AGR-3091.P - THOMAS GRAY & ASSOCIATES INC - 2020-21 HAZARDOUS WASTE DISPOSALA R-3o 1.
PROFESSIONAL SERVICES AGREEMENT
Hazardous Waste Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the "AgreemenY') is made at
Orange, Califomia, on this day of nrte , 2020 (the "Effective Date") by and
between the CITY OF ORANGE, a municipal corporation ("City"), and THOMAS GRAY &
ASSOCIATES, INC., a California corporation("Contractor"), who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by reference. As a material inducement ro City
to enter into this Agreement,Conhactor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. Contractor shall perform all services in a manner reasonably satisfactory to
City and in a manner in conforniance with the standards of quality normally observed by an entity
provided such services to a municipal agency. All services provided shall conform to all federal,
state and local laws,rules and regulations and to the best professional standazds and practices. The
terms and conditions se[ forth in this Agreement shall control over any terms and conditions in
Exhibit"A" to the contrary.
The Administrative Staff Captain ("Ciry's Proj ect Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the supervision of City's Project Manager (or his/her
designee), that Conhactor shall coordinate its services hereunder with City's Project Manager to
the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. ComnensaHon and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed TEN THOUSAND DOLLARS and 00/100($10,000.00)without the
prior written authorization of the City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3. Pavment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or inciured.
b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c. City will pay Contractor the amount invoiced within thirty-five (35) days
provided that documentation has been submitted to the reasonable satisfaction of the Project
Manager evidencing that any hazazdous waste associated with such invoice has been disposed of
properly.
d. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
4. Chan¢e Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. The amendment shall set for[h the changes of work, extension of
rime, and adjushnent of the compensation to be paid by City to Contractor.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which aze required under state or federal law to perform the work
contemplated by this Agreement and that Contractor and its subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its cost, during the
performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as [he result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, furnish all facilities, materials and equipment which may be required for fumishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor acknowledges that it and any subcontractors, agents or employees employed by
Contractor shall not,under any circumstances,be considered employees of City,and that they shall
not be entitled to any of the benefits or rights afforded employees of City,including,but not limited
to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or
health, life, dental, long-[emi disability or workers' compensation insurance benefits.
7. Contractor Not Aeent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, to bind City to any obligation
whatsoever.
8. Desi¢nated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A," shall perform work provided for under this Agreement.
It is understood by the parties that clerical and other nonprofessional work may be performed by
persons other than those designated.
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9. Assianment or Subcontractin2. No assignment or subcontracting by Contractor
of any part of this Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Term. The term of this Agreement shall be for one year, commencing on July 1,
2020, and ending on June 30,2021.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Conhactor's work.
12. Reserved.
13. Reserved.
14. Products of Contractor. The documen[s, studies, evaluations, assessments,
reports,plans, citations, materials, manuals,technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City prior to payment for same. City may
use,reuse or otherwise utilize such products wi[hout restriction.
15. Epual Emulovment O000rtunitv. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed,
and [hat employees aze treated during employment, without regazd to their race, color, religion,
sex, national origin, mental or physical disability, or any o[her basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading, demotion
or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms
of compensation and selecrion for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical
disability, or any other basis prohibited by applicable law.
c. Contractor shall cause the foregoing pazagraphs (a)and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply[o subcontracts for standard commercial supplies or raw materials.
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16. Conflicts of Interesk Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a contractor to influence any decision of City
in which Contractor knows or has reason to know that Conhactor, its officers, partners, or
employees have a financial interest as defined in Section 87103 of the Government Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the proj ect
that is the subject of this Agreement.
17. Indemnitv.
a. To the fullest extent peanitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof,and the officers, officials, agents
and employees of City(collectively the "Indemnitees") entirely harmless from all liability azising
out o£
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Conhactor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Ageement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission other than a professional act or omission of
Contractor, or person, firm or corporation employed by Conhactor, either directly or by
independent contract, including all damages due to loss or theft sustained by any person, firm or
corporation including the Indemnitees, or any of them, arising out of, or in any way connected
with the work or services which are the subject of this Agreement, including injury or damage
either on or off City's property;but not for any loss, injury, death or damage caused by the active
negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall
indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted
against the Indemnitees on any such claim or liability covered by this subpazagraph, and shall pay
or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any
action, suit or other proceedings as a result of coverage under this subparagraph.
b. To the fullest extent permitted by law, Contractor agrees to indemnify and
hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or
death of persons or damage to property caused by its negligent professional act or omission in the
performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be construed to extend any third pazty indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission, or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
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18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liabiliTy
insurance: the geater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c. Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insura¢ce: the greater of(1) a combined single limit of
One Million Dollazs ($1,000,000); or (2) all the insurance coverage and/or limits carried by or
available to Contracror. Said insurance shall cover bodily injury, death and property damage for
all owned, non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
are sufficient to cover the obligations of Contractor under this Agreement.
e. Each policy of general liability and automotive IiabiliTy shall provide that
City, its officers, officials, agents, and employees aze declued to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting par[y. The minimum coverage required by
Subsecrion 18.b and c, above, shall apply to City as an additional insured.
f.Contractor shall maintain during the life of this Agreement professional
liabiliTy insurance covering errors and omissions arising out of the performance of[his Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Confractor agrees to keep
such policy in force and effect for at least five (5) years from the date of wmpletion of this
Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Conhactor performs any work or prepazes or delivers any materials,
Contractor shall furnish cedificates of insurance and endorsements, as required by City,
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evidencing the aforementioned minimum insurance coverages on forms acceptable to CiTy,which
shall provide that the insurance in force will not be canceled or allowed to lapse without at least
ten(10) days' prior written norice to City.
i.Except for professional liability insurance coverage that may be required by
this Ageement, all insurance maintained by Conhactor shall be issued by companies admitted to
conduct the pertinent line of insurance business in Califomia and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liability insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Conuactor hereby grants to City,on behalf of any insurer providing insurance to either Conhactor
or City with respect to the services of Con[ractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of the payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as insureds under its
policies or shall fumish sepazate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. TerminaHon. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in compliance with
this Agreement, unless teanination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Insuection of Records. In accordance with generally accepted
accounting principles, Confractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records")pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audi[ and reproduce
any of Conhactor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
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offices during normal business hours and upon three(3)days' notice from City,a d copies thereof
shall be fumished if requested.
21. Comoliance with all Laws/Immieration Laws.
a. Conhactor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided For in this Agreement constitutes a"public works,"as
that term is defined in Sec[ion 1720 of the Califomia Labor Code,for which prevailing wages must
be paid, to the extent Contractor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations of the State of California promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay not less than the specified prevailing rates of wages to all such workers. The general
prevailing wage determinations for crafts can be located on the website of the Department of
Indushial Relations (www.dir.ca.eov/DLSRI. Additionally, to perform work under this Contract,
Contractor must meet all State registration requirements and criteria,including project compliance
monitoring.
c. Contractor represents and warrants that Contractor:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all times during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any govemment inspection requests relaring to
immigration law compliance and/or Fomi I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Department of Labor, or the Social Security
Administration.
d. Contractor shall require all subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.b.
e. Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of Ciry,verification
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that all such employees are eligible to work in the United States. All costs associated with such
verification shall be borne by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Contractor shall require all subcon[ractors or sub-consultants to make the
same verification as set forth in Subsection 21.d.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine[he status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by Ci[y.
h. Contractor agrees to indemnify and hold City, its officers, officials, agents
and employees harmless for, of and ffom any loss, including but not limited to fines,penalties and
corrective measures CiTy may sustain by reason of Conuactor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governina Law and Venue. This Agreement shall be construed in accordance
with and governed by the laws of the State of Califomia and Contractor agrees to submit to the
jurisdiction of Califomia courts. Venue for any dispute arising under this Agreement shall be in
Orange County, Califomia.
23. Inteeratioa This Agreement constitutes the entire agreement of the parties. No
other agreement,oral or written,per[aining to the work to be perfom ed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each party at the address listed below. Either party may change the notice
address by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S. Mail,whichever is earlier. Notices sent by e-
mail shall be deemed received on the date of the e-mail transmission.
CONTRACTOR" CTTY"
Thomas Gray&Associates, Inc. City of Orange
1205 W. Barkley Ave. 300 E. Chapman Avenue
Orange, CA 92868 Orange, CA 92866-1591
Attn: Kevin Lucey Attn: Chris Boyd, Fire Chief
Telephone No.: 714-997-8090 Telephone No.: 714-288-2500
E-Mail: klucey@tgainc.com E-Mail: cboyd@cityoforange.org
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25. Counteroarts. This Ageement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signawres.
IN WiTNESS of this Agreement, the padies have entered into this Agreement as of the
year and day first above written.
THOMAS GRAY&ASSOCIATES, INC. CITY OF ORANGE, a municipal corporation
a California corporation
By: p,.C L7'.rr' By:
Printed ame• ( '- Rick Otto, City Manager
TiUe:\ r
By.
Printed ame: APPROVED AS TO FORM:
Title:
Mary E.B nning
Senior Assistant City Attomey
NOTE:City requires the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND (2) the
Secretary, the Chief Financial OFiicer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one corporate
oFficer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, certiSied by the
Secretary close in time to the execution of the Agreement, must be provided to
City.
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EXHIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
exr+ierc a^
SCOPE Of SERVICES
On an as needed basis,the ciry is in need af a mntrec[or to dispose of haurdous wastes that have been
wliected by the Ciry and delivered to the Ciry Corp Yard(637 West Struck Avenue,Orenge,CA 92867).
Contructorshall pravlde hazardous materfals pick up services(packagfng supplles,transportatlon,and
disposal)relating ta said wastes as requested by the Qry. Contraetor shall Invaice the Clry forsuch
servkes In accordanre with the"Cast Sheet'attached hereto. All Involces shall note the actuai
quanNNes of materials transported and disposed.
Cont actorshall wllect and dispose of all hazardouswastes in a timery manner and as requested by the
Gty and within 30 days of such dlsposel shall provtde dacumentatWn to the reasonable saUsfactlon of
the Clry eWdendng[hat all hazardous wastes have been dispased oF in a proper manner,whlch
evldences the nature af the haxardous waste and the dme and lopdon o(dlsposal.
Upon wllectian of the wastes(fram the Corp Yard,and stgnature completion af transport
dacumentatlon,Cantractar sha11 be deemed to be in passesslan oF ail hatardous waste.
a
MaterialslVllaste Price Run (7/1/20-6/30/21)
Orange City Fire Department
300 East Chapman Avenue
Orange, CA 92866-1508
pty Description Qty Oescdpllan
55-gal siphon pump 37.80
10-gal open top steel drum 9•25
XXXL white tyvek suit 2625
30-gal closed top steel drum 74.55
30-gal open top steel dr m (recon) $93.45 chemical splash apron 26.25
30-gal open top steel drum (new) $105.00 nitrile protective gloves (pair) 11.55
55-gal open top steel drum (recon) $78.75 splash goggles (pair) 22.05
85-gal steel salvage drum 266.70 safety glasses -clear(pair) 22.05
95-gal poly salvage drum 353.85.
5-gal closed top poly drum 30.45
5-gal open top poly drum 30.45 half-face respirator 45.15
15-gal closed top poly drum 49.35
HEPA-organic cartridge flter(pair) $38.85
30-gal closed top poly drum 65.10
30-gal open top poly drum 91.35 drum liner 5.25
55-gal closed top poly drum 75.60 box liner 3.67
55-gal open top poly drum 87.15
5-gal fiber drum 28.35 EPA/DOT label set 3.67
10-gal fiber drum 4Z•a
20-gal fiber drum 44•1U
30-gal fiber drum 48.30
1-gal wide mouth jug with lid 9.45 Selectsorb absorbent(bag) 30.45
vermiculite(bag) 34.65
Wastes (transport and disposal)
55-gal drum of absorbed gas/oil (RCRA) 1,015.00
55-gal drum of absorbed oil and transmission Fluid 760.00
55-gal drum of oil with debris (buckets/gloves/sorbenVplastic) 760.00
20-gal drum of gasoline(RCRA) 490.00
20-gal drum of water with residual diesel(RCRA) 480.00
55-gal drum of absorbed diesel fuel (RCRA) 1,015.00
15-gal drum of absorbed gasoline/debris 470.00
30-gal drum of absorbed gasoline/debris 725.00
5-gal drum of liquid diesel fuel(RCRA) 310.00
5-gal drum of absorbed diesel fuel (RCRA) 340.00
5-gal drum of absorbed gasoline(RCRA) 340.00
15-gal drum of liquid diesel/gas/kerosene(RCRA) 445.00
30-gal drum of absorbed diesel fuel/debris(RCRA) 725.00
55-gal drum of absorbed diesel fuel/debris (RCRA) 1,015.00
5-gal drum of absorbed non-RCRA ethylene glycol 305.00