AGR-6944 - STANTEC CONSULTING SERVICES INC - PREPARATION OF WATER SYSTEM MASTER PLANA R-qy`
PROFESSIONAL SERVICES AGREEMENT
TffiS PROFESSIONAL SERVICES AGREEMENT (the "AgreemenP') is made at
Orange, California, on this day of r , 2020 (the "Effective Date") by and
between the CITY OF ORANGE, a mumc pal corporation ("City"), and STANTEC
CONSULTING SERVICES INC, a New York corporation("Contractor"),who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit"A,"
which is attached hereto and incorporated herein by this reference. As a material inducement to
City to enter into this Agreement, Contractor represents and warrants that it has thoroughly
investigated and considered the scope of services and fully understands the difficulties and
restrictions in performing the work. Contractor shall perform all services in a manner reasonably
satisfactory to City and in a manner in conformance with the standards of quality normally
observed by an entity provided such services to a municipal agency. All services provided shall
con£orm to all federal, state and local laws, rules and regulations and to the best professional
standazds and practices. The terms and conditions set forth in this Agreement shall control over
any terms and conditions in Exhibit "A" to the contrary.
2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed TIIREE HLJNDRED FOURTEEN THOUSAND EIGHT
HUNDRED NINETY-TWO DOLLARS and 00/100 ($314,892.00) without the prior written
authorization of City.
b. The above compensation shall include all costs, including, but not limited
to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental,
subsistence and all related expenses.
3. Pavment.
a. As scheduled services aze completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c. City will pay Contractor the amount invoiced within thirty (30) days after
the approval of the invoice.
d. Payment shall constitute payment in full £or all services, authorized costs
and authorized extra work covered by that invoice.
4. Chanee Orders. No payment for extra services caused by a change in the scope
or complexity of work, oc for any other reason, shal] be made unless and until such extra services
and a price therefor have been previously authorized in writing and approved by City as an
amendment to this Agreement. The amendment shall set forth the changes of work, extension of
time, and adjustment of the compensation to be paid by City to Contractor.
5. Licenses. Contractor represents that it and any subcontractors it may engage,
possess any and all licenses which are required under state or federal law to perform the work
contemplated by this Agreement and that Co tractor and i[s subcontractors shall maintain all
appropriate licenses, including a City of Orange business license, at its wst, during the .
pecformance of this Agreement.
6. Indeoendent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and not an employee of City. City shall have the
right to control Contractor only insofar as the result of Contractor's services rendered pursuant to
this Agreement. City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and
expense, fumish all facilities, materials and equipment which may be required for furnishing
services pursuant to this Agreement. Contractor shall be solely responsible for, and sha11
indemnify, defend and save City harmless from al] matters relating to the payment of its
subcontractors, agents and employees, including compliance with social security withholding and
all o[her wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
Contractor aclmowledges that Contractor and any subcontractors, agents or employees employed
by Contractor shall not, under any circumstances, be considered employees of City, and that they
sfiall not be entitled to any of the benefits or rights afforded employees of City, including, but not
limited to, sick leave,vacation leave, holiday pay, Public Employees Retirement System benefits,
or health, life, dental, long-term disability or workers'compensation insurance benefits.
7. Confractor Not Aeent. Except as Ciry may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Conhactor shall have no authority, express or implied, to bind CiTy to any obligation
whatsoevec
8. Desianated Persons. Only those qualified persons authorized by City's Project
Manager, or as designated in Exhibit"A,"shall perform work provided for under this Agreement.
It is understood by the parfies that clerical and other nonprofessional work may be performed by
persons other than those designated.
9. Assienment or Subcontractine. No assignment or subcontracting by Contractor
of any part ofthis Agreement or of funds to be received under this Agreement shall be of any force
or effect unless the assignment has the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee.
10. Time af Comoletion. Except as otherwise specified in Exhibit "A," Contractor
shall commence the work provided for in this Agreement within five(5)days ofthe Effective Date
of this Agreement and diligently prosecute completion of the work in accordance with the time
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period se[for[h in Exhibit"A"hereto or as othenvise agreed to by and between the representatives
ofthe parties.
Il. Time Is of the Essence. Time is ofthe essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensioas of Time. Contractor's sole remedy for delays oukside its
control, other than those delays caused,by City, shall be an extension oftime. No matter what the
cause ofthe delay,Contractor must document any delay and request an extension oftime in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delays caused,by City
will cause it to inwr additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amoun[of such cost at the time the delay ocwrs. No
additional costs can be paid that exceed the no[ to exceed amount stated in Section 2.a, above,
absent a written amendment to this Agreement.
14. Products of Contractac The documents, studies, evaluations, assessments,
reports, plans, citations, materials,manuals, technical data, logs, files, designs and other products
produced or provided by Contractor for this Agreement shall become the property of City upon
receipt. Contractor shall deliver all such products to City pcior to payment for same. City may
use,reuse or otherwise utilize such producks without restriction.
15. Eaual Emolovment Opuortunitv. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not d'iscriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, mental or physical disability, or
any other basis prohibited by applicable law. Contractor shall ensure that applicants aze employed,
and that employees aze ueated during employment, without regard to their race, color, religion,
sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
Such actions shall include,but not be limited to the following: employment,upgrading, demotion
or transfer,recruitment or recruitment advertising,layoffor termination,rates ofpay or other forms
of compensation and selection for training, including appren[iceship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees
placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, national origin, mental or physical ,
disability, or any other basis prohibited by applicable law.
a Contractor shall cause the foregoing pazagraphs(a) and(b)to be inserted in
all subcontracts for any work covered by this Agreement, provided that the foregoing provisions
shall not apply to subcontracts for standard commercial supplies or raw materials.
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16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a consultant to influence any decision of City
in which Contractor knows or has reason to know that Coptractor, its officers, partners, or
employees have a financial interest as defined in'Section 87I03 of the Govemment Code.
Contractor further agrees that it shall not be eligible to work as the design/build firm for the project
that is the subject ofthis Agreement.
17. Indemnitv.
a. To the fullest extent permitted by law, Contractor agrees to indemnify,
defend and hold City, its City Council and each member thereof, and the officers, officials, agents
and employees of City(collectively the"Indemnitees") entirely harmless from all liability azising
ou[of:
1) Any and all claims under workers' compensation acts and other
employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's
employees arising out of Contractor's work under this Agreement, including any and all claims
under any law pertaining to Contractor or its employees' status as an independent contractor and
any and all claims under Labor Code section 1720 related to the payment of prevailing wages for
public works projects; and
2) My claim, loss, injury to or death of persons or damage to proper[y
caused by any act, neglect, default, or omission other than a professional act or omission of
Contractor, or person, firm or corporation employed by Contractor, either directly or by
independent contract, including all damages due to loss or theft sustained by any person, firm or
corporation including the Indemnitees, or any of them, arising out of, or in any way connected
with the work or services which aze the subject of this Agreement, including injury or damage
either on or off City's property; but not for any loss, injury, death or damage caused by the active
negligence or willful misconduct of Ciry. Contractor, at its own expense, cost and risk, shall
indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted
against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay
or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any
action, suit or other proceedings as a result of coverage under this subpazagraph.
b. To the fullest extent permitted by law, Conuactor agrees to indemnify and
hold Indemnitees entirely harmless from all IiabiliTy arising out of any claim, loss, injury to or
death of persons or damage to proper[y caused by its negligent professional act or omission in the
performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this
Agreement shall not be wnshved to extend any third party indemnification rights of any kind to
any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing,
rescission,or termination of this Agreement, and shall continue to be binding and in full force and
effect in perpetuity with respect to Contractor and its successors.
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18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law
for the protection of its employees during the progress of the work. Contractor understands that it
is an independent contractor and not entitled to any workers' compensation benefits under any
City progam.
b. Contractor shall maintain during the life of this Agreement the following
rpinimum amount of comprehensiye general liability insurance or commercial general liability
insurance: the greater of (1) One Million Dollazs ($1,000,000) per ocwrzence; or (2) all the
insuracice coverage and/or limits carried by or available to Contractor. Said insurance shall cover
bodily injury, death and property damage and be written on an occuirence basis.
c. Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of
One Million Dollars ($1,OOQ000); or (2) all the insurance coverage and/or limits carried by or
available to Contractor. Said insurance shall cover bodily injury, death and property damage for
all owned,non-owned and hired vehicles and_be written on an occursence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available
to City. No representation is made that the minimum insurance requirements of this Agreement
aze sufficient to cover the obligations of Contractor under tHis Agreement.
e. Each policy of general liability and automotive liability shall provide that
City, i[s officers, officials, agents, and employees are declazed to be additional insureds under the
terms of the policy, but only with respect to the work performed by Contractor under this
Agreement. A policy endorsement to that effect shall be provided to City along with the certificate
of insurance. In lieu of an endorsement,City will accept a copy of the policy(ies)which evidences
that City is an additional insured as a contracting party. The minimum coverage required by
Subsection 18.6 and c, above, shall apply to City as an additional insured.
L Contractor shal] maintain duting the life of this Agreement professional
liability insurance covering erzors and omissions arising out ofthe performance ofthis Agreement
with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep
such policy in force and effect for at least five (5) yeazs from the date of completion of this
Agreement.
g. The insurance policies maintained by ConVactor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than
as stated above.
h. Before Contractor performs any work or prepares or delivers any materials,
Conrtactor shall furnish certificates of insurance and endorsements, as required by City,
evidencing the aforementioned minimum insurance coverages on forms acceptable to City,which
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shall provide that the insurance in force will not be canceled or allowed to lapse without at ]east
ten (10) days' prior written notice to CiTy.
i.Except for professiona] liability insurance coverage that may be required by
this Agreement, all insurance maintained by Gontractor shall be.issued by companies admitted to
conduct the pertinent line of insurance business in Califomia and having a rating of Grade A or
better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of
professional liabiliry insurance coverage, such coverage shall be issued by companies either
licensed or admitted to conduct business in California so long as such insurer possesses the
aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or
is otherwise modified and cease performance of this Agreement unless otherwise directed by City.
In such a case, City may procure insurance or self-insure the risk and charge Contractor for such
costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City,on behalf of any insurer providing insurance to either Contractor
or Ci.ty with respec[to the services of Contractor herein,a waiver of any right to subrogation which
any such insurer may acquire against City by virtue of [he payment of any loss under such
insurance.
1.Contractor shall include all subcontractors, if any, as ,insureds under its
policies or shall furnish sepazate cedificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurced to the date of termination in compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold
any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Insoection oFRecords. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and
complete books, documents, papers, accounting records, and other information (collectively, the
records") pertaining to the costs of and completion of services performed under this Agreement.
City and its authorized representatives shall have access to and the right to audit and reproduce
any of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3)years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three(3)days' notice from City,and copies thereof
shall be fumished if requested.
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21. Comaliance with all LawsQmmieration Laws.
a. Contiactor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. If the work provided for in this Agreement constitutes a"public works," as
that term is defined in Section 1720 ofthe Califomia Labor Code,for which prevailing wages must
be paid, to the extent Conhactor's employees will perform any work that falls within any of the
classifications for which the Department of Labor Relations ofthe State of Califomia promulgates
prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it,
shall pay.not less than the specified prevailing rates of wages to all such workers. The general '
prevailing wage determinations for crafts can be located on the website of the Department of
Industrial Relations (www.dir.ca.gov/DLSR). Additionally,to perform work under this Contract,
Contractor must meet all State registration requirements and criteria, including project compliance .
monitoring.
c. Contractor represents and warrants that Contractor:
1) Has complied and shall at all times during the term of this
Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes,
and orders, including, without limitation, the Immigration Reform and Control Act of 1986
IItCA); and
2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
3) Has properly maintained, and shall at all [imes during the term of
this Agreement properly maintain, all related employment documentation records including,
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's
employees; and
4) Has responded, and shall at all times during the term of this
Agreement respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the
Department of Homeland Security, the Depar[ment of Labor, or the Social Sewrity
AdminisVa[ion.
d. Contractor shall require a11 subcontractors or subconsultants to make the
same representations and warranties as set forth in Subsection 21.6.
e. Contractor shall, upon request of City, provide a list of all employees
working under this Agreement and shall provide,to the reasonable satisfaction of CiTy,verification
thaYall.such employees are eligible to work in the United States. Al] costs associated with such
verification shall be bome by Contractor. Once such request has been made, Contractor may not
change employees working under this Agreement without written notice to City, accompanied by
the verification required herein for such employees.
f.Conhactor shall require all subcontractors or sub-consultacits to make the
same verification as set forth in Subsection 21.d.
g. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to
follow federal laws to determine the status of such employee,that shall constitute a material breach
of this Agreement and may be cause for immediate termination of this Agreement by City.
h. Contractor agrees to indem ify and hold City, its officers, officials, agents
and employees harmless for,of and from any]oss, including but no[limited to fines,penalties and
corrective measures City may sustain by reason of Contractor's failure to comply with said laws,
rules and regulations in connection with the performance of this Agreement.
22. Governine Law and Venue. This Agreement shall be construed in accordance
with and govemed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California.
23. Intearation. This Agreemen[ consti[utes the entire agreement of the parties. No
other a eement,oral or written,pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all otices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail,
postage prepaid, to each par[y at the address listed below. Either party may change the notice
add ess by notifying the other party in writing. Notices shall be deemed received upon receipt of
same or within three (3) days of deposit in the U.S.Mail,whichever is earlier. Notices sent by e-
mail shall be deemed received on the date ofthe e-mail transmission.
CONTRACTOR" CITY"
Stantec Consulting Services, Inc. City of Orange
38 Technology Drive 300 E. Chapman Avenue
Irvine, CA 92618 Orange, CA 92866-1591
Arin.: Jeff Dunn,P.E. Attn.: Sonny Tran,P.E.
Telephone: 949-521-3110 Telephone: 714-288-2475
E-Mail: jef£dunn@stantec.com E-Mail: stran@cityoforange.org
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25. CounteroaMs. This Ageement may be executed in one or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
IN WITNESS of this Agreement, the parties have e tered into this Agreement as of the
year and day first above written.
CONTRACTOR" CITY"
STANT IaTSULTING SERVICES INC.,CITY OF ORANGE, a municipal corporation
a Cal' ia corporation
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By:Go By: G— ''G
Printed Name: 1 G CYl Mazl A. Murphy, Mayor
Title: CZ $t {1
By.
Printed Name: ATTEST:
Title:
P mela Coleman, City Clerk
APPROVED AS TO FORM:
Mary E. Bi ing
Senior Assistant City Attome
NOTE: City require"s the following signature(s) on behalf of the Contractor:
1)the Chairman of the Board,the President or a Vice-President,AND(2)the
Secretary, the Chief Financial Officey the Treasurer, an Assistant Secretary
or an Assistant Treasurea If only one corporate officer exists or one corparate
ofticer holds more than one corporate office,please sa indicate. OR
The wrporate officer named in a corporate resolution as authorized to eater
into this Agreement. A copy of the corporate resolution, certified by the
Secretary close in time to the execution of the Agreement, must be provided to
City.
9.
OFFICER'S CERTIFICATE
of
STANTEC CONSULTING SERVICES INC.
A NEW YORK, CORPORATION
I, the undersigned, do hereby cerfify that:
1.I am the duly elected and acting Corporate Counsel of Stantec Consulting
Services Inc., a New York corporation the "Corporation"J.
2.On April 15,2079, the following resolution was adopted by the Corporation's
Board of Directors:
BE IT RESOLVED THAT:
1.the Corporation hereby adopts the Signing Authority Policy, as modified or
amended from time to time, of Stantec Inc.
2.execution of any documents for and on behalf of the Corporation shall be
governed by the Signing Authority Policy, as modified or amended from time to
time, of Stantec Inc.;
3.the Secretary or any of the Corporate Counsels of the Corparation be authorized,
empowered and directed from time to time as required to facilitate the execution
of contracts or submission of proposals,to sign,and to seal with the Corporate Seal,
Cerfificates of the foregoing action evidencing the authority delegated in the
Signing Authority Policy, as amended from time to time, of Stantec Inc.
Eric Nielsen is an Execufive Vice President of the Corporation, and in that
capacity is duly authorized to sign a Contracf in accordance with the Corporation's
Signing Authority Policy in connection with the following project:
City of Orange, Califomia
Professional Services Agreement
Water System Master Plan
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Corporation, this 1 FM day of January 2020.
4O
yVLT NC'
5,
9
Thomas Curran, Corporate Counsel
Corp i'Ol'Mtl m
F- y
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Z:\0_Sfantec Risk Management\0_Certificate of VOTE\Nielsen\City of Orange\SCSI Officers
Cert_2019_2020_TC_.docx
EXIiIBIT "A"
SCOPE OF SERVICES
Beneath this sheet.]
Stantec Stantec Consulting Services Inc.
38 Technology Drive,Irvine,CA 92618
December 16;2019
X I A /l,
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SonnyTran, PE
Assistant Water Manager
City of Orange, Water Division
189 S. Water Street
Orange,CA 92866
Reference: Proposal to prepare the Water System Master Plan for the City of Orange,Water Division
Dear Mr.Tran,
The City of Orange Water Division (City) is responsible for providing a clean,safe,potable water supply to
the residents and businesses of the City for both domestic use and fire protection.As part of your efforts to
continually improve your community,you intend to prepare a Water System Master Plan that will address water
supply,water demands,facilities planning,operational objectives, hydra0lic modeling,storage analysis,water
quality,capital improvement program,and operations and maintenance programs. Stantec Consultant Services
Inc. (Stantec) is confident that our team of qualified engineers and water specialists have the experience
@ necessary to complete this project to meet your high standards.
WHAT WE CAN DO FOR YOU. Our accomplished, locally led team includes leaders with track records
throughout Southern California and the siate for delivering innovative solutions to modern-day water
management challenges and providing sustaina6le outcomes. We will work closely wiih your staff to identify
opportunities,deve4op comprehensive options,foster collaboration,and formulate a comprehensive planning
tool for implementing a cost effective CIP. Our core bUsiness philosophy has long been the key to our success,g we deliver worid-class resources with a personal level of local care.ThaYs why at Stantec,we always design
with community in mind.
ABOUT OUR TEAM. Our team of proven and respected professionals can easily focus on and achieve your
water master planning goals. Our project manager,Jeff Dunn, PE, has 25 years of experience in water resource0planningandengineeringinvolvingpotablewater, recycled water, and sewer facilities. His planning experience
includes more than 24 facility master-planning projects,as well as 30 hydraulic and feasibility studies for
potable,recycled water,and sewer systems.Jeff will lead a seasoned team of planning, modeling,and water
I resource specialists. As a team,we have a standard of care that fosters repetitive and long-standing working
relationships with local clients,such as Irvine Ranch Water District, Inland Empire Utilities Agency,and the
I Cities of Newport Beach, Laguna Beach, Ontario,Anaheim,and San Diego.
I We have reviewed your RFP and the contract terms and believe that should we be selected for this assignment,
I we will be able to conclude a mutually satisfactory contract with you.We will comply with all insurance
requirements as shown on the insurance checklist in the RFP.This proposal shall remain valid for 90 days.
Sincerely,
Gl/L%/f r '
f
X
r
Jeff Dt111f1 PE Project Manager J8f1'leS A. CethCaft PE I Practice Technical Lead and QA/QC949-521-3110 jeff.dunn@stantec.com (949) 456-7346 Jim.Cathcart@stantec.com
9DE RS`d.4R9 E 4 O J CYA1/
The City of Orange,Water Division, is seeking a firm The main goals of the Water Division is to provide
to prepare a Water System Master Plan of the existing a high quality potable water supply that meets all
and future water distribution system. applicable regulations,to supply adequate flowsand
The City serves a population of more than 138,000, pressures for service and fire protection demand,
and contains some areas that are old,with origins to operate at high efficiency and low costs,and to
dating back to the nineteenth century.The existing maintain service reliability through redundancy.
system consists of 12 active groundwater wells, To support your goals,the objectives for this
8 connections to imported water supply,l5 water Water System Master Plan will include analyzing
8 storage reservoirs, l6 pump stations,462 miles of improvements required to meet the following
pipelines,and over 36,000 service connections.The performance objectives:
water system provides service pressures via Smain Water supplythat meets current and future
pressure zones,with 6 sub-zones that are pressure demands, and all applicable regulations related
reduced.The majority of the piping is CIP, DIP,and to health,environment,and water qualityPVCC900pipematerial.There are also some Cylinder
and AC pipe as well. Delivery of adequate flows and pressures for
The main source of water supply to the City is peak demands and fire protection
groundwater, making up approximately 65 to 80 Redundancy for service reliability with
percent of the supply,that is pumped from wells with diversified water supply sources
the Orange County Basin.Imported water from MWD • Operation at the highest efficiency and lowest
is also purchased,along with locally treated imported costs
water from Serrano Water District and a small amount
PPfromEastOrangeCountyWaterDistrict.
We are committed to helping you achieve your goalsTheCityisfullydeveloped, with the exception of the and project objectives by:eastern portion of the sphere of influence. However,
for purposes of this Water System Master Plan the Updating the current hydraulic model and
Water Division's service area boundary is basically calibrates the updated model
built-out in terms of any further expansion outside Analyzing water demand and supply d
the City boundary.As indicated by the City's General projections
Plan,you do not anticipate continued increases in Evaluating optimization of the supply facility
water demand as re-development or"in-fill" projects operation
increase densities and population.
Evaluating distribution system maintenance
program and asset management
Providing a phased capital improvement
program with cost estimates
Investigating water quality issues
Identifying any deficiencies and"bottle necks"in
the water system
City of Oranqe I'Nater System Idaste Plan pp
E(Y I.D G1 COB Sc.T90 9S B 94/BD Ad I O H C 9A T R
Key factors to a successful project include: g SgT adSUnderstandingyourwatersystemfacilityWewillsubmitdraft versions of individual re ortoperationsp
chapters as the tasks are being completed.ThisClosecoordinationandworkshopmeetingsapproachmaintainsthescheduleandallowsthe
1, with Operations staff during modeling scenarios project to move fonvard more efficiently.to interpret results and system operational
changes
Identify data gaps and areas with potential
project cost escalations
Developing appropriate and accurate hydraulic5
modeling simulation runs
Identifying critical and impactful CIP projects
Preparing a useful planning document with
lasting value to be a planning tool
Communication between Stantec's team and
City's Water Division
@ @ V
Our approach to this Water System Master Plan (as
r .shown in the figure below) will be to pertorm the
services as outlined in the scope of work items that -
follow a logical and efficient workflow. Our proposed
workflow allows the project to maintain the proposed
schedule as well as provide opportunities for your
staff to review and provide input at key stages
throughout.This also encourages a collaborative
effort with the Water Division staff wherein the project
objectives will be met more efficiently.
Workflow Diagram
i. . •
i• .
Ci}•ofOrange!waterSystemMasterPlan
23
D iVd P OJ 4B PdS AR9 We will also consider projecting the demands on
6 B S an equivalent dwelling unit(EDU) basis. Benefitsto
For your master plan to be a useful planning tool, categorizing factors with this unit include:
the demand projections,and duty factors the Simplifying discussions with developers
demand projections are based on,must be accurate.Unifying projections of Water and Sewer impacts
Comparing duty,or water use factors to historical of a development
water use patterns is one way to verify the factors
are valid. However,projecting for future conditions Providing your staff with an understanding of
will require additional considerations and use of how much additional re-development or"in-
the approptiate forecasting methods as well as fill"projects that can be sustained by current
water conservation and changing use patterns infrastructure and supplies
considerations. Adjustable to conservation efforts
In our approach,we will develop factors and demand
projections that are consistent with the Citys
S 6V 6,ScurrentUrbanWaterManagementPlanaswellas
variousforecastingmethods. Wewillconsiderthree Sy p QQ/9'$
forecasting methods,such as population, land use We will develop solutions for existing and future
factors,and a linear regression analysis based on deficiencies identified in the model. While existing
historical data. Population forecasting will be based and future scenarios will be evaluated separately,
on two different methods. Below is an evaluation for ' recommendations for existing systems may only
a previous project with EVMWD thai required a similar partially address future system deficiencies. We
type of analysis. will fQcus on whole solutions or phased solutions
addressing both existing and future deficiencies.
Demand Projections for a Similar Project
60,000
50,000
40,000 Y=—
v r'r
30,000
na'2'S.".
20,000
10,000
O
n n. .rn. .+ .i+'. .n I rn m n n m .a m vi n m .y m .n.
Of O OI O O O O O ti N N N N N M M M
OI O O O O O O Q O O O O O O O O O O O O
N N N N N N N N N lV N N N N N N N N
Year
His[orical 2010 UWMP(based on RCCDR Projectionsj
trAdjusted UWMP Demands- Starting 2016 t2 Percent Annual Growth-Starting 2013
E-3 Percent Mnual Growth-Starting 2013 Linear Regression(based on Historiral Data)
CityofOrangelH'ater5ystemMas erPlan 24
o d .o uo 4
C U
7 Our approach will be to calibrate the model for both The goal for the calibration results will be within
plessure and flow conditions.A pressure-based 10-percent between the model and field measured
calibration will be conducted using steady-state results for both flow and pressure. However,it is
simulations to validate the model against SCADA recognized ihat this percentage varies depending on
and field information for various hydrant flow tests magnitude of the resulting parameter. For example,
throughout the system. Pressure loggers are also 10-percent of 100 gpm is much smaller than
recommended to be installed forthe pressure zones 10-percent 1,500 gpm.To handle this situation,we will
to be tested.The number of test locations and also report the difference between the two results to
loggers will be coordinated with the engineering and verify the accuracy.
operations staff through a workshop and flow testing
plan to be prepared by Stantec.
Flow calibration will be performed using the EPS
maximum day demand conditions. A system
operating controls workshop will be conducted prior
to the EPS model calibration. We will meet with the
operations staff to review and obtain the necessary
facility control data that will need to be input into
the model. Facility control data will include pressure
regulating valve set points,pump station start and
stop set points,flow control valve settings,tank level
conirols,and any other operations that pertains to the
EPS calibration.
FieldTesting/SteadyStateCalitirationWorkFlow
FIELD TESTING PREPARE FIELD TESTING FIELD TESi DATE pREPARE SUMMARY OF
PROCEDURES TECH MEMO 3Types of Data: TESTING PROGRAM
WORKSHOP Addresses procedures 1. SCADA:obtain SCADA Atech memo will he prepareto
Engineering and and locations discussed for all planis and tanks summarize results
operations staff present at workshop 2. Pressure Loggers:Install Resulis reviewed with City prior
Stantec to 6ring a map 11X17 map showing pressure loggers at MWD to calibretion
to mark up potential field loggers and FH test connections(1-month
testing locations for locations minimum duration)
hydrants Identifies field operation 3. Fire Hydrant Flow Tests:STEADY STATE CALIBRATION
iscuss duration of staff procedures for data Conduct hydrant testing
testing,staff availability needed at flow test same month as loggers Model run scenarios prepared tor
installed each hydrant tesUocation
Coordinate hydrant i.e.use two FH's-one for Far model mn,model flowand
tesiing with flushing pressure readings and Multiple lacations
pressure tesulis will be compared
ro rem ane far flow with pitot to stress system
D 9 with field est data,%diFference
Coordinate locations reading,map will identify for pressure,supply
which is recommended, capacity,and o-factar Will be ideniitied
tominimizetraffic
numberotsiaff cali6ration
concems recommendedforeach Potentialmultiple CALIBRATIONWORKSHOP
location(usually 2) hydrant tests per day
depending on City's
Run the model and review
availahility
calibration resuAs
Two hydrants used per
Model can he"tweeked"during
tesf loca ion-one fore the workshop if calibration or
pressure gauge and one
conttol settings need adjustment
forflowingpitot peroperationstaff
CiN of Orange I Wate;Syste.m Masier Plan 25
SY R.A€ aO R AP9 L 9S GISParcelBasetoStoregeZoneAnalysisApproach
After reviewing the system and hydraulic model,we i-.
know there are pressure zones containing multiple storage Service zones
storage reservoirs, and that some zones also may Demands table exported to
supply multiple sub-zones. For the storage analysis, f1 Excel spreadsheet
we will develop the storage requirements by creating \
Storage Zones from GIS parcel demands,diumal
demand pattem and pumping suppty analysis, and
consideration for time of use pumping.Additionally, Storage Service Zones
we will verify through the hydraulic model zones with Polygon's assigned new
more than one tank, and if multiple tanks can supply storage zone attri6ute
the entire storage zone.
Using the GIS parcel base,we will create storage
zones from ovedaying the water system and tank aressure zone Polygon
facilities with the pressure zone polygons.These
Adjustments
parcels,which will contain water demand information
based on the parcel land use and duty factor"s, T_.'' `= system supply and smrage
will then be exported to a spreadsheet for storage 4V; Facilities
calculations.
From the hydraulic modeling,operational storage
will be analyzed using the diurnal demand patterns,
maximum day pumping and supply to the storage
zone, and consideretions for pumping time-of-use
operations.
Total storage requirements will be calculated for the
local operational storage,fire storage, and emergency
storage components in accordance with AWWA
recommendations.
Sample of Opera;ional Storage Analysis
Operational Storage Diurnal Analysis
i.a
1.6 - ---" Oiumal emand ' - '
Curve
14 Estimated Opera[ional
Storage Required
1.2
SUPV Y/PumPing
1 .
mE
o" o.a --__.
0.6 _ ___ ' ' _' '. . _ _ __ ' . _
gJ
0.< __"_._.___..__ _ _ ._._._____ . _ _ _ . . _ . ._
0.2 —__._'—__-.—___.__. _ ___._... _.. —_—___.._--_".:_._ _.__"_"—______..—._.._.
0
y.
4 P P W P P P fQ V V Q V V V V 3 V V
ryAQ ,'1; ,.8 ,.8 aFP y 6. , aSQ 98 R
Y,.
B CP ,_8 ,ti ,.8 pl y8 b.8 ^L{ .8 '8 y,ti
Tlme of Day
CilyofOrangelWaterSyslemMasterPlan 26
Hydreulic Analysis C/P Development Process
i
0 o F!
t
W; Hydraulic FireFlow Pfpelfne AdequScyof .TankEvaluation BaasterStatiom ;
eficienc es Evaluaflon PressureZones , Evaluation ,
aq j j •Ptessure Landtisebased •Age EnivationSimage •Se smmAnalysis i CapacRyEvaluaLon j
Q=a Velacrtyandheadloss fireflow MaintenanceHistary. B Stafflnteryiews L
o
Proposed0istribution. StorayeR.ecommendattons BoosterSiatian
z System'Rec— urmmenda`iiuns Recommenda`tions
T ensmission2ntldisvlfiuflonpipesto Proposed.smregefareatsting:andNNre acement
Impro_vepressuces Piop'osedchangestopreuurezones Upgrzdes
MalnstdincreasereLabilrty No Changes
Sysiemtmprovemenisforfiretlori
ya
a Impravements Program
nk
Ptaecirumed mnNed6asedan
crRgnaPralects P esed
Coste'stimaies
@ G 9F0 CAf' S9VE F O/V Y cost to replace the system in kind from supplied
pR,v g p p[ information,and then fractionalizing the cost to a
7 yearly total based on factors such as useful life,
pipe material,and pipe break history.This exerciseCapitalimprovementsaresignificantlyimportantinhasbeenincrediblyusefultoourotherSouthern
meeting the City's overall goals,particularly knowing California clients in planning for the full cost of capital
when the improvements and funding are needed. improvement and system maintenance.
Therefore,we will synthesize findings from the
existingandfuturepotableanalysisofthewater DR9 SLO Fld0 9fS9 8 SVllBL B
system evaluation and hydraulic modeling into a r 'p
detailed, prioritized, and phased CIP.The CIP will We propose conducting workshops at key stages ofidentifyprojectsandfacilityneeds, including an the project as described in our scope herein where we
opinion of probable cost that accounts for design,feel it would be important to:
construction management,and contingency for each
recommended project. Present findings and/or exchange ideas for key
The project costs will be provided for five-year
decision making during the projeci
incremental CIP recommendations, and sub Obtain important feedback to more effectively
categorized by infrastructure type (pipe, pump,etc.). complete the calibrations,analyses and
This information will be clearly presented in narrative, recommendations
tabular, and graphic form in the final master plan and • Discuss with Engineering and Operations staff
categorized by planning horizon, improvement type, regarding the water system controls,settings,
and cost. and otlier constraints that are needed for
In addition to a prioritized CIP,we will use data accurate modeling
provided by the Water Division and estimate the These workshops will bring your staff and our team
CIP incremental rehabilitation and replacement together for ihe sharing of our ideas and analyses to
7 costs.This is accomplished by estimating the provide opportunity for improved input and direction.
CityofOrange!Wa erSystemMas erPlan 27
We recommend that these workshops be attended by prevention (quality assurance),while maintaining
senior members of our staff and your operations and checks and balances for inspection (quality control).
p] engineering staff. We will need to discuss operational We will perform quality control reviews for accuracy,
paremeters, controls,and settings that will enable the conformance,and integrity of the submittal led by JimL model to be run accurately. In addition,the operations Cathcart. Prior to submitting to the City,our projectstaffcancommentonareaswherethemodelresultsmanagerwillsignoffonthefinalsubmittalstocertify
may be iniuitive. accuracy and completeness.
B C WdVl 691 8 @.'P f d l
This project will require significant exchange of SCOPE OF WORK
information beiween you and ourteam, and it is
important to establish a communication protocol for a g 9 - R0.9 C4 fVi.4C M€T
the project, including establishing and maintaining 1-A Project Schedule and Status Report
a primary and secondary point of contact. All At the start of the project,we will provide a project
information received will be logged and stored schedule based on the Tentative Projeci Schedule
electronically.The most critical information exchange that includes major milestones.The schedule will
will be regarding the projecYs technical aspects. At be updated monthly to reflect potential changes in .
7 project initiation,we will send a data request list for project milestones as work progresses.
all outstanding items that have not already been Throughout the project,we will prepare brief status
received,or for questions that remain regarding model updates on the projecYs progress.This is assumed
development.As model development progresses,the to be via email communications on a monthly basis.
main points of contact will correspond directly to help The reports may i clude a brief description of the
ensure all information is received and all questions current scope being performed, a summary of
are answered in an efficient manner. verbal discussions and decisions made,upcoming
y coordination items, and a schedule update.
The high quality of our team's work depends on the ' 1-B Meetings
competence and capabilities of individual employees We will attend a project kickoff ineeting to discussandontheblendingoftheirtalentstomeetspecificandreviewtheprojectscopeandapproach.The key
project requirements. Stantec has proposed a members from Stantec's team will be in attendance.
talented team to deliver your planning documents and We assume that the City staff will include the
values the necessity for a sound technical approach pertinent staff from the Planning and Public Works
to delivering final work products.There are three divisions so that all aspects of the project may be
components to ourteam's quality management: discussed and reviewed.
Quality Planning-Identify the appropriate quality n addition to.the kickoff ineeting,we anticipate
standards relevant to each proposed project,having monthly progress meetings with the Cityformalacceptanceanddeterminationofthestaff,either in person or via conference call,and in-
means to satisfy them person review meetings. We also anticipate having
Quality Assurance-Evaluate the overall pYoject workshops to review results of model analyses and
performance on a regular basis to provide potential CIP projects.
confidence the project will satisfy the relevant rye have ideniified up to thirteen anticipated meetings
quality standards for each of the major scope items as follows:
Quality Control-Monitor specific project results . Kickoff ineeting - one meeting
to determine if these comply with relevant
pro ress meetin s -ten meetin s,either in
quality standards nd identify ways to eliminate 9 9 9
causes of unsatisfactory performance person or conference call
We have made a significant investment in our workshops -two workshops
overall quality management process to acFiieve For meetings/workshops,we will prepare an agenda
our goals for client service.Adherence to Stantec's for the items to be discussed within five business
quality management procedures is an integral and days before each meeting. Minutes will be prepared
inseparable part of our basic project management and provided to the City for distribution within five
activities. Our practice places great emphasis on business days after each meeting.
Clfy o(02nge I N'a er Sysiem Mas er Plan 28
i
1-C Data Collection regression analysis based on historical data.
We will perform the necessary research and data Population forecasting will be based on two different
collection for this project to understand the existing methods,SCAG and Cal State Fullerton published
conditions and to help with the analyses. This task projections.The land uses will be based on the
will include the items listed under Task 1-C in the RFP. current General Plan.
We will review all ihe documents provided by the City 2-B Water Duty and Peak Factors
at the start of the project and provide a data request We will analyze the existing and historical water
list for the additional information and data required consumption data to determine the water duty
for the analyses and the report. factors.We assume that the historical data will be
1-D Deliverebles the previous 12 years,since the previous master
We will provide the following deliverables at different Plan was prepared.The water duty factors will be
stages of the project. based on the approved City zoning map and validated
against historical billing data. For purposes of
Meeting agenda: electronic within five business projecting future demands based on land use factors,
days before meeting;hard copy at the meeting the exisiing zoning map land use categories will be
Meeting minutes:electronic within five business reconciled with the General Plan land use categories.
I days after meeting It is assumed that the land use categories used
Status reports: electronic and hard copy, will be similar to those used in the previous water
monthly master plan document.Additionally,we will perform
Project schedule: electronic and hard copy, a comparison review of two to three nearby agencies
monthly duty factors.
I •
Letters and memoranda:electronic Average day, maximum day,and the peak hour
I demand factors will be estimated.To do this,we will
Data reviewed and/or referenced: electronic evaluate the demands from the monthly billing data
List of additional data/information required: to determine the month of maximum demand. For
electronic, provided at the start of the project this month,we will request SCADA information for
all of the production facilities,including imported
connections,wells,booster pump stations,storage
YAS 2 VV.Y@R P3ENIR.§D A 9D SIJPPLY tanks, and available pressure regulating stations.This
SCADA information should be provided in 15-minute
intervals. Using this information,we can determine
2-A Current and Projected Water Demand the day of the month that contains ihe maximum day
We will calculate the Citys current and projected of water use and hour of peak water usage.
I water demands through Year 2035.The existing To analyze the model for EPS scenarios,we will
water demands will be calculated based on the develop diurnal demand patterns for each of the five
Citys historical billing records.The water demand main pressure zones. If flow data is available for the
projections will be developed for the Existing, 5-Year pressure reducing stations,then diurnal patterns will2025), 10-Year(2030), and 15-Year(2035) planning be developed for the available sub-zones as well.
horizons.The future water demands will be projected However, it is assumed thai this flow data is notIbasedontheknowndevelopments,"in-fill"projects, available through the pressure reducing stations.
and the City's General Plan.I
We assume each parcel in the City's GIS database 2-C Current and Projected Water Supply
will contain the appliceble land use category.The Based on the Citys objectives and any mutually
parcel database will be updated with a field to contain determined additional criteria that may be required
demand and equivalent dwelling unit attributes.The to help meet the City's goal of producing high quality,
database will also contain a field for what phase the reliable, and cost-effective potable water for future
projected demand will be realized. conditions,we will analyze and summarize the
City's projected water resource and supply facility
We will develop demand projections that areI requirements through 2035, in five-year planning
consistent with the Citys current Urban Water horizons.
j Management Plan and various forecasting methods.
We will use three forecasting methods, such as
by population, land use duty factors,and a linear
Ciry of Orange I Wa er System 61aste:Plan 29'
In addressing the existing supply sources'reliabllity, operations staff. Recommendations will be provided
we will develop recommendations for other potential with the Capital Improvement Program project
supply sources.Additional supply sources will recommendations.The investigation will include:
primarily focus on increased groundwater capacity so . Drinking Water Regulations (Groundwater Rule,
that the Cfty oan be 100°k redundant to meet future perchlorate,Arsenic,Nitrate,Nitrite, PFOAIPFOS,demands. Consideration is given to wells being out Lead,DBP Rule include stage 1 and stage 2
of service any point in time. Other imported water
rules)
opportunities will be explored and to be consistent
with the UWMP. Consideratfons will be given to the Disinfection compatibility with other sources of
physical,financial,and political impediments to the water
development of any suggested supply sources. Management practices to prevent and/or limit
Additionally,'we will evaluatethe adequacy of any future water quality degradati6n
recommend improvements to the Citys overall Recommend reservoir upgrades,installation of
emergency supply capacity,such as emergency mixers,and piping changes to enhance water
power generators,emergency pumps,supply circulation and turn over times in reservoirs
redundancy,and inter-ties with adjaceM water Identifywater system dead-ends and
agencies and cities. recommend a Flushing schedule/program
2-D Water Storage Requirements Nitrifications Prevention Strategy
We will establish criteria for and recommend water 2_F Drought Regulatlons and Water Conservation
storage requirements for new Storage Zones created program
containing the pressure zones and sub-zones served
bythe storage tank.Sizing consid retions will include We will provide an evaluation and discussion of
fire flow requirements based on the largest flow <. current and pending drought regulations as they
requiremerr[of the zone,peak hour storage need's are related to the Ciry's water system and service
based on the diurnal demand pattern,loss of pump. area. Existing and potential supply sources will be
stations power,and water quality. considered to meet the projected demands:The
The total storage requfrements wiil be calculated for Projected demands will also take into consideration
three major components:operational,emergency,and future regulations that will impact water use. StantecwillreviewandmakerecommendationstotheCity'sfire. Operational storage is typically a percentage of Water Conservation Program.The Citys current
the daily demands with storage needed during peak UWMP will 6e reviewed in conjunction with this
demand periods with or without the pump stations are effort to maintain coosistency throughout the City's
not filling the tanks. We will use the demand diumal documents.
and the zone's pump station capacities to determine
the needed storage for each zone. In addition to the Z'G Deliverables
above criteria,the usable capacities of the reservoirs As part of the Task 2 and which will become a chapter
wfll be consfdered.This consideration will be based in the Final Report,the following will be submitted for
on recent production data,operation records,and will review,comment,and approval:
be verified by the model EPS analysis. Tabulation of water demands
Emergency storage criteria will be based a local Forecasting methods
storage requirement without imported supply
available. Fire storage wlll be based on the guidelines ' Areas of growth and projected "in-fill"
e$tablished bythe City of Orange Fire Department. consumption changes
The GIS parcel database will be updated to contain Duty factors, aFld peaking factors for maximum
a fleld for newly created storage zone it belongs for day,peak hour demands with diurnal patterns
queries and analysis throughout the study. for each pressure zone
2-E Water Quality Tabulation of water resource and supply facility
We will perform desktop review of water quality ,
requirements
issues and current and upcoming health regulations Discussion and recommenda4ions bn adequacy
as they affect the City's water system.To assist of and improvements required to provide
us with this analysis,data will be requested emergenoy water supply
regarding water qualiry reports and interviews with
q CilyotOrangelWeterSyslemMas[erPian j 30
7
o ,
Discussion and recommendations on storage that City staff install pressure loggers at key PRV
planning criteria,current storage adequacy,and stations and at or near each of the imported water
future storage needs connections that do not have SCADA pressure data,
Water quality issues in order to baseline the HGL at these points.To
obtain flow.data forthe imported water connections,
Drought Regulations and Water Conservation we assume the City will provide this information for
the appropriate flow data that can be obtained from
4.@SK 3 - U AY9 1G HVDRAlD61C NdO O
the MWD website, meter usage reports. Additional
pressure loggers are recommended in other key
41V,qpEit SVS4 fVry locations of the pressure zone as they are available
3-A Calibreting the Model for use.
We will update the existing (2007) hydraulic model We anticipate that the field testing may take a twoto
in InfoWater to show all existing water facilities in three weeks to complete.
City's water system.The updates will be done using Steady-State Pressure Cali6retion
the City's latest GIS data and the available tecord
The results of the field tests will be combineddrawingsfornewfacilitiesconstructedsince2007.
With the SCADA available for the time of each8Weassumethatthemodelisapproximatelytest.This combined field data set will be used to
B
95-percent of current water system conditions and compare against the modeling results.The model
that only about 5-percent of the system will need to be will be calibrated until the field measurements
updated from the GIS database and as-builts. Other and model results are as close as possible to
updates will include pipe sizes from replacement field measurements. Pipe roughness coefficients
B projects as well as facility control settings. c-faciors)will be adjusted based on age,diameter,
The updated water model will be calibrated for and material to match measured pressures. Results to
pressure and flow using both steady-state conditions be achieved are for the model to be within 10-percent
and extended period simulation (EPS) for maximum of the field measurements.
day demand conditions. EPS Calibration
i Hvdrant Flow Testing The EPS calibration will be based on a 24-hour
For the steady-state calibration,we will use the data period, as stated in the RFP.We assume ihat the City
from the fire hydrant flow tests.will provide all available SCADA information for the
We will use the monthly historic billing data to selected calibration period.
determine month to perform the flow testing which The EPS calibration will be for maximum day
could perhaps be done in July,August,or September. demands and will consist of adding/modifying
We assume that the City will provide the needed operational controls to meet SCADA information
operations staff and equipment resources needed for and calibration criteria for tanks,pump siations,
the hydrant flow tests. Operations staff will be needed control valves,and production facilities/boundary
to operate the hydrants and man supply facilities that connections. Calibration will include review of storage
do not have SCADA. facility fill times,drain times,operating range and
Prior to the field flow testing,we will provide flow test overall patterns;pump pressure and flow rates;
sheets for your review. We will then conduct a brief boundary connection pressure and flow rates.
1-hour Field-Testing Procedures Workshop which will The hydraulic modeling output data will be presented
have operations staff present. We will discuss and in graphical format with the corresponding SCADA
I review potential hydrant test locations and needs for data so that the results of ihe model can be visually
installation of pressure loggers.At the workshop,we compared.
f will bring maps that can be marked up for potential
testing locations. Locations will be reviewed for
I traffic concems and tfie best potential for stressing
the water system for determining the calibration
attributes.
We assume that more than one flow testing location
will be needed for each pressure zone,which will need
to be cbordinated with the City. We also recommend
1 CilyofOrangel'Naie:SystemMaslerPlan 31 _ .
I
Cali6ratlon WorkshoR Improvements will be analyzed in the model to
Once the Initial calibration is complete,we wiii properiy size each with the appropriate capacities.
conduct a workshop with engineering and operations Specific proJect recommendations that will be
staff to review the fleld,SCADA,modeling results, included are listed section
and accuracy achieved.At the workshop we will open In addition to the scenarios analyzed and listed above,
the model to show the input and resulting conditions, SYantec will perform the following scenario analyses.
and we will request operations staff to comment on a) Reliability Analysis
the accuracy of the settings,controls,and general
behavior of the model in predicting real system Water system interruption scenarios will 6e analyzed
conditions. to determine the reliability and deficiencies of .
Final Calibretion the existing system. Key transmission mains or
water supply facilities out of service for 7 days
After the model calibration workshop,we will flnalize wfll determine the impacts to the system and
calibration of the model 6ased on any adjustments provide possible improvements or operational
and input provided by the engineering and operations recommendations. It is assumed that the 7-day
staff. outage of supply analyses will be conducted based on
3-B Required Malyses average day demand conditio s. Scenarios that will .
be analyzed are assumed to be following:
Stantec will analycethe calibrated model to fully
analyze the system and to complete the required All purchased or imported water connections
studies and evaluations required for the Master Plan out of service-only groundwater wells available .
to the objectives of the Water Division.We anticipate • All groundwater wells out of service- only
the following scenarios to be analyzed for each of the imported water available
various planning year horizons: Pump stations between pressure zones serving
0 • Average Day Demands -24-hr EPS storage tanks.out of service
Maximum Day Demands-24-hr EPS(this Key transmissions such as mains crossing the
scenario will include the peak hour demand freeway or drainage channel -these will need
1 conditions at one of the hours during the 24- to be coordinated with the City at ihe time of
hr EPS. Results will be reported for 15-minute creating the scenarios prior to analysis
0 intervals to better understand the relationship Once the analyses are completed,we will conduct a
between the pumps and storage tanks • system reliability workshop to discuss the results with
operations.) the engineering and operations staff.We will obtain
Maximum Day plus Fire Flow Analysis (this will input at this workshop regarding potential mitigations
be a scenario to be run using the software's fire or improvements to recommend. Important system
flow analysis feature and.we will un this feature considerations and improvements to be discussed
for all the hydrents locations within the model will tie emergency generators, redundant source
I forthe entire City.) opportunities,system pipe looping opportunities,and .
The resuits of model analyses will be described,and additional storage.
we will identify and verify deficiencies in tfie system (b) Adequacy of Pressure Zones
that may need to be mitigated. Stantec will evaluate the existing pressure zones
Deficiencies and possibie improvement to determine the adequacy of supply and service
recommendations will be presented and discussed. pressures.We will prepare a map of the existing
with the engineering and operations staff at a pressures and supply facilities in and out of each
modeling workshop. Input obtained from the zone,including the sub-zones served by pressure
workshop will be provide valuable information reducing stations. Far each zone we will prepare a
and understanding into the level service and table that lists pressures zones,hydraulic grade of the
improvements that may.or may not be considered zone,the minimum and maximum ground elevatfons,
feasible by the City.Also,the input will give us bet er maximum and minimum static pressures,and
I understanding of the constraints for both existing and maximum and minimum dynamic pressures from the
proposed improvements tfiat will be beneficial while , model analyses.Additionally,a map will be prepared
conducting the analyses below.based on the hydraulic model that shows locations of
low pressure and high pressure.We will also obtain
any pressure complaint areas from operations.
CityofOrangelWaterSystemMesierPlan 32
Using this information,we will identify deficiencies We will obtain current 0&M costs for manpower,
and make recommendations to mitigate the materials,and equipment. Based on these costs,
deficiencies. We will coordinate with the we will estimate costs for implementing any
engineering and operations staff as we consider recommended 0&M program.
recommendations to any zone boundary changes or 4-B Distribution System Infrestructure
facility improvements. Replacement Study
3-C Training Stantec will assess the current operational service
9 We will provide a workshop at the City to train up to life,efficiency and effectiveness to meet stated
four City staffs to run the hydraulic model,to make need for aging infrastructure.The useful life will also
updates and modifications to the model, and to be evaluated for providing recommendations for
9 perform calibration of the model. One 4-hour session replacement of these facilities.
will be conducted.We will provide technical support We assume that 0&M records are available for main
to the City regarding troubleshooting rerun errors,breaks,nature of breaks, and location of breaks in
discussion of maintenance procedures, setting up addition facility rehabilitation and repair history.We
new run scenarios,upgrades to refleci changes in will also interview operations siaff regarding the
infrastructure,or plotting special model run maps for daily maintenance and operation of each of the aging
one year after the City accepted the final hydraulic facilities.We also assume that our recommendations
8
model.We assume that this support for ihe year will Will be based on the svailable GIS data for material
be approximately for a total of 60 hours. and installation year.
3-D Deliverables In addition,we will review the current conditions of the
We will submit a technical memorandum for existing wells and their capacities as compared to the
review and comments.We expect the technical annual Basin Pumping Percentage (BPP) allowable.
memorandum to include the following. Replacement of wells or new wells and associated
Model runs, including a summarytable and input supply infrastructure will considerthe goal of Cityto
data be redundani for 100°io of demands. Considerations
will be given to maintenance and shutdown of active
Discussion on model setup, basis of input wells.
data,assumptions, idiosyncrasies of running
the program,pumping facility schematics, and ther aging facilities such as pump stations,
model calibration reservoirs, pressure regulating stations,system
valves,services, interconnections,hydrants,
Discussion on all findings and recommendations distribution system pipelines and appurtenances will
from the model analyses/scenarios be reviewed for replacemeni.
The replacement anatysis and recommendations
Y9:S9L dPT16VIBYRaY00 O OP RA F9 fe1S for aginginfrastructure will include remaining
fi9D fViR,Ifi9 6JAB lC PRO R,4NVS
considerations of useful life, replacement expansion
opportunities of infrastructure, and rehabilitation of
4-A Operetions and Maintenance(0&M) Progrem the facilities. '
Study 4-C ' Optimization of System Energy Use
Stantec will review the existing 0&M programs Stantec will investigate ihe system operations fortheandinterviewoperationsstaffinregardtothese
Wells, pump stations, and supply connections andprograms. Based on this type of desktop review of
existing information,we will make recommendations analyze the efficiency in energy usage for moving
as to maintenance frequencies, methodologies,
the water throughout the system.We will make
and cycles. Our recommendations will be based recommendations to operational adjustments and
on experience with other agencies and industry capital improvements necessary for the water system
standards for operating the water system. _
to operate at higher efficiencies and lower costs.
Recommendations will be made to specific facilities Our recommendations will be based on hydraulic
including wells, pump stations, pressure regulating modeling scenarios and interviews with operations
stations,transmission mains, system valves, services, staff,and we will considertime-of use energy
fire hydrants, interconnections,flushing program, air/ costs. Recommendations may include operational
vacs,and distribution pipelines.
control logic and setpoints, new or replacement
of infrastructure,installation of variable frequency
Cityo(OrangelWaterSystemMaste:Plan 33
i
drives to pump motors,higher efficiency pumps, We will review the proposed improvement projects
replacement of oversized pumps,or change in overall with the improvements in the current CIP and
8 opera4ional strategies, integrate them with this proposed CIP.This CIP will
We will discuss recommendations with engineering
also include specific analyses and comments of the
i and operations staff in a workshop to review 11 topics listed under Task 5-A in the RFP.
feasibility of proposed changes and impacts they may We will prepare planning-level cost estimates for
have to operations staff and current SCADA system. the recommended projects.The CIP will include the
8 4-D Deliverebles total project costs for each of the improvements
Stantec will submit to the City for review 5 copies and consisting of construction costs,engineering,
an electronic copy of each proposed 0&M Program
administrative, environmental considerations,and
other cantingencies.
9 Study, Distribution System Infrastructure Replacement
Study,and Optimization of System Energy Use A CIP summary table will be prepared that will include
1 covering the following: a project identification number,project name,level of
Maintenance cycle for program and estimated Priority,pressure zone served,estimated construction
costs,and estimated duration for engineering and
time commitment construction.
Estimated manpower, materials,and equipment The City staff will review and decide upon a final CIPforeachplanprioritizationandphasing.
Estimated funding requirements to implement 5-B Financial Plan for Capital Improvement
proposed 0&M Program Program
Estimated funding requirements to implement After ranking the projects,we will prioritize the
proposed Replacement Programs impro`vements additionally by project costs in
9 • Replacement Program schedule conjunction with anticipated annual CIP (5-year,l0-
year, 15-year) budgets so that the improvements can
be spread over the planning horizon equitably.
9 YASCt 5 - CAPIYAL IPdl OVEPJiE 9Y ROCv ANf Nre assume the City staff will be responsible for
1D tAS g M 4 9k.Cs VUIFPIY different financing options available to implement
5-A Capital Improvement Program Study the potential projects and not a part of the scope for
Stantec will summarize the proposed improvements this task.The recommended CIP for Oranges water
from the previous tasks described herein,which system will meet the performance criteria established
will enable the existing and future water system to by the engineering staff and Stantec team.The CIP
meet the established performance criteria agreed to will provide an estimate of the funding required to
a by the City and Stantec.The recommendations will implement the CIP for each planning year horizon,i.e.,
be ranked according to urgency or critical nature of total costs required.
the mitigation or recommendation proposed.The 5-C Deliverables
ranking will assume that the highest urgency or most y e will submit the following as part of this task,for
critical improvements will need to be implemented review and comments.The finalized versions will be
immediately and the lower ranked improvements included in the final report.
can be implemented later in the planning horizon.
Summary table of CIP and funding requirementsClassificationsoftherankingwillbecoordinatedwith
the engineering staff. CIP ranking procedure and criteria,including
After ranking the projects in this manner,we will definitions and recommendations
prioritize the improvements additionally by project Phasing requirements for recommended
costs and anticipated annual CIP budgets so that improvements
the improvements can be spread over the planning A report comparing Stantec's and City's CIPs
horizon in an equitable fashion.This prioritized
y or phased CIP will grouped by planning horizons;
Existing,Year 2025,Year 2030,and Year 2035.
9
Ci yofOrangelWaterSystemMas erPlan 34
YAS6d 6 - F4 IAL F ORT
6-A Final Report
The final report will document,describe,and
summarize the assumptions, analyses,and results Chapte DeSC iption
made and concluded in the study.The final report
will also include conclusions and recommendations 1 Introduction
based on the findings and analyses.We will' y Study Area
incorporate Citys review comments into the final
report. 3 Description of Existing Distributio System
The final report will 6e formatted in searchable and q Water Demand Projections
indexed pdf format and will be stamped and signed by Historical and Current Water Use
a State of California registered professional engineer.
A potential table of contents for the final report based
Population Projections
on the tasks outlined is shown to the right. Land Use Duty Factors
6-B Deliverables
Drought Regulations and Water
Conservation Program
We will submit draft Chapters of the report for the City
review and comment as the tasks related to those 5 Water Supply Projections
chapters are substantially complete. We anticipate Water Quality
thatthe City will provide review comments to be
6 Planning and Design Criteriaaddressedbasedontwo-week review periods. Once
all of the tasks and chapters are completed,we Duty and Peaking Factors
compile the chapters,which have already had City Distribution System Criteria
review comments incorporated, into a single draft, Storage Criteria
report.
This flrst draft of the compiled report will be 7 Existing Distribution System Analysis
considered the 90°io submittal. After the Citys review Model Updates and Model Calibration
3 of the 90°io report,we will incorporate the review Required Analyses
comments and complete ihe report for a 100°io review. Reliability Analysis
After the 100°io submittal review and comments pressure Zone Analysis
incorporated,we will then prepare and submit tfie final
report. Storage Requirements Analysis
a We assume that a review meeting will be held to S Future Scenarios System Analysis
discuss the report and review comments at each Required Analysis Scenarios
submittal. Before each submittal,we will perform our Reliability AnalysisduediligenceandconductourQA/QC for accuracy Storage Requirements Analysisandcompletenessofthesubmittal.
The deliverables will include the following. 9 Optimization of Operations and
Individual draft chapters of the report:electronic
Maintenance Programs
and 3 hard copies, prior to start of first draft SO aerations and Maintenance Program
report t Y
Draft reports:electronic and 3 hard 'copies, at
Distribution System Infrastructure
0 each hoth the 90°io,and 100°io completion levels Replacement Study
Final report:electronic and 12 hard copies
Optimization of Energy Use
10 Capital Improvement Program and Asset
Management
CIP Projects
Financial Plan
City ol Orange I Wa[er System Master Plan 35
Stantec FEE ESTIMATE -Revised Final City of Orange Water Division -Water System Master Plan
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