AGR-6956 - ALLELOUS INC DBA THE HUB OC-ONEOC DBA YOUTH CENTERS OF ORANGE - AFTER SCHOOL COMMUNITY RECREATION PROGRAM SERVICES AGREEMENTRC R- b i5
ASSIGNMENT OF
AFTER SCHOOL COMMUNITY RECREATION
PROGRAM SERVICES AGREEMENT
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lOThis ASSIGNMENT OF AGREEMENT is made and is made as of this o day of
2U20, by and between the CITY OF ORANGE, a.municipal corporat' n ("City"),
and ONEOC, dba YOUTH CENTERS OF ORANGE, a Califorriia corporation("Assignor"), and
ALLELOUS,INC.,a California corporation doing business as THE HUB OC, ("Assignee")with
reference to the following recitals of fact:
RECITALS
A. City and Assignor entered into an After School Community Recreation Program
Services Agreement,Agreement No. 6626,dated July 10,2018 ("Agreement");and
B. Assignor has informed City that it wishes to assign all obligations an.d benefits
under the terms and conditions of the Agreement to Assignee; and
i C. Assignee has informed City that it wishes to assume a11 obligations and benefits
under the terms and conditions of the Agreement;and
D, Assignor now requests City formally assign the Agreement to Assignee.i
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NOW,THEREFORE,City,Assignor and Assignee acknowled e and agree as follows:
1. Assignee is hereby assigned alI rights, duties, benefits and obligations of the Agreement
attached as Exhibit "A" and incorporated herein, for the remainder of the term of the
Agreement and shall be party to the Agreement.
2. Assignor is hereby released from all rights, duties, benefits and obligations of the
Agreement.
3. Notices. Section 17 of the Agreement regazding notices shall be amended as follows:
Notice to the Contractor: THE HUB OC
1234 W. Collins Ave.
Orange, CA 92867
Attn: Holida.y Zimmerman
Telephone: 949-466-2505
Email:holiday@thehuboc.or
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IN WITNES of this Assi ent.of A eemant fhe arfies enter into thi Assi ent of8r-._.:.... :e>__.P..
Agreement:`on tli:e year an.d day ist;above written:
ASSIGNOlt"CYTY"`
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1'" ONE OC,a:-Califorcnia corporatton;_dba GITY'OP ORANGE,a municipal,corporation
YOUTH GBNTERS OF ORANGE
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gy. B i.
i: Printed.Name: ' - '' . - ck Otto
I'i41: 'D C`ity Ivianager`
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By` a,,., '. t • ,."`'_", i4FPROV,ED'AS.TO:FORM;
PtInted Nam. • i TltfO• C e r'
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Ivi.ary E,Binni
Senior Assis" t City,A torney
s`ASSIGNEE"
ALLELOU5,INC.,,a California.corporation
dba`T`HE Ht7B OC
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Title:-....:;_,
NdT ;Ij.ASSIGNOR or ASSI'G1i EE_is a corporad,o..n,_ the City ;requtres the jollowing
s gnature(sj:
1)fhe Cl airman oftheBoppd,ltie:P iesidentor a 1 c Pr.e.s dene,{2)theSecrdnry,.
Ib+ Chief.TTieanclal O,Jj?cer, lhe `Treastrrer, an AssasBa 8eerafar ar d» .9ssdsla
Trertsu er. Ifoyty one corporafe a,J,j icer eacis`ls or o»e,o poraPe o,,'cer l olds more han
one cvrpnrale 6f)'ce;pl¢ase;so rtidicdf QR
The carposate o,,J?cer named in u:corpora e.resolutf.o i qs ar tl oriz"ed to enter i»to
lhis A r e r i ttx A_.copy pf the-corporate resolution, cerl etl.tiy:tbe:Sdcre tary:
close.in lime o:tDte;¢xecud on of the A ree ent,;musl be prov ded tq t ie City,
2.
Accelerating Nonprofit Success
Board Resolution
Of
Board of Directors
Of
OneOC
A California nonprofit public benefit corporation
We the undersigned, being all the Directors of OneOC, a California nonprofit public benefit corporation, having
duly considered the business herein set forth, hereby adopt the following resolution in accordance of the Bylaws
of the corporation at a meeting held on July 20, 2020:
RESOLVED,that effective July 20, 2020,the OneOC Board of Directors authorizes the President/Chief
Executive Officer,Timothy Strauch,and/or the Finance Director, Randa Wren,to sign contract
agreements on behalf of OneOC with the County of Orange,as well as with other nonprofit agencies in
contracting and subcontracting agreements.
IN WITNESS WHEREOF, I have signed this resolution of OneOC this 20th day of July 2020.
Dated: July 20, 2020
Kendra Angier, ard Secretary
OneOC
1901 E.4`h Street,Suite 100
Santa Ana,California 92705
www.OneOC.org
EXHIBIT "A"
COPY C F ORIGINAL AGREEMENT
Beneath this sheet.]
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Exlubit A-Page 1 of 15
AFTER SCHOOL COMM[JNITY RECREATION
PROGRAM 5ERVICES AGREEMENT
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THI3 AFTER SCHfJOL COMMUNITY RECREAT ON PROGRAM SERVICES
AGREEMENT(the"Agreemetrt")is entered into as of C? 2018 by and between
the'C1TY OF ORANGE, a municiga] corporarion (the "C ty"), and ONEOC, dba YOUTH
CENTERS OF ORANGE,a Califomia nonprofit corporation("Contractor"),with reference to
the following:
t A. City owns community facilities at Handy,Grijalva,El Camino Real and Killefer
3 Parks(herein refened to as the"Facilities");and
s B. City has operated coaununity-based After School Commvnity Programs
Programs")at these Facilities for many years;and
C. City desires to have the Contractor be responsible for providing Programs at
these Faciliries;and
D. City receives and chooses to allocate a portion of Comanuaity Development
Block Grant(CDBG)funds for the provision of the Grijalva,El Camino Real and Killefer Park
Programs;and
i E. Contractor has declazed its intenHon to fulfill this purpose by providing that the
Programs will be:
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1. Open to all City residents on a first come first served basis,a portion of
whom must meet CDBG-eligibility requirements at the Grijalva, El
Camino Real and Killefer Paik Programs;
2. Provided to a minimum of 300 eligible residents at the Grijalva, El
Camino Real and Killefer Park Programs collectively and a minimum of
75 at Handy Park
3. Offered in a safe and supervised environment;
4. OE'ered 10 months a year,at a minimum,based on the Orange Unified
School District School Calendar and could be expanded to a year-round
program in the future;
5. O ered with 1:14 staff-to-child ratios in ordcr to maintain a safe and high
quality program;
6, Staffed with individuals that have passed background checks that have
met City standazd as set forth in this Agreement; .
Exhibit A-Page 2 of 1 S
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7. Offered to provide a balance of recreation, enrichment and
I tutoring/homework assistance activities;and
8. Follows the parameters outlined in Attachment"A".Scope of Work.
NOW,THEREFORE,the parties mutually agree as follows:
1. . Term af Aereement. Tb,e term of this Agreement will be five years("Term")
commencing July 1, 2018 and expiriag on June 30, 2023 (the "Expiration Date); provided,
however, that either party to this Agreement may, by July 1" of any year during the term,
provide written notice to the other party of its intent to terminate this Agreement. In the event
j of timely receipt of such written,notice, this Agreement shall terminate on August 15'of the
yeaz in which the written notice was received and the parties shall have no further obligations
to each other under this Agreement.
2. Contractor's Resaonsib tliHes.
j A. City has received.CDBG funds from the United States Department of Housing
and Urban Development(HLJD)under Title 1 of the Housing and Comtnunity Development
HCD)Act of 1974. City desires,as of July 1,2018,to authorize Contractor to provide After
j School Community Ptograms (hereafter,"Programs'as one of the activities to be funded by
j City from the FY 18-19 CDBG allocation. Contractor has submitted a budget to provide the
Programs, which budget is attached hereto as Attachment "B" and incorporated herein by
reference. City and the Community Services Depariment have entered into a Community
Development Block Grant Program Memorandum of Understanding For the Fiscal Year 18-19
i MOin, which MOU is on file with the City's City Clerk and is incorporated herein by this
reference. A copy of the MOU will be provided to Contractor by the City.The MOU sets forth
the obligations of the Community Services Department regarding the provision of t6e Programs.
Contractor agrees to abide by all of the provisions set forth in the MOU.d
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P B. Contractor agrees to regularly meet with City staff based on a mutually agreed
upon schedule,to discuss Ptogram updates,issues,concerns,changes or enhancements.
3. Comaensation.
A. This is a Five Year agreement in which the City will subsidize the cost of the
program with total fvnding of FORTY THREE THOUSAND ONE HLTNDRED SEVENTY
DOLLARS AND 00/100($43,170.00)per year which must be used first for personnel directly
serving the programs, and secondanily for other prograra related costs at Grijalva, El Camino
Real,Killefer Parks.
B. CDHG funding is dependent upoa the availability of funds, CDBG Committee
funding recommendations, and City Council allocation of funds during each year's budget
process. The total not-to-exceed CDBG amount allocated by the City Council and available for
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Exhibit A-Page 3 of 15
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j the work and services to be rendered under the Agreement for the first year of this Agreement
is the sum of FORTY THREE THOUSAND,ONE HiJNDRED SEVENfY DOLLARS AND
00/100($43,170.00). These CDBG funds can only be used for acdvities carried out during the
fiscal year from July 1, 2018 through June 30,2019 at the Grijaiva, El Camino Real,Killefer
Parks. The total not-taexceed amount available for the work and services to be rendered under
the Agreement for each subsequent year shall be determined and set by the City Council
annually,in its sole and absolute discretion,as part of its budget appmval process.
C. As Programs are provided, Contractor shall submit invoices for these services
on a monthly basis to City based on expenses incurred not to exceed the total of FORTY THREE
THOUSAND ONE HUNDRED SEVENTY DOLLARS AND 00/100($43,170.00)during the
tea month program,at a minimum,based on the Oraage Unified School District Calendar. The
invoices shall be in a form that meets the reasonable satisfaction of City and shall only be for
j those services directly related to the provision of the Programs and within the guidelines of this
Agreement,which includes all documents incorporated herein. City shall reimburse Contractor
within 30 days of approval of the invoice.
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4. Comnliance with Laws. Contractor shall comply with all federal, State and
local laws, ordinances, regulations and directives applicable to the performance of t}us
Agreement. Contractor shall further keep and maintain in effect any and all licenses,permits,
notices and certificates as required by law.
S. Indenendent Contrs ctor. Contractor,its officers,employees and agents,in the
performance of this Agreement shall act in an independent capacity, and not as officers,
employees or agents of City.
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6. aual Emnlovment Oaaorh[nitv. During the performance of tlus Agreement,
Contcactor agrees as follows:
A. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin or mental or physicala
r disability. Contractar will ensure that applicants are employed and that employees aze treated
during employment,without regard to their race,color,religion,sex,national origin,or mental
i or physical disability. Such actions shall include, but not be limited to the following:
cmploymcnt,upgrading,dcmotion or transfcr,rccruitrncnt or recruitment advertising,layof or
termination,rates of pay or other fonns of compensation and selection for training, including
apprenticeship. Contractor agrees to post in conspicuous places, available to.employees and
applicants for employment,a notice setting forth provisions of this non-discrimination clause.
B. Contractor shall,in all solicitations and advertisements for employees placed by,
or on behalf of Contractor, state that all quali6ed applicants will receive consideration for
employment without regard for race,color,religion,sex,national origin,ar mental or physical
disability.
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Exhibit A=Page 4 of 15 ,
i C. Contractor shall cause the foregoiag paragraphs(a)and(b)to be inserted in all
subcontracts for any work covered by this Agreemeat,provided that the foregoing provisioas
shall not apply to subcontracts for standard commercial supplies or raw materisls.
7. Iademnification.
a. Tu the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold the City,its City Council and each member thereof,and the of6cers,employees
and representatives of the City (herein referred to collectively as the "Indemnitees' entirely
j harmless firom all liability arising out of:
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1) Any and all claims, under worker's compensarion acts and other
employee benefit acts with respect to Contractor's employees arising out of
Contractor's work under this Agreement;and
I 2) Any claim, loss, injury to or death of persons or damage to property
caused by any act,neglect, default,or omission other than a professional act or
omission of the Contractor, or person, firm or corporation employed by the
Contractor,either directly or by independent contract including all dama es due
to loss or theft sustained by any person, firm or corporation including the
Indemnitees, or any of them, arising out of, or in aay way connected with the
work or services which are the subject of this Agreement, including injury or
damage either on or off City's properiy; but not for any loss, injury, death or
damage caused by the active negligence or willful misconduct of City. The
Contractor,at Contractor's own expense,cost and risk,shall indemnify any and
all claims, acrions, suits or other proceedings that may be brought or instituted
against the Indemnitees on any such claim or liabitity covered by this
subparagraph,and shall pay or satisfy any judgment that may be rendered against
i the Indemnitees, or any of them, in any acrion, suit or other proceedings as a
result of coverage under this subparagaph.
b. Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third party indemnification rights of any kind
to any person or entity which is not a signatory to this Agreement.
c. The indemnitecs set forth in this section shall survive any closing,
rescission,or termination of this Agreement,and shall continue to be binding and in full force
and effect in perpetuity with respect to Contractor and his successors.
S. Coatr ctor's Insurance Reaujremenis.
A. Contractor shall maintain during the life of this Agreemeat,at its own expense,
a policy of workers' compensation insurance as required by law for the protection of its
employees coveriag all its employees during the Term.Workers'Compensation policy shall be
endorsed with the waiver of subrogation in favor of the City of Orange. Contractor understands
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Exhibit A-Page 5 of 15
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j that it is an independent contractor and not entitled to any worker's compeasatiom benefits under
any City insurance or other benefit.
B. Contractor shall maintain during the life of this Agreement comprehensive
general liability insurance or commercial general liability insurance written on an occurrence
basis providing for a combined single limit of 1 million per occurrence($3 million aggregate)
for bodily injury,death and property damage.
C. Contractor shall maintain durin the life of this A eetnent aut 'v 1' 'g gr omoh e iabihty
insurance on a comprehensive foim covering all owned, non-owned aad hired automobiles
J providing for a combined single limit of$1 aullion per occurrence for bodily injury,death and
property damage.
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D. Each policy of general liability and automotive liability shall provide that City,
r its officers,agents,and employees aze declared to be additional insureds under the terms of the
policy,but only with respect to any and all claims of liability arising out of the use,occupancy
r or administrarion of the Faciliries and all areas appurtenant thereto and vehicles used in the
furtherance of this Agreea ent. A policy endorsement to that effect to the general liability policy
shall be provided to City on or before the date of this Agreement along with the certificate of
insurance,which endorsement shall be on Insurance Services Office, Inc. Form CG 20 10 10
O1 or such other form as may be acceptable to City. An endorsement to the automotive liability
policy shall be on such form as may be acceptable to City. In lieu of an endorsement,City will
accept a copy of the policies evidencing that City is an additional insured as a contracting party.
E. Contractor shall fumish certificates of insurance and endorsements evidencing
the aforementioned general liability and automotive liability insurance coverage on forms
acceptabie to City,which shall provide that the insurance in force will not be canceled,modified
j or allowed to lapse without thuty(30)days prior written notice to City except in the event of
non-payment of premium, in wluch case ten (10) days prior written notice to City will be
acceptable.
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F. The insurance policy maintained by Contractor shall be primary insurance and
no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will detetmitie its own needs in procurement of insurance to cover liabilities other
than as stated above.
G. Contractor shall immcdiately notify City if any required insurance lapses or is
otherwise modified and cease performance ofthis Agreement unless otherwise directed by City.
Contractor agrees that in the event of loss due to any of the perils for which it has agreed to
provide insurance,Contractor shall look solely to its insurance for recovery.
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9. Accountln. Contractor shall maintain and account for all funds received from
City under this Agreement sepazately from any other funds administered by Contractor, in
compliance with"Standards of Accounting and Financial Reporting for Voluntary Health and
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Exhibit A-Page 6 of 15
Welfare Organizations" (National Health Council; National Assembly of National Voluntary
Health and Social Welfaze Organizations,Inc.;United Way of America).
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10. Records Retention. Contractor shall retain copies of alt records relating to this
I Agreement for a minimum period of five {5) years following each contract yeaz of this
iAgreement. All such records shall be available for inspection, audit or review by authorized
j representatives of City at any time upon the giving of advance reasonable notice.
11. Audlts bv Citv. City may, at its owa expense,conduct an audit and financial
review of Contractor records relating to this Agreement. All records,accounts,documenbtion
i and other materials relevant to the audit shall be accessible at any time to the authorized
representatives of City on reasonable prior notice,for the purpose of examination or audit.
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12. Anxival Report. Contractor shall file with City an annual report no later than
i July 16,of any calendar year during the Term summarizing the expenditures and activiries of
Contractor under this Agreement for the precediag school year. The annual report shall contain
infotmation and documentation which demonstrates compliance with the service requirements of
this Agreement, including that Contractor's employees have met the requirements of this
Agreement, and a certification by Contractor as to such information and such additional
infonnation as Cit's D'uector of Community Services may reasonably require.
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13. Annual Audit. Contractor shall have a financial audit prepazed at Contractor's
sole cost and expease by an outside,independent certified public accounting firna. A copy of
1 the audit, along with any management letters, and Contractor's response to any management
letter comments,shall be provided to City within six(6)months after the end of the fiscal year.
14. Termin tion. . Either City or Contractor may unilaterally terminate this
l Agreement for any breach upon thiriy(30)days'written notice to the other pazty provided that
the alleged breach is not conected within that time. Said notice shall specifically state the
ialleged bresch and the party's intention to terminate. This Agreement is contingent upon the
City's receipt of.adequate CDBG funding, any City General Funds, and the approval of the
City's City Council to approve such funding to compensate Contractor for its provision of the
Progtams under this Agreement. Should the City Council not approve such funding in any year
during the Term,then this Agreement shall terminate on August 15' of the fiscal year in which
the funding is not approved and the parties shall have no further obligations to each other under
this Agreement.
15. Contractor Emnlovee Requirements. All persons employed by Contractor to
pmvide the Program services(or any portion thereo fl must be eligible to work in the United
States. In addition, Contractor shall not employ a registered sex offender to perform the
i Program services. Contractor shall keep and shall make available for the reasonable inspection
of the City during the Term, the following records for each and every employee it hires to
perform the Program services:
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Exhibit A-Page 7 of 15
1) Records sufficient to establish that it has complied with the electronic
verification of work authorization program of the Illegal Immigratian Refortn aad
Immigration Responsibility Act of 1996,as amended,and operated joinfly by the United
States Department of Homeland Security and the United States Social Security
Administration, or a successor electronic verification of work suthorization program
designated by the United States Department of Homeland Security or other federal
agency authorized to vecify the work autborization status of newly hired employees
pursuant to the Immigration Refonn and Control Act of 1986,Pub.L.No.99-603.
2) Records to establish that it has conducted and completed a Megan's Law
check through the Sex Ot ender Tracking Program at the Califomia Depariment:of
Jusrice.
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3) Records containing a Iist of all employees hired to perform the Program
services, along with each employee's date of hiring and date of termination, if
applicable, No Contractor employee shall perform or commence to perform any
Program services City unless and until Contractor has conducted and completed a
Megan's Law check through the Sex Offender Tracking Pro azn at the Catifomia
Department of Justice.
16. Eatt e Aereemen, This docuuient fully expresses all understandings of the
parties conceming alt matters covered and shsll constitute the total Agreement. No addition to
or alteration of the terms of this Agreement shall be valid unless made in writing and formally
adopted in the same manner as this Agreement,unless otherwise authorized by this Agreement.
17. Notices. Except as otherwise provided herein, all notices required under
this Agreement shall be in writing and delivered personally or by first class mail,postage
prepaid, to each party at the address listed below. Either party may change the notice
addaess by notifying the other party in writing. Notices may be sent by either e-mail or
U.S. Mail. Notices shall be deemed received upon receipt of same or within 3 days of
deposit in the U.3. Mail,whichever is eazlier. Notices sent by e-mail shall be deemed
received on the date of the e-mail transmission.
CONTRACTOR" CITY"
OneOc,dba Youth Centers of Orange City of Orange
1901 E.4`St.,#100 300 E.Chapman Avenue
Santa Ana,CA 92705 Orange,CA 92866-1591
Attn: Timothy Strauch Attn: Bonnie Hagan
Chief Operaring Officer Cotnmunity Services Director
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Exhibit A-Page 8 of 15
18. Counternarts. This Agreement may be executed in one or more counterparts,
each of which st all be deemed an original,but all of which together shall constitute one and
the same instrument. Signatures transmitted via facsimile and electronic mail shalt have the
satne effect as original signatures.
19. Authorized Sienatories. Contractor and City each represent that the persons
execuring this Agreement on their behalf have full power and autharity to execute this
Agreement,and that each entity executing this Agreement is duly authorized to enter into this
Agreement
Re nainder ofpage lntentionally le,/i'blarek;s griat res on next pageJ
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Exhibit A-Page 9 of 15
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I 1N WITNESS WHEREOF,the parties have caused this Agrecment to be executeci by
its officers theccunto duly authoriud,ull as uf the date ftrst above writtea.
C1TY OF Q[tAi`G, a municipal corporation
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gy; Lf,,, .
Teresa E.Smith Mayor
i APPROVED AS TO ORM: ATfEST:
C C`4;_
A.S c z,Mary E. M hy.
Semo t Cit Attomey Ciry Gleric u hc Ciry of Urange
ONEOC dba YUUTH CENTERS OF ORANGE,
i a Calit'ornia non ro5t corporation
By'
Printed Nam •
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By: <=- U
Printed N e:CSt+2iJ2pt W , 7 u
I Tit1e:l_f2asce¢r .
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i NOTL•':T7rr Ciry req ires he jollow ng slgnarwre(s):
j 1) die Cb an oj(h¢ Borr, fht Prcsirenl or a ce-Pre ideet, AND (2) die
Secrelary dFe CbleJ Pbrawci f Ojjgter, IFe Tre swnr, aR.lssistNwl Seciewry oi an
Asslseowr Tieaswer. /jonfy one corporafe ojjlcer exisYs or owe corparate o,Q?c r 1Yalrs
iwore fbaN ont carpnmle oJfice,p/ease so 1+ilfc IG R
Tlre co{por ue cwwarred in a co poe Ie nesolwdo rs ard4eriud to enter iww ib c
Agree,nen A copy of tke ca porrue r so/urPoie,cerl ifierlby tlYe Secrerary clase is iiwe
ro NMe exeereriow oj heAgrrnwewr,wrst be pro ided fo rbe Cifjc
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Exhibit A-Page 10 of 15
EXHIBIT A
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Exhibit A-Page 11 of 15
Scope of Work
Funding
The $43,170 funding support will come from CDBG funding. Due to grant funding, speci ic CDBG
requirements must be met in terms of reportfng/tracking and participant eligibility. See Administroflve
Requirements below for more information regarding CDBG.
The City will cover all facility maintenance and usage costs assocfated with each program site including but
not limited to utilltfes(excluding phone),custodial,and building repairs that are attributed to normal wear
and tear,etc,
The Contracto wiil provide funding beyond the$43,170 using other funding sources.
Staff
The Contractor will have at least one (1) staff member on duty per fourteen (14) participants at each
program site. The staff member must be present prior to programming and will remain at site until all
participants officially sign out.
The Contractor will have a least one lead staff at each site at all times,to supervise staff,volunteers and
overall program structure during the designated site time.
7he Contractor wfll requtre all program staff to be in an approved Youth Centers of Orange unfform du ing
program hours.
I The Contractor will have at least one first aid and CPR certified staff at each site during program times.
The Contractor will conduct initiaf background checks of all program staff consisting of drug testing,Te test,
and Livescan fingerprints, including a Megan's Law Check. Background checks fo returning staff must
consist of drug screen each year.
Volunteers
7he Contractor will ensure all volunteers working with minors under the age of 18 obtain Livescan
fingerprints,including a Megan's Law check.
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Programming
The Contractor will provide programming from 2:30 p.m.—b p.m.Monday through Friday and half days per
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the Orange Unfffed School District academic instructfon ten-month calendar.The Contracto will not close
site if an offsite excursion is plan ed;the program is to be available for participants to arrive and leave
during the designated program time.
The Contractor will provide at a minimum,programming detailed on a written monthly calendar to include
recreation,enrichment,daily tutoring and/or homework assistance,and site special events.The Contractor
may offer a snack or nutritton program at each program slte.
The Contractor shall communicate all program dates bi-annually,includtng closures,to the designated City
of Orange officlal,for approval of the site.If at any time the Contractor recommends program sites are to
close due to unforeseen circumstances,the Contractor should confer with the City designee before the
decision is made.
The Contractor shall inform designated City of Orange official with 24 hours of any complalnts received or
issues of concern raised by parents/guardians that the Clty may need to address.
The Contractor will maintain the appropriate first aid supplies at each program site for participants.
Admfnistrative Requirements
The Contractor will offer programming to a minimum of 300 children, ages 5-13, klnder arten to eighth
grade,combined annually at Killefer,Grijalva and EI Camino Real park sites.
The Contractor wlll provide a registration packet to each participant and shall include: Bability form,
discipline policy agreement,drop off/pick up agreement,CDBG form.
Exhibit A
Page i of 2
Exhibit A-Page 12 of 15
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The Contractor will maintain and file all records inc{uding liability form,discipline policy agreement,drop
off/pick up agreement,CDBG Clfent Eligibility Form,and sign in and out sheets=at each program site.
o Updated CDBG Client E{igibility Forms will be provided each year.
The Contractor will submit quarterly and annual reports for CDBG.The contractor will obtain information
j regarding family size and income ln order to demonstrate that at feast 51 percent of the participating
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clientele are low and moderate income(LMI).
o Updated CDBG quarterly and annual reports will be provided each year.
The Contractor will keep accident forms and incident forms, specifically those occurring at or on thei
1 premises of the facility,on file at each program site.
The Contractor agrees to and shall submit copies of all rep rts to the City designee,within 24 hours of the
ioccurrence or Incident.
The Contrector will issue a site permission slip for atl offsite eKcursionsJevents.
The Contractor will meet with the City on a regular basis to ensure ongoing communication and agreement
aversight.
The Contractor will keep a telephone/cell phone,with the number,and contact information posted at each
site during program hours.The Contractor agrees to and shall return patron phone calls within 1 business
day.The phone service is the responsibility of the Contractor.
Policies
I The Contractor will maintain a structured discipline policy for those participants which includes
consequences for poor actions,how the participants are to react in the after-school progrem setting,and
communication with the parents and chitdren verbally and in writing.
The Contractor will include a drop-off/pick-up policy for parents and guardians to follow, designated
persons able to pick-up/drop-off, consequences for after-hours pick-up, and participant sign in/out
privileges.
Facility
The Contractor and designated City of Orange official will meet and confer on ail available building supplies
and space,intluding storage prior to August 9,2018.
The Contractor is responsible for keeping each site clean and free of safety hazards:clear walkways,clean
floors,{sweep after activities,when necessary),cover and clean table surfaces,set up and breakdown tablesf
and chairs at E)Camino site daily,and return to designated storage space.
The Contractor is to report any safety,maintenance,or equipment malfunction issue to the City designeet
immediately.
The Contractor wlll complete facility use cleaning forms at each site daily,at the beglnning and end of each
program day,turn in seasonally,and report safety related concerns within 24 hours.
The Contractor will be responsible for damage of a facility caused by negligence.
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Exhibit A
Page 2 of 2
Exhibit A-Page 13 of 15
EXHIBIT B
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Eathibit A-Page 14 of 15
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Total Expenses for 2018—2019 park sites: $114,352
Revenue projections:
CDBG Funds (Excluding Handy Park) -$43,170
Corporate Sponsors (To Be identified}-$25,000
Grants(To Be Identified) -$20,000
YCO General Fund-$26,182
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Budget Narrative:
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The Youth Centers of Orange(YCO)is proud of its new partnership with the City of Orange
j Community Services Department.Our new after-school enrichment-program will be modeled/
replicated after the successful Handy Park program developed by Edgar Garnica(now the Sites
Director for YCO.)In addition to the two on-site staff at each park location,volunteers from Chapman
University and local high schools will be recruited to help insure the lughest caliber of progratn is
delivered daily.Edgar Garnica will be the main supervisor of all the sites and will be personally
responsible to train all the staff and volunteers.(All staff and volunteers will meet all the requirements
oudined in the contract.)
C Starting July 1,YCO will begin its corporate sponsorship drive.$25,000 of the drive has been
dedicated to assist with funding at the park sites.If and when the goal of the drive is exceeded,extra
funds will we dispersed appropriately and will reduce the need far general funds.
After the contract is signed with the City of Orange,YCO will then be able to approach local
foundations for grant opportunities.(Most foundations will request a copy of the signed agreement to
be included with the grant application.)Because of the nature of the targeted population being served
by the park site programs, grant funding requirements should be easily met.The target foundations for
fundin will be the Orange County Community Foundation,Weingart Foundation,and the Annenberg
i Foundation.(All of which have expressed a desire to target low-income demographics in this upcaming
fuading cycle.)
Finally,any other unmet expenses will be funded through the YCO general fund which will building its
reserves through a series of events and fund-raisers throughout the 2018—2019 fiscal year.
YCO is a fiscal sponsorship project of OneOC,a major non profit in Orange County who has made it
its mission to help new non-profits become established.OneOC has made the commitment to provide
cash-flow suppott when needed and assist with funding suppott for reimbarsement style funds(such as
CBDG.)Because of this partnership,YCO feels confident it will be able to fund the new park sites with
a great degree of certainty.
ExhibR B
Page 1 of 2
Exhibit A-Page 15 of 15
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Site Expenses
Handy Park
B casiS pplies 3,000
Site Supervisor
T
11,676
Support Staff 10,008
Staffing Subtotal 21,684
18%Contingency(Taxes,Misc Expenses) 3,904
Total . . .T__._..$26,588
Grijalva park
Basic Supplies 3,000
Site Supervisor 11,676i -.. . ..... _..._._._..___'
Support Staff 10,008
Staffing Subtotal 21,684
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18%Cantingency(T axes,Misc Expenses) 3,904
R Totall Z8,588
E
i Killefer park
Basic Supplies 3,000 ___..,. .
Site Supervisor 11,676
gupport Staff 10,008 .
Staffing Subtotal 21,684
18°r6 Contingency('Taxes,Misc Expenses) 3,904
Total _ _.. 28,588
El Camino Park
r----_____....,_._._ __.__.._. _. _.._._..,... .._. ..__._.._..
Basic Supplies 3,000
Site Supervisor 11,676 .
Support Staff
v-
10,008
Staffing 5ubtutal 21,684
I 18%Contingency(Taxes,Misc Expenses) 53,904
Total 28,588
a_.___
Exhibit B
Page 2 of 2