AGR-6953 - ORANGE COUNTY TRANSPORTATION AUTHORITY - BICYCLE CORRIDOR IMPROVEMENT PROGRAM SANTIAGO CREEK MULTIPURPOSE EXTENSIONAC
,R 6g53
1
2
3
4
5
G
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-9-1841
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF ORANGE
FOR
THE BICYCLE CORRIDOR IMPROVEMENT PROGRAM PROJECT
SANTIAGO CREEK MULTIPURPOSE EXTENSION
THIS COOPERATIVE AGREEMENT is effective this 17 day of June , 2020
("Effective Date"), by and between the Orange County Transportation Authority, 550 South Main
Street, P.O. Box 14184, Orange, California 92863-1584, a public corporation of the State of California
(hereinafter referred to as "AUTHORITY"), and the City of Orange, 300 East Chapman Avenue,
Orange California 92866, a municipal corporation duly organized and existing under the constitution
and laws of the State of California (hereinafter referred to as "CITY'), each individually known as
"PARTY" and collectively known as "PARTIES".
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define
the roles and responsibilities related to funding between AUTHORITY and CITY for BCIP
Environmental phases (Environmental Documentation and Preliminary Engineering) for Santiago
Creek Multipurpose Trail Project as defined in the scope of work provided in the 2019 Bicycle Corridor
Improvement Program (BCIP) Call for Projects (Call), herein incorporated by reference; (hereinafter
referred to as "PROJECT"); and
WHEREAS, the Bicycle Corridor Improvement Program is funded with Congestion Mitigation
and Air Quality Improvement Program (hereinafter referred to as "CMAQ") funds; and
Page 1 of 12
L:1Camm1CLERICAL\WORDPROCIAGREEWG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
I WHEREAS, the CMAQ program is authorized under Fixing America's Surface Transportation
2 (FAST) Federal Transportation Act, which may be extended through continuing resolutions or may be
3 authorized through a new federal transportation act; and
4 WHEREAS, CITY is an eligible recipient of federal funding under the CMAQ program, and
s PROJECT is eligible for CMAQ funding contingent on California Department of Transportation
G ("Caltrans") and the Federal Highway Administration ("FHWA") approval; and
7 WHEREAS, on June 10, 2019, AUTHORITY's Board of Directors ("Board"), approved
s providing funding of up to Three Hundred Forty -Five Thousand, Seven Hundred Ninety -Four Dollars
9 ($345,794) in CMAQ funds to be matched with Ninety -Seven Thousand, Five Hundred Thirty -Two
10 Dollars ($97,532) in CITY funds for BCIP Environmental phases (Environmental Documentation and
It Preliminary Engineering); and
12 WHEREAS, CITY and AUTHORITY agree that the total funding for PROJECT including BCIP
13 Environmental phases (Environmental Documentation and Preliminary Engineering) shall be
14 Four Hundred Forty -Three Thousand, Three Hundred Twenty -Six Dollars ($443,326) or amount in
15 accordance with Exhibit A, entitled "Bicycle Corridor Improvement Program Funding Plan", which is
IG attached herein and incorporated by reference; and
17 WHEREAS, AUTHORITY and CITY agree that CMAQ funding for PROJECT is contingent
Is upon funding being available through the FAST Act, a continuing resolution or a new federal
19 transportation act, and PROJECT maintaining its eligibility for this funding; and
20 WHEREAS, AUTHORITY and CITY agree that Caltrans and FHWA authorization is required
21 following AUTHORITY's amendment to the Federal Transportation Improvement Program (hereinafter
22 referred to as "FTIP"), and in order to proceed or commence each phase of PROJECT for performance
23 under this Cooperative Agreement; and
24 WHEREAS, AUTHORITY is responsible for programming the funds to specific projects within
25 Orange County; and Caltrans administers the CMAQ program on behalf of the FHWA and is
26 responsible for acquiring federal approvals for PROJECT on behalf of CITY, determining federal
Page 2 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
eligibility, compliance with federal requirements, and reimbursement for PROJECT activities; and
WHEREAS, CITY agrees to act as lead agency for preliminary engineering, right-of-way,
construction and construction management of PROJECT; and
WHEREAS, this Cooperative Agreement defines the specific terms and conditions and funding
responsibilities between the PARTIES for completion of PROJECT; and
and
WHEREAS, on June 10, 2019, AUTHORITY's Board approved this Cooperative Agreement;
WHEREAS, CITY's City Council approved this Cooperative Agreement on 12 day of
November
follows:
2018.
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
ARTICLE 1. COMPLETE AGREEMENT
A. . This Cooperative Agreement, including any attachments incorporated herein and made
applicable by reference, constitutes the complete and exclusive statement of the term(s) and
condition(s) of this Cooperative Agreement between AUTHORITY and CITY and it supersedes all prior
representations, understandings, and communications. The invalidity in whole or in part of any term
or condition of this Cooperative Agreement shall not affect the validity of other term(s) or condition(s)
of this Cooperative Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of CITY's performance of any term(s)
or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
AUTHORITY's right to such performance or to future performance of such terms) or condition(s), and
CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of
this Cooperative Agreement shall not be binding upon AUTHORITY except when specifically
confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment
to this Cooperative Agreement and issued in accordance with the provisions of this Cooperative
Page 3 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1 11 Agreement.
2
3
4
s
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2s
26
C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s)
or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
CITY's right to such performance or to future performance of such term(s) or condition(s), and
AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
portion of this Cooperative Agreement shall not be binding upon CITY except when specifically
confirmed in writing by an authorized representative of CITY by way of a written amendment to this
Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Cooperative Agreement specifies the terms and conditions, roles and responsibilities of
PARTIES as they pertain to the subjects and PROJECT addressed herein. PARTIES agree that each
will cooperate and coordinate with the other in all activities covered by this Cooperative Agreement
and any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for PROJECT:
A. AUTHORITY shall formally request on behalf of CITY that the Southern California
Association of Governments ("SCAG") amend the FTIP to program funds in accordance with the
funding plan outlined in Exhibit A, as well as any required FTIP amendments, whereby AUTHORITY's
performance under this Cooperative Agreement is contingent upon SCAG, Caltrans and FHWA
approval.
B. AUTHORITY shall provide assistance to CITY in securing the CMAQ funds.
C. AUTHORITY shall not be authorized to program any amount beyond what has been
identified in this Cooperative Agreement as CMAQ and what is ultimately approved for PROJECT in
CMAQ by Caltrans and FHWA.
D. AUTHORITY shall review and approve CITY's request for obligation of CMAQ funds
prior to submittal to Caltrans District 12.
Page 4 of 12
L:\Camm\CLERICAL\WORDP ROC\AG REE\AG91841. docx
COOPERATIVE AGREEMENT NO. C-9-1841
1
2
3
4
s
G
7
s
9
10
11
12
13
14
is
16
17
18
19
20
21
22
23
24
2s
26
E. AUTHORITY shall cancel PROJECT if CITY has not submitted request for
authorization to proceed (hereinafter referred to as "E-76 Request") by February 1 of the year the
funds are programmed.
F. AUTHORITY reserves the right to change the fund source programmed to the
PROJECT.
G. AUTHORITY shall work with the CITY to process an amendment to the Master Plan of
Arterial Highways (MPAH) for the PROJECT, a condition upon receipt of funding, if applicable.
H. AUTHORITY shall cancel the PROJECT if the amendment to the MPAH has not been
requested and processed by the fiscal year in which the funds are programmed, if applicable.
ARTICLE 4. RESPONSIBILITIES OF CITY
CITY agrees to the following responsibilities for PROJECT:
A. CITY possesses the legal authority to deliver this project and to finance, acquire, and
construct the proposed project; and by formal action (e.g. resolution) the Implementing Agency's
governing body authorizes the implementation of the bicycle project, including all understanding and
assurances contained therein, and authorizes the person identified as the official representative of the
Implementing agency to act in connection with the PROJECT and to provide such additional
information as may be required.
B. CITY shall act as the lead agency for the preliminary engineering, right-of-way,
construction and construction management of PROJECT.
C. CITY shall comply with all local, State, and Federal project delivery requirements
including, but not limited to, Disadvantaged Business Enterprise, American with Disabilities Act, and
Buy America provisions.
D. CITY shall submit National Environmental Policy Act (NEPA) and the California
S
Environmental Quality Act (CEQA) environmental documentation to Caltrans for approval by
November 1 of the prior year of the programmed funds as provided in the Project schedule in
Exhibit A.
Page 5 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
t E. CITY is responsible for preparing and submitting to AUTHORITY an Engineer's
2 Estimate of PROJECT cost ninety (90) days prior to E-76 Request, and no later than November 1 of
3 the prior fiscal year of the programmed funding year identified in Exhibit A.
4 F. CITY is responsible for preparing and submitting all necessary Caltrans-required
s documentation, including E-76 Request.
G G. CITY agrees to submit an E-76 Request to Caltrans District 12 by February 1 of the
7 year the funds are programmed, consistent with the fiscal year identified in Exhibit A.
8 H. CITY acknowledges that if the complete E-76 Request for CMAQ funds, including
9 ready -to -list requirements, is not submitted to Caltrans by February 1 of the year the funds are
10 programmed, or PROJECT is found ineligible by Caltrans and FHWA, the proposed funding shall be
11 cancelled by AUTHORITY.
12 I. CITY shall provide the minimum required local match consistent with Exhibit A.
13 J. CITY will follow applicable procurement procedures outlined in the Caltrans Local
14 Assistance Program Guide
15 K. CITY will not advertise or award a contract before FHWA authorization to proceed.
1L. CITY shall invoice Caltrans at minimum once every six (6) months.
17 M. CITY agrees that any cost overruns shall be the responsibility of CITY.
18 N. If CITY receives local, state, or federal funds from a non -AUTHORITY source, CITY
19 will not invoice Caltrans for the amount received from the other non -AUTHORITY source(s),
20 0. CITY will notify AUTHORITY regarding any non -AUTHORITY revenues received for
21 the PROJECT and AUTHORITY funds may not pay for expenses already supported through these
22 non -AUTHORITY revenues.
23 P. CITY will notify OCTA if CMAQ funding or projects are used for other than the intended
24 purposes as defined by federal or state guidelines, the implementing agency may be required to remit
25 all state and federal funds back to the OCTA.
26 /
Page 6 of 12
L:\Camm\CLERICAL\WORDPROCWGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1 Q. CITY agrees that AUTHORITY reserves the right to change the fund source
2 programmed to the PROJECT and AUTHORITY would notify CITY of such a change.
3 R. CITY shall submit semi-annual status reports for PROJECT to AUTHORITY due on
4 March 30 for the prior six (6)-month period and due on September 30 for the prior six (6)-month period
s (Exhibit B, entitled "Semi -Annual Report Form").
G S. CITY shall submit a final report and requested supporting documentation to
7 AUTHORITY within six (6) months of Caltrans payment of final progress invoice for PROJECT in
8 accordance with Exhibit C, entitled "Final Project Report Form."
9 T. CITY is responsible for completing PROJECT in accordance with the funding plan
10 (Exhibit A), and to abide by all CMAQ programming guidelines, and any and all other Federal, and
11 State (Caltrans) requirements.
12 U. CITY shall work with the AUTHORITY to request an Amendment to the MPAH if
13 applicable.
14 V. CITY shall maintain and operate the property acquired, developed, rehabilitated, or
15 restored for the life of the resultant facility(ies) or activity. With approval of AUTHORITY, Caltrans, the
16 Implementing Agency or its successors in interest in the property may transfer responsibility to
17 maintain and operate the property.
18 ARTICLE 5. DELEGATED AUTHORITY
19 The actions required to be taken by CITY in the implementation of this Cooperative Agreement
20 are delegated to its Director of Public Works, or designee, and the actions required to be taken by
21 AUTHORITY in the implementation of this Cooperative Agreement are delegated to AUTHORITY's
22 Chief Executive Officer, or designee.
23 ARTICLE 6. AUDIT AND INSPECTION
24 AUTHORITY and CITY shall maintain a complete set of records in accordance with generally
25 accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized
26 representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and
Page 7 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1 other data and records of CITY for a period of four (4) years after final payment, or until any on -going
2 audit is completed. For the purposes of audit, the date of completion of this Cooperative Agreement
3 shall be the date of Caltrans' payment of CITY's final billing (so noted on the invoice) under this
4 Cooperative Agreement. AUTHORITY shall have the right to reproduce any such books, records, and
s accounts. The above provision with respect to audits shall extend to and/or be included in construction
G contracts with CITY's contractor(s).
7 ARTICLE 7. INDEMNIFICATION
8 A. CITY shall indemnify, defend and hold harmless AUTHORITY, -its officers, directors,
9 employees and agents from and against any and all claims (including attorney's fees and reasonable
10 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
11 compensation subrogation claims, damage to or loss of use of property alleged to be caused by the
12 negligent acts, omissions or willful misconduct by CITY, its officers, directors, employees or agents in
13 connection with or arising out of the performance of this Cooperative Agreement.
14 B. AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors,
15 employees and agents from and against any and all claims (including attorney's fees and reasonable
16 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
17 compensation subrogation claims, damage to or loss of use of property alleged to be caused by the
18 negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees or
19 agents in connection with or arising out of the performance of this Cooperative Agreement.
20 C. The indemnification and defense obligations of this Cooperative Agreement shall
21 survive its expiration or termination.
22 ARTICLE B. ADDITIONAL PROVISIONS
23 AUTHORITY and CITY agree to the following mutual responsibilities:
24 A. Term of Agreement: This Cooperative Agreement shall continue in full force and effect
25 through December 31, 2024 or until final acceptance by AUTHORITY, whichever is later. This
26 Cooperative Agreement may only be extended upon mutual consent of PARTIES.
Page 8 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
i B. Termination: This Cooperative Agreement is null and void if PROJECT is not funded,
2 AUTHORITY shall cancel projects for which CITY has not submitted an E-76 Request by February 1
3 of the fiscal year for which funds are programmed and/or has not advanced PROJECT to ready stage
4 as determined by AUTHORITY. This Cooperative Agreement may be terminated by either PARTY
s after giving thirty (30) days written notice to the other PARTY.
G C. This Cooperative Agreement may be amended in writing at any time by the mutual
7 consent of PARTIES. No amendment shall have any force or effect unless executed in writing by
8 PARTIES.
9 D. AUTHORITY and CITY shall comply with all applicable federal, state, and local laws,
10 statues, ordinances and regulations of any governmental authority having jurisdiction over PROJECT.
11 E. Legal Authority: AUTHORITY and CITY hereto consent that they are authorized to
12 execute this Cooperative Agreement on behalf of said PARTIES and that, by so executing this
13 Cooperative Agreement, the PARTIES hereto are formally bound to the provisions of this Cooperative
14 Agreement.
15 F. Severability: If any term, provision, covenant or condition of this Cooperative
iG Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of
17 competent jurisdiction, the remainder of this Cooperative Agreement shall not be affected thereby,
18 and each term, provision, covenant or condition of this Cooperative Agreement shall be valid and
19 enforceable to the fullest extent permitted by law.
20 G. Counterparts of Agreement: This Cooperative Agreement may be executed and
21 delivered in any number of counterparts, each of which, when executed and delivered shall be deemed
22 an original and all of which together shall constitute the same agreement. Facsimile signatures will
23 be permitted.
24 H. Force Maieure: Either AUTHORITY or CITY shall be excused from performing its
2i obligations under this Cooperative Agreement during the time and to the extent that it is prevented from
26 performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of
Page 9 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1 fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or
2 local government; national fuel shortage; or a material act or omission by the other PARTY; when
3 satisfactory evidence of such cause is presented to the other PARTY, and provided further that such
4 nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the
s AUTHORITY or CITY not performing.
G I. Assignment: Neither this Cooperative Agreement, nor any of the AUTHORITY and CITY
7 rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either
8 AUTHORITY or CITY without the prior written consent of the other PARTY in its sole and absolute
9 discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent
10 to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
11 right to consent to such subsequent assignment.
12 J. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
13 authorize or require any PARTY to issue bonds, notes or other evidences of indebtedness under the
14 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
15 K. Governing Law: The laws of the State of California and applicable local and federal laws,
16 regulations and guidelines shall govern this Cooperative Agreement.
17 L. Litigation fees: Should litigation arise out of this Cooperative Agreement for the
18 performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing
19 PARTY.
20 M. Notices: Any notices, requests, or demands made between the PARTIES pursuant to this
21 Cooperative Agreement are to be directed as follows:
22 /
23 /
24 /
2s /
26 /
Page 10 of 12
L:\Camm\CLERICAL\WORDPROC\AGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
To CITY:
To AUTHORITY:
City of Orange
Orange County Transportation Authority
300 East Chapman Avenue
550 South Main Street
P. O. Box 14184
Orange, California 92866
Orange, CA 92863-1584
Attention: Eduardo Lopez
Attention: Luis Martinez
Senior Civil Engineer
Associate Contract Administrator
(714) 744-5527
(714) 560-5767
Email: edlopez@cityoforange.org
Email: Imartinez1(a.octa.net
With a copy that shall not constitute Notice to:
Cc: Louis Zhao
Section Manager, Discretionary Funding
Programs
and
Denise Arriaga Ibarra
Transportation Funding Analyst
N. Successors and Assigns: The provisions of this Cooperative Agreement shall bind and
inure to the benefit of each of the PARTIES hereto, and all successors or assigns of PARTIES hereto.
O. Time is 'of the Essence: Time is of the essence for the work identified in Exhibit A. All
work must be completed no later than forty-two (42) months after the E-76 request approval date.
/
/
/
Page 11 of 12
L:1Camm\CLERICALIWORDPROCIAGREE\AG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
1
2
3
4
5
G
7
8
9
10
11
12
13
14
15
IG
17
18
19
20
21
22
23
24
25
26
This Cooperative Agreement shall be effective upon execution by both PARTIES.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement
No. C-9-1841 to be executed as of the date of the last signature below.
CITY OF ORANGE ORANGE COUNTY N RT TION AUTHORITY
BY: 4� BY:
Mark urphy Darrell E. Johnso
Mayo ��, II\1 Chief Executive r
Date: 2 ICJ Date: -7
ATTEST:
Pamela Coleman
City Clerk
Dated: 311 a l a o
APPROVED AS TO FORM: APPROVAL RECOMMENDED:
I
Dated: .3 - l l - 20Lo
By: c_
Kia Mortazavi
Executive Director, Planning
Dated: 6.11.2020
Page 12 of 12
L:\Camm\CLERICAL\WORDPROC\AGREEWG91841.docx
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT A
BICYCLE CORRIDOR IMPROVEMENT PROGRAM FUNDING PLAN
SANTIAGO CREEK MULTIPURPOSE TRAIL EXTENSION PROJECT
Proiect Schedule and Fundinn
Schedule
Submit E-76 for Environmental/Preliminary Engineering
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Completion Date
October 8, 2019
June 1, 2020
Aril 30, 2021
Plans, specifications, and Cost Estimates complete
Submit E-76 for Right -of -Way
Start Right -of -Way Acquisition
Ribht-of-Way Certification
Submit E-76 for Construction
Award Construction
Project Completion (open for use
Environmental and Preliminary Engineering funding authorized through this agreement:
CMAQ: $345,794
Local Match (Participating): 97,532
Total Project Cost: $443,326
Preliminary Enaineerina I$o001sl
Fund Source
Fiscal Year
Original. Planned
Allocation
Proportion
CMAQ
FY 2019/20
$345,794
78%
City Local
FY 2019/20
$97,532
22%
TOTAL
$443,326
Right-of-Wav ($000's)
Fund Source
Fiscal Year
Original Planned
Allocation
Proportion
TOTAL
Construction ($000's)
Fund Source
Fiscal Year
Original Planned
Allocation
Proportion
TOTAL
Project Manager Signature:
Project Manager Name:_ Eduardo Lo
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT B
SEMI-ANNUAL REPORT
Project Title:
Agency: Date:
Current /
Schedule: Original Estimated
Draft Environmental Document
"awvaLc
vVl1 I ICLIUI 1 Udl�
Final Environmental Document
Start Design / Engineering
Com lete Desi n / Engineering
Start Right -of -Way Ac uisition
Right -of -Way Certification
Submit Request for Authorization for Construction E-76
Ready to Advertise
Award Construction
Project Completion (open for use
Funding Table:
Environmental/Preliminary Enaim-prinrl o nnn,Q�
Fund Source
Fiscal T
Year
V vPlanned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Final Design $000's
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Right -of -Way ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Construction ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Revised
Allocation
Actual
Expended
Remaining
Allocation
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT B
Major Activities:
Status:
Issues and Resolution:
OCTA Authorized Funding History:
Date
Title
Action/ Brief Description
Ex. March XX, 2019
OCTA Board Report
2019 BCIP Funding
Recommendations
Approved $XXX,XXX in
CMAQ and an associated
$XX,XXX in local match
Contact:
Name: Title:
Phone: Email:
Note: The information in this report may be provided to OCTA through the State and
Federal Calls for Projects Database if available. Additionally, OCTA may require additional
information on performance of the project related to either air quality or transportation
usage.
6
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT C
FnFINAL PROJECT REPORT FORM'
OCTA Date
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. Page 4, the OCTA Staff Verification will be filled out by OCTA staff.
Project Name
Location ano scope of vvorK
Verification of Match and Actual Expenditures
Local: Match,,
Total
:-
(ENTER (EN,TER (ENTER.
BCIP
Other
OCTA
Project
Match
Phase
SO.URCE)' SOURCE ' SOURCE);
(CMAQ)
Funding Total
Rate
Engineering
$ - $ _ $ -
$ _
$ _ $ _
Right -of -Way
$ - $ _ $ _
$ _
$ _ $ _
Construction
$ - $ _ $ _
$ _
$ _ $ _
Total
$ _
$ _
Proiect Schedule
Phase .
Draft Environmental Document
Proposed
Actual
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right -of -Way Acquisition
Right -of -Way Certification
Ready to Advertise
Award Construction
Project Completion (open for use)
1
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT C
FINAL PROJECT REPORT FORM
OCTA
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT C
FINAL PROJECT REPORT FORM
OCTA
I hereby certify that the statements provided here are true and correct.
Proiect Title
Yes
No
N/A
1
The project is designed to city/county and other participating jurisdictions' standards.
❑
❑
❑
2
The project contract was awarded on: ENTER DATE
❑
❑
❑
The total cost of the contract is equal to or less than the total BCIP funds awarded and
❑
❑
❑
3
matching funds provided.
4
The city/county provided matching funds to the project.
❑
❑
❑
5
Right-of-way was acquired in conformance with city/county procedures.
❑
❑
❑
6
All required environmental documentation is complete and certified.
❑
❑
❑
7
An updated project schedule is included with the final invoice.
❑
❑
❑
The final invoice is attached with all the necessary documentation. Please provide all
❑
❑
❑
invoices to Caltrans, all invoices from contractors, and proof of payment in the form of
8
cancelled checks and/or a general ledger.
9
If the final project scope deviated from the original approved scope, was this approved
❑
❑
❑
by OCTA?
10
A copy of the Notice of Completion has been provided to OCTA
❑
❑
❑
11
Before and After Photos of the project site have been provided to OCTA
❑
❑
❑
Name
Title JPublic Works Director
Signature Date
3
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT C
FINAL PROJECT REPORT FORM
OCTA
Project Benefits: Describe and compare the project benefits with those included in the executed agreement.
COOPERATIVE AGREEMENT NO. C-9-1841
EXHIBIT C
psFINAL PROJECT REPORT FORM
OCTA
OCTA STAFF USE ONLY
Orange County Transportation Authority staff has inspected the project site and
certifies that the project is complete and ready for use.
Proiect Title
Name
Title
Signature Date ��