AGR-6971 - ORANGE COUNTY TRANSPORTATION AUTHORITY - OLD TOWNE WEST _ METROLINK PARKING STRUCTURECOOPERATIVE AGREEMENT NO. C-9-1790
1 WHEREAS,the Structure was funded by the Federal Transit Administration (FTA)and is intended
2 to provide parking for Metrolink rail passengers, other transit users, and downtown business owners and
3 customers; and
4 WHEREAS, this Agreement defines the roles and responsibilities of the AUTHORITY and the
5 CITY for the operations and maintenance of the Structure, which opened on February 11, 2019;
6 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows:
7 ARTICLE 1. COMPLETE AGREEMENT
8 A. This Agreement, including any attachments incorporated herein and made applicable by
9 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
10 Agreement between AUTHORI7Y and CITY and it supersedes all prior representations, understandings,
11 and communications. The i validity in whole or in part of any term or condition of this Agreement shall
12 not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced Recitals
13 are true and correct and are incorporated by reference herein.
14 B. AUTHORITY'S failure to insist on any instance(s) of CITY's performance of any term(s)
15 or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY's
16 right to such pertormance or to future performance of such term(s) or condition(s), and CITY's obligation
17 in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall
18 not be binding upon AUTHORITY except when specifically confirmed in writing by an authorized
19 representative of AUTHORITY by way of a written amendment to this Agreement and issued in
20 accordance with the provisions of this Agreement.
21 C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s) or
22 condition(s) ofthis Agreement shall not be construed as a waiver or relinquishment of CITY's right to such
23 performance or to future performance of such term(s) or condition(s), and AUTHORITY's obligation in
24 respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not
25 be binding upon CITY except when specifically confirmed in writing by an authorized representative of
26
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COOPERATIVE AGREEMENT NO. C-9-1790
1 CITY by way of a written amendment to this Agreement and issued in accordance with the provisions of
2 this Agreement.
3 ARTICLE 2. SCOPE OF AGREEMENT
4 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the
5 subjects and projects addressed herein. Both AUTHORITY and CITY agree that each will cooperate and
6 coordinate with the other in all activities covered by this Agreement and any other supplemental
7 agreements that may be required to facilitate purposes thereof.
8 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
9 AUTHORITY agrees to the following responsibilities for PROJECT:
10 A. Designate the AUTHORITY's Rail Operations Department (Rail Operations) as Project
11 Manager for the project.
12 B. As a direct grant recipient of federal funds from the FTA, the AUTHORITY is responsible
13 for ensuring that the Structure is being utilized in compliance with federal requirements in accordance
14 with the FTA's Circular 5010.1 E Award Management Requirements and the Office of Management and
15 BudgePs 2 Code of Federal Regulations (CFR) 200 Uniform Administrative Requirements, Cost
16 Principles and Audit Requirements for Federal Awards, as described in AttachmentA,"OCTA Procedures
17 for Monitoring Federally Funded Subrecipient Facilities".
18 ARTICLE 4. RESPONSIBILITIES OF CITY
19 CI71'agrees to the following responsibilities for PROJECT:
20 A. Maintenance and Reoair: CIN agrees, at no cost to AUTHORITY, to maintain the
21 Structure for the benefit of the public and the transiUcommuter rail passengers using the Structure, in a
22 state of good repair and free from refuse, for so long as the AUTHORITY shall provide transit services at
23 the Station.
24 B. Commuter Rail Parkinq: In accordance with Cooperative Agreement No. C-6-1004
25 effective June 24, 2016 (hereinafter referred to as "Construction AgreemenY'), the CITY shall make
26
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COOPERATIVE AGREEMENT NO. C-9-1790
1 available no fewer than five hundred (500) or eighty two percent (82%) of total parking stalls for Station
2 commuters pursuant to Attachment B, "Old Towne WesUMetrolink Parking Structure Parking
3 Management Plan". The structure houses six hundred eight (608) stalls, of which eighteen (18) percent,
4 or one hundred eight (108) stalls, are intended for the CITY's general use.
5 C. Parkinq Manaqement Plan: Adhere to the Parking Management Plan (PMP) provided by
6 the CITY in September 2018, attached hereto as Attachment B "Old Towne WesUMetrolink Parking
7 Structure Parking Management Plan".
8 D. Federal Fund Procedures: Adhere to procedures outlined in Attachment A, "OCTA
9 Procedures for Monitoring Federally Funded Subrecipient Facilities".
10 ARTICLE 5. DELEGATED AUTHORITY
11 The actions required to be taken by CITY in the implementation of this Agreement are delegated
12 to its Mayor, or designee, and the actions required to be taken by AUTHORITY in the implementation of
13 this Agreement are delegated to AUTHORITY's Chief Executive Officer or designee.
14 ARTICLE 6. AUDIT AND INSPECTION
15 AUTHORITY and CITY shall maintain a complete set of records in accordance with generally
16 accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized
17 representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and
18 other data and records of CITY, for a period of four(4) years from the latter date of either completion, or
19 any on-going audit. Either Party shall have the right to reproduce any books, records, and accounts. The
20 above provision with respect to audits shall e end to any contract issued in connection with or arising
21 out of the pertormance of this Agreement.
22 ARTICLE 7. INDEMNIFICATION
23 A. To the fullest extent permitted by law, CITY shall defend (at CITY's sole cost and expense
24 with legal counsel reasonably acceptable to AUTHORITY), indemnifij, protect, and hold harmless
25 AUTHORITY, its officers, directors, employees, and agents (collectively the "Indemnified Parties") from
26 and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration
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COOPERATIVE AGREEMENT NO. C-9-1790
1 awards, settlements, damages, demands, orders, penalties (collectively "claims°), including but not
2 limited to claims arising from injuries to or death of persons (CITY's employees included), for damage to
3 property, including property owned by AUTHORITY, or from any violation of any federal, state, or local
4 law or ordinance, alleged to be caused by the negligent acts, omissions or willful misconduct of CITY, its
5 officers, directors, employees or agents in connection with or arising out of the pertormance of this
6 Agreement and any related expenses, including Iegal costs and attorney fees.
7 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
8 cost and expense with legal counsel reasonably acceptable to CITY), indemnify, protect, and hold
9 harmless CITY, its officers, directors, employees, and agents (collectively the"Indemnified Parties"), from
10 and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration
11 awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and
12 attorney fees (collectively"Claims"), including but not limited to Claims arising from injuries to or death of
13 persons(AUTHORITY's employees included), fordamage to property, including property owned by CITY,
14 or from any violation of any federal, state, or Iocal law or ordinance, alleged to be caused by the negligent
15 acts, omissions or willful misconduct of AUTHORITY, its offcers, directors, employees or agents in
16 connection v ith or arising out of the pertormance of this Agreement.
17 C. The indemnification and defense obligations of this Agreement shall survive its expiration
18 or termination.
19 ARTICLE 8. ADDITIONAL PROVISIONS
20 A. Term of Aqreement: This Agreement shall be in full force and effect from the effective
21 date, for as long as the Structure serves the public by providing access to regional public transportation
22 services or until terminated by either Party.
23 B. Amendments: This Agreement may be amended in writing at any time by the mutual
24 consent of both Parties. No amendment shall have any force or effect unless executed in writing by both
25 Parties.
26
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COOPERATIVE AGREEMENT NO. C-9-1790
1 C. Lepal Authoritv: AUTHORITY and CITY hereto consent that they are authorized to
2 execute this Agreement on behalf of said Parties and that, by so executing this agreement, the Parties
3 hereto are formally bound to the provisions of this Agreement.
4 D. Severabilitv: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest eztent permitted by law.
8 E. Counteroarts of Aqreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and all
10 of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 F.Force Maieure: Either Party shall be excused from performing its obligations under this
12 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
13 cause beyond its control, including but not limited to: any incidence of fire; flood; acts of God;
14 commandeering of material, products, plants orfacilities bythe federal, state or local government; national
15 fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause
16 is presented to the other Party, and provided further that such nonpertormance is unforeseeable, beyond
17 the control and is not due to the fault or negligence of the Party not performing.
18 G. Assiqnment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
19 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
20 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
21 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
22 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
23 H. Governinq Law: The laws of the State of California and applicable local and federal laws,
24 regulations and guidelines shall govern this Agreement.
25 I. Litiqation fees: Should litigation arise out of this Agreement for the pertormance thereof,
26 the court shall award costs and expenses, including attorney's fees, to the prevailing Party.
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COOPERATIVE AGREEMENT NO. C-9-1790
1 J.Notices: Any notices, requests, or demands made between the Parties pursuant to this
2 Agreement are to be directed as follows:
3
4 TO CITY: TO AUTHORITY:
5 City of Orange Orange County Transportation Authority
6 300 East Chapman Avenue 550 South Main Street
7 Orange, CA 92866 P. O. Box 14184
8 Orange, CA 92863-1584
9 Attention: Christopher Cash Attention: Lydia Bilynsky
10 Public Works Director Section Manager
11 Tel : (714) 744-5525 Tel: (714) 560-5568
12 Email: ccash(a citvoforanqe.orq E-mail: Ibilvnskvna octa.net
13 cc: Megan LeMaster
14 Senior Transportation Analyst
15 E-mail: mlemaster(a octa.net
16
17
18
19
20
21
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AGREEMENT NO.C-9-1790
ATTACHMENTA
Grant Compliance & Program Controls Office
o Procedures for Monitoring Federally Funded Subrecipient Facilities
Rationale: As a direct grant recipient of federal funds from the Federal Transit Administration
FTA), Orange County Transportation Authority (OCTA) is responsible for ensuring compliance
with federal requirements in accordance with the Federal Transit Administretion's Circular
5010.1E Award Management Requirements and the Office of Management and BudgeYs 2 CFR
200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal
Awards. These requirements flow down to other public agencies and non-profit organizations
that receive federal funds from OCTA or own and operate a federelly funded facility as an OCTA
Subrecipient of FTA funds.
Purpose: The purpose of these procedures is to provide guidance for the oversight and
monitoring of federally funded transit facilities that are owned and operated by federal
Subrecipients of the OCTA. These oversight and monitoring activities are undertaken after the
facility's construction to ensure a Subrecipient is utilizingthefederallyfunded facility as intended
by the original grant award and in compliance with applicable federal regulations.
Organizational Units Affected: The Grant Compliance Office within the External Affairs Division
is responsible for the maintenance and implementation of these procedures as part of its overall
effort to ensure compliance of Subrecipient agencies. The Transit Operations Division and all
divisions that utilize and manage federally funded assets are affected by these procedures and
will work cooperatively to implement them as part of their responsibility in managing the use of
the federal asset as part ot the countywide transit system.
Procedures: Following the construction close-out of the facility, Rail Operations will notify
Contracts Administration & Materials Management (CAMM) to prepare and execute an
agreement between OCTA and the Subrecipient agency to ensure the responsible operation and
maintenance of the federally funded transit facility as required by the FTA.
The FTA requirements that are to be included in the agreement will be determined by CAMM
and the Grent Compliance Office based on current federal requirements and their applicability
to the project. An example Article of Responsibilities for Subrecipients is provided below.
Article: Responsibilities of Subrecipients
1. Maintenance SUBRECIPIENT agrees to provide OCTA a copy of the facility maintenance
plan for OCTA approval. The CITY agrees to conduct preventive maintenance (PM) and
warranty tasks contained in the approved CITY facility maintenance plan. At least 80% of
scheduled preventive maintenance inspections will be completed on time. Records of the
pursuit of warranty claims will be provided to OCTA upon request. ALL PM activities and
records will include ADA features such as escalators, elevators, and automatic doors.
2. Satisfactory Continuing Control SUBRECIPIENT agrees to implement an effective property
management system that would include:
10/02/19 Page 1 of 3
Grant Compliance & Program Controls Office
o A Procedures for Monitoring Federally Funded Subrecipient Facilities
a) Adequate insurance coverage
b)An updated list of FTA funded assets to include description, purchased value, useful life,
use, and condition
c) Completion of biennialinventory of assets with values over $5,000 with evidence of
reconciliation to records. Equipment records must include:
Description of asset Acquisition date
Identification number or serial number Acquisition cost
Title holder Federal participation percentage
Federal Award Information Number Location
FAIN)/Grant Number Useful life (per FTA C. 5010.1E)
d) An updated list of incidental uses, and requests to OCTA for approvals when lessees or
agreements change prior to execution of an agreement
e) An updated list of real property for land and building to include description, purchased
value, useful life, use, and condition.
3.Title VI SUBRECIPIENT will provide OCTA a copy of its current Title VI program as updated
on a three-year basis and will ensure Title VI public notices are posted in the facility in
accordance with the SUBRECIPIENT'S Title VI program.
4. Program Income SUBRECIPIENT will report program income on an annual basis to
AUTHORITY and will provide documentation that the income is used towards the operations
and maintenance costs of the facility.
5. Trensit Asset Management (TAM) SUBRECIPIENT agrees to cooperate with and assist in
the implementation of AUTHORITY's TAM plan as required by the Federal Transit
Administration.
6. Single Audits SUBRECIPIENT agrees to complete single audits on an annual basis and
provide results to OCTA.
7.Civil Rights Complaints SUBRECIPIENT agrees to publicize its complaint process, investigate
complaints and provide OCTA a summary of any Americans with Disabilities Act(ADA) orTitle
VI complaints relating to the operetion of the facility on a quarterly basis.
Rail Operations shall arrange a meeting with the Subrecipient and Grant Compliance to provide
an opportunity to review and discuss the requirements of the agreement prior to execution. At
the time of agreement execution, the Subrecipient will agree to comply with all applicable FTA
requirements and to be subject to ongoing monitoring by OCTA.
30/02/19 Page 2 of 3
Grant Compliance & Program Controls Office
OCTA Procedures for Monitoring Federally Funded Subrecipient Facilities
Ongoing Subrecipient Oversight& Monitoring
With the assistance of Rail Operations acting as the Project Manager,the Grant Compliance shall
conduct the following monitoring activities to ensure that the above federal requirements are
met.
1. Annual Compliance Self-Certification and Site Visit: The Annual Compliance Self-
Certification is a questionnaire that is updated each year by the Grant Compliance Office and
completed by the Subrecipient. The questions span all applicable review areas and are
designed to uncover any areas of concern. Once completed, a Site Visit is arranged with the
Subrecipient to allow an opportunity to discuss compliance and the current status of the
federally funded facility. Should issues or complications arise, the Grant Compliance Office
shall request the assistance of OCTA's Subject Matter Experts as needed (e.g. Title VI, ADA,
EEO etc.)
2. Full Desk and On-Site Compliance Reviews: More stringent desktop and on-site
compliance reviews are conducted by the Grant Compliance Office based on risk assessments
completed each year with Subrecipient Project Managers. Please refer to the OCTA FTA
Subrecipient Monitoring Procedures Guide for more detailed information regardingthis more
formal review.
3. SAM.GOV Registry Checks: In keeping with 2 CFR Part 200, the Grant Compliance Office
will ensure that Subrecipients maintain an active System for Award Management (SAM)
registretion with current information. SAM registration checks are to be conducted every six
months and on an as-needed basis to ensure active SAM registrations are maintained and
free of issues, suspensions or debarments. The Grant Compliance Office will maintain a
database of entity information and registration expiration dates and notify Subrecipients of
inactive or expiring registrations through the Project Manager.
The above monitoring activities are to be undertaken throughout the useful life of the federal
asset as defined by FTA Circular 5010.1E.
References:
Federal Transit Administration Circular 5010 lE Award Manaeement Requirements
Office of Mana ement and Bud et 2 CFR 200 Uniform Administrative Requirements Cost
Principles and Audit Requirements for Federal Awards
10/02/19 Page 3 of 3
AGREEMENT NO.C-9•1790
ATTACHMENT B
OLD TOWNE WEST/ METROLINK
PARKING STRUCTURE
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PARKING MANAGEMENT PLAN
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September 2018
TABLE OF CONTENTS
PARKINGMANAGEMENT PLAN...................................................................................................................3
I. THE PARKING STRUCTURE...............................................................................................................3
II. PARKING STRUCTURE POLICIES....................................................................................................4
III. PARICING REGULATIONS...................................................................................................................7
IV. PARKING ENFORCEMENT.................................................................................................................7
V. SECURITY................................................................................................................................................S
VI. MAINTENANCE......................................................................................................................................9
VII. OPERATIONS REVIEW.......................................................................................................................10
EXHIBIT«A»_Project Location Map............................................................................................................12
EXHIBIT«B.,_Project Site Map.....................................................................................................................13
EXHIBIT«C»_Parking Stall Allocation.........................................................................................................14
Old Towne WesVMevolink Parking Stmcmre Scptember 2018
Parking Manegemrnt Pmgam p r g i 2
PARKING MANAGEMENT PLAN
I. THE PARKING STRUCTURE
Project Description
The Orange Metrolink Parking Structure (Structure) is a 608 space Structure located in the City
of Orange on Lemon Street between Chapman Avenue and Maple Avenue, west of the City's
Old Towne. The Structure is infended to provide parking for patrons of the Metrolink Station
and other transit users as wel] as serve the downtown business owners and wstomers. The
Orange Metrolink Parking Structure is shown on the project location map in Exhibit A and
project site map in Exhibit B.
The Structure will consist of five levels, two underground and three above ground. It will be well
lit and signed; the stalls will be numbered and marked with an identifying number for each space
and will be painted with those space numbers. A space counter at the main entrance will inform
motorists of available parking within each floor.
Adjacent to the building, the City will own and operate sixteen additional ground level spaces,
including one ADA marked stall. These spaces will be available for general use parking by the
Public and will comp]ement the available parking at the West Chapman lot, which offers over-
night parking.
Currently,there are ]0 existing bike lockers available at the Orange Transportation Center. With
the construction of the Shucture, an additional 24 bike racks and/or storage lockers will be
installed on tlie Bike Plaza area located west of the Structure on the ground level. By offering
safe parking and storage for bicycles, the Structure may encourage some transit users to leave
their vehicles at home. This will reduce demand on transit related parking in general and will
improve air quality and other environmental factors. The number of bicycle racks and lockers
wi II be reviewed periodically to gauge[he ongoing demand.The Bicycle Locker Rental Program
wil] be an extension of the existing Bicycle Locker Rental Program at the Orange Transportation
Center, currently administered by the City's Public Works Department.
The Structure will also provide accessible spaces for patrons under the American's with
Disabilities Act (ADA) as well as Van Accessible spaces. Electric vehicle charging stations will
also be included. Future additional charging stations can be accommodated, and equipment will
be installed when needed. Additional clean air vehicle (CAV) spaces are located on each level
for CAV designated vehicles.
The City of Orange will be the Owner and Operator of the Structure when constructed.
Old To me WestlMenolink Parking Sweture September 2018
Parking Managemen[Pro am p, e i y
Purpose of the Parking Structure
This Parking Management Plan is developed and is inclusive ofthe parking plans and information
prepared in the Santa Fe Depot and Downtown Parking Districts Study completed in January
2015. The Parking Management Plan includes operational plans for the Structure upon the
opening of the facility.
The primary purpose of the Structure is to provide adequate, safe, convenient, and economical
parking for transit users and secondarily to provide parking for patrons of local businesses. See
Exhibit C for the proposed Parking Stall Allocation Plan.
Objective of thc Parking Management Plan
The objectives of the Parking Management Plan is to provide guidelines to assist the City in
managing the Structure for transit and general-purpose parking. To fulfill the purpose of the
Structure,the following objectives will serve as the guidelines for the Parking Management Plan.
1. To ensure that operations of the Structure serves the primary purpose of serving rail and bus
transit patrons.
2. To allow reasonable joint use of the Structure to support local downtown businesses and
customers.
3. To provide the Owner and Operator with guidance for operations and maintenance decisions
in managing the Structure.
4. To ensure operations are consistent with current best practices for parking management of
the Structure.
II. PARKING STRUCTURE POLICIES
Policies for Stall Allocations
The policies for parking stall allocation contained within this document are created to
accommodate both transit users and general public parking. The allocation of stalls, hours of
operation, and other factors shall be designed, coordinated, and adjusted to:
1. Encourage patronage usage ofthe Structure; and,
2. Ensure economic feasibility and long-term sustainability of the parking operation.
The peak demand times for parking within the Structure differs by user. Transit users start to
arrive early in the morning, approximately 430 a.m., to connect with train service to coincide
with the arrival of the first train. High demand by transit users is expected throughout the early
moming. By 9:00 a.m., the demand for transit parking spaces will be minima] because the
majority of commuter trains have already made their stop at the Orange Transportation Center.
Downtown business users of the public spaces will arrive la[er in the morning when local
businesses begin to open. This is typically aRer 9:00 a.m.
Old Towne WesUMetrolink Parking SWcture Sep[embcr 2078
Parking Management Pmgram p g i q
The Structure will have two main types of parking available, transit priority spaces and
Downtown use spaces. The majority of the parking spaces will be allocated for use by transit
users. The transit spaces will not have time]imits, other than they will be availab]e for use during
the hours of operation of the Structure. There is also an allocation of spaces available for
Downtown business users. Spaces dedicated to Downtown business users will be restricted to a
three-hour time limit. The three-hour spaces will be located on the ground level of the Structure
with a few spaces found on the second level of the Structure. The transit spaces wil] be located
on al] other levels of the Structure. In order to maximize the use of the Structure, and to take
advantage of the available parking supply, after 9:00 a.m. unused transit priority parking will
become available for parking by the general public, specifically parking on the two lower levels
B2 and B1) and two upper levels (2"d level and top leve]). There will also be spaces allocated
to meet ADA requirements and for electric vehicle charging.
The availability of stalls and their location in the Structure are summarized in Figure 1, below:
Figure 1—A[location ojParking Spaces
Floor B-2 B-1 Ground 2 3
Disabled persons parking
ADA) 7 2 I 10
Disabled persons parking 3
ADA—Van Accessible) 2 1
Clean Air/Vanpool/
Electric Vehicle Parking
4 7 15 10 7 43
Electric vehicle charging 6 6
stations
Open parking for all
transit commuters,open to 137 121 I 11 77 446
eneral use after 9:00 a.m.
General use (3-Hour time 93 7 100
limit
Total 141 128 123 131 85 608
Old Toume WesJMe mlink Parking SWc[ure Sep[ember 2018
Pazking Management Pmgam p s i g
Policies for Hours of Operation
The hours of operation shall be 4:00 a.m. to 12:00 midnight, seven days per week. When
diswssing any proposed change in the operational hours, the City will consider a number of
factors, which may include:
1. The needs of transit users;
2. The needs of downtown patrons; and,
3. Enforcement considerations such as the feasibility of security and enforcement during late
night and early morning hours.
Parking shall be available at no-charge. Infrastructure (conduits) to add pay stations at the two
entrances of the Structure, located on Lemon Street and Maple Avenue, have been included in
the construction plans, although no pay stations will be installed at the opening of the facility.
Overnight parking is provided in[he surface parking]ot located on the west side of the passenger-
boarding platform at the Orange Transportation Center. No overnight parking will be provided
in the Structure. When the Structure is closed between 12 a.m. and 4:00 a.m. roll-down gates
will be used at the main entrances. Vehicles departing the Structure will be able to do so. The
gates will detect a vehicle and open for exiting vehicles only.
The hours of operation may be reviewed and modified at any time by the City Manager or his
designee, subject to the above-mentioned decision factors.
Figure 2—Parking Levels of the Structure
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Level3 —yp " 4='"j
Level 2 y I ' t . t µ1
Ground - I 1 :_a
Leval&1 i it u i ii i i II — II C—}
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Level&2 I :'i I n i+.l. i
See Exkibit "C"for overa[l floor plan and stal[layout
Old Toune West/Metmlink Parking StmcWre September 2018
Parki g Management Program p S 6 6
III. PARKING REGULATIONS
To the greatest extent feasible, Parking Regulations should be designed to provide safe,
convenient, equitable, and efficient parking for all parking patrons.
Guidelines For Parking Regulations
Parking Regulations shal] be posted on signs conspicuously in the Structure, at each entrance,
ear the Structure elevators, posted on the CiTy website, and printed on any parking contract
distributed to parking patrons.
Structure signage shall cover, but are not limited to,the following:
L Hours and days of operation,4:00 a.m.to 12:00 midnight, seven days per week;
2. Restrictions on vehicle type and size (clean air vehicle, compact, etc.);
3. Limiu on length of stay; the ground level parking will establish a 3-Hour time limit for
general purpose parking;
4. Designation of spaces for transit parkers on level B-2, B-1, 2nd Level and 3rd Level of the
Structure.
5. Limits on activities inside the Structure;
6. Amount and payment of fines; and,
7. Other regulations determined reasonable and necessary.
Review
Parking Regulations shall be reviewed quaRerly during the first year of operation, and annually
in subsequent years as a part of the Operations Review. The Orange County Transportation
Authority(OCTA) may participate in the Operations Review.
IV. PARICING ENFORCEMENT
Parking Enforcement Objective
Enforcement provisions are intended to ensure that parking is available on a fair and equitable
basis to users. Specific objectives of enforcement include:
1. Enforce Structure operational policies;
2. Promote use for both transit and the genera] public; and,
3. Enforce the 3-Hour time-limited parking for general use spaces.
4. Enforce overnight parking
Old Towne WesUMetrolink Parking StruMure September 2018
Parking Management Progem P a g e 7
Enforcement Regulations
Parking citation fines have been established by the City and are contained in the most current
City's Master Schedule of Fees and Charges. The current fine for illegal parking in City owned
lots is $54.50. This amount may be updated with future revisions to the City's fee schedule.
Enforcement of regulations for the Structure shall be managed by the Orange Police Department
in coordination with the Public Works Department.
At least annually, City staff will coordinate with representatives from Chapman University to
provide outreach information to incoming students regarding available parking locations within
the Chapman Universiry campus. The information distributed shall state that swdents are to
refrain from using the Structure. Should parking by Chapman students continue to persist, City
staff will seek additiona] outreach efforts with the University.
Prior to the opening of the Structure,the City will need to modify Cfiapter 10 within the City's
Municipal Code to address the following:
1. Time limited parking for the Structure;
2. No Overnight Parking Regulations in the Structure; and,
3. Enforcement Guidelines for unauthorized parking in the Structure (i.e., not parking in a
designated stall).
EnforcemenUsecurity personnel may be directed to perform the following functions:
1. Help patrons learn and comply with Parking Regulations;
2. Issue citations to offenders;
3. Report suspicious activities or vehicles; and,
4. Other functions that may be assigned.
Enforcement personnel shall inspect the Structure in a manner and frequency as determined by
the Orange Police Department. Collection of fines for violations shall be managed through the
Orange Police Depar[ment.
Revisions to Enforcement Regulations
Provisions of[he Enforcement section sl all be reviewed by the City's Police Department during
Operation Reviews and at other times as may be necessary. The City's Police Department shall
submit any proposed revisions or additions to the City's Public Works Department for review
and recommendation.
V. SECURITY
Security Objective
The security provisions of this policy are intended to support the goal of providing safe parking
for patrons.
Old Towne WesVMetmlink Parking SwcWre September 2018
Parking Mamgement Program P a e 8
Security Measures
Security for the Stmcture is divided into two categories, a passive securiTy system and an active
security system.
The passive security system includes those security features of the parking garage that are
inwrporated into the design o£the Structure. This includes the following features:
L Increased lighting Ievels at each entry of the Structure;
2. Increased lighting levels at pedestrian stairwell areas, pedestrian waiting areas around
elevators, and within the elevator cabs;
3. The Structure will be equipped with an Automated License Plate Recognition System
ALPRS)that uses cameras to capture and store license plate information ofvehicles entering
and exiting;
4. Blue Light telephone stations(phone connection to the City's Police Department)are ]ocated
throughoutthe garage £or emergency access and support The Blue Light sta[ions have a
Blue" illuminated light indicating its locarion for users oeeding to access the system;
5. Glass backed elevators and open stairwells when possible; and,
6. Roll-down gates at the entrance and optional interior gates to secure the Structure when it is
closed for operating hours or after transit services end on a daily basis.
Active security measures include those features and services that directly relate to the security
monitoring of the Structure. Active security measures will include:
1. Closed-circuit video cameras to deter criminal activity in the Structure and to aid in the
identification of individuals involved in such activity. Maintenance and monitoring of
security cameras shall be managed by the City's Police Department;
2. Unscheduled periodic drive-or-walk-through inspections;
3. Additional or alternative security provisions may be adopted as necessary; and
4. When feasible,technology and otl er tools will be used to enhance security for the Structure.
Reviews
Adequacy of security provisions shall be evaluated during Operations Reviews and at other times
as necessary.
VI. MAINTENANCE
Maintenance Objective
Maintenance of the Structure shall be performed in a manner and frequency to preserve the
appearance, and ensure the Structure remains in a safe and sound condition.
Old Towne WesUMetrolink Parking 5lructure SepG:mber 2018
Parking Management Pmgram P a c 9
Maintenance Guidelines
The Public Works Department will develop a comprehensive maintenance program that includes
regularly scheduled maintenance activities intended to make the Structure attractive for users and
extend the lifecycle ofthe Structure by 15-20 years. These ongoing services will be managed by
the Ciry's Public Works Department. They will also be responsible for the 5-year strucmral
inspections and for any repairs and maintenance for the Structure.
The City's Public Works Department will develop and implement the maintenance plan for the
Structure based on parking industry best practices and will be customized for the Structure and
updated periodically to reflect industry updates.
Maintenance Reviews
Maintenance reviews will be conducted by the City's Public Works Deparhnent on a semi-annual
basis with any contracted service provider to insure that services are performed in an acceptable
manner and that no maintenance services are overlooked. Such reviews may result in changes
to the dai]y,weekly, or annual maintenance program as needs azise.The annual maintenance plan
will be reviewed by OCTA and Caltrans and adopted as part of the City's annual Fiscal Year
budget.
VII. OPERATIONS REVIEW
The following information is to provide detailed information for the parking operations forthe
Structure when it opens. Operational reviews will occur quaRerly during the first year and
annually thereafrer,to consider any adjustments to the operations to meet transit and general use
needs.
Operational policies shall be evaluated for effectiveness and efficiency and will review:
1. Hours of Operation;
2. Compliance with Parking Regulations;
3. Administration and contracted services;
4. Procedures, systems, guidelines, and policies;
5. Technology and other tools; and,
6. Other factors identified as necessary or appropriate.
The policies, guidelines, and specific terms of this document may be revised by the City in
accordance with parking structure management "best practices"and to optimize the use and long
term maintenance of the Structure.
Old Towne WesUMetmlink Parking Structure September 2018
Parking Management Progam P a c 10
Quarterly and Annual Reviews
During the first yeaz of operation,the initial space allocations, stall ratios, hours of operation and
other aspects of the operation shall, if needed, be evaluated on a quarterly basis. Thereafter,
annual reviews wil] be conducted to review space allocations, stal] ratios, hours of operation,
enforcement, and maintenance programs. Adjustments will be made by the City to these
programs as is appropriate to meet the needs of transit and general use parking.
As part of the scheduled operational review, City staff will evaluate the maintenance and
operational costs expended for the Structure. This evaluation will be conducted to ensure that
adequate funding will be available for the Structure's continued operation. If, in[he future, it is
determined that additional funding is necessary for the operation and maintenance of the
Strucwre,the City may consider a Pay-to-Park study to determine the appropriate Pricing Policy
and Methodology to establish parking rates for use of the Structure. A pricing study would be
initiated with approva] by the City Council.
Old Toume WesUlNevolink Parking Stmcture September 2018
Parkine Management Progam P a g c 11
EXHIBIT "A" — Project Location Map
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Parking Managemenl Program p y= 13
EXHIBIT "C" - Parking Structure
Allocation Plan
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Old Tmme WesVMetmlink Parking Swcmre September 20I8
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