AGR-7404 - ORANGE COUNTY REGISTRAR OF VOTERS�Registrar of Voters
v 1300 S Grand Ave, Building C
Santa Ana
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and
between CITY OF ORANGE, (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE,
a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee")
without regard to number or gender. Permitter and County may sometimes hereinafter be individually
referred to as "Party" or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in -person voting sites for voters free of charge, Permitter hereby grants to County use
of the KILLEFER PARK RECREATION CENTER, MPR property located at 615 N LEMON ST,
ORANGE, CA ("Property") on October 27, 2022, and terminating on November 15, 2022 ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
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�Registrar of Voters
v 1300 S Grand Ave, Building C
Santa Ana
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and
between CITY OF ORANGE, (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE,
a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee")
without regard to nur iber cvender-cfvier an C' n md tv t' h nafter be individuallv
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��m� lmes ere
Thursday, November 3
8am — 5 m
Friday, November 4
8am — 5 m
Saturday, November 5
7:30am - 9 m
Sunday, November 6
7:30am - 9 m
Monday, November 7
7:30am - 9 m
Tuesday, November 8
6:30am —12am
DL: 615 N Lemon St, Orange Page 1 of 7
Vote Center Entry Permit (Government Facility) v7:28.22
Registrar of Voters
Wednesday, November 9 1 8am — 5 m
*Vote Center hours are subject to change based on the operational needs presented by the election
turnout.
Permitter shall provide County staff with the means necessary to access the Property no later than
Wednesday, November 2, 2022. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the Property
during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1, above. To that end, the
Permitter agrees to the following:
2.3.1. The Permitter shall secure the Property.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
Wednesday, November 9 1 8am — 5 m
*Vote Center hours are subject to change based on the operational needs presented by the election
turnout.
Permitter shall provide County staff with the means necessary to access the Property no later than
Wednesday, November 2, 2022. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the Property
during the hours stated in the table above.
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
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3. UTILITIES. MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein, per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE: If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars ($N/A) as a fee for the use of the Property ("Permit Fee") during
the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
3. UTILITIES. MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein, per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
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Vote Center Entry Permit (Government Facility) v7.28.22
Registrar of Voters
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY
County of Orange
Registrar of Voters
Facilities Services
1300 South Grand Avenue
Building C
Santa Ana, CA 92705
Attention: Administrative Manager
Email: Kimberly.Hostler@ocvote.gov
CITY OF ORANGE
300 E Chapman Ave
Orange, CA 92866
Attention: Pamela Coleman
pcoleman@cityoforange.org
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
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IN WITNESS WHEREOF, the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM:
Office of County Counsel
Orange County, California
B
eputy
Date: TEMPLATE APPROVED 07212020
ROVE AS TO FORM
CITY OF ORANGE
By
Name
Title
Date: 8' a4+ ao aa-
COUNTY
COUNTY OF ORANGE
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IN WITNESS WHEREOF, the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM:
Office of County Counsel
Orange County, California
DL: 615 N Lemon St, Orange
Vote Center Entry Permit (Government Facility) v7.28.22
Registrar of Voters
PERMITTER
CITY OF ORANGE
By
Page 5 of 7
ENTRY PERMIT (LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit, Permitter shall
1. Provide four (4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs, if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies
available over the weekend.
4. If Permitter Staff is assigned to open facility and is running late, they are to contact the County immediately at
(714) 954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days
before Election period begins.
ENTRY PERMIT (LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit, Permitter shall
1. Provide four (4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs, if applicable. Said room shall be free and clear by Set Up Day.
DL: 615 N Lemon St, Orange Page 6 of 7
Vote Center Entry Permit (Government Facility) v7.28.22
Registrar of Voters