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HomeMy WebLinkAbout12-08-2005 Minutes PP&D Commission j i o'R\ 'bOO.O.1D CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT www.cityoforange.org (714) 744-7272 FAX (714) 744-7251 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT PARK PLANNING AND DEVELOPMENT COMMISSION Minutes of Regular Meeting Held December 08, 2005 300 East Chapman Avenue I. CALL TO ORDER Chair Gilmer called the meeting to order at 5:30 p.m. 1.1 Pledge of Allegiance Commissioner Blanc led the Pledge of Allegiance. 1.2 Roll Call Present: Chair, Tom Gilmer Vice-Chair, Gary Remland Commissioner, Lisa Blanc Comissioner, Mike Hairston (Arrived at 5:35 p.m.) Absent: Commissioner, Selman 1.3 Adoption of Agenda Motion: Vice-Chair Remland Second: Commissioner Blanc Ayes: Gilmer, Remland, Blanc 1.4 Approval of the Minutes for the regular meeting of November 10, 2005 Motion: Commissioner Blanc Second: Vice-Chair Remland Ayes: Gilmer, Blanc, Remland 230 EAST CHAPMAN AVENUE ORANGE, CALIFORNIA 92866-1506 i Community Services Department Park Planning and Development Commission Regular Meeting of December 08, 2005 Page 2 of 4 I. PUBLIC COMMENTS None. Commissioner Hairston Arrived at 5:35p.m. Mr. Wann, Director of Community Services, addressed the Commission. He reminded the Commission that a few years ago, the staff and the Commission were struggling to find a vision. It was because of the Commission's commitment that the City has been able to move forward with a development schedule and a park program. Today, the Commission is the most well-respected Commission in the City. Mr. Wann said recipients of the Commissions hard work is the community and the user groups. Commissioner Blanc said that the success of the Commission was due to Mr. Wann's leadership and the quality of work that his staff has provided. II. REPORTS FROM COMMISSIONERS None. IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Progress Report on the Hart Park Pool Building Project Ms. Galera reported that staff is bidding the Hart Park pool building improvements. The plans will be available to the contractors next week. A job walk is scheduled for January 03,2006, and the bid opening is scheduled for January 10, 2006. The award of the contract will be on January 24, 2006 and there will be a 90-day construction period. 4.2 Progress Report on the Floor Replacement at Olive Park Mr. Robertston reported that a contractor was selected to replace the floor at the Qlive Park Building. The contractor is John C. Bouyer Company. The installation of the floor is scheduled to occur between December 21, 2005 and January 08, 2006. V. DEPARTMENT REPORTS 5.1 Review of Community Services Department's Pinal Recommendation for the Capital Improvement Program (C.I.P.) FY 2006-07 Ms. Galera noted that she was presenting the final approval of the Capital Improvement Plan (C.I.P.) to the Commission for their approval and recommendation to the City Council. Listed in the Staff Report a list of projects that were outlined for the Commission at the November 10, 2005 meeting. Ms. Galera encouraged the Commissioners to look at the dates that had been ) Community Services Department Park Planning and Development Commission Regular Meeting of December 08,2005 Page 3 of4 provided for the Commission's future reference. A joint study session is scheduled with all the City Commissions for April 04, 2006. Chair Gilmer moved to recommend that the City Council approve the Community Services C.I.P. FY 2006-07. Motion: Commissioner Hairston Second: Vice-Chair Remland Ayes: Gilmer, Remland, Blanc, Hairston VI. NEW BUSINESS 6.1 Award of the Kaboom Playground Grant for Killefer Park Ms. Hagan announced that the City had received the Kaboom Grant in the amount of $60,000. The playground equipment is estimated to be $35,000, and will be replacing the existing equipment at Killefer Park. Kaboom is a non-profit organization that seeks anonymous donors for its program, and partners with the community to replace playground equipment. There is a $7,500 monitary commitment toward this project as well as the City is responsible for the removal ofthe existing equipment. . The project's funding partner has been identified as AMC Mortgage Services. The first step in this process is a Community Design Day that is scheduled for Tuesday, December 13, 2005 at 3 :30 p.m. at Killefer Park. The build date is tentatively set for February, 11,2006. Chair Gilmer asked for an update on the progress of the joint-use agreement with Orange Unified School District (OUSD). Ms. Hagan said that it is the City's intent to have the agreements for Yorba Park, Fred Kelly Stadium and Killefer Park presented as a package to for City Council. At present, staff is trying to come up with a consensus on the Fred Kelly Stadium and then staff will address Killefer Park. Chair Gilmer inquired as to what improvements will be planned once the playground equipment has been installed. Ms. Hagan said that once a final agreement has been reached with OUSD, staff would like to hire a consultant and take a look at the overall site plan and make sure that the building and ball fields are placed in the proper locations. Staff needs to consider ifthere is potential for freeing up open space and a possible location for a restroom. Chair Gilmer encouraged staff to expedite the joint agreements with OUSD. He emphasized the need for the neighborhood community to have Killefer Park improvements. VII. ANNOUNCEMENTS 7.1 Farewell Reception for Gary Wann on Wednesday, December 21,2005,2:00 p.m.-4:00p.m. Community Services Department Park Planning and Development Commission Regular Meeting of December 08, 2005 Page 4 of 4 at the City Hall in the Weimer Room. Ms. Hagan invited the Commission to attend the farewell reception for Gary Wann. Mr. Wann is retiring from the City after 30 years of service. The reception will be held in the Weimer Room at 300 E. Chapman. Ms. Hagan noted that invitations were given out to the Commissioners for the Orange Cares for Children Holiday Breakfast. The program will include a pancake breakfast and toy distribution to children in need and their families. The event will begin at 7:00 a.m. and conclude by 11 :00 a.m. R.S.V.P. by Wednesday, December 14, 2005. IX. ADJOURNMENT Motion: Second: Ayes: Commissioner Blanc Commissioner Hairston Gilmer, Remland, Blanc, Hairston The next Regular Meeting will be Thursday, January 12, 2006. ~'~-- Bonnie agan Park Planning and Development Commission /0 Q! L ,j '., i-- I !~l . i!; Tom Gilmer, Chairman Attested on /vm l' ..,. Reproduction on Recycled Paper