AGR-6531.1 - COMMON AREA MAINTENANCE SERVICES INC - FIRST AMENDMENT STEAM CLEANING SERVICES AT VARIOUS LOCATIONS -RFP NO. 167-23I... ..,: ,
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FIRST AMENDMENT
TO
CONTRACT
Steam Cleaning Services at Various Locations (RFP No. 167-23)]
THIS FIRST AMENDMENT TO CONTRACT (the "First Amendment") is made and
entered into as of a- , 20a by and between the CITY OF ORANGE, a municipal
corporation ("City"), and COMMON AREA MAINTENANCE SERVICES, INC., a California
corporation, doing business as CAM SERVICES ("Contractor"),with its principal office for purposes
of the First Amendment at 1590 N. Batavia St., Suite 4, Orange, CA 92867 with reference to the
following:
A. City and Contractor entered into a Contract(Agreement No. 6531) dated as of October
24, 2017, which is incorporated herein by this reference(the"Original Contract"); and
B. City and Contractor desire to amend the Original Contract to extend the term of the
Original Contract.
NOW,THEREFORE, the pa rties hereby agree as follows:
Section 1. Defined Terms. Except as otherwise defined herein,all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Contract.
Section 2. Cross-References. City and Contractor agree that all references in this First
Amendment are deemed and construed to refer to the Original Contract, as implemented by this First
Amendment.
Section 3 First Extension Term. Pursuant to Article II of the Original Contract, upon
expiration of the Original G{ontract Term on June 30,2020,the tertn of the Contract is hereby extended
to reflect a First Extension Term commencing on July 1, 2020 and terminating on June 30,2021. The
compensation for the First Extension Term shall not exceed EIGHTY THOUSAND SEVEN
HLTNDRED EIGHT DOLLARS and 00/100 ($80,708.00).
Section 4. Inte ration. This First Amendment amends, as set forth herein, the Original
Contract and, except as specifically amended hereby, the Original Contract shall remain in full force
and effect. To the extent that there is any conflict or inconsistency betweeri the terms and provisions
of this First Amendment and the terms and provisions af the Original Contract, the terms and
provisions of this First Amendment shall control and govern the rights and obligations of the parties.
IN WITNESS of this Agreement, the parties enter into this Contract on the year and day first
above written.
CONTRACTOR" CITY"
COMMON AREA MAINTENANCE CITY OF ORANGE, a municipal corporation
SERVICES, INC., a California corporation,
doing business as CAM SERVICES
B
n.--
BY• Y
Printed Name: Mar A. Murphy, Mayor
Title: tt
By: ATTEST:
Printed Nam uel Bachner
Title: CEO easurer/CFO
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Gary A. eatz, City orne
NOTE:If Contractor is a corporation,the City requires the following signature(s):
1)the Chairman of the Board,the President or a Vice-President,AND(2)the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office,please so indicate.OR
The corporate of cer named in a corporate resolution as authorized to enter into
this Agreement. A copy of the corporate resolution, certified by the Secretary
close in time to the execution of the Agreement, must be provided to the City.
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validi of that document.
State of California
County of Los Angeles
On. 2 2 2Q before me, Renee Elaine IVelson, Notary Public
insert name and title of the officer)
personally appeared "^^ ^ti^r
who proved to me on the basis of satisfactory evidence to be the person(.s'whose name(-is/e
subscribed to the within instrument and acknowledged to me that he/shelt#eq executed the same in
his/h beir authorized capacity(j), and that by his/he ir signaturef ss}on the instrument the
persor), or the entity upon behalf of which the personFsj acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal. RENEE EWNE NELSON
W : Notary Public-Californta a
W Los Angeles County
Commbsion k 2316264
a"`' My Comm.Explres Det 27,2023
Sign e Seal)
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies onlythe identity of the individual who signed the document
to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California 1
County of LOS ,n rs J
On NOIKw N 2, 2az before me, ^ W` I dAryve2 Na,,, t
Date Here lnsert ame and Title the Officer
personally appeared QV U /t• Y M°
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s) is/are subscribed
to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
JOHN W.RODRIGUEZ
NotaryPublic-California z WITNESS my hand and official seal.A Los Angeles County . a
Y"Commission#2192552
My Comm.Expires Apr 20,2021
Signature
P/ace Notary Seo/and/or Stamp Above Signature of Notary Pu lic
OPTIONAL
Completing this information can,deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
Corporate Officer—Title(s): Corporate Officer—Title(s):
Partner— Limited General Partner— Limited- General
o Individual Attorney in Fact Individual Attorney in Fact
Trustee Guardian or Conservator Trustee Guardian or Conservator
Other: Other:
Signer is Representing: Signer is Representing:
02 19 National Notary Association
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SERVICES
A property ynanager's f'avorite tool.
B1D PRQPOSAL
To
City of Orange
For
Bid Number 90-45
Steam Cleaning Services
J
TABLE of CONTENTS
Section
Cover Letter
RFP Package as Required, and Cost 1
Work Statement and Quality Control Plan 2
Staff Qualifcations 3
Contractor License & Insurance 4
Company Information 5
C VER LETTER
Respondina Firm
Common Area Maintenance Services, Inc.
dba CAM Services
5664 Selmaraine Dr.
Culver City, CA 90230
800.576.305Q tel.
310.390.8059 fax
email: info@CamServices.com
Contacts:
Abe Reisch —Account Executive, Contract Admin. ext. 223
areisch camservicss.com
Peter Lozano -Account Manager ext. 275 _
plozanoCa camservcies.com
Tony Morales - Director, Sweeping & Steam Cleaning ext. 235
tmoralesCa camservices.com
Ricardo Romero - Steam Cleaning Area Manager ext. .278
rromeroCa camservices.com
Gardy Brill—Controller ext. 224
gbrill _camserrrices.com
David A. Herrera is the President; Abe Reisch is the Accounf Executive. Peter Lozano is
the Account Manager to#he City of Orange, Tony Morales is the Sweeping and Steam
Cleaning Division Manager, Ricardo Romero, is the Steam Cleaning Area Manager, and
Gardy Brill is the company controller. CAM Services' Federal Tax ID#: 95-4223104.
Corporate Charter Number 1461936.
CAM Services employs a customer-centric approach tb its operations ensuring customer
satisfactian is consistently achieved. The key underlying elements of this approach are:
1) Recruitment and training of top field and management per onnel;.
2) Keen understanding of industry trends, technologies, the marketplace and our
clientele; and,
3) A flat organizational structure allowing far open lines of communication at all levels
with an emphasis on frequent communication with clientele.
CAM Services operates on a 2417, 365-day year basis. It employs the latest
communication technologies to ensure that all phases of contract work are carried out
safely, efficiently and effectively. CAM Services currently does similar services for
many municipalities and in Southern California such as; The City of Malibu, City of
Burbank, far over 8 .years, City of Orange- Metro Train Station, City of Vernon
j Magnolia BID, Hill Cresfi BIA, Adams BID, USC, and over 'I 10a properties.
Common Area Maintenance Services, Inc. (CAM Services) is responding to the
Ci#y of Orange's request.
CAM Services is a member of BSCAI, ISSA, POPA, IREM, lCSC, and ACRE trade
organization.
CAM Services is not involved in any litigation nor are there any judgments pending
against the organization.
CAM Services bears sole and complete responsibility for all work as defined in the
RFP, and fully comply with all terms and conditions of the RFP and any
addendums there#o.
a
Abe Reisch
Account Executive
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THIS DOCUMEhTT MUST R MA T INTACT
ALL BIDS MUST HAVE PROPEIZ SIGNATUR.ES AS SPECIFTED
TO: CTFY 4F ORANGE
CITY CLERK STEAINI CLEA1vING SERVICE3
ADMINISTRATION BUII,DING
300 EA5T CHAPMAN AVEN[JB
ORANGE,CA 92866
PROPOSAL NO. 090-45 DUE DATE: 6-24-10 TIME:2 P.M.
1. COMPLETE CONTRACT
This Invitation to Praposal, together witt the 11IOTYCE INVITTNG PROPOSALS, the entire.
Proposa.i {including Specifications), or any item(s} thereof, the signature page, Instructions to
Proposers, General Conditions, Speoial Canditions, Cost Proposal Section,Addenda, and wlien
required, CONTRACTOR'S BOND', shall become the Cont•act upon its acceptance by the City
Council on behalf of the City of Orange. The Cont'actor will be provided wi 1ti a copy of the
executed Contract. AlI materials or services rovided by the Contraotor sha[I co i ply with 1ie
Gity Municipat Code,and aIl applicable Federa.l, S ate and CiCy Laws.
2. SERVICES TO BE PROVIDED BY TI E CON'I2A CTOR
Tl e Co itractor si ali upon sub nission af a bid hei•eunder be bound to i lish the goods and
services herein specified according to the. terins and conditions as set forth herein, upon .
acceptance by the City Council.
3. AMOUNT TO BE PAID
The City shali pay the Cont actor for the goods or setvices in tl c nanner and out of the funds
tiescribed in the paragrapl entitled "PAYMENT" as stated in the Insh•uctions to Proposers.
4. CHOICE OF ALTERNATIVE PROVISI(3NS; UPTIt)N5;NOTIFICATION
When altet tative provisians a•e requested, or options are offered,tlle Cotttractor will be notifled
as to vhich provision, or option, is being accepted at tlie sa ne time ihat ha is notifed that he is
the successful Proposers.
5. FOR v1 OF PROPOSAL AN!) SIGNATURE:
The bid must be made on this form ot ty. A praposa[ must be enclosed in a seated envelope,
shawing the Proposal No. iii tho upper left corner,and addressed to the City of Of•ange. If the bid
is submitted by a co poration, it must Ue signed on bel alf of the corp4s•atio i by the foitowing
cambination of corporate afficers: (i) the ChaiF nan of the Board, tite President or any Vice
President, on the one fiand, ai d {ii) the Secretary, an Assistant Secretaiy, the Chief rinancial
Officer or an AssisEant Treasurer on the otlter hand, If tlie hid is submitted by a Corporation
under the signature of anly one corporate officer or representative or with a differey t
combination oP tl e foregoing corporate officers, it must be accompanied by the original of a
contemporaneous Secretaiy's Certificate, ta which is attached a corp rate resalution duly
authorizit g tlte i amed individuat to consummate tlte transactio i contetnpfated E y the bid for and
on bel alf of the Corporation. For a sole proprietarship, the o vner's sigaature is acceptaUIe. If
the bid is subinitted i y a parEnershig,tlte signature of Yhe managing general partner nr tiie general
pai fner(s) autitorized to bi 1d the parntership to such transactions mt st appear on tlie Uid
proposal. Prbposals may be rejected if tlie signat ares a•e not notarizcd ot• if proper
documentation is ot provided.
l__
2
NOTE: ALL PRUPOSALS MUST IiE SIGNED. ALL SIGNATURES MUST BE NOTARIZED.
BID NO.04Q-45
EXECUTED AT:G Ca Ll/Ii/ I N T E O o DAY 4F lN 20 1C
Pz•oposers Com}tete) City State Month
PROPOSERS MUST CO1 PLETE AND SIGN BELOW:
Firm CAM SERVICES
Narne Reisch Phone 800 . 576 .3050 x223
Address: 5664 Selmaraine Drive, Culver City, CA 9d230
5ri t C"' State Zip
PresidentTitle
Signa e o orat Offi •or peF•son authorized to sign bids and coiltracts ori bel aif of the Contractor).
Title C.E.O:
Signature of 5e ta y, ' tant cretaiy,Chief Financial Officer or Assistant Treasurer)
i,` .j
ALL SIGNATURES ON PR4POSALS SHALL BE NOTARIZED USING THE FORM
F LLOWING T tIS PAGE. NO PI20P05AL WILL BE CUNSIDERED I'UR AN AWARD OF
CONTRACT UNLESS ALL SIGNATU1tE5 HAVE BEEN NOTAR ZED AND SUCH NOTARIAL
ACKNQWL DGMENT IS RECEI'V.
IN V4'TTNESS WHEREOF,the City of Orange has eaused this contract to be signecf in its behalf by the
Mayor of saed City; and said Contractor has executed this Coi tract the day and year v n itten be[ow.
THE CITY OF ORAI IGE
gy; APPROVED AS TO FORM
Mayor Carolyn Cavecche Date
2fl
O ce of City Attorney
AT1'ES7 By
Mary Mui pl y, City CIeE•k Title:
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NOTARY ACKNOWLEDGEMENT
State of California
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personally appeared o S2 iy'>-Si, n
0 personally kno vn to n2e-OR--
praved to me an the basis of satisfactoiy evidence
to be tlae person(s) whose name(s) is/are subscribed to the witltin instt uxnexit and acknowledged to me that
l e/slleltl ey executed tlie saine in his/hea•/titeir authorized capacity,and tliat by his/[ier/their signaiw•e(s}on tlie
instrument the ersan,or tlte entity tapon et alf of which person acted,executed tiie instrumei t.
Witi ess my hand a d official seal.
STERHEN H.U41N dOR N 7-,,-,ro',,...
RR l Slt 1 fi r249 Signature of Notary]
LDSANG9,C S
A+Y ti Mlly 16, 2D10 his section is op#ional.} i
3 aci c akIrie 1 .
0 Tndividual '
k l Cotporate Officer{s):
Partner{s); .
Generai Limited
Attorney-in-fact
T vstee(s)
Guardiai/Conservatar
Other:
Signer is representing: C SERVICES
Attenition Notary: A1tlioubh the i tforcnation requested below is OPTTONAL, it could prevent fi•audulent
attachment of this certifcate to an unauthorized dacument,
THIS CERTIFICATE Title or Ty e of Document:1' I "„
MUS'T BE ATTAC IED
TO THE DOCUMENT I Tumber of Pages: Date of Document:
DESCRIBEU AT RIGHT:Signer(s)Otiter tiiRn\Taincd Above:
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ATT NTfU ri driaTARY
The naliare r+equest d betow s OPTIONAL.it cat d,ho rever.prevent
remova!td c men#ofi this rtiScabs#o any nnar fharized docaunent.
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DOCIlMENT Date of Docurr+er t o 'rRUSTEE(S)
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DESCRiBED AT Signe s)oUner than nar eed abQve ` p
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83257 RE"v.1i-R
i CERTTFICATE OF NON-COLLUSION
Note: T1zis form must be compieted and signed by an authorized representative of each
b4dder,J
Be it known that e Reisch name),being first
duly sworn,degoses and testifies that Ite/she is the
Special Proj ects Manager (relationship with bidding frm),of
CAM Services lega3 name of bidding firm},making the
foregoing bid:
1. That the bid tetidered is not presented in the interest or on beha[f of any undisclosed person,persons,
or othec legal entity.
2. That the bid is genuine and not collusive or a ham.
3. That sa.id bidder has not directly ar indirect[y lor solicited any otl er bidder to submit a false or sham
bid,nor coiluded or agt•eed w.ith any other bidder or person to subrnit a s11am bid,nor colluded to
prevent any other bidder or ersons from bidc ing.
4. Tliat said biddet•has r ot in any mani er,directly or indi ectly,sought by agreement,communication
or conference with anyone to iliegally limit o esta6lish the bid price of said oc any other bidde•,not
to simi tai•ly see k limit or es tablish ai3y overl ead,profit or cost elernent of such bid price.
5. That said bidder has not sougl t to secure any ladvantage against tl e public entity awardino tl e
cantraot or anyone interested in the praposed contract.
6. Tl at said bidder llas nQt directly or indirectly submitted its bid price,x•evealed any contents or
breakdo vn tliereof or divulgsd infocm tian o data relative thereto,naid anci will not pay any fee in
connection therewith to any corporatian,partnership,company,association,arganization,bid
d.epository,or to any member or agent thereof,or to any other i ldividnal except those with
docu nen ed nancial interest witi tha biddcr in his genera!business.
7. That all tlze ave stat nts are ttue to tlle blest af my knowledge.
Signed
Special Projects Manager
Titie
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NOTARY ACKNOWLEDGEMENT
State of California
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County.of-oS At IG t..-}g N R--
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n c 2`,200 before me,_ (N-n1 l '--.t..K"?
personally appeared u . ._'-'
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persona(iy known to me-OR
1 proved to me on the basis of satisfactoty evidence
to be the persan(s) whose na ne(s) is/are subscribed to the within .instrument and acknowledged to me that
helslie/tltey executed the same in his/her/their authorized capacity,and Chat by liis/her/their signature(s)on the
instrument the person,or the entity upon behalf of which person acted,executed the instrument.
Witness my hand and of cial seal.
ST FHE f Ei.LA N E
d"' QQN!!(1f lb7.b244 Sig ature of Notaiy]
IaQI'Af 1'i IGCA}JFONiVlA
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1„yComm.E Ju 116 201 (This section.is aptional.)
p Individual
Car orate Of cer(s):
p Partner(s):
General Limited
f Attorney-in-fact
Trustee(s)
I] Guardian/Conservator
p Other:
Signer is represe tiiig: 5ervices
Attention Notary; Altitougl the infoinlation requested below is Ol'TTONAL, it could prevent fraudulent
aifiaehment of this certificate to an unautharizetl documei t.
THTS C RTIFICAT Title or Ty e of Doeument:
MUST BE AT'FACH D
TO THE D CUM NT Number of 1'ages: Date of Document:
D SCRI 3ED A`['RIGHT: Signer(s)Other tlian Named Above:
G
CITY OF ORANGE
IATSTRUC'TIONS TQ PROPaSE1tS
1, pREpAR.A.T10N O PROPOSAL:
The preparation of t(e bid, including visits to the Site prior to submittal of the Uid,sha[l be at the
expense of tl e Proposers. All prlces and notations rnust be typewrittez3 or cvriiten in ink, Any
markings in pencil shali.not forn part of t[e bid aE d shall be disregarded by the City. Ai y
changes or corrections in the bid mus be iizitialed in ink by tl e person si ing the bid. Proposers
shal3 state brand na ne or sttake of each item bid. If bidding att alten3ate to the ifem as described,
tlie manufacturer`s name and catalog umbe• must be given, Proposers shall also attach
specifications and furnish other data to estabIish the suitability of tl e sa6stitute item, Proposers
shall quate separately on each item, and prices shauld be stated and the units specifted.
Proposers shall quotc their lowest price and best deliveiy date as no changes are perniitted after
tlte bid openi tg. Cash diseounts affered for payment within 14 days or less wili tot be
considered when evaluating bids. No telephortic or teleg•aphic bids are acceptable.
NOTE: ALL PAGES OF TI-iE PROPOSAL MUST BE RETURNED•
2, EXAMINATI N OF PROPOSAL:
Eacli Propascr is responsible for exainin'sng the Tnvitation to P•oposal and submitting its bid
complete and in conforn anca with these i tstructions.
3. COI TDITIONS OF STTE/WORK:
Each Propose•sliatl carefully examine the documents aitd praject Site to became fully infoz•med
regardizzg all e isting.and expected conditions and matfers wltich could affect erfoi7rta ce, cost
or time of the Work in any way.
4, DISCREPANCIES IN PROP05AL DQCUMENTS:
Should Proposers find discrepancies in, or omissions fro the Tnvitation to Proposal, or if the
intent of the invitation is not clear, and if provisions of the S ecif cations restrict Praposers fron3
bidciing, Iie ittay requesi in turiting tltat.t e deficiency{s) be rnodi ed. Sueh request nust be
i-eceived by the City Purchasing Officer at least ve (5) working days befare bid onening date.
Ali Praposers will be t otified by Addenduin of any appraved ch;anges in the Invitatian to
Proposat documeizts.
5. ORAL STATrMENTS:
The City of Orange is t ot •esponsible for oral stateinents made by any of d eir employees or
agents concerning this Invitation to Proposal. If the T'roposers requil•es specific info•nation,
nroposers must request that it be supplied in writin by the Cify af Ora.sige.
7
j CFTY OF QRANGE
1NSTRUCTIDNS TO PROPOS RS
6, BR.AND NAMES AND SPEC'ICATIUI TS:
The detailed specifications and/or brand names stated are descri tive only and indicate quaiity,
design, and c nstructiot2 of iTems required. Offers wiil be consid.ered ta supply articles
substa.ntially the same as those described heceii but with minor variations. Progosers must
describa variations in the bid. Alternative or substitute ifems must be equal in.quaiity,utifity and
performance. The phrase "or approved equal" througl out tl e speci cations t eans tltat the City
in its sale and absalute discretion shall nake the nal deterinination whether or not the alternate
or substitute items at-e equal,
7. AWARD:
Proposal shall be subject to accep#ance by the City for a period of ti ree (3) months unless a
lesser period is p•escribed in the quotation by the Proposers. The City reserves the right to award
ail items ta ane Praposers;or to award separate items or groups of items to various Proposers or
to inc ease or decrease the quantities of any itam. Proposers may submit alternate prices or nxme
a itcmp su n o•discount conditional on tvvo or nore items being awardad#o him.
Local Pro osars are granted a 1% differential in lieu of sales tax lass. Prices, fitness, quality,
delivery and service being equal, preference will be given to fhe loca}Pi•opasers.
8 PAYMENTS:
Payment terms are NFT 30 unless 1'roposers othervvise yuotes. All Cash Discounts shalt ba
taken and com}uted fi•om tlie date af delivety or ctimpEetion a ld acceptance of the nlateeial, ar
from date of receipt of invoice,whichever occurs last, Invoices must be submitted as specified at
the tirne of shipping suthorizatior. Partial payments may be nlade by the City oii deIivery and
accepta 3ce of gaods aud on receipt of goods and an receipt of Cantraetor's invoice.
In the ever t the Contract to be awarded hereunder, incirading specifications and other documents ,
uicarpoF•ated tllerein by referencc, provides for tl e withholding of moneys by the City to ensure
perfoiTnance of sucli Coniract,tlie Coi tractor may deposit with the City, as a substitute for said
withhetcf moneys, securities listed in Section 16430 of fiIie CaEifornia Govertt nent Code or bank
or savings and loail certificates of deposit, or• both; equi vaient to the amount withheld, provided
Contractor requests permission to make such substitution and bears a11 expenses in coniiection
ttzerewifih. Tt e Contractor sltall be the beneficia[ owner of any securities substiritted for maney
withheld aEid sha.l! receive any interest thereoi3. Foe sucl securities, an Escrow Agreement far
Secu•ity lleposits iFl lieu of Retention shall be executed in forzn and substance su6stantial[y
similar to that sct fortlx in Publie Contracts Code Section 22306. •
S
j CITY OF ORANGE
IlVSTRUCTIONS TO PROPQSERS
9. SAFETY API'ROVAL:
Jhere required by City of Ot ange Regulations, any items detivered must ca•ry Underwriters
Laboratories Approval or City of Orange Dept. of Public Works and Safety approval. Failure ta
so compiy cvill be cause to x•eject Praposal, Also, any equipment rr ust conform with the Safety
Orders of Iie California Division of Industrial Safety and OSHA regulations.
10. RIGHT TO R.EJECT:
City rese ves the sigl t ta reject at any time any or all bids, or parts thereof; and to waive a zy
variances,technicalities and i lforn aiities which do not impair the quality, or performance of the .
project.
10. SAMPLES:
Saraples of items witen •equested or required must be furnished to the City fi ee of expe zse ta the
City and, if not destroyed by tests,w'sli upon request be returned af ttie Proposer's expensa.
11. PRTCES:
T'rices shall be in accordance with those extended t other governmental agencies. In case of
error in extension of prices, unit price will goveri. All prices must be firm for the contract term
unless the City speci ca[ly provides for adjustment.
J
I2. SUBMISSION DATE AND W TADRAWAL OF PROPOSALS:
Each bid must be delivered to the loeation and received on or before the due date aud time stated
below. Proposals will not be accepted after the date and time stated below. Proposals may be
withdrawn wittiout prejudice providing the written request is received by the Purchasing Officer
o Iater than the time set for opening bitEs. Witi drawals will be retzarned to Proposers unopened,
Faiiure to respond to tluee (3) InvitatioF s to Proposal witliout reasan may constitute cause to
relnove Proposer's name from the Proposa]ist.
13. B NDS{not requ'tred on tkis bid)
A ten percent(10°0)Proposal 13ot d or ceitifed check payable to the City af Orange and
drawn on a solvent bank of the United States of Aii erica is required with bid in
accordance with bond instructio is.
BOND INSTRUCTIONS
Piease fill ii the following information and compty witl the instructions as stated below:
All bid bonds sliall be subrnitted tepon Standarcf ACA fo•ms;or a satisfaetory bond of an
atnot nt of ot less than 10%of such bid as a guarat tee tl at tl e bidder, if awarded a •
contract,wilI execute ai d deliver such coiitract to the City Purchasing Officer witlZin
fifteen(15)days after notice of awa d.-
If the Proposers to whom the contr•act is awarded fails oc rieglects to sign a co itraet with
the City, including the filing of any required bonds and insurance doc ements within ffteeii
9
15)days after.notice of award,the City shall declare t[ie bid seourity to be forfeited,and the
money or bond for the bid sec rity shall be deposited into the City Treasury.
CHECK ONE:
PROPOSAL BOND { } is attached ,
CERTIFTED CHECK N0. in th0 amount of$
In lieu of ti e satisfactoiy bidder's bond required,your attention is directed to one of tlte
foilowing bidder's bvttds on Ie in the Office of the City Clerk of the City of Oran e,
California.
ANNUAL BIDDERS BOND,CITY BOND NQ.
CONTINUOUS BIDDER'S BOND,CITY BOND N0.
NOTE:
T17e Ce tified Clieck received fi•om bidders in lieu of a bid bond shall be returned upon tl3e
City's awarding of a contract to the successful bidder.
14. PERF RMANC]E BOND(not required on this bid)
Tlte successful l idder shall su6init a Faifhfui Performance 13ond to the City Purchasing Officer,
300 East Chapman Avenue, Orange, California 92866. "fhe antount of the bond shall be ,
1 which is lOQ%of thc Contract amount)and shall be submitted within
fifteen{15)days of notice af award. Bond shall be submit#ed upon Standard AIA farrns.
15. LABOR AND MATERIALS BOl\'D(not required on this 6id)
The successfi l bidder shall saUmit a L,abor and Materials Bond to the City Purchasing
Officer,300 east Chapinan Avenue,Orange,California 92866. The amount af the bond
slialI be$ vhich is 100%of the Contract amount)and sl alE be
submitted within fteen(15)days of natice of award. Bond shaIl he submitited upan
5tandard ATA fot tns.
1
ID
t. } CITY OF ORANGE
TSTRUCTIONS TO PROPOSERS .
BIDS SAOULD BE ADDRESSED AS FOLLOWS:
BID NO. 090-45
CITY OF ORANGE
CITY CLERK
ADMTNISTRATION BUiLD1NG
300 EAST CHI PMAN AVENiJE
QRANGE,CA 42866
BID DUE DATE/TIME:JUN 24,201U @ 2:0 P.M.
ALL SIDS MUST BE RECEIV D AND DATE/TIME STAM ED BY THE CITY CLERK'S
OFFICE ON OR BEFORE THE BID DUE DATE.
ANY BID RECENED AFTER THE DUE DATE/TTME STAT:D AEOVE WILL BE
ItETURNED TO THE PROPO aERB UNOPENED.
SHOULD PROPOSERS HAV ANY QUESTIONS REGARDfiTG TH1S INVITATION TO
PROPOSAL TH Y SHOULD BE IIIR CT D TO THE FOLLOWING CITY P RS NNEI,:
A. COMMERCIAL(TBRMS AND CONDITIONS,ETC.)
GL NN 7.KAYE C.P.M. 714)744-2254
PURCHASTNG OFFTCER TEL F IONE NUMl3ER
B. TECHNTCAL{SPECIFICATI NS,DRAWINGS,FTC.)
JAMIE HEIZBON 7i4}532-6480
bEl'T.R PRESENTATNE TFLEPHONB NUMBER
1 1.
CITY OF RANGE
COl`TR.A.CT-GENERAL CONDITXUNS
1. Acceptance of the Proposer's offer contained in this Contract is expressly tiinited to the te nis
and conditions of such offer as herein stated.
2, No ci arges for taxes, transportation, baxing, packagiiig, crating or retarnable c.ontainers will be
aElowed and aid by tile City unless separately stated hereon. All sales, use, excise or similar
taxes to be paid hy the City musfi be itemized separately hereon and on invoices.
3. Tlze City's obligation to pay the suin herein stated for any one fiscal year shall be cflntingent
upon tfZe City Council of the City a.ppropriating the necessar}funds for such payment by the C.ity
in each fiscal year during thc tertn of this Contract. For the purpases of tllis paragraph a fiscal
year comrnences on July 1 af tl e year and continues tlirough June 30 of the following year. In
the event tliat the City Council af the City fails to appropriate the necessary funds for any fiscal
year,then, and in that event,the Co zh act will terminate at no additional cost or obiigation to Yhe
City.
4. The Contractor sliali deli 1er tlle materia(s, equipment,supplies or ses•vices, or cause the work to
be perfonned, with'sn tl e tim and in tlie manner specified in tlie Cdntract. Times and dates
stated herein are of the essence. lf at any time tlle Contractor has reason to be!ieve that deliveries
wi}E not be made as scheduled,wriiten notice setting forth the caase of the anticipated delay shall
bc given im nediately to the City. .Freight charges must Ue prepaid. C.O.D. shipments will not
be accepted.
5. Tlie City reserves the rigl t at any time to make changes in drawings and speciftcations, in
methods of shipmezi# and packagis g and in place of delivety as to any articies covered by ti is
Conh•act. In such event tliere wikl be made an equitable adjustment in rice and kime of
performance natualty satisfactory to the Contractor and Ehe City; but any c[aim by the
Contractor for such an adjustment must be rnade within thirty days of such cl ange.
6. 'The conteactor warra ts that tlte goods, inachinety, or ec{uipment delivered oc t1 e wo•R
pei forrned hereunder sl all conform to the speci cations, d awings, samples or other descriptioa
specified by the City and shall be 'it and sufficient for the urpose intended, merchantable, of
good material and workmanship, in good warking order and free from defect or faulty
workmaiiship for a period of one year. When defective goods,machinery,or equipment or fauEty
workinanship is discovered which requires repair or replacentent pursuant to Citis wari•anty, tl e
Contractor shall provide alI labor, materiats, parts and equi nent to correct such defect at no
expense to the City.
i •,
Lti l
I2
1 CITY UF ORANGE
CONTRACT-GENERAL CONDITYONS
7. Ttie Contractor shall defend, indemnify and Fcoid tile City, its officials and e2nployees harmless
fi•om any and aIl Ioss, damage, Iia6ility demands, claims, causes of actiou, costs a id expenses
inctuding reasonable attorneys' fees).for injuries to persons (inciuding death) or damage or
destruction of property connected wi#h oi• arisi ig fi•om the negligent acts or omissions of the
Contractor, its a ents or employees in the perforrnance of this Contract.
8. The City reserves the right to terminate this Contract at any time in whole ar i part even t3iough
the Contractor is not in defauIt hereunder, Ii sucl event there rvilJ be made an equitable
adjustment of the terms that is rnutually satisfacto.ry to the City and tl e Confsactor. Upon receipt
of any otice af such tenninatioi3, tlze Contractor shaEl, unless such natice ofherwise directs,
immediately cliscontinue all work on the Conh•act a d deliver, if and as directed, to dle City all
completed and partially completed ai•ticles,work in p2•ocess and materials purchased or acquired
for perfortnance of the Contract. The provisioYis of this paragraph sha11 not litnit or affect the
right af the City to terrninate this Contr.act iminediately upon written iiotice of bee.ael. ln the
event of ter ninatiott, the bonds shall reinain in effect fot• six (b} months after the date of
tei•minatio r to provide surety that any remedial work required at tl e time of tartnination witl be
coi pleted,and that any vendors or laborers wiIl 6e paid.
9. Tlie City rese ves the right to ca.ncel this Ca»tract ar any part thereof and reject delivery of goods
4 if delivety is iiot undertafcen and completed wl en specified ai d in accordance with
specifications. The Contractoi•sliall be cl arged for aizy direct losses, but not a y consequeiltial
damages, sustaineck hy the City by reasoi3 of such delay or fai ure, excepting losses caused by a
deiay for reason beyond#I e Contractor's reasoEiaUEe conirol. Direct losses sllall include but not
be timited to any costs to the City in excess of the contraat ptice of obtaining goods from other
sotai•ces similar to ttiose canceled or rejected hereunder.
10. Tl e City shall pay to the Conteactor the price o•prices specified iii flte Contract on delive y of
the materiais, equi ment, supplies, or se vices and acce tance thereof by the City Manager or his
designee, oi•upon completion of the work to be perfor-med and accepted thereof, as specifed iu
the Contract. Defective artictes or articles not in accordance witll the City's speciftcations shall
be lield for the Contractoi•'s instructions at the Co tractor's risk, and if the Co3 tractor so directs
wii)be returned at tlle Contractar's expense.
1]. No retui-i or excha jgc of material, equipment or supplies sltall be perniitted vitliaat wrifte
approvat of the City Purchasing Offcer.
l2. A11 royaities for patents, or chas•ges for tl a use of pafiezrts, wliich may be•invalved in any article ,
to be furnis6ed under this Contract shat[be included in the Co tract price.
13
l',
CITY UF ORANGE .
CONTRACT-GENERAL CONDITIONS
13. In cases wliere a price subjeot to escalation has been ags•eed upon, all claims f.ar sucl price
escalation must be received 6y t[e City within 60 days aftor date of final shipment. Tl e price
escalaiion shall be shown as a separate item on the invaioe. Unless an escalator clause has been
showr3 as a specific part of#his Contract the Cont•actor shali n i be entitled to rcimbursement for
costs incan•ed due to escalatian.
14. All materials, supplies a id equipment provided uttder this Contract shall be in fuli compIiance
witli the Safety Orders and Regulations of tI e Division of I idustrial Safeiy of tlze State of
Califarnia, Title 8, California Administrati Te Code {CALfOSHA} and a t[ ap licable OSHA
regulatians as well as att other applicable California Administrative Codes. The Contiractar
agrees io i tdemuify and hold the City, its o cials, and employees harmless for,of and t'rom any
loss, 'tt cludi g bui not ]imite 3 to fines, penalties and corrective rneasures, the City rnay sustain
by reason of the Contractor's failure to comply. witiz said la vs, i ules and regu}atians in
connection wiYh the perfo•mance of this cantract.
15, The Conlractor shall keep confidential a d not disctose to others or use in any way to the
detriment of tlie City or any other pariy, confide ltial business or technicaE i ifoimation that the
City may disclose in conjunction with Chis Contract or the Contracfor maJ (eacn as a result of
entering City property to deliver goods,tnacliinery or equipment or to perfarm Work hereuRder.
y
16. This Contract shakl nQt be assigned iit whoIa or i; part, nor any duties delegated without the
City's prior written appraval.
17. The remedies iierein resetved shall be cumulative an.d additional to any otlier remedies at law or
in equity. Tlie City's failuee to object to provisions contaiiied in any communication fi•om tlie
Contraetor st all iot be deemed an acceptance of such provisions or a waiver af the provisians of
this Contract. No waiver of a iy of City`s rights or remedies hereunder shal! be deeined made
untess done expressly in writing. The waiver of any breach di this Contract shall not be held to
be a waiver of any other or subseguent breaclt.
13. This Cotitract sha3i noC be amended, modified or rescinded, except by written agreement signed
by the parties a c3 expressly i efen•in ta tltis Contract.
19. Any indebtedness of tl e Contractor to tl e City may at tl e City's option be credited against
ainounts owing by the City hereunder.
c.
t
7 CITY OF OR.ANGE
CONTRACT-GENERA.L CONDITIONS
20. The Conteactor shalt indemnify, hold harmless and defend the City, its offciais and employees
fron any damage, loss, cost, liability, cause of action or expense, whether or not reduced to
judgment, including reasonable attors ey's fees, aiising from any infringement or claimed .
infringement of any patent, t•ademark, co yriglit, or an}+ other proprietary right or
misappropriation of confdential information or ti•ade secrets of any third party and bascd on the
ma ufacture, sale or use of g ods, macl i iery, or equipment suppfied hereunder, and/or on the
provision of any services hereunder.
21. The Contractor shalI fiai•nish furtfier iteinizatEon and brealcdown of ehe Conh•act peice when
raquested y the City.
22. Tlte ContracYor, in filte pei formas ce of any work or the furnishing of any 3abor under this
Contract, sl al! be considered as an independe t Contractor. Thc Contractor, his agents,
subcaixtractors and empfoyees,shafl not be considered as ernpfoyees of the City. Cantractor shall
be solely responsible fo• any and aI1 witl holding of income taxes, payment oF unemployment
insurance and other duties of an employee under state and fedei I law, and hereby inde nni es,
defends and holds City harmless from any and all Iiabilities an•iviag fi•om or reIated ta any such
duty.
1 23. NON-DISCRIIVIII IATIDN
In the pei•formance of a iy Cont•act awarded pursuant to these speci catio ls,tt3e Contractor shall
not discriminate against any employee or applicant for employment becanse of age, sex,'niarital
status, physical handicap, •ace, calor, raligion, aneestiy, or nafional origin. Contractor wili take
affirmative action to ensure the appticants are employed, and ttiat ernployees are treated during
emp]oyment «ithot t regard to their age, sex, maritaI staius, physicai l andicap, i ace, color,
religion, ancestry or national arigin. Such action sl all include, but tot be Iimited to tl e
fallowi zg: etnployine t,upgi-ding,demotion or transfer;recruitment or recruitment advertising;
layoff or tennination; rates of pay or other forms of co npensation; and selectian for training,
including apprent'sceship. Contracto•shait gast i»conspicuous place,avai[able to employees and
appliea rts for e nployment, notices setting forth the provisioi s of tl is fair Bmployinent 1'ractices
paragra I.
24. The ContrQctor s11aI1 compJy vith alE api lidable federal, state and local laws pertaining to tl e
subject maiter he•eof or iz1 any way regulating the activilies underlaken by Contractor or any
subcqnh actor.hereunder.
1
f
CITY OR ORANGE
CONTRACT-GENERAL COl\TDITIONS
Z5. If at any time during tf e progress of the Work, tl e Co ztractor sliall allow any inde6tedizess to
accrue for labor,equipmept,or materiats,or which may become a claim, lien, or stop notice right
against ihe Cifiy, the Contractor shall immediate[y upon request fcom the City pay such claim or
indebtedness or cause such lien of stop notice to be dissolved and discliarged by giving a bond or
otiterwise and, in case of his failut•e so to do, the City may withhotd any n oney dve the.
Cont actor until such claim or indebtedness is paid ai• Enay apply such maney toward the
discharge thereof; or in such event the City may, at its opt'son, declare #his Conri•act to be
terminated,take iossession and control of the Work, and coinplete the same or cause the same to
e completed a.ccording to the specifications. Contrac#or shall pay ta City tha difference between
the Contract price and the actual cosf to tl e Gity in completing or causing the Work tn !e
coinpteted,
26. The Contractor shall cariy on the Woek at his o n risk until the sa ne is fully completed and
accepted and shall, in case of any accide;it, destruction or injury to the Wa•k or materials before
its final coinpletion aiid accepfiance, repair or replace the Work or materials so injured, damaged
and destrvyed; at.his own expense and to the satisfaction of the City. When materials and
equipment are furnished by others far instaItation or erection by the Contractor, the Conta•actor
shall receive, untoad, store and Iiazidle sarne at Site and became rasponsible therefore as though
such materiats and ec{uipment vvere being funtished by the Coniractor under the Contra.ct.
27, (Public Projects insnrance requirements do not apply to this bid.)
Contractor shall procure aud maintaiil at Cantractor's expense for the duration of the,Contract the .
fo[lowing insurance against clai ns for injuries to persons or damages to property whicit may
arise from oi• in cannection with the performance of the Contract by the Coi tractor, his agents,
representatives,amptoyees or subcontractors.
a) Comprehensive GeneraI Liabiiity: $1,QOQ,4Q0 combined single limit for each occurrence r
Z,000,000 General Aggregate for products and campleted operations coverage.
Tite City; its officials, ernployees and valunteers shal( be covered as additional,.insureds as
res ects: liability arising otit of activities perfortned by or on behalf of tfie Contractor;
prodticts and campleted operations of the ContracYor; pi•etnises owtted, leased or used by the
Contractor.
b) Auton bile Liability: $1,000,OQ0 combii ed singke limit per accident f r bodily injury and
p•operty damage covering o vned,non-owned and t ired vehicles.
c) Workers' Compensation as required by the Labor Code of
the State of Ca[ifornia and Emptoyers LiabiliTy limits
of$1,UOO,OOO.pe•accident,
d) lnsurance as specified in the Pro osal Requirements
6
CITY OF ORANGE
C NTI2.CT-GElV R.AL COND TIONS
Any self-insurance progra n and self-i»sured retention must be separately approved in writing by
the City.
Each insvrance poli.cy shall be endorsed to state that co rerage shall not be cance[ed by either
party or reduced in coverage except after ttZirty(30)days'prior vritten notice to the City.
Aoce stable insurance caverage shall be Iaced with carriers admitted to write insurance in
California or carriers with a rati i of an equiyalent ta A:VIII 6y A.M. Best& Co npany. Any
deviatfons from this rule shall require writtetl approva!from the City Atfiorney.
A!l coverages for subcontractors shatl be subject to the requirements stated herein and s all be
maintained t no expense to the City.
Contractar sl aU fuinish the City c vith ceitificates of insuraitce and original endorsements
p bvidin; coverage as required above in form and substance acceptable to tlie City Attorney.
The certificates and endorsements for eac[i insura tce policy are to be signed by a person
auth rized by that insurer to bind coverage on its behalf.
Before any of the Contractor's or its Subcontractor's em}loyees shall do any work upon tl e City's
premises, the Contractor shall furnish the City wiih the requit•ed certificates in triplicate
evidencing that such insurance I as been provided and that sucl insurance is baing carried aiid
maintained. Such certificates shall specify the date when such it suranee ex}ires. The contractor
agrees that such insurance shaEi be provided and such insurance carried and maintained until
after the Work t nder the Contract has been com.nleted and accepted.
Such insurance as required herein or in any other docu nenis to be co sidered a part hereof shall
not l e deemed to limit the Contractor's liability under this Contract.
28. The Contracto• shall defend, indemnify and hold hai7nless the Ciiy, its o cials and employees
frofn and aga[nst any (iability for claims for bodily injury and property damage a•ising out of
Contractor's acts, ainissions, or errars or tl ose of any en ployee or Stabeontractor of the
Contractar or any Subcontractor at the Site.
29. Cantractor shall fist the izan e and location of the place of business of each subcanh'actor who
wiil perfai n work or Iabor, or render service to the Cot tractor,or vho,under subcontract to tl e
Contractor, speciaily fabricates and iiistal[s a aortion of the work or improvement in an a l ount
in excess of one-half of one percent of the Contractor's totA! bid or ten tl ousattd dotlars
1Q,000}, «hichever is greatee. The subcontractor list shall be subtnitted vith tite Confractor's
bid proposal.
I7
r,__:
c..
The Pro oser shall check Box A or, as the case may be. If the Praposer does not check
either box,it will be deemed that he has checked i3ox A.
A. X 'I1e undersigned DUES NOT INTEND to subcontract any partion of this project.
B. Tha unde signed iNTENDS to subcos h act a ortion of this project to the following
subcontractors. (Note; Refer to Sectian 2.3 of Standard Specifications and Sections 4100
through 4113 of#he Governn ent Code for t13e portion of work for which
SUBCONTRACTOR DrSCLOSURE IS REQUII2ED with the proposal.)
Name of Subcantractat• Location of Office Portio of Work to be Snbcoiitracted
V
18
C1TY OF OR NGE—REQUEST FOR BID
team Cteaning f i y Hards ap d e4r a y T'ra h Container,
and T'rash Enelo ur s
The City of Orange's Pubfic Works Department Maintenance Division is requesting bids
for four types o#steam cleaning/power washing services:
1) Ofd Towne Plaza Hardscapes: public sidewa[ks, quadrants, Plaza Park
waikway
2) Main Library waikways
3) C vic Center Terrazzo quad/walkways
4) Ptaza pubiic trash containers& City trash enclosures
SCOPE 8F WORK
Power Washin 1Steam CE anin : Gontractar shall,provide the supervision, equipment,
tools, labar, and materials to steam clean/pawer wash 8esignated hardscape areas.
The steam cleaning process shail remov gum, spills, di t, spots, b[ood, aifs, grime from
the designated areas to the satisfaction of the City inspector. tn the case of hard to
remave stains, the Cor tractor shati use an environmentafly sensitive stain remover.
Any overspray onto private prop rtylstore frants caused by the cleaning prflcess shall
be remaved priar to.leaving the cieaned area. The cQntractor will be responsible for
damages to sidewalks resulting from excessive water pressure, heat or improper
cleaning techniques.
The cleaning of trash conta ners sha11 include steam cleaning #he interior and exterior of
the identified containers. Trash enclosu E cteaning wiil include the maving of#rash
binslgrease containers#o allow for the removai of debris and fhe pawer washing to
remove dirt, grime, and grease from the enclosure. Where possible,the exterior of the
enclosure shall be steam cleaned.
FrequenciesCl"imina: !n general, a partRon af the Qld Towr e Plaza area wilt need to be
steam cleaned once per week. .Both outlying L uiidings and trash contafners/enclosures
require less frequen#cleanings. Currently, most su aces are cleaned earty Monday
morning fo allow for minimt m disruption to the persans living anci working in ths area.
The Cif}r may elect to deietelchange service areas nd change service frequencies as
necessifated by available funding.
Ger eral locafians and areas cleaned: Below are the general loeafiions by ca#egory.
Variaus exh4bifs provide more specific location information and measurements.
4j!
4) Otd Towne F'laza Hard capes
a. Steam clean and pressure wash aIl the sidewalks En the Plaza, including the
spake streets, dining areas, plaza quadran#s and piaza park as defin d on area
map, Exhibif A. Frequencies and square footage for each area are shawn on
Exhibl# B.
b. Seal concrete in pla a quadrants once per year
2 M in LibrarylNalkways
a. Steam clean and pressure wash ail the History Waik, Fauntain area, ar d Public
sidewalks surrounding fhe Ma n Library as defined an the Library Map, Exhibit
C.
3) Civic Cenger Terra zo QuadlWalkways
a. Steam clean and,pressure wash fh Terrazzo quad artd wal[cways at City HaI!
as defir ed on the Civic Center Nlap, Exhibit D.
4j P1az Pubtic 1'r sh Containers& City Trash/Grease Enclosures
a. Steam clean the public trash can#ainers within the-Plaza Park, spoke streefs,
and pSaza quadrants as showri on Exhibit E.
b. Remove debris lvithin trashfgrease enclosures and power wash the interior and
exte ior of the encltisures as needed. The locations of the exis#ing enclosures
are shown an Ex ibif F.
ENVIROMM NTAL l EQUlf2 tV1ENT
Ail wash water runoff must be eollected, reclaimed, and disposed of in fhe approved
manrter. y no means shall any clear Fng waste water enter#he storm drain
inlets/system during and after the clearting process.
TE tM
These services wi[f be for the fiscal year 20'[a/2Q1'i, with an option for up fa ve [5]
additianal years. Addition.at year fio year options to the agreement can be negatiated by
both par ies to adjust based an gaverning factars.
Contact information:
D PR JCESS
P opasai: Pravide...... qualifcations, references, etc.
fBid Sheet: Attached
i
J,
J
SAMALE CLEANING SCHEDULE Y 10-11
l``
e LY JAI liJARY
5 SW QUA RAN7 3 SW QUADRANT
12 SPOKESf4UADS/DENING 10 SPOICESfQUApS/D[N1NG
19 SW QUADRANT 17 SW QUAQRANT
Z6 DINING AREAS/PARK 24 D1N1NG AREAS
30 SW QUADRANT
Al1GiJST FEBRUARY
2 SW QEJADRANT 7 QtNING AREAS
9 DINING AREAS 14 SW QUADRANT
1fi SW QUAaitANT 21 DINING AREAS
23 DII ING AREAS 28 SW QUAQRAIV
30 5W QUA RANT
SEPTEMBER MARCH
fi 5POKES/4 AD5/INING 7 DINING AREAS s
i3 SW QUADRANT 14 SW QUAQRANT
20 . DINING AREAS 21 SPOKES/QUADS/DINING
27 SW QUADRAN7 ZS SW QUApRANT
r1CTOBE[t APRII.
pf}G 4 INING AREAS
11 SW QUADRAN7 11 . SW QUADRANT
1$ DINlNG AREAS 18 D1N1f G AREAS
25 SW QUADRAN7 25 SW QUADRANT
NOVEMBER MAY
1 PARK/DINING 2 DIN(NG AREAS
8 SW QUADRANT 9 SW QUADRAN7/PARK
15 SPOKES/QUADS/RIIV[NG 16 SPOKES/QUAAS/DINI VG
22 SW QUADRANT 23 SW QUADRANT
29 DINING AREAS 30 DIN(NG AREAS
DECEMBER U
6 PARK/SW QUADftANI' 6 SW QUADRANT
13 DfiNING AREAS 13 D1NlNG AR AS
20 SW QilADRANT 20 SW QUApRANT/PARK
27 QINING AREAS 27 DINING AREAS
N:\Public Works\CORP YARD\En Cvmp-Code Enforcemt\Piaza Cleaning\Pfaza Cleaning 5chedule 81D PKG 10-11.xisx
Ci#y of Orange
RFP-Downtown Sidewalks/Park, Trash Recepticals/Enclosures, and other Hardscape Cleanings
BID SNEET
Square Feet or Cost per #of Cteanings Per Annual Cost for
Service Quantities Cleaning Yeat Cleaning
1 Downtown Dining,Sidewalk, Park Cfeaning
Weekly Dining Area-SW Quadrant 3,65U SF 98 .00 52 5, 096.00
Bi-Weekly Dining Areas-incl SW Quad 12,455 SF 207.00 9-26 $ 5,382 .00
Spokes/Quads/A!I Dining 46,957 SF 5s7.00 6 3,522. 00
Plaza Park(May-August,Nov. & Dec. 9,260 SF 150.00 6 900.00
2 Downtown Trash Recepticals&Enclosures
Trash Recepticals 32 g4•flfl 4 775.00 --
CityTrash Enclosures 5 125.00 4 500.00
3 Civic Center Terrazo Cleaned (upon request}
Anticipated 0-2 x per year""Ferrazo" 17,909 SF 244. 00 244.00
4 Orange Main Library 10,841 SF 150. 00 1Z 1, 800 . 00
WORK STATEMENT AND QUALITY CONTROL PLAN
i
CAM Services has designed a Quality Control Plan to ensure the best service possible for
our custamers and their properties. This plan will be employed to the fullest extent
possible to ensure that our methods and techniques are in direct correlation with the
requiremen#s of the City of Orange. CAM Services is dedicated to the City of Orange,
objective of obtaining a professional work praduct on a consistent, effective and cost-
efficient basis.
Properties are serviced by our expert and professionally,trained service crews on a
regular basis according to the contractua{ scope of woric, and are inspected by our
experienced Area Supervisors, Divisian Managers and Account Executives on a regular
basis, no fess than weekly, to ensure total customer satisfaction.
Site inspection reports are submitted weekly by our service crews to their Area
Supervisor, who in turn will address any problems or issues as these arise. Day-to-day
maintenance issues are usually dealt with efficiently and effectively at this level; however,
if the need arises, the respansib[e Division Manager and/or Account Executive may be
briefed and their client counterpart will be consulted accordingly. Job walks, with our
client counterparts, are encouraged and recommended no less than monthly.
At all times, it is the goal of CAM Services'janitorial operations division #o maintain a high
and open level of communication with its clients. This commitment to communication is
evidenced by the high volume of correspondence between CAM Services, in addition to
the use of advanced communication equipment such as cellular phones/Blackberry's,
field radios, GPS tracking, and our 800 telephone number which allows CAM Services to
offer 24-hour response#o our clients, seven days pe week.
CAM Services ensures a high maintenance s#andard for our clients' properties through
use of a Quality Cantrol/Site Visit Checklist and a Quali#y Contro! Plan.
Accounting and Billinq
Invoices for contracted monthly services are generated and mailed on or about the 20th of
the month of service and are due upon receipt. Late invoices will be subject to late
charges in the maximum amount that is allowed by law.
Each client location will be coded according to CAM Services' internal coding system, e.g.
CORG 02 unfess client provides or request that an alternate system be used.
Invoices for extra work will be submitted separately from the monthly service invoice and
will be detailed in their expfanation of wark completed. Each extra work invoice will list a
CAM Services work order number and supparting client information, such as a purchase
order (PO} or similar convention, used for extra work requisitions.
J;
Human Resources Strateav
CAM Services recognizes the value and importance of its most important asset-- its
workforce. Therefore, CAM Services' human resource strategy is to provide a framework
for the procurement and continued employmen#of the very best talent to ensure the
mutual prosperity of both the company and its emplayees.
Recruifiment
Many of aur valued employees are ar have been referred to us by word of mouth, in-
house r ferrafs by employees within our organization, newspaper ads, state emplayment
agencies, religious affiliations and colleges. Application and pre-employment screening
consent forms are filled-aufi and kept on file. DMV records and background checks are
perFormed as required. CAM Services has a Drug and Alcohal Testing program policy.
We fully comply with Displaced Janitors Opportunity Act, S.B. 20.
Our Human Resources department perForms past employment and document verification,
and checks for required certificates and employment eligibility. It also updates and re-
verifies same.
CAM Services is an equal opportunity employer and does nat discriminate based on sex,
race, color, ancestry, religious beliefs, creed or national origin,
a
Trainina
Post job in#erview and folfow-up, upon acceptance of employment, a meeting with the
assigned superv sar takes place. The new employee is normed fio the company culture,
as well as all rules, regulations and procedures. A majar part of this training is con#ained
within the CAM Services handbook, which serves as the foundation of the employee-
employer relatianship.
Orientation,job analysis and training begin soon after. During training, emphasis is
stressed on safety and injury prevention. After placement, on the job training, scope of
work and work plan are reviewed to maximize man-hour productivity and job skill
knowledge. This is a continuing process, which is emphasized early on during the first
ninety days of employment, then updated and reviewed no less than monthly.
Safe
CAM Services has written an Injury and Ilfness Prevention Plan (IlPP Star Bill 198), which
complies with Cal-OSHA requirements and for worker safety training and instruction for
hazardous mafierials handling. Both IIPP and MSDS books will be kept on site in the
janitorial room(s). Our employees meet monthly for safety and equiprnent handiing
instrucfion, which is a cosfi effective method and instrumental in accident prevention. In
addition, our new employees are given Code af Safe Practices and Safety Training as
parE of their on the job training.
t Employee Retention
Employee retention is a key objective of CAM Services. To encourage employee health
and happiness, a comprehensive compensation package is offered, which includes:
Better than or equal to industry pay scale and employee benefits, such as a health plan,
paid vacation and paid sick days. ur"open door policy" is appreciated by employees
and managemen#alike. Retention saves time and money for both our clients and our
company.
Job Performance Evaluation
The Employe Perfarmance Appraisal form is used to objectify and evaluate employee
performance: It is perFormed no less than annually and is reviewed and discussed by the
emplayee and his supervisor. Results are tied to increased job requirements, promotions
and compensation increases. Informal pertormance reviews are conducted quarterly to
provide valuabie feedback to the emplayee which is used to alter his perforrnance and
reach his abjectives for the annual review. CAM Services conducts an exit interview upon
termination of employment.
Green Clean Proqram
CAM Services is on board wi#h Green Seal Certified Products, which is designed to
provide a safe, and healthy building environmen#, we use chemicals and tools that wi11
ensure a green program that delivers excellent results utilizing environmentally preferabte
supplies. We use the High Sierra Product line, which has been formulated to minimize the
impact on workers and building occupants while delivering the highest level of c{eaning
perFormance. The High Sierra line contains environmentally preferred chemical
components such as Hydrogen Peroxicfe and safe solvents that have replaced traditional
harsh acids and other hazardous ingredien s. High Sierra product line has been certified
by Green Seal to comply or exceed the GS-37 and the GS-40 requirements. We utilize
Microfibers cloth for dusting and floor care.
IVote:Green Seal is an independent non-profit organization dedicated to protecting the environment by
promoting the manufacture, saEe and implementation af enviranmentally responsible products. Green Seal
has developed stringent environmental, safety and pertormance standards, approved by the EPA,for
institutional cleaning products.
f:
STEAM CLBANING & POWER SWEEPING
11"i
uM
SERVICES
r t r ir.•t r a1i r.M;cr''s.:rr arirF t nl.
AM Services has pxepared this Operations Manual so our employees
and vendors better understand owr commi.tment to excellence. As
our mission statement reflects our commitrnenf to Raving Fan
service,these are not just words on paper but a practice company wide. This
operations manual will better explain praper procedure and protocol on how
to approach a job and make us more efficient and effective. .We encourage
you to read this manual thoroughly and cnrelcome any input that will. better
serve us all. The reason why this has a volume number on the cover is that
we foresee this manual evolving as new technology; equipment and betEer
tec.hnzques are introduced to our ever-changing industry.
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team cleat ing equipmenf varies in potential. CAM Services requires
that all equipment used on our properties genexate 3,000 psi at 210
degrees and dispense at a rate of 5 gallons per minute. Wifih these
mTnymum requirements,re knaw that quality work can be produced. We
also require thafi each of our crews and vehicles are equipped with the
proper tools and safety gear.
Bio-degradable degreaser and Hudson chemical sprayer
Material Safety Data Sheet{MSDS)handbook
Pzotective eye wear,heavy duty gloves,dust mask and rubber boots
Sma11 tool box with socket wrench, SAE/metric sockets, pliers and
channel locks
Nozzles,qt ick couplers,bib keys and O rings
Wand(s},15 foot extension for the wand.Note:A wand's throtkle can
turn iwo and a quarters time to close or release maxisnurn pressure
200 feet of high pressure hose
Portable flash light&medium size 120 volt light
Jumper cables and spare tire for the truck and trailer
Cones and/or warning signs and a wet vac
f
Squeegee,shovel,brush and sand bags
Roadside assistance and first aid kit
Safet r is atways a concern and privrity for the cornpany. Everyone must
follaw all Materiat Safety Data Sheet {MSDS} instructions when using any
kznd of chernical. In the event qf a serious injury resulting in the use of any
chemical,call 9-1-1 immediatel r.
t
Steam cleaning personnel are required to dress in uniform: CAM shirt or t
shirt with logo's and cap, Jackets can be purchased for a fee. All steam
cleaning unifis a re to be clean and wifih magneHc CAM Iogos.
PREPARATIONS
Two-man crew
a. Steamer: Will be working with the vand and per#oiming the
service
i "',
b. Helpe: Is the person that will be in charge of but not limited
to, helping the steamer by cleaning up any loose debris,
pulling hoses, operate the spinn.er and turn off and on the
equipment
1. Consult sife plan and service call description on work order
2. Find a uvater source and begin filling the tanks
3. Sweep storefront sidewallcs and remove any hazardous loose debris
4. Place sandbags at all doorways and i€necessary place cones to warn
pedesirians of the wet floors
5. Don all safety gear;glasses,gloves,dust mask and rubber boots
6. Using a Hudson sprayer, pre-treat the storefront sidewaiks and/or
concrete Iloors with degreaser.
c. Mix eight (8} fluid ounces o£ degreasex to five (5) gallons of
water
d. When mixing mwriatic acid use fourteen {14) fluid ounces to
five (5) gallons of water. In this case, mix the acid into the
water. Make sure to have gloves, protective eye wear and a
face mask when handling the aczd
2
STOREFRONT SiDEWALKS
1. Begin working with a spinner i it is available. The best way to use a
spinner is to move forward and back. After returning to the same
position then mave sideways to move forward again,repeat motian
until the storefront sidewalk is complete
2. Check the wrand nozzle tip prior to comrnencing fihe work.
a.. 0 degrees (Red): Ttus nozzle has the stxongest concentration of
pressure and is not to be used on storefront sidewalks. The
result would be streaks ox lines on the concrete and it will not
remove gum
b. T5 degree (Yellow); This nozzle gives a high concentration of
pressure. Use this for areas tha are heavy with grease, grime
and/or gum. It also works best a£ter using the spinner
c. 25 degree {Green): This one is used the most. It has a good
combination of pressure and width. It is important to carry more
spazes of this nozzle than the rest
i
d. 40 degxee (White): Rarely used. It works well for dust but not
fox heavy grime
3. The technique for the use of a wand is as followed:
a. When servicing storefront sidewalks ifi is important to begin
from the building and work your way out to the edge of the
sidewalk or parking lot. Squeegee any puddles or retrieve the
water with a wet vac,if it's available
b. For starefronf sidewalks that are six (6) £eet wide or less use a
side-to-side or an up-and-down motion
c. Storefront side nrallcs that is wider than six (6}feet it is best to use
a side-to-side motion. When using a side-to-side m.otion you can
cover as much as five feet,this will increase productivity
d. If fhe sidewalk has excessive gum, it is important to slow down,
use steam and degreaser to ensure that all gum is removed. It is
CAM's policy that gum be completely removed and that not a
single piece is 1eft behind.
3
TRASH ENCLQ SURES
1. Remove all trash bins frorM the trash enclosure and pick up any
loose debris on e floor
2. Apply a heavy-duty degreaser to the enclosure floor. Muriatic acid
may also be used but get authorization from a Manager first
3. Begin by cleaning all encloswre walls and doors. If either are painted
throttle back the wand to about half to ensure that the paint does not
come off
4. A lof of trash enclosures house grease traps and/or grease barrels
a. Grease can become, over time, very difficult to remove if it is
allowed to build up.For this reason it must always be steamed afi
maximum heat and pre-treated with a heavy duty degreaser
b. A side to side ar up and down technique will work,but slow the
motion to be more effective in removing the grease
c. Begin inside the enclosure and work youx way out
d. Squeegee excessive water out of fhe enclosure
COMPLETTON
1. Squeegee all puddles or vacuum with a wet vac
2. Squeegee alI windows
3. Begin rolliing up all hoses and storing equipment
4. Reznove all sand bags and/or warning signs
5. Make sure all water souxces are properly turned off
6. Inspect the propexty before leaving
a. Make sure that all gum,grease and dzrt is removed
b. If any graffiti,hauling,or other liability is identified,call an Area
Manager or call CAM's office and leave a message at (800) 576-
U
a
3 50 ext. 230. On the message leave the following information:
code or address, city, description of what needs to be done and
your name and phone number
c. Take photos i required or needed
r
5
F : STEAM CL.EANING
Ry„RS =
S.ER VICE I11jSPECTION SHEET
CODE: ADDRESS:
AREA
INSPECTION DATE: MANAGER:
SERVICE SCHEDULE:CREW#;
CLEANLINESS(Score l-S): DUMPSTER ENCLOSURES(Score 1-5):
SERYICE SERVICE
DATE SCORE . DATE SCORE
STOREFRONT
SIDEWALKS ENCLOSURE FLOOR
UNDERCANOPY ENCLOSURE WALLS
PAINTED CURBS
FACIA DUMPSTER ENCLOSURE CONDITIOAI:
STOREFRONT WALLS
AWNINGS
GREASE BARREL/TRAP CONDITION:
RECOMMENDATIONS:
YES/NO
2ND STEAM CLEAN TO REMOVE
GUM AND/OR GREASE RESIDUE
ACID WASH/CONCRETE ETCH
TO WHITTEN CONCREI'E
INCREASE FREQUENCY HAULING:
GRAFFITI:
OBSERVATIONS,RECOMMENDATIONS,HAZARDS:
t
i`
SCORE:
5:EXCELLEN'C 4:GOOD 3:AVERAGE 2:B LOW AVEI2AGE 1:POOR N/A:NON-APPLICABLE
i.. 1 A::_ .
t"
V.C:$ .
I preperip um.4<r'i f.e nriG'!unl..
NQTIFICATION L ST
CAM Services utilizes a 24-hour emergency notification response system
Call (S00) 576-3050 during normal worizing Hours 8:OQam ti116:00 pm
Call {$00} 821.-951.4 after hours and weekends.
NAME/AIVISION MOBILE EXT.
Peter Lozano
Account Manager 310}466-7257
pl.ozano(,camservices.com
Oscar Lavenant
Landscape Division Manager
olavenantCa camservices.com 310)433-2423 247
Nacho Garay
nara n,ca Ports c Operations Director
310 433-904$ 238
Tony Morales
Sweeping/Steam Cleaning Division Manager
tmoralesla camservices.coin 310)433-9385 235
Dalena Highley
Operation Manager,JanitoriaVPorter Division 310)466-2125 279
dlu r,hleyna,camservices.com
Abe Reisch
Account Executive,Contract aut6orized Agent 3 0)433-9706 223
areischla camservices.cnm
Daniela Funez
Service Expediter/Coordiunator N/A 296
DFunez cainseivices.com
11 1111111N
sn,
S::E:R V t C E:S:: .
fl,yirup"'r'ri J'iiirtiir ci's ilr'a'riri•7haL
COMPANY REFERENCES
City of Burbank BWP City of Manhattan Beach
Mr. John Cassidy Mr.Juan Price
124 S.Lake St. 3621 Bell Avenue
Burbank, CA 91514 Manhattan Beach, CA 90260
818) 522-0727 310}-8`2=5 9
53t0
City of Alhambra University of Southern California
Ms. Tara Schultz Ms. Dee Jackson or Jose Ramirez
111 S. First Streat 337 Hoover Street
Alhambra, CA 91801 Los Angeles,CA 90089-8102
626)570-SO11 213) 740-4895
City of Highland City of Vernon
Mr. Vince Moreno Mr. Scott Rigg
27218 Baseline Rd. 4305 Santa Fe Ave.
Highland, CA 92346 Vernon, CA 90058
909) 8643-0284 323) 583-8811
Barbara Messick
City of Orange
conomic Development Department
230 E. Chapman Avenue
Orange, CA 92866
714)288-2592
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STA TE UF CALIFORNIA
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I'ursuant ica Clta;ter 9 of Division 3 of the Iiusiness and !'rolessic»zs Cacfc•
ancl the Rules anc Re;ulatians of ihe Cnntractors State Lic.izsc l3oa•d,
ihc Ke;istrar of C ntractors cloes herei y issue this licc.nsc lcr
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COMN QN AREA MAINTEN.NCE SERVI S INC dGa
CA1V[ SERVICES
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ta enga;e in ilie [usiness cir act in tl e caF city of a ccnitractc r
in tl e fo#IowiEib classificatiai(s):
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B-GENERAL BUILDING CONTRACTOR
CZy-I.ANDSCAPING
C33-PAINTING AND DECaRATING
jWitnessmylz3nda3c1seal #his day,
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FC 1TlYdf}' $,2DQ i :
Issued A ril 15, 1996
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ti1 NAI t IKf )1 I 1i'f NS!F P
Regist ar of Cont ad rs
ti11 NA[t IRI l)I {}('(,SF(?l1AI 1!N N '
4 1liis licxnsr is the rc pnrty f Unr R gistrai af Conl telors,72 4QY
is nc t lransfrrraislr.,and sl 7EI I r r Humed ta Ihe Ki•gistrar Iuxmdemauiwlmnsucprncieei,revokecl,nr invalidated Lieense Ntimber •
fpr any,reast n,!t E ecomes vc irf if no1 reneweci.
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STAFF QUALIFlCATIONS
Kev Personnel
Key personnel who are managing the contract—Abe Reisch and Tony Morales- are
industry veterans with over 27 years of Steam Cleaning industry experience each.
Respectively they have been with CAM Services for 19 and 6 years, and have cantributed
greatly to the organization's systems and overall financial health and prosperity. Each
brings a dedication to customer service tha# is firmly related to their respective
supervisors and field personnel. Peter Lozano, Account Manager, will be the 15t contact,
and will communicate and avercome any issues that wilf arise. Ricardo Romero, Area
Manager, who currently assist the City of Orange at the Train Metroplex, will oversee the
Steam Cleaning program.
Key Performance Indicators
CAM Services submits the following three key performance indicators to be used to
monitor its performance in regard to the services provided for the RFP:
9. Quality Control
Quality Control is defined by CAM Services ability to deliver professional
services in accordance with the specifications contained within the RFP on a
consistent basis, no less than weeEcly. This is a ref[ectian of CAM Services
overalf organizational ability to withstand strict evaluation of its performance by
he client's adherence to the maintenance standards autlined in the RFP.
2. Safety
Safety is defined by CAM Services ability to provide the maintenance services
within the RFP in a manner in which its employees meet all regulatory and
procedural requirements, resulting in zero or minimal accidents. In the event of
an accident, CAM Services' safety performance will be judged satisfactory
wh re employee or management negligence, in accordance with CAM
Services' rules, regulations and procedures can be eliminated as a cause. .
3. Cammunication
Communication is defined as CAM Services overall ability to interpret, both
efficiently and effectively, the cfient's desired outcome as it relates to this
contract. Good communication will involve proper verbal and written
communication to the client of its properties' condition at a!I times. This
communication will be seamless at all levels and, above all else, clear and
objective.
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NAME/DIVISION MOBILE EXT.
Peter Lozano
Accoant Manager 31Q)466-7257 232
plozano
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can services.com
Oscar La.venant
Landscape Division Manager
oiavenantf camseivi.ces.com 310)433-2423 247
Nacho Garay
Janitorial/Porter Operations Director
n aeavla camservices.com 310)433-9048 238
Tony Morales
Sweeping/Steam Cleanmg Division Manager
trnoralesCa camservices.com 310}433-9385 235
Dalena Highley
Operation Manager,Janito iaUPorter Division 310)4d6-2125 279
clhi h le camservices.com
Abe Reisch
Account Executive,Contract authorized Agent 3.10)433-9706 223
areischC a,camservices.com
Daniela Funez
Service Ezpediter/Coordinator N/A 296
DFunez camservices.com
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