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HomeMy WebLinkAbout01-13-2005 Minutes PP&D Commission . CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT www.cityofornnge.org (714) 744-7272 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT PARK PLANNING AND DEVELOPMENT COMMISSION Minutes of Regular Meeting Held January 13, 2005 300 East Chapman Avenue I. CALL TO ORDER Chair Hairston called the meeting to order at 5:30 p.m. 1.1 Pledge of Allegiance Commissioner Selman led the Pledge of Allegiance. 1.2 Roll Call Present: Chair, Mike Hairston Vice-Chair, Tom Gilmer Commissioner, Lisa Blanc (Arrived at 5:34p.m.) Commissioner, Gary Remland Commissioner, Jack Selman Absent: 1.3 Adoption of Agenda Motion: Second: Ayes: Vice-Chair Tom Gilmore Commissioner Remland Blanc, Gilmer, Hairston, Remland, Selman 1.4 Approval of the Minutes for the Regular Meeting of November 18,2004 Motion: Vice Chair Gilmer Second: Commissioner Selman Ayes: Blanc, Hairston, Gilmer, Remland, Selman II. PUBLIC COMMENTS Ms. Laura Munez 562 N. Lemon Street Orange, CA 92866 230 EAST CHAPMAN AVENUE ORANGE, CALIFORNIA 92866-1506 FAX (714) 744-7251 City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13, 2005 Page 2 of7 Ms. Judy Mader (Translator) 147 W. Rose Orange, CA Good evening, we are here again from the Killefer Park Community with more petitions and photos. We understand that the City and the School District need to come to an agreement, however, we are still without bathrooms, better security and playground equipment. We would like to ask if this agreement is being worked on, and may we please have new playground equipment and improved security. You have only to drive around Orange to see that other parks have bright, shiny, new equipment. Please install new playground equipment that can be relocated in the park if necessary. We also ask for more security to cut down on the incidents of urination, graffiti, and inappropriate public displays of affection. There are many problems in our park and we need to begin to address them. We invite you to visit our park. We are asking you to make it safe for all people, families, children and teenagers alike. Thank you for consideration. Commissioner Gilmer noted that Killefer Park Improvements were discussed at the Commission meeting on December 9, 2004. The Commission is in favor of doing something at this time, but cannot due to the fact that a joint agreement between the City of Orange and the Orange Unified School District (O.D.S.D.) has not been reached. In order to renovate the park correctly, it is necessary for the City to design a master plan. To do something on a temporary basis before a plan has been drawn would be financially unwise. Over the past several months, the Commission has been extremely concerned over the condition of Killefer Park, but it is presently unable to take any action. Ms. Mader said it was her understanding that an agreement has been in the process for six or seven years and in that time the park could have worn out a whole new set of play equipment. The Community wants to know why new playground equipment can't be installed, and then if a master plan dictates it should be somewhere else, it can be relocated. Ms. Mader gave the Commission a petition signed by area residents and photos of the play equipment. Mr. Garcia reported that he met with O.U.S.D. which O.U.SD. is extremely receptive in working out a joint-use agreement. Even with a joint-use agreement, the improvements that need to be made to the park must have a master plan and go through a process. Mr. Garcia said that the community would be involved in planning the park, but unfortunately these projects take time. Commissioner Blanc said that Killefer Park was put on the agenda for last month's meeting, and a translator was present, but the community was not present to voice their concern. She expressed her disappointment that they had not taken part in that discussion, and concurred with Vice-Chair Gilmer that Killefer Park is a priority with the Commission, but where joint- use agreements are concerned there is only so much that they can do. Ms. Blanc had spoken to John Ortega of the school board and encouraged Ms. Mader to call him so that they could talk and established communication with the community. Regardless of what happens with the tot-lot, the Commission is always interested in safety concerns. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13, 2005 Page 3 of7 Mr. Garcia added that staff notified the watch commander for routine patrol checks, and asked the bike team to stop by and let their presence be noticed. Mr. Garcia said that it would be helpful to explain to Judy Mader and Cathy Seeley of the Friendly Center the development process, and offered to set up a meeting. III. REPORTS FROM COMMISSIONERS Commissioner Blanc reported that there would be a ground breaking ceremony at the Fred Kelly Stadium on Tuesday, January 18th at 5:30 p.m. The ceremony will kick-off the renovation of the field and track at the stadium. IV. ORAL REPORTS FROM COMMUNITY SERVICES MANAGER 4.1 Report on Progress of Construction for Improvements to Pool Building at Hart Park Mr. Garcia reported that the City Council at its meeting on January 11,2005 approved plans and specifications and authorization to advertise for bids. The project will be completed in two phases: 1.) Complete the construction documents and advertise for bids; 2.) Begin construction on or about September 15, 2005. 4.2 Report on Progress of Construction Improvements to the Exterior Restrooms of Pool Building at Hart Park Ms. Galera reported that a change order has been issued to change out the floor material that had previously been selected for the restroom building. Once the flooring has been installed, staff will evaluate it, as it will be used throughout the Pool Building. It is anticipated this project will be completed by the end of January, 2005. 4.3 Report on Progress of Construction Improvements for Dog Park at Yorba Park Mr. Garcia said that the City Council at the meeting on September 26, 2004 approved the funding and agreement for construction improvements of the dog park. Bids for fencing will be received on January 24,2005. The City will bid for minor plumbing and the berm, along with removal of the midblock crossing on Yorba Street. It is anticipated that the project will be completed by the end of March or early April 2005. Commissioner Blanc wanted to know why the crosswalk was being removed. Mr. Garcia said safety issues were identified as part of the original master plan. V. DEPARTMENT REPORTS 5.1 Proposed Public and Private Park Program for the Santiago Hills II and East Orange Areas One, Two and Three Development Projects (Applicant: The Irvine Company) Mr. Garcia introduced Dan Miller and John Sherwood with the Irvine Company and Bob Clark, Clark and Green Architects. City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13,2005 Page 4 of7 Mr. Garcia said The Irvine Company (TIC) submitted tentative tract maps and a copy of sections of the Environmental Impact Report (EIR) for the Commissions review. TIC made a public presentation to the Commission in May 2004. Staff and TIC have worked collectively to refine this plan. The proposal is approximately 38.9 acres of public park acres which includes: Santiago Hills IT - 2 parks: (1) 4-acre passive park; (2) 4.7-acre neighborhood park (active); East Orange Area I has 3 parks: (1) 20-acre active park; (2) 6.5- acre passive park, (3) 4-acre neighborhood passive park. There are no public parks represented in Areas 2 and 3. Mr. Garcia referred to the site plans for each park which include the following amenities: Santiago Hills IT: 4.0-Acre Neighborhood Passive Park: · (1) restroom/storage building - 1,000 square ft. · (1) group picnic Shelter - 625 sq. ft. · (1) tot-lot/play area (informal turf play) - 1.75 acres · (1) shade/overhead structure (group gatherings and events) - 625 sq. ft. · Parking lot - 25 off street spaces plus - 25 on street spaces · Water quality basin - bio-filtration of on-site runoff · Open turf play area (1.75 acres) 4.7-Acre Elementary School Neighborhood Active Park (10-acre school site): · (1) restroom/storage building - 1,000 square ft. · (1) group picnic shelter - 900 square ft. · (1) adventure play area (preteen and young teen) - 10,000 sq. ft. · (1) tot-lot for elementary school age children - 2,000 sq. ft. · (2) lighted 250' little league baseball fields · (2) lighted 160' x 300' soccer overlay fields · Six foot high tubular steel security fence with three access gates for securing field use during school hours · Shared parking lot with school Mr. Garcia reported that staff identified that the tot-lot, picnic area would be fenced off during school hours. The rest of the park will be part ofthe school fields. The City would have use on weekends, holidays and evenings. Staff is still working with the O.U.S.D. to reach a joint- agreement. East Orange Area 1: 6.5-Acre Neighborhood Park: · (1) restroom /storage building - 1,000 sq. ft. · (2) group picnic shelters - 900 sq. ft. · (1) tot-lot/play area - 6,000 sq. ft. · (1) basketball court (not lighted) · Open turf area with 300' x 150' overlay (not lighted) - 5 acres · Paved walking/jogging path loop - .50 mile City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13, 2005 Page 5 of7 20-Acre Community Active (Sports) Park: (1) meeting room/restroom for meetings, recreation activities/programs · (I) concession/restroom building at basebalVsoftball fields - 1,600 sq. ft. · (1) restroom building at soccerlbasketbalVskate park- 625 sq. ft. · (1) tot-lot for pre-school and school age (6 to 12 years) -12,000 sq. ft. · (1) skate park - 12,000 sq. ft. · (2) lighted basketball courts · (I) maintenance building and yard including storage for soccer and football: 2,500 sq. ft. maintenance building; - 800 sq. ft. storage area; - 2, 300 sq. ft. maintenance yard · (3) group picnic shelters - 900 sq. ft. each · (2) lighted soccer/football fields 180' x 330' and 210' x 330' · (2) lighted softball fields (1) 250' field with safety berm (2) 200' field with 250' safety zone · (1) lighted 315' basebalVsoftball field with turf "safety slope" beyond outfield · Decomposed granite walking/jogging path .69 rnile loop · (3) picnic areas · parking lot, 300 stalls with three drop-off areas 4.0-Acre Neighborhood Passive Park: · (1) restroom/storage building (800 sq. ft.) · (I) picnic shelter (900-sq.ft) · (1) tot-lot for pre-school to 5 yrs. . (1) lighted outdoor basketball court · Turf area (2.6-acres) · Off-street parking for 15 to 20 spaces Mr. Garcia said the proposal was consistent and in conformance with the Master Plan of Parks, and the proposal was well balanced and met the criteria set forth by the City's Master Plan. Mr. Miller said that on December 16, 2004, they had met with the school board which indicated interest in a purchasing a 15 acre site for a K-8 school at a different location to better meet the needs ofthe community. If the school board decides to follow through with this purchase, TIC will discuss the City's options for the 4.7 acre park. Mr. Miller assured the Commission that TIC would work with the City to meet its goal of additional park space. Commissioner Selman moved to recommend to the City Council that the proposed public park program is consistent with the policies of the Master Plan of Park Facilities, and recommend to the City Council Approval of the Conceptual Plans for the Proposed Public Park Program. Motion: Selman Second: Vice-Chair Gilmer Ayes: Blanc, Gilmer, Hairston, Remland, Selman City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13, 2005 Page 60f7 5.2 Proposed Site Plan and Baseball/Soccer Field Improvements at Handy Park Ms. Galera said the City is committed to renovating athletic fields throughout the City. The first field renovation is the two baseball fields at Handy Park. The City hired RJM Architects to prepare the construction documents for this project. Staff has met with North Sunrise Little League and District 30 Little League to discuss the proposed improvements. RJM presented the proposed renovations for Commission input. Ms. Galera introduced Mr. Eric Chastain, RJM Architects, to make the presentation. Mr. Garcia distributed plans for the Commissioners to review. Mr. Chastain reported that the improvements would include: · New turf · Improved lighting system · New irrigation to be addressed · Concrete pads for bleachers · Pedestrian walking path around the park · Enlarge concrete areas for vehicle access · Installation of safety net adj acent to the Freeway. The costs are approximately $425,000. Add-alternates will be included. North Sunrise Little League has offered to raise money for some of the add-alternates such as soft toss batting cages, and relocation of the flag pole. Additional add-alternates includes a new fence along school site with new access gates, infrastructure to the scoreboard, and backstops. It is anticipated that construction will begin the fIrst part of June 2005. Ms. Galera said that this project is approximately $425,000. Staff is recommending use of additional funds from fund 511 for this project. The next step is to obtain City Council's approval for authorization to bid. Mr. Garcia reviewed the budget allocation for this project with the commissioners. Commissioner Remland asked if there was a storage area for league maintenance items. Mr. Chastain said that there is currently a storage facility that will remain. Chair Hairston called for comments: Mr. Oz Enderby 6719 E. Oak Lane Orange, CA I have been a resident of Orange for over 30 years and I have been involved with youth activity for 20 years. Handy Park is a home to me as I have been affiliated with North Sunrise Little League for the entire 20 years. As you know, Handy Park is a very well-used park. It is one ofthe most flexible parks in the City of Orange, and with the advent of lights several years ago, it further enhanced the park's usability. As far as baseball is concerned, it has been home for the City all- City of Orange Community Services Department Park Planning and Development Commission Minutes of Meeting Held January 13, 2005 Page 7 of7 star tournaments for the last few years. Because ofthe lights, it has allowed parents to attend the the games to see their children play without taking off early from work. Throughout the planning process, we have met with City staff to address many of our concerns. Safety is an important issue. This plan has been developed to address those safety issues. Regarding storage, there is onsite storage now that is part of a snack bar that the City built a few years ago which the local league is allowed to use. There is also additional storage on the school side of the park. That storage area is available for the leagues. Mr. Garcia once said that the park is "tired" and that comment hit home with me, because the field has been a friend to many children over the years. When you look at the field now, it really looks tired and used. I am here representing District 30, North Sunrise Little League, Community of Orange and the Youths Sports Organizations, to urge you to recommend this to the City Council so that this project can move forward. Commissioner Remland moved to recommend approval of the proposed site plan for Handy Park to the City Council, and recommend that the City Council authorize this site plan be advertised for bid. Motion: Commissioner Remland Second: Commissioner Blanc Ayes: Blanc, Gilmer, Hairston, Remland, SeIman VI. NEW BUSINESS None VII. ANNOUNCEMENTS None VIII. ADJOURNMENT Motion: Commissioner Blanc Second: Chair Hairston Ayes: Blanc, GiImer, Hairston, Remland, Selman ",.1" M".., will b, Thonday, F'b"'.." I, a L ike..HaIPJ~? Chairman Attested on Gabe Garcia Park Planning and Development Commission /vrn l\ ..., Reproduction on Recycled Paper