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Home My WebLink About11-18-2004 Minutes PP&D Commission .. C'lf \f'>- C10'_ (,).1 A. , ..IIC) -' .'-' . CITY OF ORANGE COMMUNlTYSERVICES DEPARTMENT www.cityororange.org (714) 744-7272 FAX (714) 744-7251 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT PARK PLANNING AND DEVELOPMENT COMMISSION Minutes of Regular Meeting Held November 18, 2004 300 East Chapman Avenue I. CALL TO ORDER 1.1 Pledge of Allegiance Chair Hairston led the Pledge of Allegiance. 1.2 Roll Call Present: Chair, Mike Hairston Vice-Chair, Tom Gilmer Commissioner, Lisa Blanc Commissioner, Gary Remland Absent: Commissioner, Jack Selman 1.3 Adoption of Agenda Vice-Chair Gilmore moved to adopt the agenda. Motion: Vice-Chair Tom Gilmore Second: Commissioner Lisa Blanc Ayes: Blanc, Gilmer, Hairston, Remland , 1.4 Approval ofthe Minutes for the Regular Meeting of September 09, 2004 Motion: Commissioner Lisa Blanc Second: Vice-Chair Tom Gilmer Ayes: Blanc, Hairston, Gilmer, Remland II. PUBLIC COMMENTS None III. REPORTS FROM COMMISSIONERS Chair Hairston requested some direction from Mr. Garcia as to how to request funding for a new position in the area of trail management, grant proposals and oversight that has been assigned to the Community Services Department. 230 EAST CHAPMAN AVENUE ORANGE. CALIFORNIA 92866-1506 City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held November 18. 2004 Page 2 of4 Mr. Garcia said that staff intends to submit a request during the budget development process FY 2005-06 for a new Trails Coordinator position during which the City Manager will decide if he will recommend it for City Council approval. Chair Hairston said that he thought it would be helpful to create a job description and how the position would benefit the City. Chair Hairston emphasized the need for this position. Staff will include in the justification for the position the Park Planning and Development Commission's support. IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Progress of Construction of Improvements to the Exterior Restrooms of Pool Building at Hart Park. Ms. Pamela Galera reported construction has begun on the exterior restrooms at the Hart Park Pool. The restrooms have been gutted and piping has been relocated to redistribute toilets and sinks. Terrazzo surfacing will be used for the flooring. Presently, this project is on schedule and on budget. 4.2 Report on Status of Project Schedule for Walkways, Stairs, American with Disabilities Act (ADA) Access and Slope Stabilization Improvements at Eisenhower Park Ms. Galera reported the City Council at its meeting on Tuesday, November 23, 2004 will consider approval to award the bid for construction to Accu Construction in the amount of $520,755. This project will be funded from Proposition 12 and CDBG Funds. This project has been downsized to include ADA upgrades to the walkways and installations of ramps, as well as replacement of stairs. Vice-Chair Gilmer asked about the condition of the restrooms at Eisenhower Park and if they were in need of repair. Mr. Garcia said the restrooms were acceptable, but in the future upgrades including wheelchair accessibility, replacement of fixtures, lighting, furniture and flooring will be necessary. 4.3 Report on Scope of Work and Project Schedule of Field Renovation and Related Improvements at Hart Park (Diamonds 2 and 3) and Handy Park Mr. Garcia reported that RJM Design Group is preparing design plans and specifications for Diamonds 2 and 3 at Hart Park and the field improvements at Handy Park. Diamond 2 and 3 are utilized by the City for adult softball, as well as Chapman University's women's softball team. The City is evaluating the location of the existing sidewalk and bike path, and planning to increase the field size of diamond 2, and upgrade field lighting, regrade and update the irrigation system. Handy Park has two baseball fields utilized by North Sunrise Little League as well as an overlay for youth soccer and football. RJM is working with staff to prepare the design concepts. Staff anticipates the Handy Park Renovation will begin in June of2005, and the work on Hart Park Renovation will begin in May 2006. 4.4 Report on Status of Technical Studies for Environmental Review for the Master Plan and Conceptual Design Plan for the Gymnasium/Sports Center at Grijalva Park Extension -" . City of Orange Community Services Department Park Planning and Development Conunission Minutes of Meeling Held November 18, 2004 Page 3 of4 Ms. Galera reported that the traffic study is completed. The grading plan is being revised after which staff will make amendments to the hydraulic study. The City hired Bon Terra to complete a biology study. The City will not need an air quality study nor a noise study. The Regional Quality Control Board (RQCB) will review and approve the land study. Staff will be working with RQCB on a remedial action plan which will include a cap on the landfill. Mr. Garcia noted that the project schedule has been impacted due to the technical studies. Staff is reevaluating the schedule and anticipates that the City will request an extension for the County grant. Commissioner Blanc asked if the environmental review impacted LPA's work, and Ms. Galera said that LPA has completed the design development for this project. The next step is to release a Request For Proposal (RFP) for the Construction Documents and a project or construction manager. 4.5 Report on Status of Proposed Improvements to the Turf and Track at Fred Kelly Stadium Mr. Garcia reported that the Community Foundation of Orange submitted a letter to the City for consideration of a $75,000 contribution to the Foundation to make up a shortfall. The City Council at its meeting on Tuesday, November 9,2004 discussed the matter and directed the City Manager to find funding sources to support the Community Foundation of Orange's (CFO) request. The City Council asked staff to start discussions with the Orange Unified School District (O.U.S.D.) for joint-use of Fred Kelly Stadium and track. Staff met with O.U.S.D. and O.U.S.D. was positive and willing to work with the City. O.U.S.D. and City staff are preparing a schedule of anticipated uses by the City and school district which staffwill continue discussions of a joint- agreement. Staff will return to the City Council at its meeting November 23,2004 to recommend the appropriation of $75,000 from the Fund 511 for the field improvements. Commissioner Blanc noted that the City Council approved the $75,000 with one comment that other project priorities would not be impacted as a result of the contribution. Commissioner Remland was pleased with the City Council decision to allocate $75,000 to the CFO for Fred Kelly Stadium and track improvements. Commissioner Remland asked for clarification that the fund from which the money was being taken would not have any long term impact. Mr. Garcia said that he believed the Fund 511 would not be impacted by this allocation. The Commission supports the City's efforts to support"the CFO's funding request. V. DEPARTMENT REPORTS 5.1 Review of Community Services Department's Capital Improvement Program (C.I.P) Budget for FY 2005-06 The Commission was given a list of proposed projects for FY 2005-06 which were recommended for implementation and deferred to FY 2006-07. Mr. Garcia reviewed the project priorities funding sources for FY 2005-06 and identified projects recommended for deferment due to workload and other issues. The Commission reviewed the projects and supported recommendations for capital projects for FY 2005-06. City of Orange Community Services Department Park Planning and Development Conunission Minutes of Meeling Held November 18, 2004 Page 4 of4 Chair Hairston moved to receive and file. Motion: Chair Hairston Second: Blanc Ayes: Blanc, Gilmer, Hairston, Remland (Commissioner Gilmer left at 6:55 p.m.) VI. NEW BUSINESS None VII. ANNOUNCEMENTS 7.1 Holiday Basket Program: Tuesday, November 23, 2004 7.2 Treats Lighting Ceremony: Sunday, December 5, 2004 from 4:30 to 7:00 p.m. 7.3 Orange Cares for Children Holiday Program: Tuesday, December 21, 2004 from 7:00 p.m. 7.4 Urban Park Act of 2001 Grant (Proposition 40) of $2 Million for Gymnasium/Sports Center VIII. ADJOURNMENT Motion: Commissioner Blanc Second: Chair Hairston Ayes: Blanc, Hairston, Remland ular Meeting will be Thursday, December 09, 2004 Gabe Garcia Park Planning and Development Commission , ~~ Mike Hairston, Chairman Attested on .:;> /vrn - ~, Reproduction on Recycled Paper