RES-7960 Authorizing Destruction of Certain City RecordsRESOLUTION NO. 7960
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS, DOCUMENTS, AND
PAPERS IN THE POSSESSION OF THE POLICE
DEPARTMENT AND WHICH RECORDS ARE NO LONGER
REQUIRED FOR THE CONDUCT OF CITY BUSINESS
PURSUANT TO THE AUTHORITY GRANTED BY
SECTIONS 34090, 34090.5, AND 34090.7 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
WHEREAS, the Government Code of the State of California
authorizes the destruction of city Records, documents, or papers
upon the approval of the legislative body of the city, and with
the written consent of the city Attorney, provided that said
records are not included within certain exempt categories; and
WHEREAS, the Chief of Police of the City of Orange has
requested authority to destroy certain records of complaintsagainstpoliceemployeesofthecityoforange; and
WHEREAS, the Chief of Police of Police of the City of Orangehasrequestedauthoritytodestroycertainotherrecords,
documents, and papers; and
WHEREAS, none of the above records are included within said
categories of documents enumerated in Section 34090 of the
Government Code of the State of California as being exempt from
destruction; and
WHEREAS, all records or complaints against police employeesofthecityofOrangehereinafterlistedwerepreparedonadate
at least five (5) years prior to the date of this Resolution; and
WHEREAS, the Chief of Police has reviewed said records and
has determined that such complaints against police employees,after investigation, are related neither directly or indirectly to
any civil litigation currently in process; and
WHEREAS, the Chief of Police of the city of Orange has
determined that none of the hereinafter described records have
sufficient value to justify retention; and
NOW THEREFORE, BE IT RESOLVED by the city Council of the
City of Orange that the following records are no longer requiredbytheCityofOrangeandmaybedestroyed. Said records are more
particularly described as follows:
1. Records of complaints against personnel of the City ofOrangePoliceDepartmentwheresaidrecordsaremorethanfive (5)
years old, except those which relate, directly or indirectly, to
any litigation currently in progress.
2. Background investigation files developed five'(5) or
more years prior on candidates who were never employed.
3. Timekeeping records (ledgers, leave slips, overtimeslips, miscellaneous correspondence) dated five (5) or more yearsprior, except those which relate, directly or indirectly, to anylitigationcurrentlyinprogress.
4. Department Reports of Events (DR's) dated seven (7) or
more years ago. Hardcopy files only - files on microfilm to be retained.5.
Department Check Reports (Check DR's) dated three (3) or moreyearsprior.6.
Traffic Accident Reports dated three (3) or more years prior.7.
Officers and Supervisors Activity Logs dated three (3)or
more years prior.8.
Carbon copies of traffic citations dated two (2) or more years
prior.9.
Bail Receipt carbon copies dated two (2) or more years prior. Originals retained in Court files.10.
Miscellaneous receipts for financial transactions fingerprintfees, vin verifications, and other transactions with nocasefile) dated two (2) or more years prior.11.
Miscellaneous register logs (ambulance, DR number issue logs) dated two (2) or more years prior.12.
Miscellaneous correspondence, including Police Clearance Letters, and Division miscellaneous records dated two (2) or more years
prior.13.
Administrative Budget Records dated three (3) or more years
prior.14.
Those written requests for access to criminal history informationmaintainedbythestate (Rap Sheets), where there is nocasefile, dated three (3) or more years prior.Reso
No. 7960 2-
BE IT FURTHER RESOLVED, that the proper official of the City
of orange having custody of the above-described
records,documents, and papers is hereby authorized to destroy
said records, documents and papers in a lawful manner as
scheduled.BE IT FURTHER RESOLVED, that upon destruction of
the aforementioned and described records, documents and papers,
a certificate of destruction shall be executed as to the
documents destroyed and the original thereof filed in the Office of the
City Clerk together with a copy of this
Resolution.BE IT FURTHER RESOLVED, that this Resolution shall
be effective as of March 10, 1992 and shall remain in full
force and effect applying to all said records reaching the
requisite age, unless otherwise specifically directed by the city
Council.All such records hereafter reaching the requisite age shall
be clearly identified to the city Attorney, who shall consent
in writing prior to their
destruction.ADOPTED this 10th of March
1992.
eJ4~
ATTEST:ijn'::
Vd..~ C.;) (;;h"/
41f' .?~city Clerk f t~ c1tY of
Orange I hereby certify that the
foregoing regularly adopted by the City Council
of regular meeting thereof held on the
10th by the following
vote:Resolution was duly
and the city of Orange at
a day of March ,
19 ~AYES: COUNCIL MEMBERS: STEINER, BARRERA, MAYOR BEYER,
COONTZ,
SPURGEON NOES: COUNCIL MEMBERS:
NONE ABSENT: COUNCIL MEMBERS:
NONE ABSTAIN: COUNCIL MEMBERS:
NONE n -' A~./ _1..1. ~filj?r---
city Clerk~f t. Ci~f orange
Reso No. 7960 3-dg