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HomeMy WebLinkAbout12-09-2004 Minutes PP&D Commission O-y'~iBa).O.i D CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT www,cityoforange.org (714)744-7272 FAX (714) 744-7251 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT PARK PLANNING AND DEVELOPMENT COMMISSION Minutes of Regular Meeting Held December 09, 2004 300 East Chapman Avenue I. CALL TO ORDER 1.1 Pledge of Allegiance Commissioner Blanc led the Pledge of Allegiance. 1.2 Roll Call Present: Chair, Mike Hairston Vice-Chair, Tom Gilmer Commissioner, Lisa Blanc Commissioner, Gary Remland Absent: Commissioner, Jack Selman 1.3 Adoption of Agenda Vice-Chair Gilmore moved to adopt the agenda. Motion: Vice-Chair Tom Gilmore Second: Commissioner Remland Ayes: Blanc, Gilmer, Hairston, Remland 1.4 Approval of the Minutes for the Regular Meeting of November 18, 2004 Commissioner Remland noted one correction to the minutes of November ISth, 2004, It was noted that Commissioner Remland left at 6:55 p.m. instead of Vice-Chair Gilmer. The corrected minutes were approved. Motion: Commissioner Lisa Blanc Second: Chair Hairston ' Ayes: Blanc, Hairston, Gilmer, Remland II. PUBLIC COMMENTS None 230 EAST CHAPMAN A VENUE ORANGE, CALIFORNIA 92866-1506 City of Orange Community Services Department Park Plamung and Development Commission Minutes of Meeting Held December 09,2004 Page 2 of6 III. REPORTS FROM COMMISSIONERS Commissioner Blanc had an opportunity to meet with representatives from the County regarding the trail alignment on Serrano A venue. Howard Morris, Landscape Coordinator, attended on behalf of his Department. The County will be contacting the City to propose a meeting. Commissioner Blanc said that this was important because this trail link extends into the Anaheim area. IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Status of Joint-Use and Potential Improvements at Killefer Park Mr. Garcia said that he scheduled an update on the status of Killefer Park, and arranged for a translator. Mr. Garcia introduced Ms,Vazquez to translate. No public speakers were present. Mr. Garcia said there were several issues to discuss on the status of Killefer Park: (I) Joint-Use: The City will be meeting in late December with Orange Unified School District (O.U.S.D.) to discuss joint-use agreement for use ofthe school site, (2) Master Plan: The Commission has agreed to defer the master plan until 2005/06 due to the workload and lack of a joint-use agreement. (3) Maintenance: The light Fixtures will be changed next week. The Orange Police Department has agreed to have their Bike Team Patrol the area frequently. The other improvements are contingent on ajoint-use agreement with O.U.S.D. Vice-Chair Gilmer asked if the master plan would still be deferred until FY 2005/06 should the joint-use agreement be negotiated in the near future. Mr. Garcia informed the Commission the prioritization of the master plan would result in the deferral of other projects. Commissioner Blanc commented that she spoke to Judy Mader, Friendly Center. She said Ms. Mader called to thank the Commission and staff for the work done to date, but she did not have a clear understanding of the joint-use situation, Commissioner Blanc explained the situation to her, and Ms. Mader asked if it would be prudent to address the school board. After speaking with Mr. Garcia, Commissioner Blanc directed Ms. Mader to speak with Mr. Ortega, Board President ofO.U.S.D. Commissioner Blanc spoke with Mr. Ortega and he said that even though he would be working directly with City staff, Ms. Mader could contact him, Ms. Mader said that she has a better understanding and realizes that these projects will take longer than they had anticipated. Ms. Mader emphasized the need to replace the tot-lot, and if in the future the City decided to relocate the tot-lot, they would already have the equipment to do so. Commissioner Blanc asked if there was a way to pay for a portion of that project to benefit the community while waiting for a master plan to be approved. Mr. Garcia said it would be best to have a master plan so that the placement of structures are defined. If a tot-lot is erected before a plan is drawn, the City would have to either work around the tot-lot or relocate it. Mr. Garcia said it was important to have a meeting with the City of Orange Commnnity Services Department Park Planning and Development Commission Minutes of Meeting Held December 09,2004 Page 3 of6 community and explain that even if a joint-use agreement is reached and a master plan is created, there is still a process that must occur before the community will have a newly constructed park. 4,2 Report on Progress of Construction Improvements to the Exterior Restrooms of Pool Building at Hart Park Ms. Galera reported the renovations to the exterior restrooms of the pool building at Hart Park are progressing. There will be a change order pertaining to the Terrazzo tiling. The staff has had a difficult time obtaining the tile that was previously chosen, and are in the process of evaluating " different terrazzo tiles. This will cause a slight delay in the project, but the evaluation o(ihe tiles is important as staff will be looking to use the tiles throughout the pool building, 4.3 Report on Scope of Work and Project Schedule of Field Renovation and Related Improvements at Hart Park (Diamonds 2 and 3) and Handy Park Mr. Garcia reported that RJM Design Group is preparing construction documents for Handy Park. Staff will be meeting with user groups in a week to discuss the improvements. It is the City's intent to start construction in early summer of 2005. Currently, plans for Hart Park are being prepared and construction is being planned for early summer of 2006, V. DEPARTMENT REPORTS 5.1 Proposed Layout, Exterior and Interior colors, Materials and Architectural Styles for Hart Park Pool Building Ms. Galera said the City is consulting with Robert Chattel, a historic preservationist, to ensure tlie historic character of the building. The City's Staff Review Committee recommended the the installation of a sprinkler system which will be considered as an add-alternate to the project. Ms. Galera introduced Michael Morrell of Rengel + Associates who presented the proposed layout, materials and colors. Mr. Morrell reviewed improvements to the exterior and interior of the Hart Park Pool Building. Areas discussed were: Exterior ofthe Building · Handicapped Parking · Handicapped access to the building · Gate that exits off of the pool deck · Rooftiles to be cleaned and repaired . New Paint · Exterior mounted electrical socket to be removed · Windows to be cleaned and repaired · Walls that surrounds the pool to be repaired · Repaint ironwork as well as repaint doors and window frames · Tile on the pool side will be regrouted and cleaned · Shower side will be grouted and sealed City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held December 09, 2004 Page 4 of6 . Clock to be replaced · Upgrade exterior lighting · Sconces around the exterior of building need to be replaced · All exterior doors to be replaced · Create a Family Changing Room · Abandoned Fire Hose Closet renovate into a bulletin board area Interior of the Building Lobby: · Renoyate reception area · New paint · Create a First Aid Station · Ceiling Fan · Crown Molding · Area for bulletin board and historic photographics Men's Room: · Replace Fixtures · New Partitions (solid resin) · Handicapped accessibility to stalls · Individual urinals · Install counters . Diaper changing stations · New lockers · Several changing rooms to be added · benches Women's Restrooms: · Relocation of sinks · Handicapped accessible stall · Add counter tops · Baby changing station · Retain changing rooms Women's Locker Room: · Add lockers . Benches · Add storage room Upstairs · Change fixtures · Railings . Remove interior walls City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held December 09, 2004 Page 5 of6 . Office comer · Clean up bathroom · Repair & clean windows · Clean up kitchen area Mr. Morrell said that there would be some seismic retrofitting within the building. Mr. Morrell provided a color board for the Commission to review the exterior and interior color schemes. Vice-Chair Gilmer moved to approve the proposed layout, exterior and interior colors, materials and architectural styles for the Hart Park Pool Building. Motion: Second: Ayes: Vice-Chair Gilmer Commissioner Remland Blanc, Gilmer, Hairston, Remland Chair Hairston reminded staff that it was important to plan for the maintenance of this building and pool once the renovations have been made, and emphasized that a deferred maintenance funding plan be set aside for this purpose, VI. NEW BUSINESS 6.1 Proposal by William Reinking, Resident of Crest de ViIle, for the Commission to Consider Pedestrian Access, Signage for Pedestrians Only and Decomposed Granite for Pathways in the Cerro Villa Park Site, which is Located at Southeast Corner of Crest de VilIe and Goldenrod. Mr. Bill Reinking 5806 E. Crest de Ville Orange, CA Mr. Reinking distributed the proposal for his request for three improvements to the Cerro Villa park area: I.) Placement of a pedestrian gate in the fence bordering the Cerro Villa future park area. 2.) Grading and covering the existing foot path with decomposed granite or a similar substance 3.) Posting the area for pedestrian use only. , During the past several years, trucks, motorcycles and other vehicles have used this City property for recreation purposes. During the past two months, motor vehicles were driven on the site. Several times, Crest De Ville Avenue bordering the property became splattered with mud and deep ruts were created in the adjoining field, To access the area, the perpetrators drove over the curb, onto the sidewalk and into the field that is to be the future park. Several of us called the police and Mr. Gary Wann. The fence was repaired and the area Ciry of Orange Community Services Department Park Plauning and Development ComrmSSlOn Minutes of Meeting Held December 09,2004 Page 6 of6 was posted for no trespassing after several vehicles that had been stuck in the mud were removed. To reduce some frustration of community members and also, possibly, reduce further misuse of the property, Mr. Reinking was requesting these improvements. Vice-Chair Gilmer said he wouldn't want to spend the money for the decomposed granite ifit could not be used in the plan for the park. Vice-Chair Gilmer asked if a pedestrian gate would preclude motorcyclists from getting in. Mr. Reinking said he had a diagram of a fence that could be used. Commissioner Blanc moved to request staff to look into this issue further including funding and any potential issues with installing a pedestrian gate and putting in decomposed granite on the pathway. Motion: Second: Ayes: Commissioner Blanc Gary Remland Blanc, Gilmer, Hairston, Remland VII. ANNOUNCEMENTS 7.1 Orange Cares for Children Holiday Program: Tuesday, December 21, 2004 from 7:00 to 10:00 a.m. at Fire Headquarters Mr. Garcia extended an invitation to the Commissioners to participate in the Orange Cares for Children Holiday Program on Tuesday, December 21,2004. VIII. ADJOURNMENT Motion: Commissioner Blanc Second: Vice-Chair Gilmer Ayes: Blanc, Gilmer, Hairston, Remland ext Regular Meeting will be Thursday, January 13, arcla Park Planning and Development Commission Mike Hairston, Chairman Attested on /vm '"' ..., Reproduction on Recycled Paper