vii) use of Equipment for
purposes other than for which designed; (viii) painting or refinishing the equipment; (ix) relocation of the equipment; (x) replacement
of broken or damaged cabinetry;to include items such as lattices, base covers, book check covers, etc.; (xi)electrical work external
to the Equipment; (xii) cosmetic restoration (e.g., filling of holes in floor or walls, plugging or wire run openings, removal of tape
residue, etc.) after removal or relocation of equipment for any reason; (xiii) restoration of Equipment performance when it has been
degraded by placement of unauthorized interference sources within the affected range of said equipment; (xiv) service requests
related to use of markers (strips) other than those manufactured by Bibliotheca or its authorized distributor(s), (xv) modification, or
repair of the Bibliotheca Software by other than Bibliotheca authorized personnel; (xvi) use of the Bibliotheca Software for purposes
other than for which designed; (xvii)virus/ hacker activity; (xviii) Non-Bibliotheca Software related updates and upgrades including,
but not limited to, Operation System, Anti-Virus, Intrusion Detection. (xix) labor or materials associated with consumables such as
receipt printer paper, separator jaws, patron counter batteries, and similar items.
RENEWAL:This agreement is NOT automatically renewable. If a renewal agreement is offered by Bibliotheca, the agreement price
quoted will reflect the age of the product and the service costs at the time of renewal.
ENTIRE AGREEMENT: This instrument sets forth the entire agreement between the parties, and no representation, promise or
condition not contained herein shall modify these terms whether made prior to or subsequent to the execution of this agreement.
Submit Purchase Order by fax to 1-877-689-2269 or by email to service-renewals-us@bibliotheca.com.
Accepted By:
Accepted Date:
Customer Purchase Order Number: