RES-11530 ADOPTING ORANGE RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS - MAR 12, 2024RESOLUTION NO. 11530
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE ADOPTING A RECORDS
RETENTION SCHEDULE AND AUTHORIZING
DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS,the City Clerk is responsible for the administration and management of City
records and public records and their retention as determined by their legal, fiscal, administrative
and archival value; and
WHEREAS,the maintenance of numerous records is expensive,slows document retrieval,
and is not necessary after a certain period of time for the effective and efficient operation of the
government of the City of Orange; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required may be
destroyed; and
WHEREAS, the City of Orange previously adopted Resolution Nos. 9499 and 10525,
approving a Records Retention Policy and Retention Schedule.
NOW,THEREFORE,BE IT RESOLVED by the City Council as follows:
SECTION 1. Resolution Nos. 9499 and 10525 are hereby repealed.
SECTION 2. The records of the City of Orange, as set forth in the Records Retention
Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the
State of California and in accordance with the provision of said schedule upon the request of the
Department Head and with the consent in writing of the Department Head, City Clerk and City
Attorney,without further action by the City Council of the City of Orange.
SECTION 3. Updates are hereby authorized to be made to the Records Retention
Schedule,without any further action by the City Council,with the consent of the Department Head,
City Clerk, City Attorney, and City Manager.
SECTION 4. The term "records" as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the
California Public Records Act.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution
and enter it into the book of original resolutions.
SECTION 6. This resolution shall become effective immediately upon its passage and
adoption.
ADOPTED this 12th day of March 2024.
I:
el R. Slater, Mayor, City of Orange
EST:
Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:
Mice Vigliotta, Ci Attorney
Attachment: Exhibit A
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ORANGE
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify
that the foregoing Resolution was duly and regularly adopted by the City Council of the City of
Orange at a regular meeting thereof held on the 12th day of March 2024, by the following vote:
AYES: COUNCILMEMBERS: Barrios, Dumitru, Tavoularis, Bilodeau, Gutierrez,
Gyllenhammer, and Slater
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
r
Pamela Coleman, City Clerk, City of Orange
Resolution No. 11530 2
RESOLUTION NO. 11530
RECORDS RETENTION SCHEDULE
AND
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
Resolution No. 11530 repeals Resolution Nos. 9499 and 10525.)
NOTE: Exhibit A available upon request.
Office of the City Clerk
I/
300 E. Chapman Avenue
Orange, CA 92866
714) 744-5500