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HomeMy WebLinkAbout05-13-2004 Minutes PP&D Commission ,j-<! /ftM- ~,/o ~ .~..~~i".-'..j.'I"'!!"" ." .....--Il.'\. .>~~-:-;<!O '. ~"..}:6,!;j.. j. ';'C~' CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT (714) 744.7272 . FAX (714) 744.7251 www.cityoforange.org CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ~RK PLANNING AND DEVELOPMENT COMMISSION..J Minutes of Regular Meeting Held May 13, 2004 300 East 'Chaiiii7iii Aveni;1! . I. CALL TO ORDER 1.1 Pledge of Allegiance Commissioner Gilmer led the Pledge of Allegiance. 1.2 Roll Call Present: Lisa Blanc, Chair (Arrived at 7:30 p.m.) Mike Hairston, Vice-Chairman Tom Gilmer, Commissioner Gary Remland, Commissioner Jack Selman, Commissioner (Arrived at 5:35) 1.3 Adoption of Agenda Motion: Commissioner Gilmer Second: Commissioner Remland Ayes: Gilmer, Hairston, Remland 1.4 Approval of Minutes for the Regular Meeting of March 11,2004 Motion: Commissioner Gilmer Second: Commissioner Remland Ayes: Gilmer, Hairston, Remland, Selman 1.5 Approval of the Minutes of the Study Session of March 25, 2004 Motion: Vice-Chair Hairston Second: Commissioner Remland Ayes: Gilmer, Hairston, Remland II. PUBLIC COMMENTS None. 230 EAST CHAPMAN AVENUE ORANGE, CALIFORNIA 92866..1506 .r~ I'RINTEOONRECYCLI::OP.o.PER City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held May 13, 2004 Page 2 of 9 (Commissioner Selman arrived at 5:35 p.m.) III. REPORTS FROM COMMISSIONERS None. IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Progress of Construction of Improvements at Serrano Heights Park Located Northerly of Serrano Avenue and Apache Creek Road Ms. Galera reported that the completion of the park has been delayed due: to fue shortage of steel and cement. The contractors are fmalizing the restroom building, and will be cormecting fue plumbing in fue next few weeks. Staff anticipates a grand opening in early fall, 2004. 4.2 Report on Progress of Improvements to the Pool Filters and Related Equipment, the Bandshell and Restroom at Hart Park Ms. Galera reported that fue City awarded the bid to California Commercial in the amount of $138,000 for this project. The purchase of fue equipment was $92,000. The project has been delayed a few days, but the pool will be operational for the aquatics programs that commence in June. Ms. Galera reviewed the improvements to the Hart Park Bandshell which will include the replacement of the stage floor, replacement of stage lights and restoration and repair of the stucco and fue roof. The project has been awarded to Adnan Farhat who has extensive experience in the City of Long Beach. The project's cost is $38,000 which is slightly below the architect's estimate. Improvements to the bandshell are being funded by Proposition 12. The project will be completed before the first concert in the park which is June 23, 2004. Ms. Galera reported that fue City would also be renovating fue outside facility restrooms on the north side of fue pool building. The restroom improvements are being done to meet the Americans with Disabilities Act (ADA) compliance. Ofuer improvements include: removing and replacing all fixtures, and partitions. The concrete flooring will also b~: replaced wifu Terrazzo stone as approved by the Commission. The architects estimate is $70,000. This project will go out to bid next week, and construction is expected to begin in August. J1unding will be provided by the Community Development Block Grant (CDBG). Ms. Galera added that staff was in the process of executing a contract with Rengel Co. Architects for fue construction and documents needed for the locker room and interior improvements that will begin this winter. Staff will be sending out an Request for Proposal (RFP) for fue renovation of the pool and pool house exterior. Commissioner Gilmer inquired as to fue timing of the SUllUller programs with the renovation of the restrooms fuat would begin in August. Ms. Galera responded that there would not be a conflict with the aquatics program because fuere are interior restrooms fuat will be available during that time. Park patrons will utilize the restrooms near the tot-lot. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held May 13, 2004 Page 3 of 9 4.3 Report on the Progress of the Proposed Dog Park at Yorba Park Mr. Garcia reported that the City Council approved 1he site plan on January 27, 2004. City Council requested that staff identify funding sources and the scope of the proj ect. Staff has met on several occasions with the Dog Park Association in which there has been agreement on deal points, and the City has mailed an agreement to the Dog Park Association this week. Staff anticipates returning to the City Council with the cooperative agreement arld potential funding. Vice Chair Hairston recognized Mary Dargatz for her comments on the Dog Park. Mrs. Mary Dargatz 2534 E. Burly Avenue Orange, CA 92869 Mrs. Mary Dargatz said that she hoped the draft of the agreement would be released to the neighbors. Mrs. Dargatz expressed her frustration at seeing plans for East Orange when she had hoped that there might have been similar plans for Y orba Park.. She encouraged the Commissioners to walk the park, because the standards that were set by the Commissioners do not exist at Yorba. At present, the park is becoming an 8-acre dog park.. Every day another car pulls up and the owners let their dogs run all over the 8-acre park. If you happen to be walking there, sometimes they obey the leash law and sometimes they don't. One day a woman pulled up, opened the car door and five dogs jumped out with no leashes. The problem is unfortunate, how is this to be enforced. Calls were made to code enforcement and we were told that it was not their responsibility. Ms. Dargatz referred to kite day at the park and how difficult it was to push wheel chairs and strollers through the grass. The fences need to be taken down along the parking lot and Yorba. This will open the park up aesthetically and give people ADA access. Ms. Dargatz said having the dog park there is still a source of disbelief for her because with the trail and ti1e historical marker it could really be a great park. The Dog Park Association has announced on their website that Yorba Park is open, but they don't specify ti1at it is only the passive side ti1at is opened. Many people with their dogs are running on the passive side and creating the impression that Yorba is an 8-acre dog park. Ms. Dargatz suggested that the City sweep off sand on fue old play structure so ti1at little children could ride their bikes around it. Perhaps the City could provide some play equipment for the children. At present ti1ere are no drinking fountains, no benches, no restrooms. . . what is there to attract parents and ti1eir young children. Commissioner Selman asked Mr. Garcia ifthe Commissioners would be able to see the Park Plan again. Mr. Garcia reminded the Commission that the City Council had requested that only ti1e portion of the plan that focused on the dog park was to be addressed. Commissioner Gilmer agreed with Commissioner Selman that he would like to see the plan again as it pertains to ti1e passive park. Vice Chair Hairston commented tha,t the Commissioners had been taken out of the loop on fuis proj ect, after their recommendations had been overridden by the City CounciL Commissioner Selman said he did not agree and that he wanted to see the plan. Mr. Garcia said ti1at he would provide him witi1 a copy of the revised site plan as approved by the City of Orange Commrmity Services Department Park Planning and Development Commission Minutes of Meeting Held May 13, 2004 Page 4 of 9 City Council on January 27,2004. Commissioner Gilmer agreed with Commissioner Selman in wanting to review the site plan one more time. 4.4 Report on Status of the Award of Bid for the Walkway, Stairs, American with Disabilities (ADA) Access and Slope Stabilization Improvements at Eisenhower Park Ms. Galera said that tl1e latest project for Eisenhower Park was to bring tl1e park up to ADA compliance by installing ramps and walkways. The project is funded by Proposition 12 and the Community Development Block Grant (CDBG). The project anlOunt is $500,000 which includes the construction documents and the actual construction cost. Staff advertised the project for bid, but tl1e bids exceeded tl1e project budget. The lowest bid was $622,000. This bid did not include slope improvements which staff had added in as an add-alternate. Staff is also discussing with our Building Division regarding the minimum improvements required to meet ADA compliance. Once the plan check and tl1e value engineering are completed, staff will re-bid the project. However, most of the slope stabilization will have to be deferred to a futur,e date. 4.5 Report on Progress ofthe installation of Play Equipment at the Tot-Lots at Santiago Hills and El Camino Park Ms. Galera reported that the City is replacing tl1e last of tl1e non-ADA compliant tot-lots. This project includes the replacement and installation of the equipment. The City received the Waste Tire Grant which will allow the City to be able to afford rubberized surfacing at El Camino Park, however, the City will not be able to afford rubberized surfacing at Sarltiago Hills, which was noted as an add-alternate in the bid. This project is funded by Proposition 12, CDBG Funds and the Waste Tire Grant ($25,000). The cost for both projects is $223,980. Staff has awarded the project to Vido Samarzich, Inc. The construction at El Camino Real Park will begin on June 1, and the construction for Santiago Hills Park will begin on June 14. The construction at each park will take approximately two weeks to complete. V. DEPARTMENT REPORTS 5.1 Presentation by the Irvine Company on Parks and Trails in Santiago Hills II and East Orange Residential Development Mr. Garcia introduced The Irvine Company project tearn. Mr. Austin said he would give an overview of the community and point out the parks and review tl1eir conceptual plans. Mr. Austin referred to his exhibit. Projects are divided into two areas: Santiago Hills II and East Orange. The project includes minor adjustments to tl1e specific plans and zoning and Santiago Hills II. They also asked for a plan adjustment and zone change which would reduce tl1e development from 13,000 units to 4,000 units. Mr. Austin pointed out that within the community there is a combination of open space and parks that is very substantial. There is a portion of land tl1at is a designated res(:rve. The Santiago Hills II Project has two parks: The first park is located off of Jamboree Road above Canyon View and is a little over 4 acres. The second park is located at Chapman and future Street "D" and is also a little over 4 acres. The second park is intended to work in concert witl1 a school site. There are additional public parks located in area one and then a Sports Park.. There will be City of Orange Commnnity Services Department Park Planning and Development Commission Minntes of Meeting Held May 13, 2004 Page 5 of 9 supplemental amenities such as pool facilities and tot-lots that will be maintained by the Home Owners Associations. Mr. Austin referred to the map and the existing lrails and demonstrated how the Irvine Co. proposed to connect to existing trails. Park 1 (located at Jamboree Rd. and above Canyon View): . Passive Park . Open space play area (\ acre) . Tot-Lot . Picnic Areas . Equestrian Trail is adjacent to the park . Parking Lot . Water Quality Basin . Native Plant Gardens Park 2 (located at Chapman and future street "D") . Concept is for joint-use with school . Tot-Lot . Fences for Security . Restrooms . Picnic Areas . Soccer Field . Baseball Field . Lighting East Orange - Area 1: . 6-acre park . Passive Park . Open area for active play . Tot-Lot . Picnic Facility . Restrooms . Sidewalks . On-the-street parking . Provides a staging area for a walking path to the Sports Park Commissioner Gilmer questioned the location of the restrooms. He felt that the restrooms would be better located midway between the tot-lots and the open playing fields. Mr. Austin said that they would consider Commissioner Gilmer's suggestion. City of Orange Community Services Department Park Planning and Development Connnission Minutes of Meeting Held May 13, 2004 Page 6 of 9 Sports Park: . 20 acres . Soccer FieldslFootball Fields Overlay . Softball fields . Baseball field . Picnic Structures . Activity Building . Tot-Lot . Skate Park . Two basketball courts . Restrooms Mr. Austin estimated that tile costs and value of the park improvements would be approximately $90,000,000. Mr. Garcia commented tilat the staff has been working with The Irvine Company, Clark & Green Architects. After several reviews, staff will return to the Commission to provide input on tile proposed parks. Staff will then present the park plans to the City Council for consideration of approval. VI. DEPARTMENT REPORTS Report on the Proposal to Consider the Installation of a Fence between the Tot-Lot and Sidewalk at La Veta Park. Mr. Garcia reported that based on Mr. Yarborough's letter regarding the safety of the tot-lot in proximity to La Veta, staff has done a site analysis of the site and has tak.en photos. He directed the Commissioners to the staff repOlt and photos tilat were included in the Commissioners' packets. The proposed fence, if approved, will be between tile sidewalk and the tot-lot. Ifthere is going to be a fence, staff recommends wrought iron fence, as opposed to a chain link fence. Wrought Iron is approximately $2,700 as opposed to $1,800 for a chain link fence. The most important issue is whether the fence is deemed necessary. Mr. Garcia said that from the edge of the tot-lot to La Veta the distance is approximately 32 ft. At the same time, while it may be perceived as a safety issue, the City does not have any record of potential claim forms, etc. tilat anyone has been a victim of an accident in or around the tot-lot. It is at the purview of the Commission to advise staff how to proceed and for staff to respond to Mr. Yarborough. Commissioner Gilmer said that one of his concerns is that the City does not own the property, and that is something the City should consider before spending money on something tilat is beyond its control. Commissioner Remland asked if anyone else had requested a fence. Mr. Garcia said that tilere were a group of mothers who utilize the tot-lot that had contacted the Mayor. Commissioner Gilmer said that he would recommend evaluating this park as well as others, but the overriding consideration is that tile City does not own the property. Commissioner Remland agreed with Commissioner Gilmer, and added that he thought it was premature to install a fence. City of Orange Connnunity Services Department Park Planning and Development Commission Minutes of Meeting Held May 13, 2004 Page 7 of 9 Vice Chair Hairston said that he would like to see reports or to hear from the mothers about what kind of safety issues they have experienced. Based on the information or lack of documentation concerning the safety, he did not think it would warrant installing a fence. Commissioner Gilmer moved that further documentation was required pertaining to the needs of La Veta Park. Motion: Second: Ayes: Commissioner Gilmer Commissioner Remland Gilmer, Hairston, Remland, Selman VII. NEW BUSINESS None VIII. ANNOUNCEMENT 8.1 Summer Recreation starts on June 21, 2004 8.2 Concerts in Park series begins on Wednesday, June 23, 2004 IX. ADJOURNMENT Vice -Chair Hairston moved that ilie Park Planning and Development Commission recess to the Weimer Room to meet with ilie Community Foundation of Orange to dis,;uss and obtain input on ilie Master Plan of Grijalva Park Extension and Design Services for a Gymnasium/Sports Center at a Site to be Determined at or Adjacent to Grijalva Park. Motion: Seconded: Ayes: Vice-Chair Hairston Commissioner Remland Gilmer, Hairston, Remland, Selman STUDY SESSION Vice-Chair welcomed Susan Cunningham and Phil Bonina from the Community Foundation of Orange, Kevin McGillcuddy and William Chen of ilie County Water District. Mr. Garcia provided an explanation about the process of ilie Master Plan and Design of the extension property and gymnasium. He introduced the consultants who conducted the meeting outlining issues and concerns. The Commission was asked to discuss th,: issues and concerns and prioritize iliem. The issues and concerns were discussed and prioritized. Mr. Garcia introduced Mr. Steve Lang of Purkiss Rose, a landscape architectural firm, and Mr. Steve Kendrick ofLPA. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held May 13,2004 Page 8 of 9 Mr. Steve Lang gave a brief review of the site: Grijalva Park is located in the center of the city.. Grijalva Park is a 15 acre park, with three overlay fields, parking area, picnic facility, shade structures, basketball courts and restrooms. Grijalva Park Extension included a landfill area of approximately 4 acres in size has a land fill 30- 50' table that contains construction materials. Analysis is being done on the site. Mr. Lang outlined some of the issues regarding tile site such as: . Parking . Traffic Circulation . Noise considerations . Location of Building . Flood Area . 10" gas line that runs through the property . Santiago Creek runs through property Potential considerations for the landscaping aspects of the Grijalva Park Extensions were as follows: I. Amphitheater 2. Picnic Area 3. Parking 4. Lighted Fields 5. Adequate restrooms located strategically 6. Community Center/Teen Lounge 7. Level of Maturity in trees planted 8. Water area 9. Tie in the design with the existing park and residential area. 10. Stablilization of the banks along Santiago Creek Mr. Chen said tilat it was important to protect the bank as par1 of the project, because some of tile bank has been seriously eroded. The Water District would protect the bank from erosion and that would be a benefit not only for the Water District but for the City. (Chair Blallc arrived at 7:30p.m.) Mr. Kendrick, of LP A has been hired to work on tile architectural design for the Gymnasium. Mr. Kendrick had several photo layouts of gymnasiums and community centers and demonstrated how tiley were utilized. Some of the uses and features for the gymnasium and multi-purpose rooms were: . Basketball . Volleyball . Soccer . BadMinton . Bleecher Seating City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held May 13, 2004 Page 9 of 9 . Fitness Area . Free Weights . Training Machines . Climbing Walls . Dance/Exercise Rooms . Lounge/Cafe area . Student Lounges . Classrooms for Art . Banquets/weddings . Church Services Mr. Kendrick posted a chart with priorities for the Gymnasium and Building, and had all those present indicate the type of activity and rooms most needed by the community. Chair Blanc moved to adjourn the Joint-Study Session to a Park Planning and Development Study Session to be held on Tuesday, June I, 2004, 5:30 p.m. in the Economic Development Conference Room at 230 E. Chapman Avenue. Motion: Seconded: Ayes: Chair Blanc Vice Chair Hairston Blanc, Gilmer, Hairston, Remland, Selman eeting: June 10,2004 Gabe Garcia, Secretary Park Plarming and Development Commission '-g{t~~ Lisa lanc, Chai:rrn Attested on /vrn (\ ..... Reproduction on Recycled Paper N:\Park Planning and Development\Commission\Minutes\2004\05-13.04.doc