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HomeMy WebLinkAbout10-14-2004 Minutes PP&D Commission OK \~a..;.,O,)D CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT (714) 744.7272 . FAX (714) 744.7251 www.cityoforange.org CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT PARK PLANNING AND DEVELOPMENT COMMISSION Minutes of Regular Meeting Held October 14, 2004 300 East Chapman Avenue I. CALL TO ORDER 1.1 Pledge of Allegiance Commissioner Gary Remland led the Pledge of Allegiance. 1.2 Roll Call Present: Chair, Mike Hairston Vice-Chair, Tom Gilmer (Arrived at 5:35 p.m.) Commissioner, Lisa Blanc Commissioner, Gary Remland Absent: Commissioner, Jack Selman 1.3 Adoption of Agenda Commissioner Blanc moved to adopt the agenda with the condition that before adjourning to the Weimer Room to discuss the Capital Improvement Program that the other items on the Agenda be discussed, Motion: Commissioner Blanc Second: Commissioner Remland Ayes: Blanc, Gilmer, Hairston, Remland 1.4 Approval of the Minutes for the Regular Meeting of September 09, 2004 Motion: Commissioner Remland Second: Commissioner Blanc Ayes: Blanc, Hairston, Gilmer, Remland 11. PUBLIC COMMENTS Ms. Laura Munoz 562N. Lemon Orange, CA (Translator) Diego Nadaya ."'-;,PflINTWONRECYClEOPAPER 230 EAST CHAPMAN AVENUE ORANGE, CALIFORNIA 92866.1506 City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held October 14, 2004 Page 2 of6 As a member of the community we would like to thank you for the improvements recently made at Killefer Park. We want to thank you for fixing the lights, water fountains, and cleaning the sand in the children's area, With all due respect, we would like to know when it would be possible to have the other improvements completed. These improvements include a restroom, replacement of playground equipment, and more surveillance from the Police Department There has been more graffiti lately from two gangs, and the park needs two more water fountains. We value your time and want to thank you for your consideration, Photos were submitted to the Commissioners regarding the improvements that needed to be addressed. m. REPORTS FROM COMMISSIONERS Commissioner Blanc asked if Killefer Park could be placed on the agenda for an update, Me, Garcia agreed to put Killefer Park on the agenda and said he would send Ms, Munoz a letter of the proposed improvements that are pending due to negotiations of our joint-use agreement with the Orange Unified School District (O,u'SD} IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Progress of Construction of Improvements to the Exterior Restrooms of Pool Building at Hart Park. Ms. Galera reported that staff is proceeding with the improvements for the restrooms of the Hart Park Pool Building, Staff is in the process of completing final inspections for the Hart Park Bandshell and pool equipment replacement The restrooms will be renovated early next month; there will be a 30 day construction period, The restroom renovations have been funded with Community Development Block Grant Funds (CDBG) to bring the restrooms up to American with Disabilities Act (ADA) compliance. In addition, the City is also making improvements to the restroom floors and installing new fixtures. Staff is preparing to renovate the Hart Park Building to meet with ADA compliance, and to make aesthetic improvements to the building, The schematic view will be brought to the Commission within the next few months for review, The building improvements must be completed by May to open for the summer aquatic season, This project is funded by CDBG. Staffwill receive proposals for the pool design on October 15, 2004, 4.2 Report on Status of Project Schedule for Walkways, Stairs, American with Disabilities Act (ADA) Access and Slope Stabilization Improvements at Eisenhower Park Ms, Galera said that the plans for Eisenhower Park are ready and in the process of being distributed, The bid opening is scheduled for NovembeT 4, 2004, and there will be a pre-bid job walk on October 25, 2004, The scope of the project has been revised and downsized due to the previous project bids exceeding the project budget, At present, the project consists of the removal and replacement of broken concrete, and the installation oframps to meet ADA compliance, This project is funded by CDBG and Prop 12 per capita funds. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held October 14, 2004 Page 3 of6 4.3 Report on Scope of Work and Project Schedule of Field Renovation and Related Improvements at Hart Park (Diamonds 2 and 3) and Handy Park Mr. Garcia reported that RJM Design Group has been retained by the City and will be preparing design and specifications for Diamonds 2 and 3 at Hart Park and two baseball fields at Handy Park. Both sites are heavily utilized and field renovations had not occurred for a long time, There are lighting issues to address at Hart Park, and staff recommends rerouting the bicycle path to increase the size of the softball field. It is anticipated that the design and specifications for Handy Park will be ready by early 2005 and constructed by May, 2005, and the work for Hart Park will begin in May 2006. Vice-Chair Hairston inquired about how staff schedules practices when fields are being renovated. Mr. Garcia said Handy Park construction will be scheduled after the little league season, There will be an impact on soccer as they will not be able to practice on the field until August At Hart Park, the adult softball program will be impacted which will reduce revenues, 50 there will be a short-term 1055. Vice-Chair Hairston felt that if the City developed a joint-use agreement with O.US,D for Fred Kelly Stadium, the City could utilize the field for soccer practice during the Handy Park renovation, Mr. Wann noted that there is a schedule that has been put in place by O.US,D. to raise money for the renovation of the Fred Kelly field and track, but even if the City were to do this project, the estimated time of completion would occur after May, 2005, Commissioner Remland asked whether or not Chapman University expressed an interest in assisting the City with the renovation of the Hart Park fields, Mr. Garcia reported that the City met with Chapman University for input regarding the design of the fields, and that he and Mr. Wann would have another meeting to discuss whether or not the University would share some of the costs. Mr. Garcia said that even if Chapman University agrees to share in the costs the City will not give them unlimited use of the fields, At present, Chapman University has more exclusive use of Diamond 1, but the City cannot give exclusive use of Diamonds 2 and 3 because of demand uses, 4.4 Report on Status of Technical Studies for Environmental Review for the Master Plan and Conceptual Design Plan for the Gymnasium/Sports Center at Grijalva Park Extension Ms. Galera reported that staff has proceeded with technical studies, Last month, the Commission received a report on the landfill study presented by SCS Engineers, The City extended the contract for $50,000 to prepare a remedial action plan, and the remediation plan will outline the requirements for capping the landfill, Staff is reviewing the traffic study, The study indicates the parking spaces identified in the Master Plan is sufficient, and there are no significant impacts to the surrounding intersections, Since the traffic study indicates no impact to the community, staff concluded that it is not necessary to conduct an air quality or noise impact study, Staff is in the process of reviewing the hydraulic study that has been performed on the creek, and is sending out a Request for Proposal (RFP) for a biologist to complete a biology study to detennine the impact of the park on the natural systems, Purkiss-Rose is finalizing the mass grading plan for the site, and LP A is finalizing the cost estimate for the construction of the gymnasium. City of Orange Community SeIVices Department Park Planning and Development Commission Minutes of Meeting Held October 14, 2004 Page 4 of6 4.5 Report on Progress ofthe Basketball Court Surface Replacement at Santiago Hills Park Mr, Bernal reported that the City completed the slurry of the basketball courts at Santiago Hills Park. The City contracted with Pro-Surface, a southern California company. Many residents have already called to compliment the City on a job well done. Commissioner Blanc asked if Pro-Surface slunied over the asphalt that was there, Mr, Bernal said that the process consisted of sandblasting the court, filling in the cracks, putting three slurry applications over the court and filling in the lines. 4.6 Discussion of Third Study Session and Timeframe for a Joint Study Session with the City Council on Recreational Trails Pertaining to the Master Plan of Recreational Trails, Master Plan of Bikeways, other Recreational Studies and Current Projects. Mr. Garcia said staff gave an update report on the Master Plan of Recreational Trails at the City Council meeting on September 28, 2004, The City Council requested follow-up regarding a timeframe when the Commission would complete its work and a joint-study session would be scheduled, To complete the work, the Commission would need to conduct a third study session to identifY trail segments and develop an implementation plan. The implementation plan would be identified in the Capital Improvement Plan (C.lP.) budget. Mr, Garcia reviewed the Commission's progress in understanding the scope of this project. To date, the Commission completed two study sessions and a tour of trails, The Commission indicated they would like to meet with the trail users, i.e" hikers, bicyclers, equestrians, bird watchers etc" after which another study session will be held, The Commission thought it would be helpful if an agenda were prepared to structure this discussion, Mr. Garcia said that Ms. Miscione would be calling the Commissioners to set up a time for the study session. Chair Hairston said that he felt it was necessary to choose core trails that would run throughout the City and to focus on those. Vice-Chair Gilmer agreed, Commissioner Blanc said that she had met with OP A representatives to visit trails and listen to their plans, She felt their plan seemed to make sense. Vice-Chair Gilmer asked if those trails would be for joint-uses. Chair Hairston said that he did not sense any resistance to joint-use from OP A. Mr. Garcia emphasized that it was important for the Commission to have a vision and criteria for evaluating the core trails from which the Commission could prioritize a trails for the implementation plan. V. DEPARTMENT REPORTS Report on Joint-Uses Between the City and Orange Unified School District (O.U.S.D.) and Other Agencies Mr. Garcia presented the Commission with a brief history of the City's Joint-use Agreements, At present the City has joint-use agreements with Rancho Santiago, Chapman University, and Orange Unified School District (O,US,D.), In the past, the City utilized the track at Kelly Stadium, but the City for the past several years has not used the track because of budget program cuts due to lack of funding. The City utilizes the Stadium every year for its annual Third of July event. The existing joint-use agreement that the City has with O.US,D, allows the City to utilize all K-8 school sites, except the high schools. The City does not have a joint-use agreement for the use of Fred Kelly Stadium:, The City has a long term interest City of Orange Community Services Department Park Planning and Development Commission Minntes of Meeting Held October 14, 2004 Page 5 of6 in the use for the City's Third of July Event. It is anticipated that this project will begin in January 2005, Commissioner Gilmer said that once the facility is completed, the potential for joint- uses are unlimited, There are evenings and weekends that the City could utilize that field. Commissioner Gilmer added that it is shortsighted not to improve the track and the field at the same time, Mr. Wann said that the settlement agreement identifies the allocation of $600,000 for Fred Kelly Stadium and the other $200,000 for Yorba Middle SchooL This agreement will give the City certain use of field time at Kelly Stadium and agreement still needs to be negotiated, Commissioner Remland expressed his concern on whether or not the Commission could assist in making recommendations as far as a joint-use was concerned, He pointed out that Killefer Park has not been improved because of the inability to solidifY an agreement between the City and O.u.S.D, Mr, Wann said often times these types of agreements save time for various reasons. The Commission is an advisory committee and has created an arena for those in the community who need to have their issues considered, Commissioner Gilmer asked if there was a possibility, with the prioritization of other projects and the shifting of funds, the City could enter into a joint-use agreement with O.US.D, for the renovation of the Kelly Field and Track. Mr. Wann said that it was his understanding that the Community Foundation of Orange will approach the City Council in the near future for assistance, Chair Hairston said he thought it would be beneficial to the Commission to have a review of joint-use agreements of the school facilities. It would be helpful to know the benefits of those agreements to the City. Mr. Hairston suggested that a study session or workshop take place between O,US,D, and the Commission, Commissioner Remland agreed with Chair Hairston and thanked staff for their informative report, Mr, Wann added that there was definitely a predisposition of staff and O.US,D, to try to work out ajoint-use agreement. (MEETING WAS ADJOURNED TO mE WEIMER ROOM TO DISCUSS 5.2 ON mE AGENDA.) 5.2 Review of Community Services Department's Capital Improvement Mr. Garcia discussed the C. I. p, process, capital projects for FY 2004-05, and proposed projects for FY 2005-06. Further, Mr, Garcia informed this Commission that a second review of the capital projects for FY 2005-06, will allow the Commission to prioritize, add or defer City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held October 14, 2004 Page 6 of6 projects based on funding, demands and workloads, The discussion was an informal review and no decisions nor actions were taken. VI. NEW BUSINESS 6.1 Request by Mark Lowery, President of Christ Lutheran Church in Orange, for Information on the Process to Acquire Surplus Park Property, which is located north of Santiago Creek, West of Cambridge Avenue and in the Hart Park boundary. Mr, Garcia reported that Mr. Lowery had an inteTest in purchasing the property located north of Santiago Creek, West of Cambridge Avenue and in the Hart Park boundary, Mr. Garcia has had several conversations with Mr, Lowery regarding this pToperty and has told Mr, Lowery that, at this point in time, the City is not selling or allowing use of this property fOT any purpose other than park uses. Mr, Garcia agreed to inform the Commission of his request. VII. ANNOUNCEMENTS 7.1 Community Foundation of Orange 2nd Annual V.I.P. Reception: Thursday, October 21, 2004, from 6:00 p.m. to 9:00 p.m. Commissioner Blanc announced the Community Foundation of Orange Znd Annual YLP, Reception. She encouraged everyone to join the Community Foundation in its fund raising efforts, 7.2 Treats in the Streets: Thursday, October 28,2004 from 4:00 p.m. to 7:00 p.m. Ms. Roman reported that Treats in the Streets would take place on Thursday, October 28, 2004. Staff is looking forward to the fun activities that they have planned for the children. (CHAIR HAIRSTON LEFT MEETING AT 7:15 P.M) VIIl. ADJOURNMENT Motion: Vice-Chair Gilmer Second: Commissioner Remland Ayes: Blanc, Gilmer, Remland The ne1:t R gular Meeting will be Thursday, November 18,2004 Gabe Park Planning and Development Commission Mike Hairston, Chairman Attested on Ivrn/jm '0 Reproduction on Recycled Piper