AGR-6001.A.2 - HWDS & ASSOCIATES INC DBA HARLAN WEST DESIGN STUDIO - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTR-l ool aP m a.
SECOND AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO PROFESSION1AL SERVICES AGREEMENT (the
Second Amendment") is made and entered into as of C e o•x ,2020,by and between the
CITY OF ORANGE, a municipal corporation ("City"), and HWDS & ASSOCIATES, INC., a
California corporation, dba HARLAN WEST DESIGN STUDIO ("HWDS"), with reference to the
following:
A. City and HWDS entered into that certain Professional Services Agreement(Agreement
No. 6001.A) dated as of April 11, 2017, which is incorporated herein by this reference (the "Original
Agreement"); and
B. City and HWDS amended the Original Agreement to execute the first extension by that
certain First Amendment to Professional Services Agreement (Agreement No. 6001.A.1) dated as of
Apri122, 2020, which is incorporated herein by this reference (the "First Amendment"); and
C. City and HWDS desire to further amend the Original Agreement to modify, amend and
supplement the Original Agreement to revise the scope of services, increase the compensation, and
extend the term.
NOW, THEREFORE, the parties hereby agree as follows:
Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement. ,
Section 2. Cross-References. City and HWDS agree that all references in this Second
Amendment are deemed and construed to refer to the Original Agreement, as implemented by this
Second Amendment.
Section 3 Revised Scope of Services. The Scope of Services, Section 1,Exhibit A of the
Original Agreement, is hereby amended,modified and supplemented to include the services described
on Exhibit A attached hereto and incorporated herein by this reference.
Section 4 Compensataon and Term.
a. This Second Amendment extends the term of the Original Agreement, as
previously amended, from April 11, 2021 to April 10, 2022 (the"Second Amended Term").
b. The total not-to-exceed compensation for the Second Amended Term for the
services to be rendered, as set forth in Section 2.a of the Original Agreement is increased by ONE
HUNDRED FOUR THOUSAND TWO HUNDRED SEVENTY and 29/100 ($104,270.29). A
contingency amount not to exceed FNE THOUSAND TWO HUNDRED THIRTEEN DOLLARS
ancl ST,l1 10 $,J3:51) h ill tae a.il i l. fi>r xtra:3o.rk,;as authc3 ax i E y ie Auchorized City
T2.res ntative. The;tx Cal n t-tc=exc ed c im ieiisatiotz r tlie Secanci AXne ded Term,including ttie
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A reemezat d,ex at as ecifie lly amenc3 d hereby, th C)ri inal r ement shall r main iu fu11
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terms:a.prr,vi inns af this S az ti A:m.nc r r.:shall t rtt t l gov rn t1 e;right;; r d z tiii ati ris
of the part'i s:
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EXHIBIT "A"
SUPPLEMENTAL SCOPE OF SERVICES
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Proposal No. 8191 C REVISED
August 26, 2020
F R 'A`'
Paul Sitkoff 7°j
Business and Public Affairs Manager Q2
City of Orange
230 E. Chapman Ave. HwDJ
Orange, CA 92866
A Isociaup s,Ir C.
Mr. Sitkoff,
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Here is a proposal for the Design, Printing and Mailing Services for EBRATING
Our Orange through the Fall issue of 2022.
6 ;
SERVING
COR ORATECLIENTS
F E SS J S—Winter 2021, Spring 2022 and Fall
2022==40 p e p a c ver, 51,10 g ra i
PLEASE NOTE: This does
Design and layout(59 hrs @$112.50/hour)...........................$6,636.50
not include postage.
44 color comps @$13.................................................................572.00 Additional hours will be
Printing, mailing-house services of 51,100 magazines ......... 15,897.72 billed at a rate of$120
Delivery of issue to Post Office and City of Orange..................475.00 per hour. Delays to the
Fed-Ex of color comps and proofs (2) ...............................:....... 105.00 production schedule will
Press check (No charge) .....................................................................0 result in additional charges.
Subtotal ...................................................................................$23,687.22
During the course of this
Sales Tax(7.75%) on $16,944.72 .............................................. 1,313.22 extension, there may be a
GRAND TOTAL for each 40-page plus cover issues...........$24,999.44 slight paper cost increase.
This is out of our control
Average previous issue price$24,290.58,2017-2020)due to cost increases at the
paper mill. This generally
L S E BS E—Summer 2022-4 lus er 9ss e runs about 2% of the total
55,0 q a ity cost of the printing.
Design and layout (68 hrs @$112.50/hour)...........................$7,650.00
Our regular client rate
48 color comps @ $13................................................................624.00
for 2022 is projected to
Printing, mailing-house services of 55,000 magazines ......... 18,870.35
increase to $134/hour. We
Delivery of issue to Post Office and City of Orange..................475.00 have discounted our rate
Fed-Ex of color comps and proofs (2) ....................................... 105.00 for the City of Orange to
Press check (No charge) .....................................................:...............0 112.50/hour for design,
Subtotal ................................................................................... $27,724.35 even lower than our current
design rate of$126/hour.
Sales Tax(7.75%) on $19,969.35 .............................................. 1,547.62 Press checks which take 7-8
GRAND TOTAL for 48-page plus cover summer issue.......$29,271.97 hours in total are at no cost.
Average previous issue price$28,24420, 2017-2020)
3z484 Fastwater Ct.,Westlalce Village,CA 9i36i-SSo3 • $18•707•4455 ° westdesign.com hwdesign@west.net
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3 issues (winter, spring and fall) @$24,999.44.......................$74,998.32 Creati e Group
1 summer issue ......................................................................29,271.97
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CELEBRATING
104 270 29 j 9/,}'I 1r(°GRAND Total for the Year .................................................. , •
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7C.ORPORATECUENTS
3z484 Fastwater Ct.,Westlalce Village,CA gi361-5503 • $1$•7o7•4455 • Westdesign.com • hwdesignQwest.net
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E.kiibit A=:Page of 4
DESIGN AND PRODUCTION QUOTATION DETAILS
Please note: .
All invoices will be sent in PDF format.The client is responsible for checking on r 1
a ment and makin sure our invoices are bein rocessed. Ba-P Y 9 9P f
A signed letter of agreement and purchase order are required before the
start of any work. H\n,DUV
a Prices in this proposal are valid for 30 days.ASSOCIateS,l'1C.
Terms for payment are 30 days from the date of invoice. Extra charges may apply . Creative Group
if payment is past 40 days.
Unforeseen delays in the project may result in billing the project in stages.
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If a project remains incomplete after 60 days,we will need to bill for the services
to date.
m '
ERATING
0 We.would only charge a rush fee if an project manager has significantly delayed a
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SERVING
project and then requests a very quick delivery that involves postponing our other o o,TE ENTS
client projects.Yet,we would only impose such a charge if the client has pre-
approved it.
Sales tax only applies to color comps and supplies since files will be sent digitally
via the Internet.
A 60%kill fee will be charged on the full cost of the unfinished projects or projects which are
cancelled after the first round of comps has been developed and presented.This also applies
to printing.
Client must approve and sign off on the use of photos or graphics.
Client to provide all photos as high resolution TIFF or JPEG files.The preferred format
for logos and other graphics is EPS(Postscript-Adobe Illustrator files).
Edits which exceed the specified time allocation will be billed at our hourly rate.
We do not bill for unused hours.
a HWDS does not work on spec.We charge for all comps and all artwork is for a fee.
Consulting and coordination with client via phone,fax and e-mail.We prefer to receive
all edits via e-mail.
m Additional edits/changes or additions to the'project will be billed at a rate of$112.50/
hour.
All original working files or templates are not included with this package but are available for
purchase at an additional cost. We can supply high resolution PDFs or JPEGs of the final art.
All art is for a one-time use for the project listed in this proposal but the client can use it for
display in a newsletter or to get the word out.Any additional uses for other signs or displays
will require an additional fee.
0 Work in progress will be posted on our Web site or e-mailed as PDF files.
The project manager must sign off on a high resolution color hard copy proof from the printer
before the final piece is sent to the printer and a final PDF is sent to the client for posting on
the Web.
e Any changes to the specifications for the project will require the job to be rebid.
m We request that clients deliver all files to us in a digital format via e-mail or uploaded to our
FTP site.
All layouts will be created initially in Adobe InDesign Creative Suite from the Macintosh.
o All files will be sent digitally to client's via e-mail or uploaded to the HWDS FTP site.
3z484 Fastwater Ct.,Westlal<e Village,CA 9z36i-SSo3 ' $1$•7o7•4455 ° westdesign.com hwdesignQwest.net
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Exhibi A.Page 4 of 4
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Thank you for the opportunity to bid on this exciting project.
HWDS
Associates,lnc.Proposal accepted and approved by the Project Manager at the City of Orange:Geati e croup
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i`-N8f712 CELEBRATING
SERVING
CP ORA7E CLIENTSSignature
Title
Date
Sincerely,
Harlan West
32484 Fastwater Ct.,Westlake Village,CA 9i36z-55o3 ' $1$•707•4455 m westdesign.com • hwdesign@west.net
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