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HomeMy WebLinkAbout06-10-2004 Minutes PP&D Commission .. ' (}j/'fo J J / u CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT (714) 744-7272 . FAX (714) 744-7251 www.cityoforange.org C!JY OF ORANGE COMMUNITY SERVICES DEPARTMEN. T. ~ARK PLANNING AND DEVELOPMENT COMMISSIONl Minutes of Regular Meeting Held June 10, 2004 . - 300 East Chapman Avenue I. CALL TO ORDER 1.1 Pledge of Allegiance Commissioner Gilmer led the Pledge of Allegiance. 1.2 Roll Call Present: Lisa Blanc, Chair Mike Hairston, Vice-Chairman Tom Gilmer, Commissioner Jack Selman, Commissioner Absent: Gary Remland, Commissioner 1.3 Adoption of Agenda Motion: Commissioner Gilmer Second: Chair Blanc Ayes: Blanc, Gilmer, Hairston, Selman 1.4 Approval of Minutes for the Regular Meeting of May 13, 2004 Motion: Chair Blanc Second: Vice Chair Mike Hairston Ayes: Blanc, Gilmer, Hairston, ,Selman II. PUBLIC COMMENTS None. 230 EAST CHAPMAN AVENUE ORANGE, CALIFORNIA 92866-1506 t.. "fll"lT€OONflEC"ClED;>A.PER City of Orange Community Services Department Park Planning and Development Conunission Minutes of Meeting Held June 10, 2004 Page 2 of? III. REPORTS FROM COMMISSIONERS Commissioner Gilmer reported on the School District's proposal for improvement of Fred Kelly Stadium. The School District has been awarded approximately $800,000 in City funds and a large portion is designated for the Stadium. The primary immediate goal was to convert the present grass football field to an all-weather field turf. A complete renovation of the facility that includes a synthetic field and an all-weather track would cost $1.3 to $1.4 million. The school board voted that they would be. receptive to receiving outside funds to make up the difference. A commitment has been made on the part of the citizens to attempt to raise funds for this project. Commissioner Gilmer suggested that the Community Services Department consider a proposal where the City would consider contributing additional funds and create a joint-use proposal similar to the joint-use agreement that the City has with Santiago Canyon College. At present, the City uses the stadium for the Third of July Celebration, but there could be other uses made available to the City for that facility. There is a shortfall of approximately $500,000. Commissioner Gilmer encouraged statl to investigate the proposal to create a joint-use agreement. Commissioner Gilmer emphasized the importance of doing the construction of football field and the track as one project. Commissioner Selman inquired if the joint-use agreement would include the track and the football field. Commissioner Gilmer said that it would, and that the goal is to have a football field that will also incorporate soccer. Mr. Garcia discussed several issues that are involved with a joint-use agreement: 1. City Availability 2. Program Schedules 3. Utility Costs 4. Insurance Requirements 5. Communication and coordination of uses between the City and O.U.S.D. Mr. Garcia said the City and the Orange Unified School District (O.U.S.D.) currently have a Master Recreation Agreement. It is an Agreement that stipulates that the City and the school district work cooperatively for joint-use on specific sites. Those sites are K-8 sites excluding Santiago Middle School, the two high schools and all the schools that are not in the City of Orange. Two years ago, the City amended the agreement to include Santiago Middle School. The high schools were left out because all the high school activities scheduled would be very difficult for the City to find time to schedule any outside activities. The inclusion of high schools is an issue for discussion. Commissioner Gilmer said that City use would be probably restricted to weekends or special meets. It could not be a SO/50 joint agreement. Commissioner Selman said that since the City would not have access to the field that much, and it is not a project that is part of the equation as far as budget is concerned, it would have to be assessed according to the City's needs. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held June 10, 2004 Page 3 of7 Commissioner Gilmer said that it was never considered before because no one had presented the idea. The Community Foundation of Orange has already committed to raise the money for the project. Mr. Garcia introduced Mr. Livingstone, the Chairman of the Citizens Committee which is raising funds through the Community Foundation of Orange for the project. Mr. Livingstone said that it was encouraging that the Commission was discussing joint-use and considering it, and saw it as a move forward. Mr. Livingstone added that there was something in the bigger scheme to consider. If you look at an aerial view of Grijalva, and look at Kelly Stadium and the north side where the parking is, in ten or twenty years the City could have a super park. There would be lighted fields at Kelly Stadium and lighted fields at Gijalva Park. Soccer wouldn't necessarily be played all the time at Fred Kelly, but there would be a lighted field with synthetic turf that could be utilized 24/7. Someday we might might come together and cooperate enough that we may have 3 or 4 major track events during a year. We want to create a venue where we might be able to use the stadium 200 to 240 times a year. He felt to generate enthusiasm would be a great help. He believed that that it was possible for the Committee to raise $300,000 to $400,000, but his fear was that they would reach October 31, 2004 and fall short and not be able to reach their goal. Vice Chair Hairston said if a field could be available for night time SOCl:er and if it could be worked out with the school district, that would be an interesting agreement. Chair Blanc noted that the Trustees actually suggested that there be a joint-use agreement with the City, and that leaves the door open to explore our priorities. Mr. Garcia commented that Mr. Wann and he had met with O.U.S.D. on two separate occasions regarding the City's interest for the City's continued use ofthe stadium for City special events and athletic uses. The school district is very receptive to working together. Mr. Garcia asked the Commission to give direction on how they would like staff to proceed. Commissioner Gilmer suggested that staff investigate reasonable joint-use and funding options. Vice Chair Hairston said that it would be important for the City to find out how many nights a week soccer and track teams could utilize the field and track, then the Comrnissioners could get a sense of what opportunities will exist for the children. If it turns out that there is significant exposure for the youth groups, then the Commissioners can move forward. Mr. Garcia said that staff would do a potential needs analysis for the field based on potential number of days, hours and weeks that the field and track would be available for City use. At present, all funding has been prioritized, but if it is decided that funding should be utilized for this project that would mean that other projects would be deferred. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held June 10, 2004 Page 4 of7 IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Progress of Construction of Improvements at Serrano Heigbts Park Mr. Garcia reported that the building is constructed and the park has been rough graded. There has been an issue regarding the availability of concrete which has caused a delay. It is anticipated that the park will be open in September, 2004. 4.2 Report on Progress of Improvements to the BandshelI at Hart Park Mr. Garcia reported that the City awarded $37,800 to Farhat Construction. The floor and tile has been removed, and the drain has been changed on the flooring. Ms. Galera assured the Commission that the project will be completed on or before June 23, 2004. Staff approved a change order No. 1. 4.3 Report on the Progress of the In Progress of Play Ground Equipment at the Tot-Lots at Santiago Hills and El Camino Park Mr. Garcia reported that the tot-lot at Santiago Hills Park has been completed and the tot-lot at EI Camino Park will begin installation on Monday, June 14,2004. Mr. Garcia informed the Commission that there was only one more tot-lot to replace which is at Killefer Park pending a joint-use agreement. V. DEPARTMENT REPORTS 5.1 Proposed Conceptual Site Plan for a 3-acre Neighborhood, Passive Park located in the Residential Development South of Serrano Avenue and Westerly of Anaheim Hills Elementary School Ms. Galera said that at the last meeting the Commission recommended sev'~ral changes to the site plan, and that Mr. Doll would review the changes for the Commission. Mr. Doll said that the overall site plan was basically the same. Some of the changes that were made included: I.) Separating the pathways 2.) Tot-Lot Area - Provide both younger and older tot-lot area with a swing set. 3.) Synthesize many trellises for one large shade structure with four picnic tables and several barbecues 4.) Addition of a restroom facility with a drinking fountain S.) Limit the concrete walkway off of the upper portion. Commissioner Selman moved to recommend to City Council for approval. Motion: Second: Ayes: Commissioner Selman Vice-Chair Hairston Blanc, Gilmer, Hairston, Selman City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held June 10, 2004 Page 5 00 VI. NEW BUSINESS None. VII. ANNOUNCEMENTS 7.1 Summer Recreation Starts on June 14, 2004 7.2 Concerts in Park series begins on Wednesday, June 23, 2004 Ms. Hagan added an additional announcement regarding the City's Third of July Celebration Invitations have been extended to the Commission and they will be receiving them in the mail. Commissioners were asked to return their response cards if they were attending the event. VIII. JOINT MEETING WITH THE COMMUNITY FOUNDATION OF ORANGE The Park Planning and Development Commission will recess to the Weime:r Roo!ll to meet with the Community Foundation of Orange to discuss and obtain input on the Conceptual Designs of the Master Plan of Grijalva Park Extension and Conceptual Designs of the Gymnasium! (Sports Center at a Site to be determined at or adjacent to Grijalva Park. Chair Blanc introduced Mr. Steve Lang of Pur kiss-Rose. Mr. Lang reviewed the site analysis plan and considerations involved in planning the site. Some ofthe concerns were: 1.) Landfill area, 2.) Access roads, 3.) Adequate parking, 4.) Gas fuel line Some of the desires that were expressed by the Commission, and the Community Foundation at the meeting held on May 13, 2004 were: . Walking Trails . Skate Parks . Lighted Fields . Traffic Access . Maintain the Creek's natural appearance . Transition between natural and active areas . Buffer the Park from the adjacent residents Mr. Lang offered two Conceptual Plans A & B regarding the master plan of the Grijalva Park extension. Some ofthe items considered were a Gym, Aquatics Center Amphitheater, and skate park. Mr. Lang said that as part of the plan they were looking to increase the water area. The Commission supported Conceptual Plan B for the Master Plan. Mr. Lang introduced Mr. Damon Dusterhoft of LP A. Mr. Dusterhoft presented three conceptual plans of the gyrrmasium!community center that might be considered for the site with the knowledge that construction could be in phases. Mr. Dusterhoft noted that the Community Workshop on May 13,2004 reflected similar needs to the needs outlined by the Commission and Community Foundation at the May 13, 2004 meeting. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held June 10,2004 Page 6 of? (Commissioner Jack Selman and Vice-Chair Mike Hairston left the meeting at 7:00 p.m. The meeting was adjourned for lack of quorum.) Community, Commission and Community Foundation priorities are outlined as such: . Gym . Dance Exercise Studio . Lounge/Teen/Senior . ClassroomlMeeting . Multi-Purpose Room . Arts and Crafts . Technology/Learning . Performance Platform . Fitness/Weight Room . Locker Room/Showers . Pre-function Lobby . Game Room Mr. Dusterhoft's presentation outlined the three possible alternatives that were designed to meet the needs of the community, and as a part of that presentation the Commission and Foundation viewed photos of similar types of rooms: Alternative I: . Lobby . Restrooms . Office/Support . Gym (1-84' full cross court) . Spectator Seating (ISO/side) . Gym Storage . Dance/Exercise . Dance/Exercise Storage . Medium Classroom (Divisible) . Arts and Crafts . Classroom Storage Total Area: 24,000 SF Alternative II: Included Alternative I plus the following: . Lounge/Teen/Senior Center . Technology Village/Support Total Area: 30,000 SF City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held June 10,2004 Page 7 of7 Alternative III: Included Alternative I & II plus the following: · Multi-Purpose Room (240-400) . Catering Kitchen . Table and Chair Storage . Performance Platform Total Area: 38,000 SF Discussion addressed which view would best suit the needs of the City and the funds that were available to achieve the goals set forth by the City and the Community Foundation. Chair Blanc,Commissioner Gilmer and members of the Foundation supported Alternative I as the preferred consensus plan for the gymnasium. Purkiss-Rose and LP A will be giving the same presentation at the second Community Workshop scheduled on June 15,2004. , ~ Gabe Garcia, Secretary Park Planning and Development Commission Blanc, Chairman Attested on /vm - ~, Reproduction on Recycled Paper N:\Park Planning and Development\Commission\Minutes\2004\05-13-04.doc