AGR-6987 - NIEVES LANDSCAPE INC - LANDSCAPE MAINTENANCE SERVICES OF CITY FACILITIES PARKING LOTS AND RIGHTS OF WAYb.S !
MAINTENANCE SERVICES AGREEMENT
Landscape Maintenance Services for City Facilities and Rights of Way]
TffiS MAINTENAN E SERVICES AGREEMENT (the "AgreemenY') is made at
Orange,California,on this q day of ~j e, 2020 by and between the CITY
OF ORANGE, a municipal corporation ("Cit') and I TIEVES LANDSCAPE INC., California
corporation("Contractor"),who agree as follows.
1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to the reasonable satisfaction of City the services set forth in Exhibits "A" and "B,"
which aze attached hereto and incorporated herein by tlus reference. As a material inducement to City
to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated
and considered the scope of services and fully understands the difficulties and restrictions in
performing the work. Contractor represents that it is experienced in performing the work and will
follow the highest professional standards in performance of the work. All services provided shall
conform to all federal,state and local laws,rules and regulations and to the best professional standazds
and practices. The terms and conditions set forkh in this Agreement shall control over any terms and
conditions in Exhibits "A"and`B"to the contrary.
Nathan Bluhm, Landscape Coordinator ("City's Project Manager"), shall be the person to
whom Contractor will report for the performance of services hereunder. It is understood that
Contractor's performance hereunder shall be under the supervision of City's Project Manager (or
his/her designee),that Contractor shall coordinate its services hereunder with City's Project Manager
to the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be perfozmed to the satisfaction of City's Project Manager and the City Manager.
2. Total Comuensation.Annual Comnensafion and Fee Schedule.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed ONE MILLION TWO HUNDRED FIFTY-TWO THOUSAND TWO
HiJNDRED TWENTY-S X DOLLARS and 11/100 ($1,252,226.11) without the prior written
authorization of City.
b. The compensation for services performed under this Agreement shall be paid
as specified in Exhibit"B."
c. The above fee shall include all costs, including,but not limited to,all clerical,
administrative, overhead, insurance, reproduction, telephone, travel, auto and equipment rental, and
all related expenses.
3. Pavment.
a. As scheduled services are completed,Contractor shall submit to City an invoice
for the services completed, authorized expenses and authorized extra work actually performed or
incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed,the number of hours spent and any extra work performed.
c. City will pay Contractor the amount invoiced within thirty(30) days after the
approval of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
4. ChanQe Orders. No payment for extra services caused by a change in the scope or
complexity of work, or for any other reason, shall be made unless and until such extra services and a
price therefor have been previously authorized in writing and approved hy City as an amendment to
this Agreement. City's Project Manager is authorized to direct a reduction in the sernices to be
performed and the compensation therefor. All amendments shall set. forth the changes of work,
extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall
be signed by the City's Project Manager,City Manager,or City Council as applicable.
5. Licenses. Contractor represents that it and any subcontractors it may engage,possess
any and all licenses which are required under state or federal law to perform the work contemplated
by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses,
including a City of Orange business license,at its cost,during the performance of this Agreement.
6. Indeaendent Contractor. At all times during the term of this Agreement,Contractor
shall be an independent contractor and not an employee of City. City shall have the right to control
Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement.
City shall not have the right to control the means by which Contractor accomplishes services rendered
pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities,
materials and equipment which may be required for furnishing services pursuant to this Agreement.
Contractor shall be solely responsible for, and shall indemnify, defend and save City hazmless from
all matters relating to the payment of its subcontractors,agents and employees,including compliance
with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and
regulations of any nature whatsoever. Contractor acknowledges that it and any subcontractors,agents
or employees employed by Contractor shall not,under any circumstances, be considered employees
of City,and that they shall not be entitled to any of the benefits or rights afforded employees of City,
including, but not limited to, sick leave, vacarion leave, holiday pay, Public Employees Retirement
System benefits, or health, life, dental, long-term disability or workers' compensation insurance
benefits.
7. Contractor Not Agent. Except as City may specify in writing,Contractor shall have
no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority,express or implied,to bind City to any obligation whatsoever.
8. DesiQnated Persons. Except as otherwise authorized by City's Project Manager,only
the employees of Contractor shall perfortn work provided for under this Agreement. It is understood
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by the parties that clerical and other nonprofessional work may be performed by persons other than
those designated.
9. Assi nment or SubcontracNng. No assignment or subcontracting by Contractor of
any part of this Agreement or of funds to be received under this Agreement shall be of any force or
effect unless the assignment has had the pzior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Term. The term of this Agreement shall be for four(4)years,commencing on July 1,
2020,and ending on June 30,2024.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Conhactor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay,Contractor must document any delay and request an extension of time in writing at
the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length
of the delay outside Contractor's control. If Contractor believes that delays caused by City will cause
it to incur additional costs,it must specify,in writing,why the delay has caused additional costs to be
incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be
paid that exceed the not to exceed amount stated in Section 2.a,above,absent a written axnendment to
this Agreement.
14. Reserved.
15. E c ual Employment Onportunitv. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employment because of race,color,religion,sex,national origin,mental or physical disability,or any
other basis prohibited by applicable law. Contractor shall ensure that applicants aze employed, and
that employees aze treated during employment, without regard to their race, color, religion, sex,
national origin, mental or physical disability, or any other basis prohibited by applicable law. Such
actions shall include, but not be lunited to the following: employment, upgrading, demotion or
transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed
by, or on behalf of Contractor, state that all qualified applicants will receive consideration for
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employment without regard to race,color,religion,sex,national origin,mental or physical disability,
or any other basis prohibited by applicable law.
c. Contractor shall cause the foregoing pazagraphs(a)and(b)to be inserted in all
subcontracts for any work covered by this Agreement,provided that the foregoing provisions shall not
apply to subcontracts for standard commercial supplies or raw materials.
16. Contlicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a contractor to influence any decision of City in
which Contractor knows or has reason to know that Contractor, its officers,partners, or employees
have a fmancial interest as defined in Section 87103 of the Government Code.
17. Indemnitv.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,defend
and hold City, its City Council and each member thereof, and the officers, officials, agents and
employees of City(collectively the"Indemnitees")entirely hannless from all liability arising out of:
1) Any and all claims under workers' compensarion acts and other
employee benefit acts with respect to Contractor's employees or subcontractor's employees arising
out of Contractor's work under this Agreement,including any and all claims under any law pertaining
to Contractor or its employees'status as an independent contractor and any and all claims under Labor
Code section 1720 related to the payment of prevailing wages for public works projects; and
2) Any claim, loss, injury to or death of persons or damage to property
caused by any act,neglect,default,or omission other than a professional.act or omission of Contractor,
or person, firm or corporation employed by Contractor, either directly or by independent contract,
including all damages due to loss or theft sustained by any person, firm or corporation including the
Indemnitees,or any of them,arising out of,or in any way connected with the work or services which
aze the subject of this Agreement,including injury or damage either on or off City's property;but not
for any loss, injury, death or damage caused by the active negligence or willful misconduct of City.
Contractor,at its own expense,cost and risk,shall indemnify any and all clai.ms,actions,suits or other
proceedings that may be brought or instituted against the Indemnitees on any such claim or liability
covered by this subpazagraph, and shall pay or sati fy any judgment that may be rendered against the
Indemnitees,or any of them,in any action,suit or other proceedings as a resutt of coverage under this
subparagraph.
b. Reserved.
c. Except for the Indemnitees, the indemnifications provided in this Agreement
shall not be construed to extend any third party indemnification rights of any kind to any person or
entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,rescission,or
termination of this Agreement, and shall continue to be binding and in full force and effect in
perpetuity with respect to Contractor and its successors.
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18. Insurance.
a. Contractor shall cazry workers'compensation insurance as required by law for
the protection of its employees during the progress of the work. Contractor understands that'it is an
independent contractor and not entitled to any workers' compensation benefits under any City
program.
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial general liability
insurance: the greater of(1) One Million Dollazs ($1,000,000) per occurrence with a Two Million
Dollar($2,000,000)aggregate; or(2) all the insurance coverage and/or limits carried by or available
to Contractor. Said insurance shall cover bodily injury,death and properiy damage and be written on
an occurrettce basis.Contractor shall also maintain during the life of this Agreement umbrella liability
with a minimum limit of Four Million Dollazs($4,000,000)per occurrence.
c. Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance:the greater of(1)a combined single limit of One
Million Dollazs($1,000,000);or(2)all the insurance coverage and/or limits carried by or available to
Contractor. Said insurance shall cover bodily injury, death and property damage for all owned,non-
owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available to
City. No representation is made that the minimum insurance requirements of this Agreement are
sufficient to cover the obligations of Contractor under this Agreement.
e. Each policy of general liability and automorive liability shall provide that City,
its officers,officials, agents, and employees aze declazed to be additional insureds under the terms of
the policy,but only with respect to the work performed by Contractor under this Agreement. A policy
endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of
an endorsement, City will accept a copy of the policy(ies)which evidences that City is an additional
insured as a contracting pariy. The minimum coverage required by Subsection 18.b and c,above,sha11
apply to City as an additional insured.
f. The insurance policies maintained by Contractor shall be primary insurance and
no insurance held or owned by City shall be called upon to cover any loss under the policy. Contractor
will determine its own needs in procurement of insurance to cover liabilities other than as stated above.
g. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing
the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide
that the insurance in force will not be canceled or allowed to lapse without at least ten(10)days'prior
written notice to City.
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h. All insurance maintained by Contractor shall be issued by companies admitted
to conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide.
i. Contractor shall immediately notify City if any required insurance lapses or is
otherwise modified and cease performance of this Agreement unless otherwise directed by City. In
such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs
and any and all damages resulting therefrom,by way of set-off from any sums owed Contractor.
j. Contractor agrees that in the event of loss due to any of the perils for which it
has agreed to provide insurance,Contractor shall look solely to its insurance for recovery. Contractor
hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with
respect to the services of Contractor herein,a waiver of any right to subrogation which any such insurer
may acquire against City by virtue of the payment of any loss under such insurance.
k. Contractor shall include all subcontractors,if any,as insureds under its policies
or shall fitrnish sepazate certificates and endorsements for each subcontractor to City for review and
approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.
19. Terminallon. City Manager may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City Manager provides
otherwise. Upon the termination of this Agreement, City shall pay Contractor for services
satisfactorily provided and all allowable reimbursements incurred to the date of termination in
compliance with this Agreement, unless termination by City shall be for cause, in which event City
may withhold any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete
books, documents, papers, accounting records, and other information (collectively, the "records")
pertaining to the costs of and completion of services performed under this Agreement. City and its
authorized representatives shall have access to and the right to audit and reproduce any of Contractor's
records regarding the services provided under this Agreement. Contractor shall maintain all such
records for a period of at least three (3) yeazs after termination or completion of this Agreement.
Contractor agrees to make available all such records for inspection or audit at its offices during normal
business hours and upon three (3) days' notice from City, and copies thereof shall be furnished if
requested.
21. Compliance with LawsBackQround.
a. Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. The work provided for in this Agreement constitutes a"public works,"as that
term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be
paid, to the extent Contractor's employees will perform any work that falls within any of the
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classifications for which the Deparhnent of Labor Relations of the State of California promulgates
prevailing wage determinarions,Contractor hereby agrees that it,and any subcontractor under it,shall
pay not less than the specified prevailing rates of wages to all such workers and shall comply with all
statutory requirements thereunder. Statutory provisions for penalties for failure to comply with
prevailing wage laws will be enforced. The general prevailing wage determinations for crafts can be
located on the website of the Department of Industrial Relations (www.dir.ca.Qov/DLSR).
Additionally, to perform work under this Contract, Contractor must meet all State registration
requirements and criteria,including project compliance monitoring.
c. Contractor represents and warrants that it:
1) Has complied and shall at all times during the term of this Agreement
comply, in all respects, with all immigrarion laws, regulations, statutes, rules, codes, and orders,
including,without limitation,the Immigration Reform and Control Act of 1986(IRCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of this
Agreement;and
3) Has properly maintained, and shall at all times during the term of this
Agreement properly maintain, all related employment documentation records including, without
limitation,the completion and maintenance of the Form I-9 for each of Contractor's employees;and
4) Has responded,and shall at all times during the term of this Agreement
respond, in a timely fashion to any government inspection requests relating to immigration law
compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland
Security,the Department of Labor,or the Social Security Administration.
d. Contractor shall,upon request of City,provide a list of all employees working
under this Agreement and shall provide,to the reasonable satisfaction of City,verification that all such
employees aze eligible to work in the United States. All costs associated with such verification shall
be bome by Contractor. Once such request has been made, Contractor may not change employees
working under this Agreement without written notice to City,accompanied by the verification required
herein for such employees.
e. Contractor shall require all subcontractors to make the same representations and
warranties as set forth herein.
f. If Contractor or subcontractor lrnowingly employs an employee providing work
under this Agreement who is not authorized to work in the United States,and/or fails to follow federal
laws to determine the status of such employee,that shall constitute a material breach of this Agreement
and may be cause for immediate termination of this Agreement by City.
g. All personnel performing any services to City under this Contract shall possess
sufficient experience and security records to perform the work at public facilities. Contractor shall
conduct and complete, to City's satisfaction, sufficient background checks to ensvre no personnel
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performing services under this Contract is listed on the National Sex Offender Public Registry
NSOPR"). Contractor shall monitor personnel security records to ensure no existing or new
employees performing services under this Contract aze added to the NSOPR or convicted of any crimes
that would disqualify them from adhering to conduct conducive to public safety.
h. All costs associated with the documenta,tion and verificarion required herein
shall be borne by Contractor. Contractor shall requue all subcontractors to provide the same
documentation and verificarion when hired to perform services under this Contract. City has the right,
in its sole and absolute discretion,to reject any employee of Contractor assigned to perform services
for City,with or without cause,at the time of such assignment or at any time thereafter,and Conhactor
shall remove that employee from providing services to City to the extent permitted by law and any
applicable collective bargaining agreement. City's rights under this Article shall not be exercised in
an arbitrary or capricious manner,or with the intent of forcing a termination of this Contract
i. Contractor agrees to indemnify and hold City, its officials, and employees
harmless for, of and from any loss, including but not limited to fines, penalties and conective
measures, City may sustain by reason of Contractor's failure to comply with said laws, rules and
regulations in connection with the performance of this Agreement.
22. Governing Law and Venue. This Agreement shall be construed in accordance with
and governed by the laws of the State of Califomia and Contractor agrees to submit to the jurisdiction
of Califomia courts. Venue for any dispute arising under this Agreement shall be in Orange County,
California.
23. Inteeration. This Agreement constitutes the entire agreement of the parties. No other
agreement, oral or written,pertaining to the work to be performed under tlus Agreement shall be of
any force or effect unless it is in writing and signed by both parties. Any work performed which is
inconsistent with or in violation of the provisions of this Agreement shall not be compensated.
24. Notice. Except as otherwise provided herein,all notices required under this Agreement
shall be in writing and delivered personally,by e-mail,or by first class mail,postage prepaid,to each
party at the address listed below. Either party may change the notice address by notifying the other
pariy in writing. Notices shall be deemed received upon receipt of same or within 3 days of deposit
in.the U.S. Mail,whichever is earlier. Notices sent by e-mail shall be deemed received on the date of
the e-mail transmission.
CONTRACTOR"CTTY"
Nieves Landscape Inc. City of Orange
1629 E.Edinger Ave. 300 E.Chapman Avenue
Santa Ana,CA 92705 Orange,CA 92866-1591
Attn.: Greg Nieves Attn.: Nathan Bluhm
Telephone: 714-641-3071 Telephone: 714-532-6491
E-Mail: info@nieveslandscape.com E-Mail: nbluhm@cityoforange.org
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25. Counternarts. This Agreement may be executed in one or more counterparts,each of
which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as .
original signatures.
IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year
and day fust above written.
CONTRACTOR" CITy
NIEVES L SCAPE ., a California CTTY OF ORANGE, municipal corporation
corporati
BY By.
Printed N e: i !C Mark A.Murphy,Mayor
Title: f P, ` ,
B : ATTEST:
Printed N
Title: 7P,L'e-r;l
Pamela Coleman,City Clerk
APPROVED AS TO FORM:
l
Mary E. Bi ing
Senior Assistant City Attorney
NOTEi The City requires the following signature(s)on behalf of the Contractor:
1) the Chairman of the Board, the President or a Vice-President, AND (2) the
Secret$ry, the Chief Financial Officer, the Treasurer, an Assistant Secretary or
an Assistant Treasurer. If only one corporate ofScer ezists or one corporate
officer holds more than one corporate office,please so indicate.OR
The corporate officer named in a corporate resolution as authorized.to enter into
this Agreemen A copy of the corporate resolution, certified by the Secretary
close in time to the egecution of the Agreement,must be provided to the City.
9
EXHIBIT"A"
CONTRACTOR'5 PROPOSAL&SCOPE OF SERVICES
Beneath this sheet.]
Exhibit A-Page 1 of 26
a .
LANDSCAPE I NC.
REQUEST FOR PROP SAL (RFP 190- 18)
Citv Facilities and Riqht of Way
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Office of the City Clerk
300 East Chapman Ave.
Orange, CA 92866
Attn: Nathan Bluhm
Proposal Due: March 5, 2020 @ 2:00 pm
Proposal Package
Exlubit A-Page 2 of 26
LANDSCAPE I NC.
February 26,2020
City of Orange
Community Services Department
230 E. Chapman Ave.
Orange,CA 92866
RE: Request for Proposals Candscape Maintenance Services for City Factlltles and Rtght of Way
We would like to thank you for the opporfunity to participate in the bidding process for the
landscape maintenance services for the City Facilities and Right of Way for the City of Orange.
Nieves Landscape, Inc. is a full-service landscape maintenance company celebrating our 35th
year in business, providing similar services to various citieslmunicipalities throughout Southern
California. With our work force of over 300 employees with extensive knowledge and years of
experience,we are able to provide the city with the landscape services unmatched by others,
We have thoroughly reviewed the site conditions,the specifications,the scope of work and the
sample landscape agreement. Nieves landscape,Inc. is willing and able to sign and comply with
the sample agreement. Our understanding of the work to perform is as follows:
Provide supervision,labor; equipment,and materials necessary to maintain the City Facilities
and the Right of Wpy landscaped areas in the City of Orange in a manner of highest
landscape quality.
All work to be performed in accordance with the specifications including all reports,schedules,
disposal,hardscape care, proactively identifying and eliminating safety hazards, turf
maintenance,ground cover,shrubs,vines,inspections, fertifization per schedule,providing pest
and weed control as needed, maintenance of drainage facilities,maintaining and repairing of
the irrigation system.
Our goal is to provide most economical and professional results that the City of Orange,its residents
and visitors can be pleased with.
Contact Info During Bidding Process:
Name: Joshua Cho
Phone: 714 936-8862
Email: jcho nieveslandscape.com
Than you, '
Vf l
Gre Nieves
President
i a •
Exhibit A-Page 3 of 26
ATTACHMENT NO. 1
STATEN NT OF REOUIRED INFORIVIATION AND EXPERIENCE
Exhibit A-Page 4 of 26
ATTACHMENT NO.1
STATEA ENT OF REQUIRED INFORMATION AND EXPERIENCE
All proposers are required to supply the following information. Additionai sheets may be
attached if necessary:
1. The bidder shall provide the following:
A. Co npany Name: Nieves Landscape, Inc.
B. License Numher: 674709
C. I.icense Class: C'27
D. License Expiration Date; 31/2021
2. Number of years expe.ence as a Iicensed Coniractor engaged in laudscape maintenance
vork for public agencies 33
3. List at least(3)public agencies or contracts for work sinular in nature and scope 4o the
work for which this proposal is being submitted. Such work or contracts must have been
performed or under coniract during the past five()years.
A. Name:City of Lake Forest MPS&Parks
Address;100 Civic Center Drive
City:Lake Forest State:CA ZiP;9263d
Contact;Michael McConnaha Telephone; 9( 49) 461-3575
Type ofProject;Landscape& irrig. Maint.of Medians, Prkwys, Slopes& Parks
Contract Duration:5 years Contract Amount:$1,793,831.00 per year
B, Name:City of Laguna Hills
Address:24035 EI Toro Road
City:Laguna Hills State:CA Z;92653
Contact:Ryan Hanley Telephone: 9( 49) 707-2652
Type of'roject:Citywide landscape&irrigation maintenance
Contract lluration:Years +optians Contract Amount: 1,068,888.00 per year
ATTACHMENT 1:PAGE 2
Exhibit A-Page 5 of 26
C. Name:City of Mission Viejo Contract Areas 1, 2, 3,4,5, 6, 7&8
Address:2 204 E. La Paz Road
City:ssion Viejo State:A Zip;92692
Contact:erry Hill Telephone: 9( 49) 4 Q-3085
Type of Project:Land. &irrig. maint.of inedlans, prkwys; slopes,facilities,trails& parks
Contract Duration:2 Years+opfion years Contract Amount; $3,281,539.80 per year
4. If requested by the City of Orange, the Pxoposer shall fi.rnish a notarized financial
statement, financial data, or other information and reference{s) su ciently comprehensive to
permit an appraisal of the Contractor's current financial conditions.
5. The Proposer shall check Box A or B, as the case may be. If the Proposer does not check
either box,it will be deemed that he has checked Box A:
A. X The undersigned DOES NOT INTEND to subcontract any portion of this
project.
B. The undersia ed INTENDS to s ibcontract a portion of this project to the
following subcontractors. (Note: Refer to Sections 4100 through 4113 of the
California Govemment Code for the portion of work for which subeontract
disclosure is required with the proposAl.)
For each subconiractor to be used for the performance of work under this RFB, please identify
the narne of the subcontractor,the contact persan, address and telephone number, a description
of the Type of work to be performed by each subcontractor and the percentage that its work
represents to the vhole:
None
AITACHMEN'C 1;PAGE 3
i
Exhibit A-Page 6 of 26
6. PROPOSED MANPOWER AND EQUIPMENT PROGRAM
Identify on the line adjacent to each of the following line item,the numbez of people by
position, equipment and types that your company proposes to assign the work described
in the attached Landscape Maintenance Specifications on a weekly basis.
A. Manpower Program:
1) Supervisor poug Curtis
2) Maintenance Foreman Wllliam MeJia
3) Irrigation Technician 1 man/24 hours(ueinimum) Ismael Vasquez
3) Vlaintena ice Laborers TBD
4) Pest Control Applicator Luis Gomez
5) NIowi.ng Crew Size(manpower) 4 man crew
B. Resume of Supervisor(Refer to GENERAL REQUIlZEMENTS,SECTION G-6
Supervision and Contractor Personnel,for minimum work experience requirements.)
Name of Supervisor: Doug Curtis
Supervisor's curt enE job description (Include dates of time period warking with your
company)
over 22 years of experience in landscape maintenance & instailation
2009 to present- Nieves Landscape
2005 to 2009 - Merchant's Landscape
2001 to 2005 TruGreen Landscape
Extensive irria,tjon knowledge, water management
ATTACHMENT L•PAGE 4
Exhibit A-Page 7 of 26
Supervisor's previous vork esperience (List all pertinent work experience executing
supervisory responsibilities only, list time period of experience and include names of other
companies, phone numbers and name of respective manager, superintendent or director of
overseeing supervisors.)
arborist training
heavy equipment operator
irrigation traininq courses
C. Resurne of Foreman (Refer to GENERAL REQUIREMENTS, SECTION G-6
Supervision and Contractor Personnel,minimutn work experience requirements)
Name of oremun:__ _ William Mejia
Foreman's previous work experience (List all pertinent work experience executing
foreman responsibilities only, list time period of experience aiyd include names of atl
uther companies, phone numbers and name of respective supervisor's, superintendent or
director overseeing foremen.)
over 18 years of landscape maintenance expericence
overall kriowledqe and traininq in all aspects of landscape maintenance
includinq irriqafian care and abor care
2010 to presenY- Nieves Landscape
ATTACHMENT 1:PAGE 5
i
Exhibit A-Page 8 of 26
D. Equipment Program:
1. Mawing Equipment
A)Number&Type of Mowers:
Qty. Type 36"walk behind
Qty, Type 21"walk behind
Qty, -----'o— -----------------------------------------
Qty -
QtY• — —
Note:strike all blank lines NOT used to presettt mower types.
2. Other Equipment
List as necessary(or qualify) all other equipment necessary to complete work
as specified:
A Walk behind edger
g String trimmer(s)
Backpack blower(s}
D Hedgetrimmer(s)
Aeratvr-as needed
Verticutter-as needed
G} Power washer- as needed
g Various other hand tools
i) ----------------------------------------------------------
n -------------------------------------------------------
ATTACHMENT 1:PAGE 6
Exhibit A-Page 9 of 26
Note:strike ali blank lines NOT used to present equipment types.
7. PROPOSED ViAN-HOURS
A. WEEKLY MAINTENANCE MAN-HOURSNVEEK
Supervision 36 man-hours/week
Weed Control man-hourslweek
Turf Care man-hourslweek
Ground Cover Care man-hours/week
Shrub and Vine Caare man-houts/weelc
Walkway lHazdscape Care man-hours/weelc
Trash Collection&Disposal Z man-hours/weelc
Suzface Drainage Facilities man-hours/week
B. SPECIALTY MAINTENANCE
Supervision 4 man-hourshveek
Pertilization uian-houzs/week
Aeration man-hourshveel
Dethatch&Overseed man-hours/week
Pest Control man-hours/week
Pre-emergent Applications 1 man hours/week
T ee Gare man-hours/week
Native Weeds&Grass Clearing 4 man-hours/week
8.
ATTACHMEN'I'1:PAGE 7
i
Exhibit A-Page 10 of 26
ATThCHMENT NO.Z
F'ORM OF
CERT'IFICATE UF NUN-COLLUSION
BeBind this sheet.}
i
Exhibit A-Page 11 of 26
ATTACIiMENT NO.2
FORv10F
CERTIFICATE OF NON-COLLUSION
CERTIFICATE OF NON-COLLUSION
Note: This form must be completed, signed by an authorized representative of the bidder, and
etumed with your bid.]
Be it known that Greg Nieves name),being first duly sworn,
deposes and testifies tha he he is the President
relationship
with bidding firm),of Nieves Landscape, InC. legal name of bidding
firm),making the foregoing bid:
1. Thac the bid tendered is not presented in the interest or on behalf of any undisclosed person,persons,
or other tegal entity,
2, That no Cotmcilman, officer, agent, or ennployee of the City of Orange is personsilly interested,
directly or indirectly,in the Contract,or the compensation to be paid thereunder.
3. That the bid is genuine and not collusive or a sham.
4. That said bidder has not directly or indirectly solicited any other bidder to submit A false or sham bid,
nor colluded or agreed with 1ny other bidder or person to submit a sham bid,iior colluded to prevent
any other bidder or persons from bidding.
That said bidder has not in any manner,directly or ind'uectly, soueht by agreement,communication
or conference with anyone to illegally limit or establish the bid price of said or any other bidder,not
to similarly seek limit ar establish any overhead,profit or cost elemene of such bid price.
6. That said bidder has not souglit to secure any advantage agAinst the public entity awarding the
contract or anyone interested in tl e proposed contract.
7. That snid bidder has not directly or indirectly submitted its bid price, revealed any contents or
breakdown thereof or di vlged information or data relative thereto,paid and will not pay any fee in
connection therewith to any corporation, pa tnership, company, association, organization, bid
depository, or to any member or agent thereof, or to any other individual except those with
documented financial interest with the bidder in his general business.
ATTACHMENT 2:AGE 2
Exhibit A-Page 12 of 26
8. That all the abave statements are true to the best of my knowledge.
Name of Entity Submitting Bid: Nieves Landscape, Inc.
Type of Entity: Corporation-
sy:. --. `( ` -:.',.
PrintedI me: Greg Nieves
Title: President
A
y; '
I
Princed Name: Greg NieVes
Title; Secretary
Business Address: 1629 E. Edinger Ave.
Santa Ana, CA 92705
Telephone Number: 714-641-3071
FAX Number: 714-641-8475
Email Address: info@nieveslandscape.com
ATTACHMENT2:PAGE3
Exhibit A-Page 13 of 26
LANDSCAPE I NC.
COMPANY INFQRMATION:
Name: Nieves Landscape,Inc.
Address: 1629 E. Edinger Ave.,Santa Ana, CA 92705
Phone: 714 641-3071
Fax: 71 d 641-8475
President/Secretary: Greg Nieves
CA Corporation #; C1704312
CA Employer ID#: 328-5431-7
Fed Tax ID#: 33-0458209
DIR#: 1000012716
SERVICE COVERAGE:
Service areas include the following counties:Orange, Los Angeles,San Diego and western portion
of San Bernardino.
OFFICE & YARD LOCATIONS:
Corporate Headquarters:
1629 E.Edinger Ave.
Santa Ana,CA 92705
Yard Locations:
Irvine, Laguna Niguel, Walnut and San Dimas
TECHNICAL ABILITY 8 EXPERIENCE SIMILAR IN SCOPE:
Nieves is a full-service landscape company with extensive knowledge and years of experience. We
are able to provide to the City of Orange with top notch service with staff with decades of
landscape experience, Nieves Landscape has been providing similar services to various
cities/municipalities throughout Southern California for over 30 years. With qualified staff and
consultants,we are able to provide the city with the landscape services unmatched by others.
a a • . i i i i
Exhibit A-Page 14 of 26
LANDSCAPE I NC.
MANAGERIAL/SUPERVISORY QUALIFICATIONS:
Greq Nieves-President
Over 40 years of experience in landscape maintenance and instailation experience
California State Contractor's License-C27 (Landscaping),D49/C61
Extensive knowledge in landscape design and horticulture
35 years with Nieves Landscape
Anne Cashman-Office Manacler/Accountinq
Over 23 years of experience in landscape maintenance and installation industry
Over 20 years of experience in construction services
Orange Coast College
Extensive knowledge in landscape design and horticulture
18 years with Nieves Landscape
Joshua Cho-Business Develooment Manaaer
Over 30 years of experience in landscape mainfienance, installation and design experience
B.S.in Landscape Architecture-Cal Poly Pomona
Management Contact
Quality Control
1 year with Nieves Landscape
Antonio Gomez Jr.-Operaiions Manaaer
Over 10 years of experience in landscape maintenance and installation experience
California State Contractor's License-C27 (Landscaping}
QAL
Traffic Control Technician Cerfification
16 years with Nieves Landscape
Sandy Nieves-Oaerations Suaervisor
Over 17 years of experience in landscape maintenance and instalfation experience
Horticulture Certificate-Fullerfon College
QAL
BTI Irrigation Certification
Traffic Control Technician Certification
10 years with Nieves Landscape
Gloria Mora-Safetv 8 IPM Coordinator
Over 20 years of experience in business management
Extensive eciucation in Occupational Safety& Health
Traffic Control Technician Certification
3 years with Nieves Landscape
Doua Curtis-Supervisor(Account Manaaerl
Over 22 years of experience in landscape maintenance and installation experience
Extensive Irrigation Knowledge
Water Management
11 years with Nieves Landscape
a • i
Exhibit A-Page 15 of 26
LANDSCAPE INC.
LtCENSES 8 CERT[FICATES:
California State Contractor's License:
CO iRACTORS t,E C STAiE LICEtiSE BOAR6 P
r^_
ACTIVF LIrF 45 ..
i
674709 coRP
ievEs t,rioscn?e iric
et;szizuz w,w t;.,.
Pest Control Advisor's License:
x ti;
R ;
tt Ns c'*`;.
R 8
3.` ', ' z`f,M€'[i3"I{,.s..,. '„ r. r
8EA1.$8-3 a:f'„x.,'''
7
i,
h,'
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n.'io '`.7`,.-'f,a-'"'' '
ri..4'f ;.'
auuw.suMe..4..nMaq
ar...r.s
j'+,„..
r l .-.;,5
t
o+s+tnP:r
w`{{
u3 T`"t. y y.,.y.E'.''
i$ "''..&i.s'-)}y.i±X.«a+..'
Qualified Applicator's License:
r OeIICQI41NOfCE FALONPR00MMNlL.,-`
1 F—t ii-
Gu LIFIEOAPM1CATORLICENSE
LICEN8E q:101479 ExPIRES:12p112021
CategMles: BC Issued: 1l12020
SANDY NIEVES
1629 E EDINGER AVE
SAN1'AANA,CA92705
@I
M I an.w.Ifa M1 w n.Y 4 w.U M WiYu f.en+aan.P r Yrxi
a a • i ;
Exhibit A-Page 16 of 26
LANDSCAPE INC.
Pest Control Business License:
r
Cr\L,iHORNL•DEPART iGV'P OF PESTICiDE RF,GL.Ii.ATIO'
iom isra:s•r
SACIL AtF.NTV,C.\LFON\i.1 9i81J
155UED lmunry 01,303J Pest Control Buslneas-fuin
F PIRF.S: December31,2U21 L[CENSE
LICENSL•N0.33d77
i..,nn r,«„o.,u.ie rn p.n r.n M iKr n,,f,:<
Sl.i;iny A IJtn Hw.n.a 11.n.t
YIC\IeS LANUSCAPL.IkC. NIGVIS LA^IOSCAPF:,INC.
IG29 G EUMGER:\VE 162'1 E L'UINGGR A\T
SA 1:4 ANA.G1 92105 5.\NiA:NA.CA 92705
POtiT'f HIS I.ICCySE PHJ4,1'ENT1.1'^1 PUNLIC'%IFW
THLS l.:l;F1:gF.lti NOTTiiANSfERAOLK-A\N OI.WGF.U!OWNEICMfII HF.QUL¢k'S,NEW U(:&Sf
Irrigation Technician Certificate:
v,,::;:
la dscape tndustr s
rt f N
Juan Arellano
r>CIl.;NIe/(Il l+../C 7'r urJV'i/l•N: aa Celilt/'/[r nc iei a/.;/ii/!C7 r./,:
LANDSCAPE INDl1STRY CERTIFIED TECHNICIAN
Irri ation
In partnership with:
e`
5,•. Colif:vuinlundsar.FeCc;nlrcaf^u;soctolien
y`
a
a
c
s a
2/1/2012
1 YI W` IJ-'^'7—
Londicape ndu;iiY Ceriilied t.5pna er
Chr,i man,Inlemplior.^,1 C:.^.IfliC9lion CwnC:l
a a • i i
ExIubit A-Page 17 of 26
LANDSCAPE I NC.
SCHEDULES F PROPOSED SERVICES:
All daily and weekly tasks to be scheduled Monday to Friday with Plaza Paric coverage to include
weekends and holidays per the specifications. Bi-weekly,monthiy and quarferly tasks to be
performed on a rotation as specified.
locations/ Routine Tasks -Weekiv Schedule
Service levels Sun Mon Tue Wed Thurs Fri Saf
Plaza Park X X X X X X X
Service Level A
Sites/Locations X X X X X
Service Level B
X X X X XSites/Locations
Service Level C
Sites/Locations
X X X X X
Service Level D
Sites/Locations X X X X X
Service Level E
X X X X XSites/Locations
Note:detailed schedule(s) to be submitted upon award of contract for review and approval prior.
to starf of contract.
Staff
Routine Tasks-Weeklv Schedu{e
Sun Mon Tue Wed Thurs Fri Sat
Foreman X X X X X
Weekend X X
Laborers X X X X X
Irrigation Tech X X X
Chemical
A licator as-needed
Note:above schedules are tentative and are subject to change. Final schedule to be submitted to
the city for review and approval prior to start of contract.
a • 1 ' 1
Exhibit A-Page 18 of 26
LANDSCAPE iNC.
NAMES, QUALtFICATIONS 8 PROPOSED DUTIES OF PERSONNEL TO BE ASSIGNED:
Nieves' supervisor assigned fio the City of Orange contract wil(be the primary contact and will act
as liaison with the city's representative. This supervisor is the key individual for Nieves Landscape.
He will insure quality control in addition to scheduling,dispatching crews,equipment,materials,
providing supplies and over-seeing that all landscape tasks are performed safely and perform to
meet or exceed the specifications.
The supervisor and the foreman assigned to the contract will be equipped with cellular phones for
communications with one another and with the office. Our office is open from 6:00 am to 4:30 pm
Monday to Friday with 24-hour answering service for any after hours,weekends and holidays needs,
with an on-call staff to address the emergency.
KEY PERSONNEL:
Q t i Job Tttle Name Responsibility
Carry out daily,weekly schedule-litter,trash, mowing,trimming,weed
1 Foreman
William control 8 other routine fasks. Operation of equipment,supervision of crew(s),
Mejia documentation,reporting 8,communications with Nieves Landscape
Supervisor.
1 Weekend
W liam
Carry out tasks required for Saturdays&Sundays.
Me'ia
3 Laborers TBD
Routine daily tasks-litter,trash, mowing,trimming,mechanical&manual
weed control.
Irrigation Ismael All irrigation monitoring,adjusting,repairs&reporting as needed. Will report
Tech Vasquez to Nieves Landscape Supervisor&the city.
Chemical Luis Spraying of pre and post emergent herbicides,insecficides (if needed),
Applicator Gomez broadleaf 8 any other spraying applications. Will report to Nieves
Landsca e Su ervisor 8 the cit .
1 Supervisor poug Duties include, all project management, oversee all Nieves Landscape's
Curtis ersonnel workin in Oran e&will be.the main contact with the cit .
AN
Seasonal
TBp Will pertorm any non-routine tasks and seasonal duties-aeration,
Crew(s) dethatching,seeding,ferfilization,weed abatement,etc.
AN as needed
i • 1 ' • 1
Exhibit A-Page 19 of 26
LANDSCAPE I NC.
STAFFING COVERAGE:
Nieves' methodology for staffing coverage in regards to itlness,vacations and/or terminations are
as follows: Nieves has the capability to cover for unforeseen illness,vacations and/or terminations
with adequate additional manpower distributed throughout the company. We currentiy train all
employees on all facets of their job dufies. We have a level of training based on experience which
relotes to the position of the employee that doesn't report to work scheduled or unscheduled, We
have found this to be the perfect solution in maintaining the quality of specific assignments
fhroughout our company. This additionally gives us the time to train employees for future jobs that
require very diverse conditions.
HIRMG PRACTICES:
In regards to Nieves' policy for new employment, there are many factors that is considered as well
as implemented prior to adding the candidate to our team. Nieves first receive an interested
candidafe and a completed application for employrnent. Upon reviewing the completed
application,a pre=interview is scheduled with one of our supervisors. The supervisor then writes a
written review of their evaluation,experience and fit in our company. Depending on the position
they are applying for and have the experience for,we then set up a second interview with the
supervisor,operation manager and the general manager. Upon completion of this second
interview again they are given separate written reviews from each oF the interviewing staff. This
information is discussed and agreed upon prior to moving to the next phase of hiring. Upon the
agreement to move fonvard the perspective employee is sent to our medical facility far a pre-
employment physical and drug screen. We simultaneously send out the perspective employee's
information to our service for a background check. In the event that this position is a driving
position their information is sent to our insurance company for approval to drive as well as any and
all infractions related throughout the years. After all screening, reports and/or checks are received
acceptable to our standards they are given an offer letter for employment in person. We value our
employees and understand the investment from them as well as us to create the best possible work
environment. Effort,quality and teamwork go hand in hand in making our company continuously
striving to be the very best we can.
i •
Exhibit A-Page 20 of 26
LANDSCAPE INC.
CaRRECTING DEF(CIENCIES:
City contracts ultimately have numerous"customers",city representatives/officials,residents and
the general public. With so many custamers, Nieves will do our upmost best to keep everyone
satisfied with our work. But at times we know that there wiil be complaints and dissatisfactions
reported, Nieves will address and remedy the issues and or the problems as follows:
Addressl identity issue(s) or problem(s
Communicate with city representative with findings and plan of action
Take corrective measures and address the issue4s
Follow up with city representative oF corrective measures taken (via phone call, email and/
or site visit)
Nieves will take all measures necessary to complete the project. If necessary,additional crew(s),
equipment(s) or material(s) needed will be brought in to meet any requirements at not additional
cost to the customer.
QUALlTY CONTROL:
Our understanding of the work to be pe formed is as follows:
To provide the Supervisian, Labor equipment, and materials necessary to maintain all
areas in a manner of highest landscape quality.
Including all schedules prior to commencement of the following weeks work,trash
collection,cleaning of amenities,proactively identifying and eliminating safety hazards,
maintaining turf to include aerating,and dethatching,maintain ground cover,shrubs,
vines,trees, replenishing and proper ferfilization,disposal of trash and recyclables to
proper facilities, providing pest and weed control,and moniforing irrigation system
regularly.
Our supervisor will wa{k the entire job continuously to keep the quality that Nieves Landscape,Inc.
requires. We as a team will discuss any areas of concern. These areas will be walked with the
inspector to determine the best solution for the situation. We will comply with the scope of work by
providing schedules of work to come. Punch lists created by us and completed then sent via e-
mail to the inspector everyone understands the progress achieved.
Nieves Landscape believe we are the best qualified firm for the services requested. That is proven
statement ihat can be supported with other contracts of similar work that we have listed on our
reference sheet. These City Inspectors/clients will confirm satisfdction regarding our level of proactive
commitment to each responsibility set forth. From fhe owner's hands-on approach to the length of
our existing long-term accounts and employees,we take pride in our work and it shows.
1 • . i
Exhibit A-Page 21 of 26
c
LANDSCAPE I NC.
CUSTOMER SERVICE PROGRAM:
Nieves Landscape believes that customer seruice is one of the key aspects to our success. We are
committed to customer satisfaction and we will go to great lengths to have satisfy our customers.
The city representatives wifl have a contact list with cell phone numbers of managers and
supervisors for any emergency that may arise 24-hours a day. 7 days a week.
Our office is open from 6:00 am to 4:30 pm Monday through Friday. With 24-hour answering service
for after-hours.weekends &holidays,with an on-call staff to address any issues.
Nieves believes in building long-term relationships with our customers. For the relationship to endure
we must provide good communications and excellent service. The communications will begin at
the starf of the contract with a kick off ineeting to discuss any issues,concerns and expectations.
During the contract the communications will continue on a regular basis to ensure that the work is
being performed to the city's satisfaction.
If any issues arise,the Supervisor,the Operations Supervisors and/or the Operations Managerwill
take any necessary action to remedy the issue.
Our goal is to keep our customers satisFied to develop and sustain a mutually beneficial long-term
relationship.
a •
E chibit A-Page 22 of 26
aLANDSCAPE INC.
SAFETY TRAINING PROGRAM:
Nieves Landscape is committed to create a safety culture that encourages workers to establish
safe habits, emphasizing the imporfance of safety and not taking risks or shorfcuts.
Providing safety training to employees to improve iheir knowledge and awareness of worlcplace
hazards to help them perform their work more efficiently and safely.Our training module provided
in language workers undersfand inciudes and is not limited to:
Documented Tailgate meeting
Roadway 5afety and Drivers Training
Heat 8 Illness Prevention Training
Injury and illness Prevention Program
First Aid Training
Proper use and maintenance of equipment and tools
Regular Inspections of Personal protective equipment (PPE) such as safety glasses, boots,
gloves,high-visibly vest, and hearing protection.
Emergency Action Plan
Code of Safe Practices
Fire Protection and Prevention
Hazard Assessments and Safety Data Sheets
Pesticide Training
Noise Exposure and Hearing Protection
Fall Protection
Accident Investigation Program
Near miss Accident Investigation
Monthly Safety Training as well as Owner participation
Most accidents can be prevented by recognizing and controlling hazards in advance as well as
training employees on safe work practices and effective use of personal p otective equipment,
i i
Exhibit A-Page 23 of 26
LANDSCAPE { NC.
SIGNATURE UN PROPOSAL: PROOF OF AUTHORfTY
This proposal is being submifted by Nieves Landscape,Inc. As a corporation requiring signatures
from the President and Secretary are included below.
i
I...rc;
J;' 1 /
Date: February 26, 2020y
Greg Nieves, Presid'ent
1I; ;,,, r)
Date: February 26, 2020
Gr g Nieves, Secr t ir`
a • i / i
oF
Exhibit A-Page 24 of 26
4`c''-..°
C TY OF RAIVGE
COMMUNITY SERVICES DEPARTMENT www.cilyoforange.org PHONE: (714)744-7274 . FAX:(7t4}744-7251
ADDENDUM #1
For
Request for Proposai (RFP)
Bid No. 190-18
Landscape Maintenance Services for
City Facilities and Riahts of Way
March 3, 2020
This addendum serves as written notice of the foliowing corrections,
clarifications, additions and/or deletions to any and all copies of the Request
for Proposal (Bid Na. 190-18).
1. Waste Haulinc
A. In section M-21, page 60 of Attachment 3,the RFP states that all debris and
trash from the contract areas should be legally disposed of ofF-site at
contractor's expense.This amendment is to clarify that Attachment 3 of RFP(fee
schedule) should be filled out by contractor with the assumption that all waste
and debris wilf be disposed of at the City's Corporation Yard, instead of the way
it was stated in section M-21 of RFP. The City Corporation Yard is located at 637
W. Struck Avenue, Orange, 92867 Attachment.'3,should:be submitted in a
separate;sealed envelope and not be included witM other RFP documents:
B. Using the attached alternate cost proposal schedule, Contractor shall provide the
cost of off-site waste and debris disposal from contract areas (in a tegal manner)
at the contractor's expense 1'he attached fee sheet should be 5ubmitted in tt e
separak.e seated envelope along witli'the rest af:the Attachment 3 pages:
2. Alterna#e Bid
To clarify language in the Alternate Bid section —disregard the word"additive"in the
first sentence on page 64 of Attachment No. 3. The Alternate Bid shall be considered
a separate, alternate bid.
3. adant Control Unit Pricina
Rodent control unit pricing should be exoressed as per each application.
4. Monthlv Invoice Amount for Current Contract
Current City Facilities and Rights-of-Way Monthly Total Invoice: $21,910.46
COMMUNITY SERVICES DEPARTMENT•230 E.CHAPMAN AVENUE •ORANGE,CA 92866
Exhibit A-Page 25 of 26
Page 2
5. ecuritv Records
The contractor is responsible for conducting sufficient background chedcs to ensure
no employees pertorming work in the City of Orange on behalf of the contractor, are
listed on the National Sex Offender Public Registry (NSOPR). (See Request for
Proposal Pg. 3)
6. hanaes in the current RFP from last FP
The only significant change to this current RFP is the Alternate Bid section.All other
changes from the 2016 RFP were clerical and/or for clarification purposes.
7. ;uare Foataae for sites
See Attachment No. 3, Page 12.
8. Seasonal Color
The Ciry currently has no areas of Seasonal Color. Any seasonal color work would be
considered extra.
9. Pest Control
See Attachment No. 3, Section M-14, Page 55
10. IrNaation System Care
See Attachment No. 3, Section M-15, Page 56
li. rn_gation Parts
See Attachment No. 3, Section M-1, Page 41 and Sec ionM-15, Page 56
12. rriaation Technician
See Attachment No. 3,Section G-6, Page 33
13. Sianatures
A copy of Origina!Secretary's Certificate wilf 6e acceptable if a Corporation opts for
a signer under different titles.
14. Coov of Sigrnin 5heef
Attached
15. Soi!Testing
The City wil) pay for any soil tests requested unless the results af the test shows
evidence of contractor negiigence.
16.Tree Trimmina to heictht of 15'
All tree trimming to be under the direction of the City representative up to a
maximum height of 15'
17.j,owing Turt
All turf shall be mowed weekiv.
Exhibit A-Page 26 of 26
Page 3
18. Turf Winter over seeding/annuat renovation
See Attachment No. 3, Section M-8, Page 49(F)—this app(ies to al!turt areas.
Respectfully Submitted,
Nathan Bluhm
Landscape Project Coordinator
nbluhm@citvofora nqe.oro
714)532-6491
EXHIBIT"B"
SPECIFICATIONS&COMPENSATION FOR SERVICES
Beneath this sheet.]
Exhibit B-Page 1 of 65
Compensation for NIEVES LANDSCAPE, lNC.
Landscape Maintenance for City Facilities and Rights of Way
Four-Year Term
July 1, 2020 to June 30, 2024
Year 1: 712020 through 6/2021 Up to $305,000
Year 2: 712021 through 6/2022 Up to$310,300
Year 3: 7/2022 through 6/2023 Up to$315,706
Year 4: 7/2023 through 6/2024 Up to$321,221
Exhibit B-Page 2 of 65
Nieves Account Breakdown by Account Type(2020-2024)
Annual Cost Annual Cost Annual Cost Annual Cost Four Year
City Facilities Year 1 Year 2 Year 3 Year 4 Total
Locations 1-3,33 111,480.00 $ 113,709.60 $ 115,983.79 $ 118,303.47 $ 459,476.86
Locations 4-13 15,900.00 $ 16,218.00 $ 16,542.36 $ 16,873.21 $ 65,533.57
Locations 24-26 6,1Z0.00 $ 6,242.40 $ 6,367.25 $ 6,494.59 $ 25,224.24
133,500.00 $ 136,170.00 $ 138,893.40 $ 141,671.27 $ 550,234.67
Lemon Street Parking Lot Year 1 Year 2 Year 3 Year 4 Total
Location 34 2,340.00 $ 2,386.80 $ 2,434.54 $ 2,483.23 $ 9,644.56
Rights-of-Way Year 1 Year 2 Year 3 Year 4 Total
Locations 1423 36,540.00 $ 37,270.80 $ 38,016Z2 $ 38,776.54 $ 150,603.56
Locations 29-32 9,204.00 $ 9,388.08 $ 9,575.84 $ 9,767.36 $ 37,935.28
Locations 35-67 43,632.00 $ 44,504.64 $ 45,394.73 $ 46,302.63 $ 179,834.00
Locations 68-83 35,704.00 $ 36,418.08 $ 37,146.44 $ 37,889.37 $ 147,157.88
125,080.00 $ 127,581.60 $ 130,133.23 $ 132,735.89 $ 515,530.72
Old Town Parking Lots Year 1 Year 2 Year 3 Year 4 Total
Locations 27-28 4,080.00 $ 4,161.60 $ 4,244.83 $ 4,329.73 $ 16,816.16
Four-Year Total 1,092,226.11
265,000.00 $ 270,300.00 $ 275,706.00 $ 281,220.12
Additional Work 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 160,000.00
Annual Totals 305,000.00 $ 310,300.00 $ 315,706.00 $ 321,220.12 $,::,:1;252,226.11
Grand Totel
Eachibit B-Page 3 of 65
LANDSC iPE i NC.
REQUEST F R PR POS,L R P 190-1
ity Faciliti s and Rig lht of Wa
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Office of the City Clerk
300 East Chapman Ave.
Orange, CA 92866
Attn: Nathan Bluhm
Proposal Due: March 5, 2020 @ 2:00 pm
Attachment #3 Package
a • a •
Exhibit B-Page 4 of 65
ATTACI II NT NO.3
LAND5CAPE MAINTENANCE SPECIFICATIONS FOR CITY FACILITIES
AND RIGHTS-OF-WAY
Behind this sheet]
Please submit copies of this
attachment, in its entirety, in a
separate sealed envelope.
Exhibit B-Page 5 of 65
LANDSCAPE MAINTENANCE SPECIFICATIONS FOR CTTY FACII,ITIES
AND RIGHTS-OF-WAY
TABLE OF CONTENTS
PROPOSAL INFORMATION: PAGE
I. Introduction........................................................................................................ 1
II. Scope&Frequency of Work............................................................................. 2
III. Conhact Area Locations and Service Levels Inventory.................................... 4
N. 5ummary of Service Levels Inventory.............................................................11
V. Contract Area Landscape Squaze Footage Summary.......................................12
VI. Request for Work-Cost Proposal Schedule.......................................................13
VII. Sub-Total Work-Cost Proposal Contract Amounts..........................................27
VIII. Grand Total Work-Cost Proposal Contract Amounts.......................................28
IX. Unit Price-Information....................................................................................29
LANDSCAPE MAINTENANCE SPECIFICATIONS:
X. GENERAL REQUIREMENTS
SECTION G-1 Terms and Defmitions...........................................................................32
SECTION G-2 Areas to Be Maintained........................................................................32
SECTION G-3 Working Hours......................................................................................32
SECTION G-4 Landscape License................................................................................33
SECTION G-5 Contractor's Office...............................................................................33
SECTION G-6 Supervision and Contract Personnel.....................................................33
SECTION G-7 Additional Personnel and Equipment...................................................34
SECTION G-8 Reporting Safety Hazards,Damage or Malfunction.............................34
SECTION G-9 Cooperarion/Collateral Work................................................................34
SECTION G-10 Specialty Operations.............................................................................34
SECTION G-11 Emergency Numbers and Response......................................................35
SECTION G-12 Schedules..............................................................................................35
SECTION G-13 Contract Payment..................................................................................36
SECTION G-14 Contract Non-performance...................................................................36
SECTION G-15 Payments Withheld...............................................................................36
SECTION G-16 Additional Penalties..............................................................................37
SECTION G-17 Performance During Inclement Weather..............................................37
SECTION G-18 Protection and Restoration of Existing Irnprovements.........................37
SECTION G-19 Underground Excavations.....................................................................38
SECTION G-20 VandalismPTheft...................................................................................38
SECTION G-21 Sound Control Requirements................................................................39
SECTION G-22 Locks and Keys.....................................................................................39
SECTION G-23 Storage Facilities...................................................................................39
SECTION G-24 Complaints From City..................:........................................................40
SECTIONG-25 Parking..................................................................................................40
SECTIONG-26 Signs......................................................................................................40
SECTION G-27 Additional Contract Areas....................................................................40
SECTION G-28 No Smoking..........................................................................................40
Exhibit B-Page 6 of 65
XI. MAINTENANCE SPECIFICATIONS
SCOPE................................................................................................................................41
SECTIONM-1 Materials...............................................................................................41
SECTION M-2 Submittals.............................................................................................42
SECTION M-3 General Maintenance Care and Procedures..........................................42
SECTION M-4 National Pollutant Discharge Elimination System(NPDES)
Requirements.......................................................... 42
SECTIONM-5 Safety....................................................................................................43
SECT'ION M-6 Pesticide Use and Safety.......................................................................44
SECTIONM-7 Weed Control........................................................................................45
SECTIONM-8 Turf Caze...............................................................................................46
SECTION M-9 Ground Cover Care...............................................................................50
SECTIONM-10 Tree Caze...............................................................................................51
SECTION M-11 Shrub and Vine Care.............................................................................53
SECTION M-12 California Native Plant Care.................................................................54
SECTION M-13 Open Space Native Weeds and Grass Clearing....................................55
SECTION M-14 Pest Control...........................................................................................55
SECTION M-15 Irrigation Systems Care.........................................................................56
SECTION M-16 Walkway/Parking Lot/Median/Street Hardscape Care.........................58
SECTION M-17 Surface Drainage Facilities...................................................................59
SECTION M-18 Seasonal Color Care..............................................................................59
SECTION M-19 Landscape Lighting Facilities...............................................................60
SECTION M-20 Monument Wall Care............................................................................60
SECTION M-21 Trash Collection and Disposal..............................................................60
SECTION M-22 Dress Code attd Appearance.................................................................60
5ECTIONM-23 Extra Work............................................................................................61
SECTION M-24 Weekly Maintenance Review...............................................................62
SECTION M-25 Reports and Schedules....................... 62
SECTION M-26 Company Vehicles................................................................................63
XII. ALTERNAT.IVE BID SCOPE.........................................................................64
Exhibit B-Page 7 of 65
I. INTRODUCTION
This section of the doctunent provides structure for proposing a work-cost business program with respect
to anticipated frequencies of landscape maintenance and conditions specific to City Facilities and
Rig6ts-of-Way Contract Area. This section of the document also contains general requirements and
landscape maintenance specifications. All criteria presented herein,from this Introduction through the
end of specifications,shall be met and upheld as a minimum standard for any hereafter respective
landscape maintenance business program proposal.
The work required to maintain all City Facilities and Rights-of-Way includes general and routine
landscape maintenance care work and shall apply to the sites listed herein below and more specifically
within Scope&Frequency of Work and exact Contract Area work sites,(later listed by address)in the
sections that follow.
Contract Area locations to be maintained by contractual landscape services generally consist of the
following eighty-three(83)work sites:
1. CI1'Y FACILITIES(26 sites)
1.1 Fire Stations—seven(7)sites;
1.2 Libraries—three(3)sites;
1.3 Pazk Site—one(1)site;
1.4 Parking Lots—seven(7)sites;
1.5 Public buildings—eight(8)sites;
2. RIGHTS-OF-WAY(5
2.6 Medians—twenty(20)sites;
2.7 Freeway Overcrossings—seven(7)sites;
2.8 Parkways—sixteen(16) sites;
2.9 Planters—fourteen(14)sites.
ATTACHMENT 3:PAGE 1
Exhibit B-Page 8 of 65
II. SCOPE&FREOUENCY OF WORK
1. WORK SCOPE
The landscape maintenance caze work required to comply with this contract and further described
within this document shall generally be referred to as Contract Work.
The contract work includes,but shall not be limited to,all of the following specific landscape
maintenance care work tasks:
WORK TASKS
Weed Control
Turf Care
Tree Care
Shrub and Vine Care
Ground Cover Care
Seasonal Color Caze
Plant Bedding Cultivation and Care
California Native Plant Material Care
Native Weeds and Grass Clearing
Pest Control
Rodent Control
Irrigation Systems Care
Walkway/'arking Lot/Median/Hardscape Care
Surface Drainage Facilities
Trash&Litter Collection and Disposal
Grafitti Reporting
2. LANDSCAPE MAINTENANCE SERVICE LEVEL FREQUENCIES
Landscape maintenance care work to be provided by the Contractor is divided into five(5)
Landscape Maintenance Service Level Frequencies;the five levels are as follows:
A—Daily;
B—Weekly;
C—Biweekly;
D—Monthly;
E—Quarterly.
ATTACHMENT 3:PAGE 2
Extribit B-Page 9 of 65
Listed below is a description of the five(5)Landscape Maintenance Service Level Frequencies
requested by the City of Orange for the proper landscape maintenance of all sites designated as
City Facilities and Rights-of-Way:
Service Level A=Daily Landscape Maintenance:
Daily Landscape Maintenance requires that some level of maintenance occur each day of
the week(Monday through Friday).All necessary landscape maintenance care work tasks
shall be performed at a minimum every Monday and Thursday or Friday,or more often
as necessary;Contractor shall perform all applicable specific work tasks noted above and
all maintenance specifications further described herein.Trash disposal work shall be
performed between the hours of 7:00 AM. and 8:00 AM.
Plaza Park: Daily maintenance of Plaza Park and the Plaza Quadrants requires that some
level of maintenance occur each day of the week(includin Saturd'av,Sundav and
Holida s .Daily maintenance includes at a minimum,trash removal,replacement of
receptacle liners,spot washing of hard surfaces as needed,and removal of litter and pine
needles from the Quadrants sidewalks and along the curbs and gutters.All trash containers
shall be washed off and cleaned as necessary. The City shall provide ttash liners.
Service Level B=Weekly Landscape Maintenance:
Weekly requirements of all necessary landscape maintenance caze work shall be performed
at a minimum one day of every week,or more often as necessary; Contractor shall
perform all applicable specific work tasks noted above and all maintenance specifications
further described herein.
Service Level C=Biweekly Landscape Maintenance:
Biweekly requirements of all necessary landscape maintenance care work shall be performed
at a minimum (occurring) once every two weeks, or more often as necessary; Contractor
shall perform all applicable specific work tasks noted above and all maintenance
specificarions further described herein.
Service Level D=Monthly Landscape Maintenance:
Monthly requirements of all necessary landscape maintenance care work shall be performed
at a minimum(occurring)once every month,or more often as necessary;Contractor shall
perform all applicable specific work tasks noted above and all maintenance specifications
further described herein.
Service Level E=Quarterly Landscape Maintenance:
Quarterly requirements of all necessary landscape maintenance care work shall be
performed at a minimum(occurring)once every quarter period of the year(4 times
annually),or more often as necessary;Contractor shall perform all applicable specific
work tasks noted above and all maintenance specifications further described herein.
The Ciiy of Orange reserves the right to request,at any time,a greater frequency of contract
work to meet the needs of each Contract Area location,that may appear to require a greater
frequency of work to be cared for and kept properly within reasonable opinion of standazd
landscape maintence care work.
ATTACF NT 3:PAGE 3
Exhibit B-Page 10 of 65
III.CONTRACT AREA LOCATIONS AND SERVICE LEVELS INVENTORY
City Facilities and Rights-of-Way contract azea locations to be maintained by the Contractor are
specifically listed herein. Each contract azea location is listed by site name and Service Level
SL-A,-B,-C,-D,or-E).
KEY(to Inventory listing&numeric ordering):
Each Contract Area Location,(or work site)is appointed a four digit number divided into three
definitions:
The lead number(or first ntunber)is a singular digit and it represents the general category of the
site. There aze two general categories,they aze as follows:
1. CTTY FACILITIES,and,2.RIGHTS-OF-WAY. (Each site begins with either a 1 or a 2.)
The second number(or middle number,also a singular digit)indicates specific type of site.
There aze nine(9)specific types of site,they are as follows:
1 Fire Station, .2 Libraries, .3 Pazk Site, .4 Parking Lots, .5 Public Buildings, .6 Medians,.7
Freeway Overcrossings, .8 Parkways,and, .9 Planters. (Each site has a second number of either
1 through.9)
The third number(or end number,which is a two digit number)simply quantifies the number of
sites requiring contract landscape maintenance(within this document). (There are eighty-three
sites in total,hence,the inventory nuis from.O1 to .83)
The following is the contract area locations and service level inventory listing:
1. CITY FACILITIES
1.1 Fire Sta.tions
1.1.01 Fire Station#1; SIrB
176 South Grand Street
1.1.02 Fire Station#2; SIrB
2900 East Collins Avenue
1.1.03 Fire Station#3; SLrB
1910 North Shaffer Street
1.1.04 Fire Station#4; SIrB
201 South Esplanade Street
1.1.05 Fire Station#5; SL-B
1345 West Maple Avenue
1.1.06 Fire Station#6; SL-B
345 South The City Drive
ATTACHMENT 3:PAGE 4
Exhibit B-Page 11 of 65
1.1.07 Fire Station#8; SIrB
5275 Carver Lane
1.2 Libraries
1.2.08 Main Library; SL-A
407 East Chapman Avenue
1.2.09 Taft Library; SUB
740 East Taft Avenue
1.2.10 El Modena Library/OCPT Day Caze; SIrB
380&392 South Hewes Street
1.3 Park Site
1.3.11 Plaza Park; SU-A
City center,Glassell Street @ Chapman Avenue
1.4 Parking Lots
1.4.12 Almond Avenue Pazking Lot; SIrC
190 S Olive Street(NWC @ W Almond Avenue)
1.4.13 S Grand Street Pazking Lots; (ED lot&FD lot)SL-C
100 Block South Grand Street
1.4.14 N Leri on Street Parkmg$fructure(Lots;: SIrC
I OO:Block North Leinon:Street @:W Map e Ave.
1.4.15 N Olive Street Parking Lots; (Corner lot&Large lot) S C
100 Block North Olive Street
1.4.16 S Oliye Street Earking Lofs; (East;lot,&West lot) SL-C
l 00;B1ock South Oli e Street
1.4.17 N Orange Street Parking Lots; (Comer lot&Large lot) SL-C
100 Block North Orange Street
1.4.18 S Orange Street Parking Lot; SI.-C
100 Block South Orange Street
1.5 Public Buildines
1.5.19 Civic Center; (City Hall,all parkways and parking lots) SIrA
300 East Chapman Avenue
ATTACHMENT 3:PAGE 5
Exhibit B-Page 12 of 65
1.5.20 Corporation Yard; SL-B
637 West Struck Avenue
1.5.21 Community Services Building; SIrB
230 East Chapman Avenue
1.5.22 Grand Street Aparhnents; SIrB
124-142 S. Grand Street
1.5.23 Orange DepQ#&Park ng Lots i,..0
100 N Atchi's n Street
1.5.24 Orange Senior Citizens Community Center; SIrB
170 South Olive Street
1.5.25 Police Facility;SL-B
1107th Batavia Street
1.5.26 Royer Building;
307 E.Chapman Avenue SUg
2. RIGHTS-OF-WAY
2.6 Medians
2.6.27 Cannon Street Medians; SIrB
2000-2700 North Cannon Street
2.6,28 The City Drive Medians, City Way,&Manchester Medians;SL-B
200-500 S The City Drive, 3500 The City Way E,250-300
S Manchester Ave.
2.6.29 North Prospect Street Medians; SLrB
200-700 North Prospect Street,3700 Block East Bond Avenue
2.630 State College Boulevazd Medians&Parkway SIrB
@ Chapman Ave., 100 Block North State College Boulevard(Intrsctn. State .
College Blvd&Chapman Ave),3500 Block West Chapman Ave.,300-500
Anaheim Way(parkway), 100 Block North Manchester Ave Median
2.6.31 South Glasselt Sireet Medians; SIrD
500-600 South Glassell Street
2.6.32 Town and Country Road Medians;SIrD
700-1300 Town and Country Road
2.6.33 West Chapman Avenue Median; SUD
3700-4000 West Chapman Avenue
ATTACFIMENT 3:PAGE 6
Exhibit B-Page 13 of 65
2.6.34 West Katella Avenue Medians; SL-D
1300- 1800 West Katella Avenue
2.6.35 South Tustin Street Median;SIrD
785 South Tustin Street(at SR 22 OFF Ramp)
2.6.36 East Almond Avenue Median&Parkway; SL-D
2500-2800 East Almond Avenue(South side)
2.6.37 Meats Avenue&Marywood Drive Median&Pazkway; SL-D
3800—4000 Block East Meats Ave.
2.6.38 Canyon View Avenue Medians; SL-D
6400-7100 East Canyon View Avenue
2.639 East Katella Avenue Medians; SL-D
2200-2500 East Katella Avenue
2.6.40 North Glassell Street Medians; SL-D
2400-3200 North Glassell Street
2.6.41 Nohl Ranch Road Median; SIrD
1900 East Nohl Ranch Road
2.6.42 Oak Street Medians; SL-E
200 Block North Oak Street
2.6.43 Batavia Street Medians; SIrE
1200- 1300 North Batavia Street
2.6.44 Lexington Ave.Median&Recreation Trail; SIrD
1600 Block North Cannon Street(@ Lexington Avenue)
2.6.45 Santiago Canyon Rd.Medians; SIrD
E. Santiago Canyon Rd. @ Kennymead St.
2.6.46 Main Street Median; SL-D
236 S.Main(Between Palmyra Ave. &Almond Ave.)
2.7 Freewav Overcrossines
2.7.47 Walnut Avenue Overcrossing; SL-D
1900-2200 East Walnut Avenue
2.7.48 East La Veta Avenue Overcrossing; SL-D
1900-2300 East La Veta Avenue
ATTACHIt ENT 3:PAGE 7
Exhibit B-Page 14 of 65
2.7.49 Fairhaven Avenue Overcrossing; SIrD
1800-2200 East Fairhaven Avenue
2.7.50 Lewis Street Overpass; SIrD
700-800 South Lewis Street
2.7.51 Meats Avenue Overcrossing; SIrD
1800-2200 East Meats Avenue
2.7.52 Collins Avenue Overcrossing; SL-D
1800-2200 East Collins Avenue
2.7.53 West La Veta Avenue Overcrossing; SIrE
2000-2100 Block West La Veta Avenue
2.8 Pazkways
2.8.54 Esplanade Street Parkways; SL-B
200-500 Block South Esplanade Street,4100-4500 Block East Marmon Avenue,
4000 Block East Palmyra Avenue,4100 Block East Dorothy Avenue,4100 Block
East La Veta Avenue,4100 Block East Jordan Avenue,
2.8.55 Los Timbres Street Parkway&Median; SIrC
5000-5300 East Chapman Avenue, 100 Block South Los Timbres Street
Timbres Street @ East Chapman Avenue)
2.8.56 East Chapman Avenue Parkway; SIrD
5900—6100 East Chapman Avenue
2.8.57 Jamestown Way Parkways&Median; SIrD
5600-6033 East Santiago Canyon Road, 1500 Block North 7amestown Way
Jamestown Way @ Santiago Canyon Road)
2.8.58 South Prospect Street Parkways; SIrD
200,3Q0&400 Block South Prospect Street
2.8.59 Riverdale Avenue Parkway;SLrC
300-1000 East Riverdale Avenue
2.8.60 Highland Street Parkway; SIrE
200 Block North Highland Street
2.8.61 Rancho Santiago Boulevard Parkway; SL-D
700-804 North Rancho Santiago Boulevard
2.8.62 Hewes Street @ Jordan Avenue Parkway; SL-E
500 South Hewes Street,4500 East Jorda.n Avenue
ATTACHIvIvIENT 3:PAGE 8
Exhibit B-Page 15 of 65
2.8.63 East La Veta Avenue Parkway; SL-D
900-1000 East La Veta Avenue
2.8.64 East Katella Avenue @ Handy Street Pazkway; SL-E
2500-2800 East Katella Avenue
2.8.65 Southem Avenue Parkway; SL-D
500-800 West Southern Avenue
2.8.66 Santiago Canyon Road @ Newport Boulevazd Parkway; SIrE
SWC Santiago Canyon Road @ Newport Boulevard
2.8.67 Villa Real Drive Parkway; SIrE
2700-2900 Villa Real Drive
2.8.68 Ashwood Street Parkway; SL-E
2900-3200 North Ashwood Street(East side)
2.8.69 West Cannon Street Parkway&Trail; SIrE
1600 Block North Cannon Street(@Taft Ave.)
2.9 Planters
2.9.70 East&West La Veta Avenue Planters; SIrC
100 Block East&West La Veta Avenue
2.9.71 Orange-Olive Road Planter;SL-C
2200 Block North Orange-Olive Road
2.9.72 Yorba Street PlanterslPalmyra Avenue Parkway; SIrD
300-400 Block South Yorba Street&2400 Block East La Veta Avenue,2400
Block East Palmyra Avenue
2.9.73 Cannon Street @ Bobwhite Way Planters; SIrD
100 Block North Cannon Street(@ Bobwhite Way),
2.9.74 Santiago Canyon Road Planter; SLrD
5200 East Santiago Canyon Road
2.9.75 Cannon Street @Santiago Canyon Road PlanterBioswale; SL-D
1400 North Cannon Street(@ Santiago Canyon Road)
2.9.76 Serrano Avenue @ Cannon Street Planter; SI,-D
5400 Block East Serrano Avenue(@ Cannon Street)
2.9.77 West Chapman Avenue Planter; SLrE
4400 Block West Chapman Avenue
2.9.78 Trenton Avenue Planters; SL-E
ATTACFIIVIENT 3:PAGE 9
Exhibit B-Page 16 of 65
1500 Block East Trenton Ave. (@ entry to Mobile Home Park)
2.9.79 Greengrove Street Planters; SL-E
1800 North Greengrove Street
2.9.80 North Glassell Street @ Taft Avenue Planter; SUE
1700 Block North Glassell Street(NWC@ Taft Avenue)
2.9.81 East Lincoln Avenue Planter; SL-E
1100 Block East Lincoln Avenue
2.9.82 Richland Avenue Planters&Medians; SIrD
100 East Richland Avenue(entry planters @ Glassell Street),3000 North
Edgewater St(Median),400 East Meadowbrook Ave(Median)
2.9.83 Monument Planter; SL,-E
2800 North Orange-Olive Road(NWC@ Linclon Avenue)
END of Contract Area Locations Listing(83 worlc sites)---
ATTACHIVIENT 3:PAGE 10
Exhibit B-Page 17 of 65
N. SUMMARY OF SERVICE LEVELS INVENTORY
As described in the previous section,II. 2.Landscape Maintenance Service Level Frequencies,
there are five(5)frequency levels required to perform the minimum standard of landscape
maintenance contract services of City Facilities and Rights-of-Way. In the above section,III.
Contract Area Locations and Service Levels Inventory,all eighty-three(83)work sites are
numerically ordered and listed for inventory. To assist proposers with their respective
development of a work-cost business program,with compliance to anticipated frequencies of
landscape maintenance,as initially described within section I.Introducrion,the following
summary is presented herein. '
This Summaty of Service Levels Inventory quantifies all eighty-three(83)work sites into otte of
five(5)service levels. This summary is intended only to be a guide to the proposer,it is the
proposers responsibility to ascertain full compliance of minimum standard requirements with
regard to all landscape maintenance service level&equencies and contract area locations,and
work specifications herein,when developing and proposing a work-cost business program to the
City.
The summary tabularions are as follows:
Service Level A (SL-A)Daily Landscape Maintenance=3 work sites.
Service Level B (SL-B)Weekly Landscape Maintenance= 20 work sites.
Service Level C (SL-C)Biweekly Landscape Maintenance= 12 work sites.
Service Level D (SL-D)Monthly Landscape Maintenance= 32 work sites.
Service Level E (SL-E)Quarterly Landscaue Maintenance= 16 work sites.
Total work sites = 83
ATTACFIMENT 3:PAGE 11
Exhibit B-Page 18 of 65
V. CONTRACT AREA LANDSCAPE SQUARE FOOTAGE SUMMARY
1. CITY FACILITIES:
Turf................................................................ 94,735 s.f.
Crround Cover/Shrubs.......................................... 353,430 s.f.
Approximate Sub-Total Landscape Area.................... 448,165 s.f.
2. RIGHTS-OF-WAY:
Turf..................................................................7,380 s.f.
Ground Cover/Shrubs........................................... 345,345 s.f.
Approximate Sub-Total Landscape Area.....................352,725 s.f.
3. TOTAL CONTRACT AREA LAND5CAPE SQUARE FOOTAGE:
Turf.................................................................102,115 s.f.
Ground Cover/Shrubs...........................................698,775 s.f.
APPROXIMA.TE TOTAL LANDSCAPE AREA........800,890 s.f.(18.38 acres)
NOTE: City Facilities and Rights-of-Way Contract Area landscape square footage for each site are
estimates only. The Contractor shall be responsible for determining actual quantities and
costs for providing landscape maintenance services to the City of Orange.
ATTACHI IENT 3:PAGE 12
Exhibit B-Page 19 of 65
VI.REQUEST FOR WORK-COST PROPOSAL SCHEDULE
Years 1-4:Julv 1,2020 to June 30.2024
1. SERVICE LEVEL A:Work-Cost
Monthly and Yearly cost for maintaining all,but not limited to the following,plant and turf caze,weed control,pest controi,
irrigation system care,spot washing hard surfaces,wallcway/pazking lodmedian/street hazdscape care and trash colleckion&
disposal,and maintenance of surface drainage facilities as existing in the field and identified as Service Level A (SL-A)
Daily Landscape Maintenance.
Provide the per month maintenance cost for each of the following Service Level A(SIrA)—Daily Landscape Maintenance
contract area locations for each of the coresponding contract years:
Contract Area Location
Per MonW Per Month Yeaz Per.Month Per_Month
Year 1 2 Year 3 Year 4
1. Main Library 2,263.00 $ 2,308.26 $ 2,354.43 $ 2,401.51
2. Plaza Pazk&
3,675.00 $ 3,748.50 $ 3,823.47 $ 3,899.94
Quadrants
3. Civic Center 3,002.00 $ 3,062.04 $ 3,123.28 $ 3,185,75
Sub-Tota1 Cost.per moath $
g,940.00 $ 9,118.80 $ 9,301.18 $ 9,487.20forlocations1-3:
Provide the annual(per 12 months)maintenance cost for each of the following Service Level A(SL-A)—Daily Landscape
Maintenance contract azea locarions for each of the coresponding contract years:
Contract Area Location
Cost Aiinual Cost Annual,Cost ::`.:..Year : Annual,Cost
Year 1 Year 2 3 Yeaiaz 4
1. MainLibrary 27,156.00 $ 27,699.12 $ 28,253.10 $ 28,818.16
2. Plaza Pazk&
44,100.00 $ 44,982.00 $ 45,881.64 $ 46,799.27
Quadrants
3. Civic Center 36,024.00 $ 36,744.48 $ 37,47937 $ 38,228.96
Sub-Total Cost per yeaz $ 107,280.00 $ 109,425.60 $ 111,614.11 $ 113,846.39
for locations 1-3:
Exhibit B-Page 20 of 65
2. SERVICE LEVEL B:Work-cost
Monthly and Yearly cost for maintaining all,but not limited to the following,planting and turf caze,weed control,pest
control,irrigarion system care,walkway/parking lot/median/street hardscape caze and trash collection&disposal,recrearion
trails&open space azeas and surface drainage facilities as existing in the field and idenHfied as Service Level-B (SL-B)
Weekiy Landscape Maintenance.
Provide the uer month maintenance cost for each of We following Service Level-B,Weekly Landscape Maintenance coniract
azea locations for each of the coresponding contract years:
Contract Area Location
Per Month Per Month Year. Per.Month Per..M.onth Year
Year 1 2 Year 3 4
4. Fire Station#1 120.00 $ 122.40 $ 124.85 $ 127.34
5. Fire Station#2 106.00 $ 108.12 $ 110.28 $ 112.49
6. Fire Station#3 36.00 $36.'72 $ 37.45 $ 38.20
7. Fire Station#4 59.00 $60.18 $ 6138 $ 62.61
8. Fire Station#5 109.00 $ 111.18 $ 113.40 $ 115.67
9. Fire Station#6 201.00 $ 205.02 $, 209.12 $ 213.30
10. Fire Station#8 60.00 $61.20 $ 62_42 $ 63.67
11. Taft Library 190.00 $ 193.80 $ 197.68 $ 201.63
12. E1 Modena Library& $ 420.00 $ 428.40 $ 436.97 $ 445.71DaCare
13.Royer Building 24.00 $24.48 $ 24.97 $ 25.47
14.Co ration Yazd 441.00 $ 449.82 $ 458.82 $ 467.99
15.Community Services $
2,00 $27.54 $ 28.09 $ 28.65
Buildin
16.Crrand St.A artments $ 18.00 $18.36 $ 18.73 $ 19.10
17.Oiange Senior Citizens $
53.00 $54.06 $ 55.14 $ 56.24
Communi Center
18.Police Facility 635.00 $ 647.70 $ 660.65 $ 673.87
19.Cannon Street Medians $ 332.00 $ 338.64 $ 345.41 $ 352.32
20.City Dr.,City Way&
Manchester St.Medians $
173.00 $ 176.46 $ 179.99 $ 183.59
21.N.Pro ect Medians $ 443.00 $ 451.86 $ 460.90 $ 470.12
22.State College Blvd.
445.00 $ 453.90 $ 462.98 $ 472.24MediansandPazkwa
23.Esplanade Street
478.00 $ 487.56 $ 497.31 $ 507.26
Parkwa s
Sub-Total Cost per month for $
4,370.00 $ 4,457.40 $ 4,546.55 $ 4,637.48locations4-23:
Exhibit B-Page 21 of 65
Provide the annual(per 12 monthsl maintenance cost for each of the following Service Level-B,Weekly Landscape
Maintenance coattact area locarions for each of the coresponding contract yeats:
Contract Area Location
1 Cost Annual Cost `'Year Annpal Cost. . ;: Annual Cost
Year 1 2 Year 3 Year 4
4. Fire Station#1 1,440.00 $ 1,468.80 $ 1,498.18 $ 1,528.14
5. Fire Station#2 1,2T2.00 $ 1,297.44 $ 1323.39 $ 1349.86
6. Fire Station#3 432.00 $ 440.64 $ 449.45 $ 458.44
7. Fire Station#4 708.00 $ 722.16 $ 736.60 $ 751.34
8. Fire Station#5 1,308.00 $ 1,334.16 $ 1,360.84 $ 1,388.06
9. Fire Station#6 2,412.00 $ 2,460.24 $ 2,509.44 $ 2,559.63
10. Fire Station#8 720.00 $ 734.40 $ 749.09 $ 764.07
11. Taft Libr 2,280.00 $ 2,325.60 $ 2,372.11 $ 2,419.55
12. El Modena Library& $ 5,040.00 $ 5,140.80 $ 5,243.62 $ 5,348.49DaCare
13.Ro er Buildin 288.00 $ 293.76 $ 299.64 $ 305.63
14.Co oration Yard 5,292.00 $ 5,397.84 $ 5,505.80 $ 5,615.91
15.Community Services $
324.00 $ 330.48 $ 337.09 $ 343.83Buildin
16.Grand St.A arhments $ 216,00 $ 220.32 $ 224.73 $ 229.22
17.Orange Senior Cidzens $
636.00 $ 648.72 $ 661.69 $ 674.93CommuniCenter
18.Police Facili 7,620.00 $ 7,772.40 $ 7,927.85 $ 8,086.40
19.Cannon Stceet Medians $ 3,984.00 $ 4,063.68 $ 4,144.95 $ 4,227.85
20.City Dr.,City Way& $ 2,076.00 $ 2,117.SZ $ 2,159.87 $ 2,203.07
Manchester S Medians
21.N.Pros ect Medians $ 5,316.00 $ 5,422.32 $ 5,530.77 $ 5,641.38
22. State College Blvd.
5,340.00 $ 5,446.80 $ 5,555.74 $ 5,666.85
Medians and Pazkwa
23.Esplanade Street
5,736.00 $ 5,850.72 $ 5,967.73 $ 6,087.09Pazkwas
Sub-Total Cost per year for $
52,440.00 $ 53,488.80 $ 54,558.58 $ 55,649.75locations423:
Exhibit B-Page 22 of 65
3.SERVICE LEVEL C:Work-cost
Monthly and Yearly cost for maintaining all,but not limited to the following,planting and turf care,weed control,
pest control,irrigarion system care,walkway/pazking lodmedian/street hazdscape caze and trash collection&disposal,
recreation trails&open space areas and surface drainage facilities as existing in the field and identified as Service
Level-C (SL-C)Biweekiy Landscape Maintenance.
Provide the per month maintenance cost for each of the following Service Level-C,Biweekly Landscape
Maintenance contract azea locations for each of the coresponding contract years:
Contract Area Locarion Per Month Per Month Per Month Per Month
Yeaz 1 Yeaz 2 Yeaz 3 Yeaz 4
24. Almond Ave.
170.00 $ 173.40 $ 176.87 $ 180.41PazldnLvt
25. Grand St.Parking $ 170.00 $ 173.40 $ 176,87 $ 180.41
Lots CS&FD lots
26. N.Olive St.Pazking $ 170.00 $ 173.40 $ 176.87 $ 180.41
Lots(comer&large lot)
27. N.Orange St.
Pazldng Lots(corner& $ 170.00 $ 173.40 $ 176.87 $ 180.41
lar e lot
28. S.Orange St.Pazking $ 170.00 $ 173.40 $ 176.87 $ 180.41Lot
29. Los Timbres St.
170.00 $ 173.40 $ 176.87 $ 180.41
Pazkwa &Median
30. Riverdale Ave.
416.00 $ 42432 $ 432.81 $ 441.46Pazkwa
31. East&West La Veta $
g5.00 $ 86.70 $ 88.43 $ 90.20AvenuePlanters
32. Orange-Olive Road $
g6.00 $ 97.92 $ 99.88 $ 101.88
Planter
33. S Olive S Pazking $ 350.00 $ 357.00 $ 364.14 $ 371.42
Lots
34.N.Lemon St.Pazking $ 195.00 $ 198.90 $ 202.88 $ 206.94
Structure&Paz1Qng Lots
35.Orange Depot&
69.00 $ 70.38 $ 71.79 $ 73.22ParkinLots
Sub-Total Cost per month $
2,231.00 $ 2,275.62 $ 2,321.13 $ 2,367.56
for locations 24-35:
Exhibit B-Page 23 of 65
Provide the annual(per 12 months)maintenance cost for each of the following Service Level C(SIfC)—Biweekly
Landscape Maintenance contract area locations for each of the coresponding contract years:
Annual Cost A,naual Cost Annual Cost'..Annual Cost :
Contract Area Location Year 1 Yeaz 2 Yeaz 3 Year 4
24. Almond Ave.
2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164,86PazkinLot
25. Grand St.Pazking $ 2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86LotsCS&FD lots
26. N.Olive St.Pazking 2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164,86Lots(corner&lazge lot)
27. N.Orange St.
Pazking Lots(corner& $ 2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86
lar e lot
28. S.Orange St.Parking $ 2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86
Lot
29. Los Timbres St.
2,040.00 $ 2,080,80 $ 2,122.42 $ 2,164.86Pazkwa &Median
30.: Riverdale Ave.
4,992.00 $ 5,091.84 $ 5,193.68 $ 5,297.55Pazkwa
31. East&West La Veta $
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43AvenuePlanters
32. Orange-Olive Road $
1,152.00 $ 1,175.04 $ 1,198.54 $ 1,222.51Planter
33. S Olive St.Parking $ 4,200.00 $ 4,284.00 $ 4,369.68 $ 4,457.07Lots
34.N.Lemon St.Parking $ 2,340.00 $ 2,386.80 $ 2,434.54 $ 2,483.23
Structute 8c Pazking Lots
35. Orange Depot&
g2g,00 $ 844.56 $ 861.45 $ 878.68PazkinLots
Sub-Total Cost per year $ 26 2,00 $ 27,307.44 $ 27,853.59 $ 28,410.66forlocations2435:
Exhibit B-Page 24 of 65
4. SERVICE LEVEL D:Work-cost
Monthly and Yearly cost for maintaining all,but not limited to the following,planting and huf care,weed
control,pest control,irrigation system care,walkway/parldng lodmedian/street hazdscape care and trash
collection&disposai,recrearion trails&open space azeas and surface drainage facilities as existing in the field
and identified as Service Level D (SL-D)Monthly Landscape Maintenance.
Provide the per month maintenance cost for each of the following 5ervice Level D(SL-D)-Monthly
Landscape Maintenance contract azea locations for each of the coresponding contract years:
Contract Area Location
per Month Fer Month Per Month Per Month Year
Year 1 Yeaz 2 Year.3 . 4
36. S.Glassell St.
85.00 $ 86.70 $ 88.43 $ 90.20Medians
37. Town&Country Rd. $
51.00 $ 52.02 $ 53.06 $ 54.12Medians
38. W.Chapman Ave. $
g5.00 $ 86.70 $ 88,43 $ 90.20Median
39. W.Katella Ave.
132.00 $ 134.64 $ 137.33 $ 140.08Medians
40. S.Tustin St.Median $ 62.00 $ 63.24 $ 64.50 $ 65.79
41. E.Almond Ave.
gg,00 $ 89.76 $ 91.56 $ 93.39Median&Parkwa
42. Meats Ave.&
MarywoodDr.Median& $ 88.00 $ 89.76 $ 91.56 $ 4339
Parkwa
43. Canyon View Ave. $
g5.00 $ 86.70 $ 88.43 $ 90.20Medians
44. E.Katella Ave.
196.00 $ 199.92 $ 203.92 $ 208.00Medians
45. N.Glassell St.Medians $ 167.00 $ 17034 $ 173.75 $ 177.22
46.Nohl Ranch Rd.
85.00 $ 86.70 $ 88.43 $ 90.20Median
47. Lexington Ave.Median $
69.00 $ 70.38 $ 71.'79 $ 73.22Trail
48. Santiago Canyon Rd. $
136,00 $ 138.72 $ 141.49 $ 144.32Medians
49.Main S Median 29.00 $ 29.58 $ 30.17 $ 30.78
50. Walnut Ave.
170.00 $ 173.40 $ 176.87 $ 180.41Overcrossin
51. E.La Veta Ave.
170.00 $ 173.40 $ 176.87 $ 180.41Overcrossin
Exhibit B-Page 25 of 65
52.Fairhaven Ave.
556.00 $ 567.12 $ 578.46 $ 590.03Overcrossin
53.Lewis St.Overpass $ 159.00 $ 162.18 $ 165.42 $ 168.73
54. Meats Ave.
85.00 $ 86.70 $ 88.43 $ 90.20Overcrossin
55. Collins Ave.
85.00 $ 86.70 $ 88.43 $ 90.20Overcrossin
56. E.Chapman Ave.
85.00 $ 86.70 $ 88.43 $ 90.20Pazkwa
57.Jamestown Way 45.00 $ 45.90 $ 46.82 $ 47.75Pazkwas&Median
58. S.Prospect St.
67.00 $ 68.34 $ 69.71 $ 71.10Pazkwas
59.Rancho Santiago Blvd. $
67.00 $ 68.34 $ 69.71 $ 71.10Parkwa
60. E.La Veta Ave.
116.00 $ 118.32 $ 120.69 $ 123.10Pazkwa
61. Southem Ave.Parkway $ 27.00 $ 27.54 $ 28.09 $ 28.65
62. Yorba St.
Planters/Palmyra Ave.90.00 $ 91.80 $ 93.64 $ 95.51
Pazkway
63. Cannon St.at Bob
55.00 $ 56.10 $ 57.22 $ 58.37WhiteWaPlanters
64. Santiago Canyon Rd. $
50.00 $ 51.00 $ 52.02 $ 53.06Planter
65. Cannon St.at Santiago
95.00 $ 96.90 $ 98.84 $ 100.81Cyn.Rd.PlanterBioswale
66. Serrano Ave.at Cannon
202.00 $ 206.04 $ 210.16 $ 214.36St:Planter
67. Richland ave.Planters $
g5.00 $ 86.70 $ 88.43 $ 90.20Medians
Sub-Total Cost per month
for locations 36-67(for $ 3,567.00 $ 3,63834 $ 3,711.11 $ 3,785.33
each ear •
Exhibit B-Page 26 of 65
Provide the annual(ner 12 months)maintenance cost for each of the following Service Level D(SL-D)-
Biweekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location
Cost A.nnual,Cost : Annual Cost Annual Cost
Year 1 Year 2 Year 3 Year 4
36. S.Glassell St.
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43Medians
37. Town&Country Rd. $
612.00 $ 624.24 $ 636.72 $ 649.46
Medians
38. W. Chapman Ave. $
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43.
Median
39. W.Katella Ave.
1,584.00 $ 1,615.68 $ 1,647.99 $ 1,680.95
Medians
40. S.Tustin St.Median $ 744.00 $ 758.88 $ 774.06 $ 789.54
41. E.AlmondAve.
1,056.00 $ 1,077.12 $ 1,098.66 $ 1,120.64Median&Parkwa
42. Meats Ave.&
Marywood Dr.Median& $ 1,056.00 $ 1,077.12 $ 1,098.66 $ 1,120.64
Pazkwa
43. Canyon View Ave. $
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Medians
44. E.Katella Ave.
2,352.00 $ 2,399.04 $ 2,447.02 $ 2,495.96
Medians
45. N.Glassell St.Medians $ 2,004.00 $ 2,044.08 $ 2,084.96 $ 2,126.66
46.Nohl Ranch Rd.
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Median
47. Lexington Ave.Median $
g2g,00 $ 844.56 $ 861.45 $ 878.68Trail
48. Santiago Canyon Rd. $
1,632.00 $ 1,664.64 $ 1,697.93 $ 1,731.89Medians
49. Main St.Median 348.00 $ 354.96 $ 362.06 $ 369.30
50.Walnut Ave.
2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86
Overcrossin
51.E.La Veta Ave.
2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86
Overcrossin
52. Fairhaven Ave.
6,672.00 $ 6,805.44 $ 6,941.55 $ 7,08038
Overcrossin
53.Lewis St.Ove ass $ 1,908.00 $ 1,946.16 $ 1,985.08 $ 2,024.78
54.Meats Ave.
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Overcrossin
55. Collins Ave.
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Overcrossin
Exhibit B-Page 27 of 65
56. E.Chapman Ave.
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Pazkwa
57. Jamestown Way 540.00 $ 550.80 $ 561.82 $ 573.05Parkwas&Median
58. S.Prospect St.
Parkwa s
804.00 $ 820.08 $ 836.48 $ 853_21
59.Rancho Santiago Blvd. $
g04.00 $ 820.08 $ 836.48 $ 853.21Pazkway
60. E.La Veta Ave.
1,392.00 $ 1,419.84 $ 1,448.24 $ 1,477.20Parkwa
61. Southem Ave.Parkway $ 324.00 $ 330.48 $ 337.09 $ 343.83
62. Yorba St.
Planters/Palmyra Ave.1,080.00 $ 1,101.60 $ 1,123.63 $ 1,146.10
Parkwa
63. Cannon St.at Bob
660.00 $ 673.20 $ 686.66 $ 700.40WhiteWaPlanters
64. Santiago Canyon Rd.
600.00 $ 612.00 $ 624.24 $ 636.72Planter
65. Cannon St,at Santiago $
1,140.00 $ 1,162.80 $ 1,186.06 $ 1,209.78Cyn.Rd.PlanterBioswale
66. Serrano Ave.at Cannon $
2 424,00 $ 2,472.48 $ 2,521.93 $ 2,57237St.Planter
67.Richland ave.Planters $
1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43Medians
Sub-Total Cost per yeaz for
42,804.00 $43,660 08 $44,533.28 •$ 45,423.95locations36-67(each year):
Exhibit B-Page 28 of 65
5. SERVICE LEVEL E:Work cost
Monthly and Yearly cost for maintaining all,but not limited to the following,planting and tutf caze,weed control,
pest control,irrigation system care,walkway/parking lodmedian/sh eet hardscape caze and trash collecNon&
disposal,recreation trails&open space areas and surface draittage facilities as existing in the field and identified as
Service Level-E (SIrE)Quarterly Landscape Maintenance.
Provide the ner month maintenance cost for each of the following Service Level-E,Quarterly Landscape
Maintenance contract azea locations for each of the coresponding contract years:
Contract Area Location
Per Month Pe,r Month Per Moath Per Month
Yeaz 1 Year 2 Yeaz 3 Year 4
68. Oak Street Medians $ 185.32 $ 189.03 $ 192.81 $ 196.66
69. Batavia Street
186.01 $ 189.73 $ 193.53 $ 197.40Medians
70. W.La Veta Ave.
186.00 $ 189.72 $ 193.51 $ 197.38Overcrossin
71. Highland St.Parkway $ 186.00 $ 189.72 $ 193.51 $ 197.38
72. Hewes St.at Jordan $
186.00 $ I89.72 $ 193.51 $ 19738Ave.Pazkwa
73. East Katella Ave.at $
186.00 $ 189.72 $ 193.51 $ 19738HandySt.Pazkway
74. Santiago G n.Rd.at $
186,00 $ 189.72 $ 193.51 $ 197.38NewportBlvd.Parkway
75. Villa Real Dr.
186.00 $ 189.72 $ 193.51 $ 197.38Parkwa
76. Ashwood St.Parkway $ 186.00 $ 189.72 $ 193.51 $ 197.38
77.W.Cannon St.Pazkway $ 186.00 $ 189.72 $ 193.51 $ 197.38Trail
78.W.Chapman Ave. $
186.00 $ 189.72 $ 193.51 $ 197.38Planter
79.Trenton Ave.Planters $ 186.00 $ 189.72 $ 193.51 $ 197.38
80.Greengrove St.Planters $ 186.00 $ 189.72 $ 193.51 $ 197.38
81.N.Glassell St.at Taft $
186.00 $ 189.72 $ 193.51 $ 197.38Ave.Planter
82.E.Lincoln Ave.Planter $ 186.00 $ 189.72 $ 193.51 $ 197.38
83.N.Orange/Olive Rd. $
186.00 $ 189.72 $ 193.51 $ 197.38
Monument Planter
Sub-Total Cost per month
for locations 68-83 2,975.33 $ 3,034.84 $ 3,095.54 $ 3,157.45
uarterl service :
Exhibit B-Page 29 of 65
Provide the annual(per 12 months)maintenance cost for each of the following Service Level-E(SLrE)—Quarterly
Landscape Maintenance contract azea locations for each of the coresponding contract yeazs:
Contract Area Locadon $ 35,704.00
1.Cost Annual Cost Anrival Cost
Year 2 Year 3 Year 4
68. Oak Street Medians $ 2,223.84 $ 2,26832 $ 2,313.69 $ 2,359.96
69. Batavia Street
2,232.15 $ 2,276.80 $ 2,32233 $ 2,368.78Medians
70. W.La Veta Ave.
2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62Overcrossin
71. Highland St.Parkway $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
72. Hewes St.at Jordan $
2 232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62Ave.Pazkwa
73. East Katella Ave.at $
2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62HandSt.Pazkwa
74. Santiago Cyn.Rd,at $
2 232.OU $ 2,276.64 $ 2,322.17 $ 2,368.62
Newport Blvd.Parkway
75. Villa Real Dr.
2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62Pazkwa
76. Ashwood St.Parkway $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
77.W.Cannon St.Parkway $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62Trail
78.W.Chapman Ave. $
2 232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
Planter
79.Trenton Ave.Planters $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
80.Cneengrove St.Planters $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
81.N.GIassell St,at Taft $
2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62Ave.Planter
82.E.Lincoln Ave.Planter $ 2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
83.N.Orange/Olive Rd. $
2,232.00 $ 2,276.64 $ 2,322.17 $ 2,368.62
Monument Planter
Sub-Total Cost per year for
locations 68-83(each 35,704.00 $ 36,418.08 $ 37,146.44 $37,889.37
ar:
Exhibit B-Page 30 of 65
VI1. SUB-TOTAL WORK-COST PROPOSAL CONTRACT AMOUNTS
SUB-TOTAL WORK-COST
AD°'Cost Annuel Cost Mnual Cost Annual Cost SUB-TOTAL COST FOA
Ycar l Year 2 Year 3 Year 4 4)Y5AR5
SERVICELEVELA S 107,280.00 S 109,425.60 S 111,614.11 S 113,846.39 S 442,166.11
SERVICE LEVEL B S 52,440.00 $ 53,488.80 § 54,558.58 S 55,649.75 $216 137.11
SERVICE LEVEI.C S 26,772.00 S 27,30.44 S 27,853.59 S 28,410.66 110,343.69
SERVICE LEVEL D S 42,804.00 $ 43,660.08 5 q4,533.28 S 45,423.95 $176,42131
SERVICELEVELE S 35,704.00 S 36,418,08 S 37,146.44 S 37,86937 S 147,157.88
ANNUAL COST PER
YEAR OF COMBINED S 265,000.00 S 270,300.00 S 275,706.00 S 281,220.12 S 1,092,226.11
AREAS
GRAND TOTAL OF
xEQvEsx n wonx
S 1,09Z,226.11COSTPROPOSAL
CONTRAGT AMOUNTS
Eachibit B-Page 31 of 65
CX. UN1T C'RCCES-Il\FOR Ir T[ON
rVl propasen are rcyuircd to providc thc following unit cost figures. These fgures sGal{be ased by
thc Cit• far addition/detetions to the contract extra work or for puyment deductions due to
crformanee failure Cront the contr:ctin;«•ork. All unii nrices shall include a complete instatlation
vhcrc rcUuired,
A. Labor Hourty Rates:
Yeac I Year 2 Year 3 Ycar 4
SU tN150[ S 66.6p 565 Q 7 66.00 67.00
4faintcnance Eorcman sa3.00 Ssa.00 sas.oa sas.00
Maintenancc Laborer Sze.00 Sze.so szs.ou 529.50
S ecial Penonncl Year I Ycar 2 Ycar 3 Ycar 4
Tree Trimmer 575.0o S s.so s e.00 579.50
IrrigatiunTechnician sa2oo sea.so assoo sas.so
Pest Control 0 erator saa.ao sas.00 sso.ao ss.00
Landsca e Construction Laborer ssa.00 sss.00 sse.ao ss.00
B. Plant Material Maintenance
Year 1 Xeaz 2 Year 3 Yeaz 4
Turf( rice er s/ so.o a So.otas so.o s so.o ss
Shrubs and Ground Cover rice er s/ So.00s So.00e2s sa.00ss So.00s75
C. Maintenance Tasks: (including all labor and equipment for task implementation and disposal)
T Year 1 Year 2 Yenr 3 Year
Mowin ricc cr s/ 50.012 go.U1225 So.o125 $o.ot275
Ed e and Trim rice er U s.s St s st.e3 s
Clicmica[Ed e 6"( rice er U 1.25 57.28 S1.31 1.34
FeRilization( rice er s/So.o s So.ot53 So,o ss So.atss
Aerification( rice er s/So.00s So.00sz so.005a So.00ss
Dethatchin ( rice er sl 0,03 50.031 0.032 50.033
Winter Overseeding(Seed&Topdress
Com lete)( cice ers/ so.o3e 50.039 So.oa so.oat
CROUND COVEit,SIiItUBS, Year I Year 2 Year 3 Ycar 4
AND TREES
d e and Trim( rice er 1/ sz.00 Sz.os sz.oe 52.os
Weedin rice er s/ 50.05 50.051 50.052 So.o53
FCCtlltzatlOn( CiCe ef Sl 0.015 50.0153 50,0156 50.0159
Vertical Mulch Tree Ferti[ization
each) 5125.00 5127.50 130,00 5132,50
ATTACFIMENT 3:PAGE 29
Exhibit B-Page 32 of 65
cr.ou u cavr,SEiKCBS, Ycar I Ywr 3 Ycar 3 Year 4
t4\D TREES continuzd
Shrub t'runin (each) 538.06 538.50 s3s.00 539.50
Trce Pnming(1'o A Hcighe of t5 ft.
Above Finish Grade}(each) s3s.00 sas.so S o.ao saoso
Trcc Stal:in, 52a.00 52a.so 525.00 525.so
Tree Gu n 535.00 536.00 537.00 38.00
Vine Care 528.00 per hr 528.50 per hr 529.00 per ht 529.50 per hr
Veed Abatentent Removal
rice er s/ 50.064 0.065 0.066 S0.067
RRIG aTtoN(including atl fittings Ye Year 2 Year 3 Year 4
and equipment for rcmoval and
re lacemznt)
i'Sch PVC Pi e( rice er t/0.33 so.osa sa,oss 5o.oao
Sch PVC Pi e rice er!/o.as sa.oaa so.oas 5o.oas
Main Line Re air TB.M) er hour} saz.00 saa.so sasoo sas.sa
Rainbird 1806 Shrub/Turf Pop-up
Head each 525,00 525.25 g25.50 525.75
Rainbird 1812 Shrub Pop-up Head
each) 529.00 29.25 529.50 S29.75
Rainbird PA-85 PRS Shrub Standard
Hcad(each 8.50 8.65 8.60 g,gs
Rainbird 5000 Series Rotor each sas.00 5ss.00 Ss.00 538.00
Hunter PGP Series Rotor(each S35.o0 536.00 S37.00 g38.0o
Hunter MP Rotator each) 15.00 15.25 15.50 15.75
Febco Reduced Reduced Pressure
Device Model 825Y for 2"and 1,200.00 51,225.00 $1 250.00, 51,275.00Smaller(each)
Rainbird Brass EFB-CP Series
Remote Control Valve l"(each 250.00 260.06 $270.00 $280.00
Rainbird Brass EFB-CP Series
Remote Control Valve 1 %;' each) Szes.00 52s5.00 53os.00 $315.00
Rainbird Brass EFB-CP Series
Remote Control Valve I '/z"(cach S300,00 5310.00 320.00 533a.00
Rainbird 33 DLRC Quick Coupling
Valve each} sas.00 ss,so sso.00 ss2.so
Rainbird 44 DLRC Quictc Coupling
Valve eacll 595.00 595.75 596.50 597.25
Valcon ADV-XS Anti Drain Valve
or a roved e uivalent each)8.50 8.65 8.80 8.95
A"l l'ACHMENI'3:PAGF 30
Exhibit B-Page 33 of 65
CtR[GA'I'10\(il1C(udl[lg a l Year t Yrar 2 Ycar 3 Ycar 4
fictin s and equipment ur rcmu al
nd replacement)1laterii l Cost
Onlv
Seh E'C f'i e(price per li 0.32 50.33 S0,34 50.35
Sch PVC Pi c( ricc er Vt)0.44 50.45 50.46 50.47
i 4ain Line Re air T A4)( er hour) ssz.00 sas.so s 5.cro 546.50
Rainbird l SQ6 ShniblTurf Pop-up
Head(each) s.so 5.7s sa.00 sazs
Rainbird 1 S I 2 Shrub Pop-up Head
C3i21) Sit,pp Stt25 S11.50 511.75
RainUird PA-SS PRS Shrub Standard
Head each) s'4.sa sa.es sa.ao 5a.9s
PESTICIDE Year 1 Yeu 2 Ycar 3 Ycar 4
Systemic Hc;rbicide Application
CC S 50.013 50.0133 50,0136 50.0134
Insecticide A lication( er s/ So.oi2 So.o z2s go.otzs So.o 275
Diseas/Fungicide Application
er s! so.o>> so.ons So.o z so.o z5
5nai1 and Slu Controt( er s/ so.o,a soo+ soo,3s soaias
Roclent Contro[ cach szes,oa sxe000 sx9s.ao s 0000
Soilln'ections each sesoa s9 ao 59900 s o.oa
CLEA I UP Yeat 1 Year 2 Yc:ar 3 Ycar 4
Trash Removal( er hour) ssz.00 sa.00 s a.00 s3s.00
Blowin acuum( er s/ sa.00a so.oaa so.00az so.aoaa
BIOWifI 3CLLlliri( er hour) J0.00 530.75 531.50 532.25
D. 1latcrial and installation:(including all material, laboe and equi ment for removal,replacementanddisposal)
Ycaz t Year 2 Yeaz 3 Ycar 4
24"box trees(each) 300.0o s3os.00 33 0.0o sais.ao
IS *allon trees each) ses.00 se.so 590.0o S92.50
5 allon trces each s32.00 533.00 554.00 .535.00
I allon trees each s+soa s a.ao an.00 sis.00
5 pallon shrubs each Sze.00 5zs.00 530.00 531.00
1 allonsttrubs(each s o.00 S o.so S too S,so
Turf sod cool season)( cr s/ sz.so sz.ss sz.so sz.es
Turf sod(warni season)( er s/ sz.s sz e, ss a 52.9
Tudstolonized( er s/ so.9s Sa.i So 99 g o
Turf Seed&Top Dressing Complete
er s/ s,.35 s,.9 sz oa s2.w
Ground Cover er flac szs.00 szssa szsoo s26.w
Annual Cover(4" ot)( er Flat)52e.00 sza.s sas.so S30 25
Conctetc Mow Stri ( er Ufl sz3.oa sza sa s2a.00 sza so
AT`fACF[MENT 3;PAGE 3l
Exhibit B-Page 34 of 65
X. GENERAL REQUIREMENTS
The Contractor shall comply with the General Requirements described herein including,but not limited
to,the following:
G- 1 TERMS AND DEFINITIONS:
A. Agency: The City of Orange,California,also herein called"City".
A. Contract Area: City Facilities,Public Buildings,and Rights of Way.
B. Cit s Reprsentative: Designated person(s)as authorized representative(s)or the contract
administrating officer(s)of the City of Orange.
C. The use of the word "Contractor"shall be held to mean the Contractor and/or any person employed
by him and working under this contract.
D. The use of the words"shall"and"may" shall be held to mean"Mandatory"and"permissive"
respectively.
G-Z AREAS TO BE MAINTAINED:
The City makes no representarion about the order or condition of the Contract Area work nor does the
City warrant that the Contract Area will be free of defects, either apparent or hidden,at the
commencement of,or at any time during the term of contract,
Contract Area sites may include hazdscape,medians,pazkways,slopes,greenbelt areas or natural azeas.
An identification of the areas to be maintained is provided in this bid document.
Inventories supplied within this bid package are approximate only and may contain errors.By enterin
into contract the Contractor shall be deemed to have a reed to accept the condition of the Contract Area
in its "as is"condirion with the intent to upgrade or modi existing deficiencies to contract
specifications.
G-3 WORHING HOURS:
Normal working hours at all work sites(excluding Plaza Park and the Plaza Quadrants) shall be
between the hours of 7:00 a.m.and 4:00 p.m.,Monday through Friday. No Saturda.y or Sunday
work is to be scheduled without permission from the City,or in emergency situations.
Plaza Park and Plaza Ouadtants: Normal working hours at Plaza Park and the Plaza Quadrants
shall be between the hours of 7:00 a.m.and 4:00 p.m.,daily(including Saturday,Sunday and
Holidays).
ATTACHMENT 3;PAGE 32
Exhibit B-Page 35 of 65
G-4 LANDSCAPE LICENSE:
The Contractor shall hold a valid and current California C-27 License and submit a copy thereof.The
Contractor must also maintain a California State Licensed Pest Control Operator and a California State
Licensed Pest control Advisor. The name and pen-nit number will be supplied to the City at the
beginning of the contract,and any changes forwarded within 24 hours of said change.
G-5 CONTRACTOR'5 OFFICE:
The Contractor is required to maintain an office within a one(1)hour response time of the job site and
provide the office with phone services during normal working hours. During all other times,a telephone
answering service shall be utilized and the answering service shall be capable of contacting the
Contractor by telephone and/or cellular phone. Contractor shall have a ma eimum response time of
one(1)hour to all emergencies. There will be no on site storage of equipment or materials.
Contractor will have full responsibility for maintaining an office and yard.
G-6 SUPERVISION AND CONTRACTOR PER50NNEL:
The Contractor shall provide sufficient supervisory and working personnel to perform all work in
accordance with the specifications set forth herein. The Contractor shall furnish supervisory and
working personnel capable of promptly accomplishing on schedule,to the satisfaction of the City,all
work required under this contract during the prescribed hours.
The Contractor's supervisor and technical personnel shall have the following minimum work experience
for public agency or similar projects in supervision,maintenance operations,and irrigation management
and repairs:
Supervisor 3 years
Foreman 2 years
Irrigation Technician 2 years
The Contractor shall submit a resume of work experience for these employees to the City for approval
and thereafter during the performance of the contract for any change in contract personnel during the
durarion of the contract.
The Contractor shall have a competent supervisor,foreman and irrigation technician on the job at
all times work is being performed who are capable of communicating effectively both in written
and oral English,and discuss matters pertaining to this contract. Supervisor,foreman and irrigation
technician must be able to demonstrate to the satisfaction of the City that they possess adequate technical
background and experience in public facilities maintenance and irrigation water management of the type
found in the City of Orange. Adequate and competent supervision shall be provided for all work done
by the Contractor's employees to ensure accomplishment of high quality work that will be acceptable to
the City. Any order or communication given to the supervisor shall be deemed as delivered to the
Contractor.
The Contractor and his employees shall conduct themselves in a proper and efficient manner at all times
and shall cause the least possible annoyance to the public. The City may require the Contractor to
remove from the work site any employee(s)deemed careless,incompetent,or otherwise objectionable,
whose continued employment on the job is considered to be contrary to the best interest of the City.
ATTACHMENT 3:PAGE 33
i
Exhibit B-Page 36 of 65
The City may request the Contractor to provide the same supervisor to supervise landscape maintenance
operations at all Contract Areas. The Contractor shall not ttansfer or shaze landscape/technical
personnel from a specific work site to another Contract Area without written notification to the City's
Representative and approval by the City.
G-7 ADDITIONAL PERSONNEL AND EQUIPMENT:
The City reserves the right to require the Contractor to provide additional landscape personnel and
equipment at no additional cost to the City in the event the Contractor fails to adhere to the maintenance
schedule or provide and perform landscape work as specified in the General Requirements and
Maintenance Specifications of the contract.
G-8 REPORTING SAFETY AAZA.RDS.DAMAGE OR MALFUNCTION AND GRAFFITI:
It shall be the Contractor's responsibility to daily inspect work sites and identify any condition(s),
hazards,or potential hazards that render any Contract Areas or portion thereof within this contract
unsafe,as well as unsafe pracrices occurring thereon.
The Contractor shall notify the City immediately of any unusual and/or hazardous conditions in the
Contract Area,including but not limited to any damage to,or malfunction of,or any item that creates a
hazard or prevents the public's use of City facilities.
The Contractor shall be responsible for making minor corrections including,but not limited to,filling
holes in landscape azeas and paving,using barricades or traffic cones to alert persons of the existence of
hazazds,replacing valve box covers and securing City facilities so as to protect all persons for injury.
The Contractor shall report any graffiti observed in the contract area to the City by calling,
714)744-7279,within twenty-four(24)hours of its appearance.
G-9 COOPERATION/COLLATERAL WORK:
The Contractor shall recognize that during the course of the contract other activities and operations
within the Contract Area may be conducted by the City and other contractors. These activities may
include but aze not limited to: landscape refurbishment,irrigation system modification or repair,
construction, emergencies and storm related operations.
The Contractor may be required to modify or curtail certain operations and shall promptly comply with
any request by the City to cooperate.
G-10 5PECIALTY OPERATIONS:
Written notification of all "specialty type" maintenance operations shall be given to the City
forly-eight(48)hours PRIOR to each of these operations by the Contractor. "Specialty type"
maintenance operations are defined as: fertilization,pre-emergence weed control,turf aerification,turf
dethatching,seeding,preventive and curative application of turf fungicide,all pesticide applications and
plant replacements.
ATTACFIl IEENT 3:PAGE 34
Exhibit B-Page 37 of 65
G-11 EMERGENCY NUMBERS AND RESPONSE:
The Contractor will provide the City with names and telephone numbers of qualified persons who can be
called by the City when emergency conditions occur. The Contractor shall provide the capability to
receive and respond immediately to calls of an emergency nature during working hours and during hours
when the contractor's normal work force is not present. There will be no extra cost to the City during
normal business hours between 7:00 a.m.and 4:00 p.m.,Monday through Friday.
During normal worlcing hours the Contractor shall have the ability to contact their field crews and
mobilize them to the Contract Area within one(1)hour of notification by the City.
The Contractor shall be available twenty-four(24)hours a day,seven('n days a week to respond
to all emergencies within one(1)hour of notification. If Contractor cannot be notified or does not
respond in a timely manner,the City will respond and all costs will be deducted from the monthly
billing.
The Contractor shall notify the City within one(1)hour when any emergency work has been completed.
G-12 SCAEDULES:
Annual Schedule-The annual maintenance schedule,shall indicate the time frames when items of work
shall be accomplished per the performance requirements. The Contractor shall complete the schedule
for each facility and in a manner which shall correspond to the weekly schedules.
The Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. Changes or variations in scheduling may be necessitated by City special events,
emergencies or other landscape work. The Contractor shall adapt any or all schedules to the City
requests.
Weekly Schedule-The weekly schedule shall indicate the major items of work to be performed itt
accordance with the performance requirements and further delineate the rime frames for accomplishment
by da.y of the week and by morning and afternoon.The Contractor shall complete the schedule for each
item of work and each azea of work. The initial schedule shall be submitted ten(10)days prior to the
effective date of the contract. Changes to the schedule shall be received by the City at least 24 hours
prior to the scheduled time for the work.
Performance On Schedule-The Contractor has been provided the maximum latitude in establishing
work schedules which correspond to its manpower and equipment resources. The Contractor has also
been provided the opportu.nity and procedure for adjusting those schedules to meet special
circumstances. Therefore,all work shall be completed on the day scheduled,as shown on the weekly
schedule.
Failure to notify of a change and/or failure to perform an item or work on a schedule day may
result in deduction of payment for that date or week.
ATTACFIIVIENT 3:PAGE 35
Exhibit B-Page 38 of 65
G-13 CONTRACT PAYMENT:
The Contractor will be paid monthly for satisfactory work performed under this contract. On or about
the first of each month,the Contractor shall submit a detailed invoice and all reports required in the
contract for work performed in the prior month. Submission of invoices in a timely manner is
imperative. Invoices should be submitted to the city within 30 days of competion of work.
A. This invoice shall be in accordance with the contract price and shall become the basis for payment.
B. This invoice shall be subject to review and approval by the City's Representative.
C. All submitted invoices shall be paid within 30 days of approval by the City. _
D. Any charges in the invoice not approved by the City's Representative shall not be paid by the City.
G-14 CONTRACT NON-PERFORMANCE:
If the Contractor fails to execute the work in the manner and at such locations as specified,or fails to
maintain the work schedule which will insure the City's interest,or if the Contractor is not carrying out
the interest of the Contract,the City shall notify the Contractor both verbally and in writing demanding
satisfactory compliance with the Contract. If the Contractor does not perform the work in question
within the time specified in said notice or fails to continue to comply,the City may then complete the
work by City forces,by letting the unf'uushed work to another contractor,or by a combinarion of such
methods. In any event,the cost of completing the work shall be charged against the Contractor and may
be deducted from any money due or becoming due from the City. The City may,in addition,withhold
from monies due to the Contractor the sum of Three Hundred Dollars($300.00)per day for each and
every calendar day's delay in finishing the work within the time specified.
If the sums due under the Contract are insufficient for completion,the Contractor shall pay to the City
within five(5)days a$er the completion,all costs in excess of the sums due. The provisions of this
section shall be in addition to all other rights and remedies available to the City under law.
G-15 PAYMENTS WITHHELD:
The City may withhold entire or partial payment for reasons as follows:
A. Work required by the specifications that is defective,incomplete or not performed.
B. Claims against the City that are filed.
C. Failure of the Contractor to make payments properly to subconhactors,or for materials andl or labor.
D. A reasonable doubt that the Contractor will not complete it's required performance for the remaining
balance of the term of the contract.
E. Reports,records or written documentation required of the Contractor to be delivered to the City's
Representative which aze incomplete or not performed.
ATTACHMENT 3:PAGE 36
Exhibit B-Page 39 of 65
G-16 ADDITIONAL PENALTIES:
The City may impose additional monetary penalties in the amount of$300.00 per day for each instance
of Non-Performance as defined herein.
G-17 PERFORMANCE DURING INCLEMENT WEATHER:
During the periods when inclement weather hinders normal operations,the Contractor shall adjust his
work force in order to accomplish those activities that aze not affected by weather.
A. Failure to adjust the work force to show good progress on the work shall result in deducrion of
payments to reflect only the work actually accomplished.
B. The Contractor shall immediately notify the City when the work force has been removed form the
job site due to inclement weather,or other reasons.
C. The Contractor shall stake and re-tie trees as required.
D. The Contractor shall remove all branches and debris resulting from inclement weather as directed by
the City.
E. Drains shall be checked and cleaned as necessary.
F. The Contractor may be required to perform clean-up tasks as requested by the City during inclement
weather.
G-18 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS:
All damage incurred to existing facilities and improvements by the Contractor's operations shall be
repaired or replaced at the Contractor's expense. The Contractor shall complete corrective action within
the following time fraxnes subsequent to verbal notification:
A. All major irrigation repairs shall be complete within 24 hours of notification by the City.
B. General landscape and facility repairs shall be complete within three(3)days per the following
guidelines:
1. Damage to turf shall be repaired by replacement with the appropziate variety of sod;reseeding
shall not be considered as an adequate repair unless approved by the City's Representative.
2. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant
material. Size and spacing shall be determined by the City's Representative.
3. Damage to shrubs may be corrected by appropriate pruning; however,if in the opinion of the
City's Representative the damage is severe,the shrub shall be removed and replaced with a
similar variety and size.
ATTACI v1ENT 3:PAGE 37
Exhibit B-Page 40 of 65
C. Damage to trees shall be repaired in the following manner:
1.Minor damage such as bark lost from mechanical equipment shall be remedied by a qualified
Tree Surgeon or Arborist.
2. If the damage results in the loss of the tree,or a recommendation of removal,the damaged
tree shall be removed and replaced with a similaz variety and size at the Contractor's
expense.
D. Hazdscape facilities damaged shall be repaired with materials approved by the City.
E. All damage resulting from chemical application and/or operation,either by spray-drift,improper
application,lateral leaching,or other means,shall be corrected in accordance with the previous
provisions and the soil conditioned to ensure its ability to support plant life.
6. AlI landscape repairs shall comply with current City Landscape Standards and Specifications. The
Contractor is responsible for all repair related maintenance such as,but not limited to,watering and
fertilizing of replaced plant materials unril accepted by the City.
G- 19 UNDERGROUND EXCAVATIONS:
If the City requests or directs the Contractor to perform work in a given azea,it will be the Contractors
responsibility.to verify and locate any underground utility lines. This does not release the Contractor of
the responsibility for taking reasonable precaution when working in these azeas. Contractor shall notify
the City and contact the Underground Service Alert(1-800-227-2600)before commencing any
excavation to locate underground utility systems. Any damage or problems shall be reported
immediately to the City.
Unless otherwise indicated in the contract documents,all utiliiy lines,conduits,wires or structures shall
be maintained by the Contractor and shall not be disturbed,disconnected or darnaged by Contractor
during the progress of the work,provided that should the Contractor,in the perfonmance of the work,
disturb,disconnect or damage any of the above,all expense arising from such disturbance or in the
replacement or repair thereof,shall be borne by the Contractor.
G-20 V.ANDALISM/THEFT:
The Contractor shall be responsible for performing maintenance,repairs,and replacement of existing
landscaped areas that are to be maintained under this contract and of those which aze damaged or altered
in any way as a result of theft and/or mysterious damages as well as those which aze damaged by the
performance of the Contractor.
Additional compensation will be provided only for the cost of parts that are directly related to the theft
and/or vandalism; labor shall be provided by the Contractor at no additional cost to the City.
ATTACFIlViENT 3:PAGE 38
Exhibit B-Page 41 of 65
G-21 SOUND CONTROL REQUIREMENTS:
The Contractor shall comply with all local sound control and noise level rules,regulations,and
ordinances which apply to any work performed pursuant to the Contract.
A noise level limit of 86 dBA at a distance of fifly feet(50')shall apply to all construction/maintenance
equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud
waming signals shall be avoided except in those cases required for the protection of personnel. No
maintenance functions that generate excess noise that would cause annoyance to residents of any
Contract Area shall commence before 8:00 a.m.
Each internal combustion engine used for any purpose on the job or related to the job shall be equipped
with a muffler of a type recommended by the manufacturer of such equipment. No intemal combustion
engine shall be operated on the project without said muffler.
Full compensation for conforming to the requirements of this section shall be considered as included in
the prices paid for the various contract items of work involved and no additional compensation will be
allowed therefor.
G-22 LOCKS AND KEYS:
Where City of Orange locks and keys are required as part of this contract,the Contractor shall:
A. Not duplicate any coded City key furnished by the City for access and operation of the controller.
B. Surrender all keys fumished by the City promptly at the end of the contract period,or at any time
deemed necessary to prevent loss to the City.
C. Protect the security of City property by keeping controller cabinets and enclosure doors locked at all
times.
D. Refrain from using premises behind locked doors for storage of materials;supplies or tools,except as
approved by the City.
G-23 STORAGE FACILITIE5:
The City of Orange will not provide any storage facilities for the Contractor. The Contractor shall not
leave behind any tools,equipment,and/or maintenance products over-night at any contract azea location;
nor shall any tools,equipment,and/or maintenance products be left unattended at any contract area
location at anytime. Contractor shall be responsible for storage and mobilization of any,and all,tools,
equipment and/or landscape products required,utilized,or handled from Contractor's office/yard
location to any contract area location on a daily basis.
ATTACHMENT 3:PAGE 39
Exhibit B-Page 42 of 65
G-24 COMPLAINTS FROM CITY:
All complaints shall be abated as soon as possible after notitication; but in all cases within
twenty-four(24)hours,to the satisfacNon of the City. If any complaint is not abated within
twenty-four(24)hours,the Ciry shall be notified immediately of the reason for not abating the
complaint, followed by a written report to the City's Representative within five(5)days.
If the complaints aze not abated within the rime specified,or to the satisfaction of the City,the City's
representative may correct the specific complaint and the total cost incurred by the City will be deducted
and forfeited from the payment owing to the Contractor form the City.
Public Heath and Safety issues(Risk Management)shall be corrected immediately upon
notification from City.
G-25 PARKING•
The Contractor shall park his vehicles and equipment within designated parking areas or in such
locations as allows normal vehicular and bicycle traffic. The Contractor's vehicles and equipment shall
not be parked or set in such a manner that they block pedestrian access or vehiculaz right-of-way except
as required to comply with all standazds of OSHA or CALOSHA.
G-26 SIGNS:
The Contractor shall not post signs or advertising matter upon the areas under maintenance or
improvements thereon,unless prior written approval is obtained from the City.
The Contractor shall,at aU times,remove all unauthorized signs and advertising matter in the contract
area under maintenance.
G-27 ADDITIONAL CONTRACT AREAS:
Contractor shall maintain at an agreed upon unit price comparable tv other existing landscape areas,any
additional landscape azeas that the City adds to tlus contract.
In the event that notification is made of a new installation other than at the beginning of a monthly
period,the unit cost negotiated and agreed upon by the parties,shall be pro-rated from the day the
Contractor is notified to start of maintenance.
The City may elect to delete work sites,or portions thereof,within this contract at a unit price
comparable to the bid price of said work sites.
G-28 NO SMOIQNG:
No employee of the contractor shall smoke or use any tobacco product within any city facility or public
park(or any portion thereo fl or any building thereon or in an outdoor azea within 20 feet of a city facility
or public park within the City of Orange owned and maintained by the City as a public building or park.
ATTACHMENT 3:PAGE 40
Exhibit B-Page 43 of 65
XI.MAINTENANCE SPECIFICATIONS
SCOPE
Notwithstanding the requirements of these specifications,it is the intent of this document to ensure
that the landscape,plant life,irrigation system and Contract Area be mainta.ined in a healthy
vigorous growth and well-groomed state at all times. Contractor performance shall present a
professional image,a high standard of quality and technical competence. The Contractor's prime
responsibility will be to integrate innovative and progressive elements of high landscape
maintenance standards and the objectives as set forth in this specification. The requirements and
specifications of this document do not supersede any other applicable standards for Public Works
conhacts. Where there are differences,the more shigent shall apply,and the City shall be notified of
any necessary changes to the specified operations and materials. The Contractor shall be
responsible for the providing a continuing improvement program of all Contract Areas,noted
herein this contract,that are deficient in landscape maintenance services and not in
conformance with these specificallons.
M-1 MATERIALS:
QUALITY OF WORK AND MATERIAL
All material and equipment furnished by the Contractor shall be new,high grade,and free from defects
and imperfecrions,unless otherwise hereinafter specified. Workmanship shall be in accord with the
best standard pracrices. Both materials and worlananship shall be subject to the approval ofthe City's
Representative. All matezials used shall be approved in advance by the City's Representative.
A. The actual cost of all material passed on to the City shall be wholesale cost of the material.
1. The wholesale cost shall be the actual cost paid by the Contractor reflecting the best
price,including discount available.
2. At no time shall the cost of materials exceed retail cost from the current price list,
minus the discount rates.
B. The total cost of materials shall include the following:
1. Wholesale cost(retail cost minus Contractor's discount)--as stated above.
2. Applicable sales tax.
3. A mazkup of 15%maximum for all overhead costs and profits.
C. The City reserves the right to purchase materials direcfly and make available to the Contractor
or to provide a local vendor where the Contractor makes appropriate purchases directly to a
City purchase order.
D. All invoices to the Citv shall include the following:
1. Wholesale cost(retail cost minus Contractor's discount)—as stated above.
2. Applicable sales tax.
3. A markup of 15%maximum for all overhead costs and profits.
All materials and subsequent change orders used shall conform to the specifications,or as approved in
writing by the City. The original job specifications are available at the City.
ATTACHMENT 3:PAGE 41
Exlubit B-Page 44 of 65
M-2 SUBMITTALS•
A. As required by Law,the Contractor must submit to the County Agticultural Commissioner's Office,
a monthly record of all Disease Control,Insecticides Rodenricides and Herbicides used on the Contract
Area. Copies of these reports must also be submitted to the City of Orange.
B. Soils test shall be performed on an as needed basis. All soil sampling locations shall be approved by
the City's Representative,with results submitted to the City. Soils testing shall be done by an approved
soils agronomic testing firm. Contractor shall be required to pay costs of tests if negative results are
related to incorrect maintenance practices.
C. Any substituted products or equipment being used which do not conform to the original project
worldng drawings,job specifications or as specified herein shall be approved by the City in writing prior
to insta.11ation.
M-3 GENERAL MAINTENANCE CARE AND PROCEDURES:
A. All necessary licenses,permits and/or approvals shall be obtained by the maintenance Contractor
from the City of Orange.
B. The Contractor shall fumish all labor,materials,equipment,tools,office with telephone,equipment
storage and service facilities.
C. Work done in any Contract Area which may affect existing utility improvements shall be done only
after the notification of the affected utility company by the Contractor and in strict conformance with
such utility company direction,specifications and/or supervision. The City shall be notified of any such
work impacting existing utility improvements prior to commencement of such work.
D. Contractor personnel are not to take any direction from individual homeowners or members of the
community unless the request is of an emergency nature. Contractor's personnel shall inform the
individual to contact the City's Representarive.
E. The Contractor shall refer to the Specifications contained herein for Weekly Maintenance Review
procedures and for Yeazly Landscape Maintenance Scheduled Work Notification requirements.
M-4 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM(NPDES)
REOUIItEMENTS:
A.. The Contractor shall comply with Local,State and Federal National Pollutant Discharge Elimination
System(NPDES)regulations including the County Drainage Area Management Plan(DAMP)and the
City's Local Implementarion Plan(LIP)at all times while providing landscape maintenance services for
the City.
B. The Contractor shall apply Storm Water Best Management Practices(BMP's) for all pollution
prevenrion of the dischazge of pesticides and fertilizers,Iandscape waste,trash,debris and other
pollutants to the storm drain and receiving waters.
ATTACI-IlVIENT 3:PAGE 42
Exhibit B-Page 45 of 65
M-5 SAFETY:
All work performed under this contract shall be performed in such a manner as to provide maximum
safety to the public and comply with all safety standards required by OSHA or CAL-OSHA. The City
reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmfu]
acts are observed or reported relative to the performance of the work under this contract.
A. Renortin Safetv Hazards,Damage or Malfunction• It shall be the Contractor's responsibility to
daiIy inspect all Contract Areas and identify any condition(s)that renders any azeas within this
contract unsafe,as well as unsafe practices occurring thereon and report any deficiencies immediately
to the City's Representative.
1. Notify the City immediately of any unusual and hazardous conditions in the Contract Area including,
but not limited to,holes in landscape areas,missing valve box or drain inlet covers,fallen branches,or
any item that creats a safety hazard or prevents the public's use of the Contract Area.
2. Notify the City within one(1)hour of malfunctioning facilities of conditions that may break,
malfunction or interrupt the public's use of the Contract Area.
B. Walkways,Stairways and Hardscape Areas: Caze shall be taken so that maintenance does not inhibit
or endanger pedestrians utilizing walkways,stairways,and hardscape areas. This work should be
scheduled to coincide with mowing or other landscape work in the Contract Area.Adequate safety
procedures should be followed including signing and roping off azeas as necessary. Should work be
disrupting to the public or regulaz traffic flow,it shall be rescheduled to a more convenient time.
C. Work Site: The Contractor shall maintain all work Contract Area sites free of hazards to persons
and/or property resulting from his operations. Any hazardous condition noted by the condition noted by
the Contractor,which is not a result of his operations,shall be immediately reported to the City.
D. Street Closures.Detours,Barricades: If work is to be conducted in the public rightof-way,the
Contractor shall adhere to all safety rules,using cones,signboards,or other required safety equipment,
and obtain all necessary pernuts and approvals per Work Area Traffic Control Handbook
requirements(WATCH book).
If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or
ordered by the City,the City's Representative may cause such signs or traffic control devices to be
placed by others,charge the costs therefore against the Contractor,and deduct the same from the next
progress payment.
E. Safety Equipment: All required and recommended safety devices for all power equipment shall be
maintained at all times. Failure to maintain safety devices will result in the temporary interruption of
work as directed by the City.
F. Safe Meeting: A weekly safety meeting shall be conducted by the Contractor for all employees
involved in maintenance of Contract Areas. Minutes of the weekly meeting shall be published with all
attendee signatures thereon. A copy of the minutes shall be submitted to the City each week of the
Contract period.
ATTACHI1dENT 3:PAGE 43
Exhibit B-Page 46 of 65
M-6 PESTICIDE USE AND SAFETY:
All materials shall be in strict accordance and applied within the EPA and Department of Pesticide
Regulation regulations,Califomia Food and Agricultural Code and current County of Orange
Agriculture Commissioner regulations.
Contractor is required to adhere to the City's Integrated Pest Management program available on
the City's website: httns://www.ciryoforan e.or/DocumentCenterNiew/8326/Integrated-Pest-
Managemen
A. GENERAL REQUIItEMENTS:
The application of pesticides and other materials used on the Contract Area shall be recorded and
submitted monthly to the County Agricultural Commissioner's Office and City. Contractor shall be
responsible for accurately maintaining all pesticide application records.
1. There shall be no application of a pesticide without approval by the City.
2.Application of all pesticides shall be only by or under the direct supervision of a
properly State Licensed Pest Control Applicator(Qualified Applicator License-Q.A.L.).
3. The Contractor shall submit to the City of Orange an Annual Use Report in June of
each year that shall have the total amount of pesticides,including fertilizers,used on each of the
Contract Area sites per NPDES requirements.
4. The Contractor shall submit to the City of Orange copies of current PCA,QAL and
Orange County PCA recommendations upon annual renewal(s)in January of each year.
5. Non-restricted pesticides shall be used whenever possible to perform pest control
in landscape areas.
6. All restricted pesticides and/or chemicals to be used for pest control shall be
approved by the City's Representative prior to use. A avritten recommendarion of all proposed
pesticides to be used shall be prepared by a licensed Califomia Agricultural Pest Control Advisor,and
accompanied with a Notice of Intent Form to apply restricted materials.
A written recommendation shall contain all specified infortnation required for the application of
pesticides. The Contractor shall pay for and obtain all recommendations.
B. APPLICATION OF PESTICIDES:
l. TiminQ:Pesticides shall be applied at times which limit the possibility of
contamination from climatic or other factors and at the proper life cycle of the pests.Early morning
applicarion shall be used when possible to avoid contamination from drift.Applicator shall monitor
forecast weather conditions to avoid making application prior to inclement weather to eliminate potential
runoff of treated azeas. Irrigation water applied after treatment shall be reduced to eliminate runoff.
When water is required to increase pesticide efficiency,it shall be applied in quantiries in which each
area is capable of receiving without excessive runoff.
ATTACHMENT 3:PAGE 44
Exhibit B-Page 47 of 65
2. Handlin of Pesticides: Caze shall be taken in transferring and mixing pesticides to
prevent contaminating azeas outside the target area. Application methods shall be used which ensure
that materials are confined to the target area. Spray tanks containing leftover materials shall not be
drained on the site to prevent any contamination. Disposal of pesticides and tank rinsing materials shall
be within the guidelines established in the EPA,Califomia Department of Pesticide Regulation,
California Food and Agriculture Code and County Agriculture Commissioner regulations.
3. EQuipment and Methods: Application equipment shall be in good operating
condition,quality and designed to efficiently apply materials to the target area. Drift will be minimized
by avoiding high pressure applications and using water soluble drift agents.
4. Selection of Materials: Pesticides shall be selected from those materials which
characteristically have the lowest residual persistence. Use of emulsifiable concentrates shall be used
when possible to limit windblown particles. The use of adjuvants will be to increase pesticide
efficiency,thereby reducing the total amount of technical material required to gain control.
5. Substitutions: Wherever a specific type of material is specified,no substitutions sha.11
be allowed without the written consent of the City's Representative.
6. Certification of Materials:All materials shall be delivered on the Contract Area site in
original unopened containers. Materials shall be subject to inspection by the City's Representative.
M-7 WEED CONTROL:
The Contractor shall be responsible for providing a continuous weeding program for all Contract Areas.
Weeds shall be inspected for and removed(A—Weekly,B-Monthly&C—Quarterly)or more
often as necessary,and shall include"any undesirable or misplaced plant". In addition,all walls,fences
and other structures that do not have cultivated beds adjacent thereto shall require weed control.
A. Turf: The use of any chemicals for weed control shall be done by a State Licensed Pest Control
Applicator(Qualified Applicator License—Q.A.L.)who shall follow all guidelines governing lus
license.
1. A continual weed program shall be adopted for control of broadleaf and noxious
weeds.
2. All herbicides shall be applied in accordance with Laws and Regulations of the Local,
State and Federal agencies.
3. During the months of March and September(cool season grasses only)a
broadleaf weed/annual pre-emergent shall be applied to all turf areas.
4. Use extreme caution when using selective weed killers not to damage other plants.
5. City approval must be obtained prior to applying any herbicide and all spraying shall
be done at a time when there is no wind. At first indication of Crabgrass infestation,apply affected areas
with an approved material. Apply Crabgrass killer only on cool days and when lawns are in a moist
condition. Removal of all weeds shall be a continuous(A-Weekly,B—Monthly&C—Quarterly)
ATTACHIVIENT 3:PAGE 45
Exlribit B-Page 48 of 65
program. Noxious weeds,shall not be permitted to grow within the areas assigned as part of this
contract,and shall be completely removed as necessary and baze turf azeas re-sodded. Crabgrass shall
not be allowed to become established in any landscape area maintained by Contractor and shall be
removed as required. Contractor shall apply a Crabgrass pre-emergence herbicide to all turf areas
during the month of February.
B. Ground Cover: All ground cover shall be inspected weekly for weed growth. Weeds may be
controlled using an integrated approach with a combinarion of techniques including preventative,
cultural,mechanical and chemical control. Weeds shall be removed completely,on a regular basis
weekly or more often as necessary.Weeds shall not be allowed to remain growing for longer than one
1)week without complete removal to include roots,rhizomes and stolons. Bermuda grass or other
noxious weeds shall not be allowed to become established in any ground cover azea. Cultivating of
ground cover azeas shall be held to a nainimum and cultivated only as necessary to remove weeds.
Excessive cultivation will result in root damage to ground covers and shrubs.
C. Trees: All trees in ground cover and turf areas shall have open soil maintained immediately around
the base of the trunk. Contractor is to avoid frequent soil cultivation which destroys shallow roots. Tree
wells shall be free of weeds at all times times.
D. Shrubs: Weeds shall be inspected and removed weekly or more often as necessary from beds
regularly using an integrated approach with a combination of techniques including preventative,cultural,
mechanical and chemical. Bermuda grass and other noxious weeds shall not be allowed to become
established. Weeds may be controlled with pre-emergent and/or post emergent herbicides.
E. Walkways.Parkin Lots and Median Island Hardscape• Weeds shall be removed weekly or more
often as necessary by using an integrated pest management approach which will include a combination
of techniques such as preventative,cultural,mechanical,and chemical control.
F. Recreational Trails: Weeds shall be removed from recreational trails monthly or more often as
necessary by using an integrated pest management which will include a combination of techniques
including preventative,cultural,mechanical and chemical.
G. Adiacent Open Space Perimeter Areas: Any on-site open space azeas adjoining Contract Areas that
aze not improved shall be included in the weeding program so as not to infest contracted landscaping
improvements. Such adjoining perimeter areas shall be treated by using an integrated pest management
which will include a combination of techniques including preventative,cultutal,mechanical and
chemical to maintain a continuous three foot(3')width of weed-free clear azea. The City shall be
responsible for obtaining a11 required permission,permits and approvals for such treatment on adjacent
property owned by others.
7. Seasonal Color: All seasonal color beds shall be inspected and weeds removed weekly or more
often as necessary.
M-8 TURF CARE
La.wns shall be maintained to be in the healthiest growing condition possible. The Contractor shall
supply the necessary services as follows:
ATTACHIVVIENT 3:PAGE 46
Exhibit B-Page 49 of 65
A. MOWING:
1. General: Turf in this contract shall be mowed with power propelled mulching
mowers equipped to mow and mulch clippings in one operation. Rotary mulching mowers shall be used
to mow tall fescue or other cool-season turf areas and grass clipping are not to be visible from all
mowing operations. Reel mowers will be required to mow Bermudagrass areas. All mowers shall be
equipped with approved safety equipment. Caze shall be exercised during the mowing operation to
prevent damage to trees and other physical obstacles located within the turf areas. Do not mow wet
areas. Altemate mowing patterns whenever possible to prevent wheel ruts. If ruts or depressions are
made,Contractor will make repairs at lus own expense. Mowing ruts shall be repaired with sod or seed
as determinted by the City's Representative Labor and materials shall be provided by the Contractor for
re-seeding or resodding to any failing turf azeas as necessary due to contractor neglect.
2. Cool Season Grass: Turf shall be mowed(maintained)with rotary type mulching
mowers at a height of three inches(3")during Spring,Summer and Fall. In the Winter turf areas
shall be mowed at a height of two inches (2"). All turf areas shall be cut at regulaz weekly intervals.
The turf should never be cut more than one/third(1/3)of the top growth or approximately three-quarter
inch(3/4")at any one mowing. Avoid Scalping.
3. Equipment Cleaning_ In an effort to prevent cross contaminarion of turf species and
infiltration of weeds from site to site,the contractor shall ensure that all equipment is thouroughly
cleaned prior to arrival and use at each site.
4. Equipment Condition: Machinery and equipment used by the Contractor shall be
safe,clean and well maintained at all times to ensure proper operation under this contract. All mowing
and trimming equipment shall be in proper adjusted and blades shall be maintained in a sharp manner.
The reel blade adjustment shall provide a uniform level cut without ridges or depressions. Mowers
blades shall be sharpened weekly and mowers shall be maintained to provide a smooth even cut
without tearing of the leaf blade. Always keep mowers and edgers sharp,so as to cut the tips not
tear them off. Torn grass blades which have a brown"haze appearance"are not accepta.ble. All
equipment shall be subject to inspecrion and approval by the City's Representative.
5. Clipping Disposal: All grass clippings shall be collected,raked as required and
removed from turf areas at the Contract Area site and disposed off site in an approved manner prior to
the completion of the day's mowing operations or the end of the day,whichever occurs first. Curbs,
gutters,walkways,parking lots,medians,streets etc.,shall be cleaned after each edging by blowers,
vacuum,sweeping or other approved methods. Do not blow or rake grass clippings onto the street,
curbs,gutters or into any storm drain inlets. Refer to Section M-20,TRASH COLLECTION AND
DISPOSAL,of this specification.
6. Watering Turf. Water shall be applied as frequently as needed(as weather conditions
require)to maintain proper growth and replenish soil moisture belaw the root zone. All applications of
water should be in the evening or early morning hours per Section M-14,IRRIGATION SYSTEM
CARE,so as not to interfere with public use of the Contract Areas. If an area appeazs stressed during
the day,a light application of water should be applied at that time. It is the Contractor's responsibility to
apply the water evenly. In the event of automatic irrigation disruption or operation of manual irrigation
systems,the Contractor shall hand water lawn areas a minunum of twice per week in the Winter and
ATTACIiMENT 3:PAGE 47
Exhibit B-Page SO of 65
three(3)times per week in the Summer. Water runoff across pavement surfaces and into gutters
shall be avoided.All turf areas requiring irrigation shall be accomplished no later than 6:00 a.m.
7. Do Droppings: Shall be removed when found during weekly mowing operations or
as often as necessary.
B. EDGING AND TRIMMING:
1. General: Turf edges adjacent to walks, curbs,paving mow strips,walls,fences,poles,
buildings,shrub areas and other physical obstructions shall be trimmed weekly in the Spring,summer
and Fall seasons and as necessary for a neat appearance during the Winter months. Grass shall be
neatly trimmed away from sprinkler heads to ensure proper coverage and operation. Trim turf
immediately adjacent to sprinkler heads, as directed by the City's Representative and under no
circumstances remove an azea larger than the head diameter.Trimming around sprinkler heads or cutouts
in the turf area with an edger will not be permitted. Weed or turf killer shall not be used. "Weed
Eaters" or similar equipment shall not be used around trees or shrubs unless approved by the
City. All trimming or edging around trees and shrubs sha11 be accomplished by spraying a twelve inch
12")minimum width not to exceed eighteen inches(1")ma mum width area around the plant with
an herbicide per manufacturer's applications rates at all times. In lieu of trimming,herbicides may be
applied adjacent to fixtures,fences and buildings. Herbicides used along fences and buildings shall not
exceed siz inches(6")away from the object being sprayed. Only apply herbicides which have been
approved by the City's Representative.
C. FERTILIZATION:
All turf areas shall be fertilized two(2)times annually with a"complete fertilizer" as directed by the
City representative.
1 . Due to the broad geographical azea of the contract,the City may from time to time
adjust or change the fertilization specifications contained herein as a result of consultation with the
Contractor or recommendations of a horticultural soils and plant laboratory report for each site.
2. All fertilization shall be included with the landscape maintenance of each Contract
Area. The Contractor shall supply and transport all required fertilizers as a part of his cost included in
the bid to the City.
D. AERATION:
Aeration of turf azeas should typically occur during the months of March and/or October,or as directed
by the City representative by removing half inch(1/2")diameter by three inches(3")deep cores with an
aerator machine at not more than six inch(6")spacing. Aerate compacted or stressed areas as required
to increase water penetration and reduce runoff. Contractor shall flag all irrigation sprinklers prior to
commencement of work. Cores shall be removed and dumped in an approved manner after completion
of aeration. In addition,the tops of all mounds aud localized compacted dry spots shall again be aerated
between the intervals specified above as necessary. All damaged areas larger than four inches by four
inches(4"x 4")shall be seeded on an as needed basis at no additional cost to the City.
ATTACHIvIENT 3:PAGE 48
Exhibit B-Page 51 of 65
E. DETHA.TCHIlVG:
1. Turf areas shall be dethatched once per year between September and October or as
directed by the City's Representarive.
2. Dethatching shall be accomplished by use of a"vertical cut type" dethatch machine.
3. Contractor shall flag all irrigation sprinklers prior to commencement of work.
4. All thatch and debris shall be immediately removed upon completion at Coniractor's
own expense.
G. WIl TTER OVERSEEDING:
Winter overseeding,if required and as directed by City's representative,should occur in the Fall
upon completion of turf dethatching according to the following specifications:
1 . Sow annual rye grass at the rate of 121bs.per 1,000 square feet or as approved by
City's Representative.
2. Fertilize turf areas to be overseeded. Broadcast 16-6-8 fertilizer at the rate of 61bs.
per 1,000 squaze feet or approved equivalent. Apply fertilizers by mechanical rotary or drop type
spreader thoroughly and evenly at area to be overseeded.
3. Seed immediately after thatching operations. Perform reseeding operations when soil
is dry and when winds do not exceed 5 miles per hour velocity. Apply seed with a rotary or drop type
spreader. Install seed evenly by sowing quantities in two directions,at right angles to each other.
4. Cultivate base and aerate compacted azea thoroughly. Where substantial but thin turf
remains rake,aerate if compacted,and cultivate soil.
5. Remove diseased or unsarisfactory turf areas. Remove and do not bury into soil.
Remove top soil contauung foreign materials,i.e.,gas/oil drippings,stones,gavel,debris,etc'.
6. Water seeded area daily to maintain adequate soil moisture for proper seed
germination.
7. Top dressing,when applicable,shall be applied with materials and methods approved
by City's Representative.
G. INSECT DISEASE AND PEST CONTROL:
Refer to Section M-14,PEST CONTROL,of this specification for approved methods of pesricide
control.
ATTACHMENT 3:PAGE 49
Exhibit B-Page 52 of 65
H. CONTRACTOR DAMAGE AND NEGLECT:
The Contractor shall be responsible for the repair/replacement of any and all plant material,sprinklers,
fixtures,or facilities damaged by turf care maintenance and operations(as described herein Secrion M-8,
or actions carried-ot by the Contractor performing turf care)at his own expense.
M-9 GROUND COVER CARE:
Ground cover beds shall be maintained in an attractive condirion at all times. All ground cover shall be
inspected daily and all debris including leaves,branches,paper,bottles,etc.shall be removed(Daily,
Weekly,Biweekly,Monthly&Quarterly)or more often as necessary. The Contractor shall supply
the necessary services as follows:
A. Edgin and Trimming: "Weed Eaters" shall not be used to edge ground cover unless approved
by the City. All ground covers shall be pruned(Weekly,Biweekly,Monthly&Quarterly)or more
often as necessary,sheared or thinned neatly away from shrubs,trees,walks,curbs,header boards,etc.
All groundcover shall be continually trirnmed at the dripline of all trees and shrubs. Any stray or
undesirable ground cover growth into shrubs shall be pruned or removed as necessary. Crround covers
shall not be trimmed vertically unless approved by the City and shall be thinned out,as needed,to avoid
matting and to achieve an overall even appearance. Keep ground cover trimmed back from all controller
units,valve boxes, quick couplers or other appurtenances. Ground cover shall be trimmed sig inches
6")back from all valve boges,buildings,walls,figtures,signs,etc.All ground covers are to be
neatly trimmed away from sprinkler heads to ensure proper coverage and operation at all times.
Trim ground covers away from sprinkler heads with cutouts and tapering away from head.As ground
covers grow in height,risers may need to be extended to properly cleaz top of ground covers.
B. Median Islands: All ground cover pruning shall be performed as a continuous(Weekty,Biweekly,
Monthly&Quarterly)or more often as necessary operation. Ground covers shall be maintained and
trimmed not to egceed a mazimum height of twelve inches(12")above the curb and gutter at all
times.
C. Waterin: Be cautious not to over water shrub and ground cover azeas. Water enough to ensure
moisture penetration throughout the root zone to a depth of approximately eight inches(8"). Program
irrigation systems to maintain a precipitation of one-half inch(1/2")per week during the growing
season. During prolonged rainy periods discontinue irrigation sequences. In the event of automatic
irrigation disruption or operation of manual irrigation systems,the Contractor shall hand water ground
cover azeas a minimum of twice per week in the Winter and three(3)times per week'in the Summer.
Water runoff across pavement surfaces and into gutters shall be avoided. All ground cover areas
requiring irrigation shall be accomplished no later than 6:00 a.m.
D. Mulch: AlI ground cover/shrub beds shall receive one application of mulch per year,or as
clirected by City's representative.Mulch shall be a fully composted 0-2""forest floor"product and
pro-approved by City's representative prior to application.
E. Insect Disease and Pest Control: Refer to Section M-14,PEST CONTROL,of this specification for
approved methods of pesticide control.
ATTACHMENT 3:PAGE 50
Exhibit B-Page 53 of 65
F.Plant Material Replacement: Following acceptance of Contract Areas,it shall be the
Contractor'sresponsibility to maintain all plant material in a satisfactory manner and to replace,at
Contractor's expense,dead or severely damaged plant material with equal size and quality materials a
Cit's direction. The Contractor,after notification or City,s authorization,shall remove and replace, at no
extra cost to the City,any tree,shrub,turf or ground cover which is damaged or lost due to the
Contractor's or his employee's negligence through improper use of pesticides,watering, failure to
control rodents and insects or disease and improper use of equipment or Horticluture practices. Any
ground cover,tree and/or shrub that appears to have more than one/half(1/2)of its foliage in adeclining
state shall be brought to the City's attention immediately. Check plant for root over-watering or drainage
problems and repair the problem prior to replacement. Replacement plants shall be of a size,condition
and variety acceptable to the City. The Contractor shall pay for all replacement plants,including
materials,transportarion and labor unless the City detemunes that the plant was lost due to"Acts of
God",damaged by others,or as a result of an event without control or negligence by the Contractor.
M-10 TREE CARE:
All tree maintenance shall be performed in accordance with ISA Pruning Standazds. Tree pruning work
shall be supervised by a Certified Arborist and work performed by Certified Tree Workers.
All trees shall be checked(Daily,Weekly,Biweekly,Monthly&Quarterly)or more ofen as
necessary for any damage,special water needs,pest problems,etc. and treated as necessary.
Undesirable conditions shall be eliminated per accepted landscape maintenance practices. The
Contractor shall maintain all trees,whether specifically mentioned or not,in a healthy condition at all
times.
A. Pruniu: The Contractor is responsible for maintenance pruning of trees to a height of fifteen feet
15')above the ground. All trees will be trimmed at least once a year or more often as necessary.
Pruning shall be performed as an on-going operation by the Contractor,and shall be done under the
direction of the City's Representative Prune trees to select and develop permanent branches that have a
smaller diameter than the trunk or branch to which they are attached. Remove all dead,diseased or
damaged growth;eliminate narrow V-shaped branch forks. Reduce topping and wind damage by
removing crossover branching and by thinning out crowns. Prune to control growth within the trees'
space 1'unitation,to maintain a natural form and to allow head cleazance .Prune two sample trees of each
genus and species under the direction of the City's Representa.tive for approval and control purposes,
prior to proceeding with balance of tree pruning work. Tree pruning above 15 feet height shall be paid
for by the City as"Extre Work". "Extra Work"tree pruning shall be approved in writing by the City.
1.Youn Tree Pruning: Lower branches shall remain in a"tipped back"or pinched
condition,leaving as much foliage as possible to promote caliper trunk growth. Stripping of lower
branches will not be allowed unless approved by the City's Representative.Lower branches shall be cut
flush with the trunk only when the tree is able to stand without support.
2. Ever reen Tree Prunine: Evergreen trees(trees that are not deciduous)can be pruned
or thinned at any time when necessary.Prune for appearance a.nd safety and remove dead or broken
branches. Prune especially during the months of September and October to prepare the hees for the
windy season. For safety reasons remove any part that may become a hazard by falling.
ATTACHMENT 3:PAGE 51
Exhibit B-Page 54 of 65
a. Deodar Cedazs and Pines: Deodar Cedars and Pines shall not be pruned except
as conective or preventative maintenance. Removal of lower branches for turf maintenance is
allowable,but in no case shall branches be removed to expose more than 3 ft.of the trunk.
b. Eucalyptus Tree Prunin Eucalyptus trees shall be trimmed to remove
crossing branches and thinned to increase trunk caliper. Trees should be pruned or thinned prior to
seasonal heavy winds. Trees shall not be topped.
3.Deciduous Tree Prunine: The pruning of deciduous trees shall be done during the
dormant season,December,January and February except for blooming trees which wiIl be pruned
after blooming. However,if a tree becomes damaged or constitutes a health or safety hazard,it shall be
pruned at any time as requ'vred. All pruning cuts shall be made flush with the trunk,lateral branches or
buds. "Stubbing" of branches will not be allowed.
B. Waterin Basins: Watering basins shall be properly maintained on all trees,shrubs,and vines.
Failure of the irrigation systems to provide enough deep moisture will not alleviate the Contractor from
providing adequate moisture to any material. A cleazed circle shall be maintained at the base of trees to
reduce competition for nutrients by lawns.
C. Insect.Disease and Pest Control: Refer to Section M-14,PEST CONTROL,of this specification for
approved methods of pesticide control.
D. Stakine and Guyin Tree stakes,ties and guys shall be checked at least monthly and adjusted as
needed. Tree ties shall be inspected to prevent bark wounds caused by abrasion and ties shall be
adjusted to prevent girdling. Before any stakes are removed,remove tree ties and allow the tree to
remain without support for a period of time to observe structural stability of the tree. The tree must
retain its upright position and this position must be held regardless of moisture content of the soil.
Remove tree stakes only when tree has proven to be structurally stable. Any restaking shall be done
with originally specified materials. Stakes shall not be placed closer than eight inches(8")from trunk
of tree. Guying will, over time, stretch or loosen.Adjust as needed to retain a taut position,until such
time when guying is removed. Any tree that is damaged due to improper staking or tying shall be
replaced at the Contractor's expense. Replace broken stakes and damaged guys as required. Damaged
trees shall be staked within twenty-four(24)hours of identification of damage by Contractor,City or
the public's notification to Coniractor. Replacement stakes or new staking shall be completed within
five(5)days. (Materials only will be paid for by the City as "Extra Work".)
E. Tree Guazds: Trees in turf azeas shall be inspected at the base of the trunk for tree guards weekly.
Contractor shall report any missing txee guards to the City immediately.
F. Plant Replacement: Refer to Section M-9,Plant Material Replacement,of this specification.
G. Fertilization: All trees shall be deep-fed once per year during the month of February by means of
one inch(1")diameter holes drilled two feet(2')deep at six foot(6')intervals around the drip line filled
with 12-12-6 commercial fertilizer,or approved equivalent program.
H. Cleazance and Visibilitv: Prune trees to allow necessary clearance for the safety of pedestrian traffic,
vehicle circularion and signage,etc. Prune trees along sidewalks to allow ten feet(10')cleazance for
ATTACIiMENT 3:PAGE 52
Exhibit B-Page 55 of 65
pedestrians and fourteen feet(14')above curb and gutters for vehicular traffic,and two feet(2')from
walls and structures in February or more often as necessary as directed by the City's Representative.
M-11 SHRUB AND VINE CARE:
All shrubbery shall be checked(Daily,Weekly,Biweekly,Monthly&Quarterly)or more often as
necessary for any breakage or damage,special watering needs,pest problems,etc.,and treated as
necessary. All undesirable condirions shall be eliminated per accepted landscape maintenance practices.
All shrubs shall be maintained in a healthy vigorous condition. Remove all spent flowers,flower spikes,
all leaves and debris,soot and accumulated dirt from plant azeas.
A. Shrub Prunine: Pruning shall be performed(Daily,Weekly,Biweekly,Monthly&Quarterly) or
more often as necessary as an on-going operation,and shall be done under the direction of the City's
Representative,not allowing plants to develop shay,undesirable growth. Trimming,pruning,thinning
and training aze functions to be done as needed to maintain a pleasing appeazance. Any shrub under
stress should be trimmed to reduce evaporation. Accomplish pruning by selectively removing woody
stems from inside shrubs on an as needed basis as directed by the City. Egcessive pruning or stubbing
back will not be permitted. Top shrubs only when necessary for appearance and after interior selective
branch pruning has been completed or as directed by the City's Representative.
B. Vine Prunine: Vines shall be maintained in their intended form Pruning shall be performed as a
continuous(Daily,Weekly,Biweekly,Monthly&Quarterly)or more often as necessary operation
under the direction of the City's Representative for containment so plants will not be allowed to develop
stray,undesirable growth. Vines ties shall be inspected weekly and re-tiled or adjusted as necessary.
C. Median Island Prunin: All shrub pruning shall be performed as a continuous(Daily,Weekly,
Biweekly,Monthly& Quarterly)or more often as necessary operation. Shrubs shall be maintained
and trimmed not to ezceed a maximum height of thirty inches(30")above the curb and gutter at all
times.
D. Insect Disease and Pest Control:Refer to Section M-14,PEST CONTROL,of this specification for
approved methods of pesticide control.
E. Plant Replacement: Refer to Section M-9,Plant Material Replacement,of this specification.
F. Fertilizarion: Shrubs located in ground cover areas will not require additional fertilizing. See Section
M-9,Mulch,for mulch application in ground cover areas.
G.Waterin: Refer to Section M-9,Watering,of this specification for watering in ground cover and
shrub areas. Maintain a watering basin around all shrubs and vines on slope azeas to insure adequate
water penetration. Rake out only as directed by the City.
H. Cleazance and Visibilitv: Where shrubs occur in close proximity to sidewallcs,curbs,roadways and
parked cazs,prune to allow movement without interference from branches and foliage. Prune
shrubbery to allow necessary clearance for the safety of pedestrian traffic,vehicle circulation,signage,
and two feet(2')from walls and structures or as directed by the City's Representative.
ATTACHMENT 3:PAGE 53
Exhibit B-Page 56 of 65
M-12 CALIFORNIA NATIVE PLANT MATERIAL CARE:
A. Varieties: California Native Plant material has been planted in Handy Creek Corridor and the Paseos
as a requirement of the California State Department of Fish and Game.
B. Waterin: California Native Plant material has adapted to our Meditenanean type climate's seasonal
distribution of rainfall with definite wet and dry seasons where most rainfall occurs from late fall
through the end of March. Most California Native Plant material cannot tolerate excessive moisture
during the summer months. This seasonal rainfall cycle has resulted in native plants having a winter
growth and spring blooming period with a rest or dormancy period in the hot,dry summer.
Understanding the California Native Plant's growth cycle and proper supplemental irrigation water
sequencing will insure the plants are being maintained in a healthy and vigorous condition.
C. Youn Plants: In general,young plants need additional water to supplement available rainfall until
they establish a good root system.
1. Remove any water retenrion basin around all native trees and shrubs.
2. Irrigate about once a week,tzying not to over soak the surrounding soil.
3. Do not allow soil to remain soggy for long periods of time as this encourages disease.' -
4. Deep water every two.to three weeks during summer and fall from June to October:
5. During the winter,supplemental watering should be discontinued as the rainfall alone is
adequate.
6. Spring supplemental water will be necessary depending upon the available rainfall.
D. Establishment: California Native Plant material usually becomes established in its new environment
within I to 2 years at which time supplemental irrigation watering should be reduced to the.minimum
necessary to maintain viable plant materials.
E. Established Plant Summer Irrigation Supplement: Avoid overhead watering during the hot part of
the day during the sumtner months. California Native Plants aze recommended,to receive a once a
month deep watering during the summer months from June through September.
F. Pnmin: Refer to Section M-11, SHRUB AND VINE CARE,of this specificarion for shrub pruning.
Refer to 5ection M-10,TREE CARE,of this specification for tree pnuung.
G. Fertilization: Refer to Section M-9,Fertilization,of this specification.
H. Plant Replacement: Refer to Section M-9,Plant Material Replacement,of this specification.
I. Tree Pest Control: Refer to Section M-14,PEST CONTROL,of this specification for tree pest
control.
ATTACFiMENT 3:PAGE 54
Exhibit B-Page 57 of 65
H. Shrub Pest Control: Refer to Section M-14,PEST CONTOL,of this specification for shrub pest
control.
M-13 OPEN SPACE NATIVE WEEDS AND GRASS CLEARING:
The Contractor shall clear all weeds and grasses in unimproved open space Contract Areas,parkways
and a six foot(6')wide strip along the curb on unimproved streets in February,May,August and
November or more often as necessary each year. The Contractor shall remove the revegetation to
within three inches(3")of the finish grade. All vegetation shall then be collected and removed from the
site at the Contractor's expense. The Contractor shall remove all trash,litter and other debris(Daily,
Weekly,Biweekly,MontWy&Quarterly)or as directed by the City's Representa.tive.
M-14 PEST CONTROL:
The Contractor shall regularly inspect,(Daily,Weekly,Biweekly,Monthly&Quarterly)or more
often as necessary all Contract Areas for presence of disease,insect or rodent infestation. The
Contractor shall advise the City immediately if a disease,insect or rodent infestation is found;he shall
identify the disease,insect or rodent and specify control. measures to be taken using legally approved
materials and methods. Upon written approval of the City the Contractor shall implement the approved
control measures. The Contractor shall select and supply proper materials and personnel to comply with
all Local, State and Federal Laws and Regulations. The use of any chemicals for insect and disease
control shall be done by or under the direct supervision of a Sta.te Licensed Pest Control Applicator
Qualified Applicator License-Q.A.L.)who shall follow all guidelines goveming his license.
A. Insect.Disease and Pest Control: The Contractor shall provide complete and continuous control
of all plant pests or diseases to include,but not be limited to,all insects,mites,other invertebrates,
pathogens,nematodes and vertebrates. Contractor shall use an integrated approach to achieve control
which may include preventative,cultural,mechanical,and/or chemical controls. Contractor will assume
responsibility of use of all chemical controls.
1 . Extreme caution shall be used when applying pesticides. Only apply when there is no
wind City approval must be obtained prior to spraying pesticides.
2. Approved control measures shall be continued until the disease,insect or rodent is
controlled to the satisfaction of the City. The Contractor shall utilize all safeguazds necessary during
disease,insect or rodent control operations to ensure the safety of the public and the employees of the
Contractor.
B. Rodent Control: When rodent infestation becomes evident,the Contractor shall at once proceed to
eradicate and provide a regular rodent control program as required. Rodent control shall be done
under the direct supervision of a State Licensed Pest Control Applicator(Qualified Applicator License-
Q.A.L.)who shall follow guidelines governing his license.
C. Snails and Slues: Treat for snails and slugs as necessary. Treatment shall be approved by the City
and maybe vary from one contract azea to another. In general,broadcast an approved granule,pellet or
meal at the recommended rate of three(3)times a year minimum or more often as necessary;
ATTACHIvIENT 3:PAGE 55
Exhibit B-Page 58 of 65
Spring,late Fall and Winter and/or apply an approved pesticide more often as necessary for
complete snail and slug control based upon a program designed by a State Licensed Pest Control
Applicator(Qualified Applicator License-Q.A.L.).
D. Trees: All trees should be inspected(Daily,Weekly,Biweekly,Monthly&Quarterly)or more
often as necessary for fungus or insect infestation and treated accordingly as necessary. Upon
norification by City,Contractor shall provide labor,equipment and materials to apply pesticides by a
State licensed Qualified Applicator License(Q.A.L.)operator.
E. Shrubs and Vines: Check all plant material in landscaped areas(Daily,Weekly,Biweekly,Monthly
Quarterly) or more often as necessary and apply pesticides at the first sign of infestation.
M-15 IRRIGATION SYSTEMS CARE:
The Contractor will receive all irrigation systems in a sound working order at the beginning of contract.
If any system is found to be otherwise,at the start of work,the City shall be notified immediately and
necessary repairs made at no cost to the Contractor. At the close of the contract period, all irrigation
systems will be checked by the City's Representative,and all irrigation systems shall be returned to the
City in a satisfactory condition. Any faulty portion shall be repaired or replaced by the Contractor at no
cost to the City.
A. IItRIGATION REPAIR AND OPERATION:
1. Irrigation system components damaged as a result of Contractor's neglect,shall be
repaired and/or replaced by the C ntractor at no cost to the City.Normal wear and tear,vandalism,
accidental breakage by others,or so-called "Acts of God"shall be considered conditions under
which the contractor is not directly responsible;such repairs(including control valve repair
and/or re-build)shall be made and billed for cost of materials onlv(see section M-1). All mainline
repairs up-to and including control valve replacement shall be made and billed for labor and
materials in accordance with contractor's unit pricing stated herein(see section II. The
Contractor shall norify the City the same day of discovery of damage to irrigation system components
caused by vandalism, "Acts of God",vehicular damage,theft or mysterious damages that do not result
from the performance of the work by the Contractor. Upon receipt of the City's written authorization,
repair said damage as soon as possible after discovery,billing the City for the cost of such repair on the
subsequent monthly billing statement. Failure to report any damages will constiiute Contractor making
repairs at his own expense. Any replacement of imgation system component under this sub-pazagraph
A shall be original equipment types where known. Any substitutions for replacement equipment shall be
approved,in writing,from the City prior to doing work.
2. Irrigation shall be done by the use of automatic sprinkler systems,where available and
operable;however,failure of the existing irrigation system to provide full and proper coverage shall not
relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage
to all areas in the work site.
3. Any damages to public or private property resulting from excessive urigation water or
runoff shall be chazged against the contract payment unless immediate repairs aze made by the
Contractor to the satisfaction of the City.
ATTAC IMENT 3:PAGE 56
Exhibit B-Page 59 of 65
4. The Contractor shall keep controller and valve boxes clear of solids and debris and
maintain the irrigation system including the replacement,repair,adjustment,raise or lower,straighten,
and any other operation required for the continued proper operation of the system from the water meter
throughout the work site. Repair or replacement includes,but is not limited to: sprinkler system laterals
and main pressure lines,remote control valves,irrigation controllers, controller wiring,sprinkler heads
and risers,fittings,valve covers,boxes and lids,including electrical pull boxes and lids,sleeving,quick
coupler valves,hose bibs,etc.
5. All irrigation repairs shall be made within 24 hours or prior to the nezt irrigation
cycle.All repairs shall be made in accordance with City of Orange Standards and Specifications.
6. Contractor shall maintain an adequate stock of inedium and high usage items for repair
of all irrigation systems.
B. MONITORING SYSTEMS:
1. The Contractor shall establish the irrigation watering cycle,frequency and
schedule to provide for an efficient use of water. Tha Contractor shall review all existing irrigation
controller programs and shal] implement any irngation schedule changes. Contractor shall maintain
an accurate record of all irrigation controller programs and schedules and provide a written copy of same
to City upon request.The Contractor shall weekly inspect the irrigation systems for broken and clogged
heads,malfunctioning or leaking valves,or any other condition which hampers the correct operation of
the system. Authorization must be obtained from the City before proceeding with work not covered
under normal maintenance work and the malfunctioning sprinkler system azea shall be irrigated by a
portable irrigation method until all authorized repairs have been completed to the City's satisfaction.
Each irrigation controller and system shall be checked at minimum monthly for proper water
scheduling and coverage. Make all necessary adjustment to heads which throw onto streets,walkways,
walls,buildings,windows,or out of intended azea of coverage. The Contractor shall clean and adjust
sprinkler heads as needed for proper coverage. Each system shall be manually operated at the
imigation controller and observed on a monthly basis.
2. The Contractor shall turn off irrigation systems during periods of rainfall and rimes
when suspension of irrigation is desirable to conserve while remaining within guidelines to good
horticulturally acceptable maintenance practices. The Contractor's irrigation technician shall be
ezperienced and knowledgeable in water management pracNces,responsible for operating and
programming the irrigation system and his duties shall be to observe the effectiveness of irrigaHon
systems and make recommendations,adjustments and/or repairs to the system.
a. Coverage/Applicarion Rate: Generally,watering shall be done at night,
between the hours of 10 p.m.and 6 a.m.,unless otherwise directed by the City. The Contractor
shall program and operate systems as seasonal and climatic conditions require. During extremely hot
weather,over-extended holiday periods and during or following the breakdown of systems,the
Contractor shall provide adequate personnel and materials as required to adequately water all landscaped
azeas. When breakdowns or malfunctions exist,the Contractor shall water manually by whatever means
necessary to maintain all plant material in a healthy condition. Saturated or dry conditions shall not be
perniitted to develop.
ATTACHMENT 3:PAGE 57
Exhibit B-Page 60 of 65
b. Soil Tests: The Contractor shall test the soil in turf and ground cover areas and
around trees and shrubs monthly or as necessary with soil probes to determine that the proper amount
of water is being applied at all times.This information shall be used to adjust watering times on the
controller and supplemental hand or deep watering as necessary. The Contractor shall make the soil
probe available at all weekly walk-through inspecrions.
c. System Maintenance: Once a year during the month of March,the Contractor
shall wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt,clean all
electrical connections,install bait traps for control of ants and pests,replace batteries as required,clean
and remove intruding soil in valve boxes and replace gravel,as originally specified.
d. Irri ation SYstem Booster Pump Maintenance• The Contractor shall inspect
operation of the iirigation system booster pumps monthly and schedule preventative maintenance
services during the months of February and August or as necessary. All costs for service/repairs shall
be paid by the City.
e. Maintenance Work Not Included: Testing,certification and services of the
backflow prevention device(s)shall be done by others. However,it shall be the Contractor's
responsibility to notify the City should a malfunction occur.
M-16 WALKWAY/PARHING LOT/MEDIAN/STREET HARDSCAPE CARE
A. Sweepin,Vacuumin and Blowing Off Walks• All walkways shall be kept clean at all times; they
shall be swept,vacuumed,or blown off(Daily,Weekly,Biweekly,Monthly&Quarterly)or more
often as necessary. In no case shall blowing be used in place of sweeping of vacuuming trash,leaves or
other noticeable debris.Work shall be coordinated with mowing or other maintenance work in the area.
All gutters within the maintenance azea sha11 be kept clean of grass clippings and miscellaneous trash.
All grass clippings shall be removed(not scattered)from curbs and gutters the same day mowing and
edging take place. Do not blow or rake grass clippings,leaves,pine needles or debris onto the
street,curbs,gutters or into any storm drain inlets per NPDE5 regulations.
All walkways shall be kept free of debris,leaves,pine needles and other debris from the Contract Areas
as well as trash and litter blown by the wind or deposited by persons passing by or visiting the site: The
Conhactor shall daily inspect and collect debris. All paper,trash,etc. shall be dumped off site in a
legal manner at the Contractor's expense.
B. Plaza Park:•All walkways shall be kept clean at all times; they shall shall be swept,vacuumed,or
blown off daily,or more often as necessary.
C. Civic Center: All walkways shall be kept clean at all tnnes;they shall be swept,vacuumed or
blown off twice weekly,Monday,Thursday or Friday,or more often as necessary.
D. Pazkin Lots: Leaves,pine needles,branches,trash and other debris from the Contract Areas shall
be collected and removed weekly,twice monthly or more often as necessary. All paper,trash,
debris,etc.,should be dumped off site at the Contractor's expense.
ATTACHIVIENT 3:PAGE 58
Exhibit B-Page 61 of 65
E. Median Island Hazdscape: Leaves,pine needles,branches,trash and other debris shall be colected
and removed(Daily,Weekly,Biweekly,Monthly&Quarterly)or more often as necessary from all
median island hardscape Contract Areas. All paper,trash,debris, etc., should be dumped off site at the
Contractor's expense.
F. Street Clean-uv: Street sweeping is maintained under a separate contract and is not a part of this
maintenance work. The Cantractor shall,however,(Daily,Weekly,Biweekly,Monthly&Quarterly)
or more often as necessary remove and dispose of off site,at an approved dump site,all grass
clippings,leaves,pine needles and miscellaneous debris or trash blown into the street by the wind or
deposited by persons passing by or visiting the site.
G. Dog Droppin Shall be removed when found during daily maintenance operations. Walks shall be
hosed off after droppings aze removed.
H. Safe : Care shall be taken so that maintenance does not inhibit or endanger pedestrians utilizing
walkways. This work should be scheduled to coincide with mowing or other landscape work in the
Contract Area. Adequate safety procedures should be followed including signing and dropping off areas
as necessary. Should work be disrupting to regular traffic flow,it shall be rescheduled to a more
convenient time.
M-17 SURFACE DRAINAGE FACILITIES:
A. All landscape and surface dra.inage devices such as concrete V ditches,bench drains, swales,
drainage device covers,grates box inlets and flowlines shall be inspected and cleaned(Daily,Weekly,
Siweekly,Monthly&Qnarterly)or more often as necessary and kept free of all debris,vegetation,
soil,etc.,which would preclude proper,intended functioning at all times. All inlets shall,likewise,be
kept free of all matter which would preclude their proper,intended functioning.
B. Slope Concrete Tenace/Down Drains and Inlets Maintenance: The Contractor shall inspect,clean
and remove all debris,vegetation,soil,etc. from slope terrace/down drains and inlets during the month
of September or more often as necessary. All vegetation shall be cleared and trimmed two feet(2')
from concrete drainage devices.
C. Maintenance Work Not Included: All underground landscape drainage pipes inspection and flushing
is excluded. Included,however, is the inspection and cleaning of all drainage device covers,grates and
box inlets in accordance herein with Section M-16.
M-18 SEASONAL COLOR:
A. Seasonal color shall be replaced four(4)times per year or as directed by the City's Representative.
The Contractor shall notify the City when color beds need replacement. Seasonal color replacement will
be extra work.
B. Remove dead or faded blossoms,stems and foliage weekly to encourage continued blooming and
maintain a neat appeazance.
ATTACHMENT 3:PAGE 59
Exhibit B-Page 62 of 65
C. Provide water for color on a routine basis to maintain unifozm soil moisture and assure maximum
growth.
D. All color shall be fertilized monthly. A"complete fertiIizer"with an analysis of 15-30-15 or
approved equivalent program shall be used.
E. Cultivate soil weekly to ensure proper drainage and porsoity.
M-19 LANDSCAPE LIGHTING FACILI IES:
The landscape lighting facilities maintenance work is not a part of this contract.
M-20 MONUMENT WALL CARE:
Entry monument wall care maintenance work is not a part of this conhact.
M-21 TRASH COLLECTION AND DISPOSAL:
A. Trash,litter,and other debris from the Contract Areas as well as trash and litter blown by the wind or
deposited by persons passing by or visiting the Contract Areas shall be collected(Daily,Weekly,
Biweekly,Monthly&Quarterly)or more often as necessary. All paper,trash,cans,bottles,etc.,
may not be dumped on-site in trash dumpsters,but should be disposed in a legal manner at the
Conhactor's expense.
Leaves,pine needles,grass clippings,branches,weeds and any other landscape debris accumulated from
the Contact Areas shall be disposed of off site the same day the landscape debris is accumulated.All
off-site dumping shall be at a dump approved by the City.
B. Plaza Pazk: Daily maintenance of Plaza Pazk and the Plaza Quadrants requires that some level of
maintenance occur each day(including Saturday,Sunday and Holidays).Daily maintenance includes
at a minimum,trash removal,replacement of receptacle liners,spot washing of hazd surfaces as needed,
and removal of litter and pine needles from the Quadrants sidewalks and along the curbs and gutters.All
trash containers shall be washed off and cleaned as necessary. The City shall provide trash liners.
C. The Contractor shall comply with any Local,State or Federal programs for waste
reduction/recycling effective during the peroid of the Contact.
M-22 DRESS CODE AND APPEARANCE:
The Contractor shall be required to provide uniforms for personnel assigned to the Contract Area.
Sufficient changes shall be provided to present a neat and clean appearance of landscape personnel at all
times. Contractor's personnel shall wear uniforms with company name at all times.The proper uniform
includes:
A. Safely Equipment: All employees,when operating power equipment,shall have the proper safety
devices in place such as face shields,eaz protectors,eye goggles,dust masks,etc.
ATTACHIVIENT 3:PAGE 60
Exhibit B-Page 63 of 65
B. Shoes: Leather work boots,or shoes,shall be in good condition and worn at all times. No sandals or
tennis shoes shall be worn on the job. In the event that tennis shoes or sandals are wom the City may
suspend the Contractor's employee from work for that day.
C. Comnany Shirts,Vests or Hats: Shirts or vests with the company name shall be worn by Contractor's
personnel at all times. Hats,if provided,shall also have the company name. Company name shall be
displayed on clothing and visiable to the public at all times.
M-23 EXTRA WORK•
The City may,from time to time,need additional landscape maintenance services which shall only be
authorized by the City's representative as stipulated in the contract and upon execution of the contract
documents.Extra work shall be performed by the Contractor or by competitive bid option at the
discretion of the City.
A. In the event the Contractor is required by the City and agrees to perform extra work:
1. When required by the City, an estimate of cost will be submitted to the Department of
Community Services for approval prior to work being done. The Contractor shall maintain
records sufficient to distinguish the direct cost of other operations. He shall fiunish reports of
extra work on forms furnished by the Contractor,itemizing all costs for labor,materials and
equipment rental. The report shall include hours worked. The following procedure will
govern such extra work.
2. Work will be executed under the direction of the City's Representative on a time and
materials basis or an agreed lump sum price depending on the nature of the work.
3. City will issue a work request for such extra work to be performed.
4. Extra work will not be iniriated without written authorization,except in emergency call-out
situations. Contractor agrees that any services performed which aze not authorized by the
delegated City's Representative,as stipulated in the contract,may result in non-payment by
the City.
B. Extra work may include,but not be limited to,the following:
1. Replacement of plant materials due to failures beyond the Contractor's control.
2. Replacement of wom out damaged sprinkler heads,valves,quick couplers, etc.
3. Additional treatment required for planting or soil as not set forth specifically in this
Specification.
4. Remediallandscaping.
5. Repairs or replacements due to vandalism or"Acts of God".
ATTACHMENT 3:PAGE 61
Exhibit B-Page 64 of 65
6. Tree pruning above the height of 15 feet.
7. Labor costs shall be based on the proposed wage scale for each type of workman.
C. The City's Representative is limited to issuance of orders,directions,notices and instruction,
pursuant to the scope of landscape maintenance. The City shall not be obligated to pay for extra services
which aze not supported,in writing,by a Field Change Order Form.
D. Contractor shall submit invoices for extra work separate from regulaz monthly maintenance billing
and shall detail: 1)Contract Area location,2)services performed,3)unit cost amounts,4)City's
Representative which ordered or authorized services.Invoices for exira work will be submitted within 30
da.ys of the work being completed.
M-24 WEEKLY MAINTENANCE REVIEW:
A. The City shall inspect the work weekly or more often as necessary to ensure adequacy of
maintenance and methods of performing the work aze in compliance with the contract. However,such
inspection or failure of City to inspect shall not relieve the Contractor of the duty to provide continuous
inspection of the Contract Area.
B. Contractor's The Contractor shall meet weekly with the City's Representative to review the schedules
and performance,resolve problems and perform field inspections as re quired.
C.Weekly maintenance Contract Area site review meetings followed by a satisfactory completion of any
or all punch list items generated thereof is a required prerequisite for payment of monthly invoices.
M-25 SCHEDULES.REPORTS AND FORMS
The Contractor,as part of this Contract,will submit reports and schedules as requested.Failure to submit
reports and schedules in a timely manner may result in a delay of monthly payments. Such reports must
be detailed and thorough and may include but not be limited to the following:
A. Weekly Maintenance Schedule(s):
1. Contractor shall provide a weekly maintenance schedule(s)to the City. The schedule(s)
shall indicate the frequency of time and days of the week services aze to be performed.
2. Notification of change in scheduled work must be received by the City at least 48 hours
prior to the scheduled time for the work.
3. Contractor shall adjust his work schedule to compensate for all holidays and inclement
weather.
B. Reports and Forms:
ATTACI IIVIENT 3:PAGE 62
Exhibit B-Page 65 of 65
1. Contractor shall provide the following reports(as scheduled, or upon request):
a. Pesticide Use Reports;
b. Hazards Reports;
c. Cost informatian to perform extra work for upgrading specific areas;
d. Suggestions for improving problem areas;
e. All forms and schedule(s)shall be of a format approved by the City.
M-26 COMPANY VEffiCLES
All vehicles used by the Contractor's employees for the purposes of performing this work aze to be
identified with magnetic door signs(approx.20"x 16")or equivalent with the company name and phone
number. These need to be visible from both sides of said vehicle.
ATTACHMENT 3:PAGE 63