06-18-1991 Council Minutes52 APPROVED BY CITY COUNCIL ON JULY 9,
CITY COUNCIL MINUTES
OF A REGULAR MEETING
1991-
ORANGE, CALIFORNIA
JUNE 18, 1991
The City Council of the City of Orange, California convened this 18th
day of June, 1991 at 3:00 p.m. in the Council Chambers, 300 E.
Chapman Avenue. Oranae.California.
1. OPENING
1.1 PLEDGE ALLEGIANCE TO THE FLAG
1. 2 ROLL CALL
PRESENT - steiner, Barrera, Mayor Beyer, Coontz, spurgeon ABSENT -
None 1.3
APPROVAL OF MINUTES - None 1.4 PRESENTATION/
ANNOUNCEMENTS/INTRODUCTIONS a. Commendation presented
to Fedgy Casapulla for her service to the Orange
Police Department.b. Resolution presented
to the Employee of the Year 1990 -Phyllis Cichocki, Finance Department.
1.5 PROCLAMATIONS - None
2.CONSENT CALENDAR TAPE 285
2.1 Declaration of City
Clerk Marilyn J. Jensen declaring posting of City Council Agenda of
a regular meeting of June 18, 1991,at Orange Civic center, Main
Library, New Police Facility at 1107 N. Batavia and the
Eisenhower Park Bulletin Board; all of said locations being in the
city of Orange and freely accessible to members of the
public at least 72 hours before commencement of said regular meeting.
ACTION: Accepted Declaration of Agenda
posting and authorized its retention as a public
record in the Office of the City Clerk.REMOVED AND HEARD SEPARATELY)
2.
2 It is recommended
that the city Council approve the 1991/92 Animal Control/Shelter Services Contract
between the City and the County of Orange. (A2100.-
A.135H)Council questioned what criteria the County
uses in fixing the fee, since the increase is substantial
over the last time the contract was approved. The City Treasurer
reported the county provides two types of service: the
animal shelter, where they take in animals, and the dog
catcher services. They base their fee on the number of licenses
issued.Page 1 r< ,~. .~, .""""" -,...._-. '-""0".-. - '-~''''''- ,~",-,--.""- . ','~-.' ''":'..-....,..".-,.,-, --..
CITY COpNCIL MINUTES JUNE 18, 1991 53
2. CONSENT CALENDAR (Continued)
The other main criteria is the number of animals picked up in
orange delivered to the shelter, and the room and board costs
associated with these animals. Part of the County's costs are
offset by the license fees collected on behalf of the City of
orange. These fees are deducted from the overall cost.
Council asked to be advised of the number of dogs from the City
of orange processed through the County during the year.
MOTION - Barrera SECOND -
steiner AYES - steiner,
Barrera, Mayor Beyer, coontz, Spurgeon ACTION: Approved and
authorized Mayor and city Clerk to execute contract on behalf
of the city.2.3 Approve
execution of annual agreement with Orange Elderly Services for Fiscal
Year 1991/1992. (A2100.0 A.974.F)ACTION: Authorized Mayor
and city Clerk to execute on behalf of the City.
2.4 Request
approval to advertise for inviting bids for improvements, S.P.
2973 and S.P. 2980: Main st, La Veta Ave,Alpine Rd, Bedford
Rd, Crest Rd and Devon Rd, and Flower street at La Veta
Ave. Funding Nos.: 924-9811-475100-4012,
924-9811-483300-4012, 924-
9811-775100-4012 - southwest orange
Redevelopment Fund; 550-5032-785100-
6301 - Neighborhood
Preservation Fund. (S4000.S.
7)ACTION: Approved.REMOVED AND HEARD SEPARATELY)2.5 Request from Valentino's Cafe
to display their logo on a 7'balloon at their business (227
E. Chapman). (C2500.G.2.0.2)Phillip Doyon, Owner
of Valentino'S, 227 E. Chapman, addressed the
council, requesting special consideration to display a 7-foot balloon during
the Street Fair. He claims he has tried other alternatives,
and they do not work nearly as well.Council asked how
many 30" balloons were allowed by Code. The Code
Enforcement supervisor indicated there is no limit on numbers, and banners
and flags
or pennants
54
CITY COUNCIL MINUTES JUNE 18, 1991
2. CONSENT CALENDAR (Continued)
MOTION - Mayor Beyer SECOND -
Spurgeon AYES - Steiner,
Barrera, Mayor Beyer, Coontz, Spurgeon ACTION: Denied.2.
6 Request authorization
from the Fire Department to transfer 7223.00 from Account
No. 100-3021-471200 (Building and Improvements) to
Account No. 100-3021-471301 (Furniture,
Machinery & Equipment Additions) for the purchase and
installation of a mobile repeater system on Battalion Chief 1
Suburban vehicle. (C2500.H)
ACTION: Approved.
2.7 Approve authorization of agreement with Thomas and Delia
Roberts, 16671 and 16773 E. Main street, to connect to City
sewer. (A2100.0 A.1804)
ACTION: Authorized Mayor and City Clerk to execute agreement
on behalf of the city.
2.8 Approve authorization of agreement with Frank and Betty Robles,
16601 E. Main Street, to connect to City sewer. (A2100.0 A.1805)
ACTION: Authorized Mayor and city Clerk to execute agreement
on behalf of the city.
2.9 Approve authorization of agreement with Kent and Darbi Gilbert,
16661 E. Main Street, to connect to City Sewer. (A2100.0 A.1806)
ACTION: Authorized Mayor and City Clerk to execute agreement on
behalf of the City.
2.10 Approve authorization of agreement with Fernando and Olga Tapia
8591 and 8593 Orange Avenue, to connect to city Sewer.
A2100.0 A.1807)
ACTION: Authorized Mayor and city Clerk to execute on behalf
of the city.
2.11 Approve authorization of agreement with Fernando and Olga
Tapia, 16712 and 16712 1/2 E. Main street, to connect to City
sewer. (A2100.0 A.1808)
ACTION: Approved and authorized Mayor and City Clerk to
execute on behalf of the City.
Page 3
5 5
CITY COUNCIL MINUTES JUNE 18, 1991
2. CONSENT CALENDAR (Continued)
2.12 CLAIM FOR DAMAGES FROM:
CRAIG KELSEY for an alleged incident occurring on or about
April 15, 1991. (S 64412 PRB).
ACTION: Denied claim and referred to City Attorney and
Adjuster.
2.13 Request city Council approve waiver of fees for permit
application and associated costs regarding the U.S. Olympic
Festival '91 Torch Run through the city of Orange, to be held
on July 8, 1991 from noon until 2:00 P.M. (P1300.0.9)
ACTION: Approved.
MOTION - Barrera SECOND -
Coontz AYES - Steiner,
Barrera, Mayor Beyer, coontz, Spurgeon Items 2.2
and 2.5 were removed and heard separately. All other items on the Consent
Calendar were approved as recommended.END OF CONSENT
CALENDAR 3. REPORTS FROM
MAYOR BEYER - None 4. REPORTS FROM COUNCILMEMBERS -
None 5. REPORTS FROM BOARDS. COMMITTEES
AND COMMISSIONS - None 6.ADMINISTRATIVE REPORTS TAPE 540 6.
1 A report from the
Department of Communitv Services reqardinq consideration of a Youth Alternative Proqram.
Fiscal Impact:125,000.00. (Report on file
in City Clerk's office.) (C2500.N)The Analyst from Community Services reported
the Youth Alternative Program was approved in concept by
Council at the meeting of March 12, 1991. Funding approval in the
amount of $125,000 is being requested, of which $32,000 would
come from Community Development Block Grant money, $5,000 from
CableVision, and $88,000 from the General Fund.For such diversion programs
to succeed,
two components must exist:intervention and prevention. This program contains
both, with primary focus in the prevention area.
Intervention primarily deals with the outreach activities. Prevention deals
with the curriculum in schools and what other agencies
offer. This is a cooperative effort among several agencies, which include
the school district, the City, and the Friendly Center.Page
4
56
CITY COUNCIL MINUTES JUNE 18, 1991
6. ADMINISTRATIVE REPORTS (Continued)
There are six key recommendations:
a. The Advisory Committee
b. Personnel selection
c. Training
d. Measurable criteria and evaluation process
e. Targeted age groups: initially focusing on 7-11
year-olds,later
12-17 year-olds.
f. Accountability for funding Councilman steiner indicated all members of
the Council have been involved in this process in the past 90
days, meeting with community representatives and Staff on a regular basis.
One of the most important things to be finalized was a
clear understanding that the Friendly Center is the lead agency, the
contractor of this program.References to their role
and responsibilities are clearly delineated. Philosophically, this was seen
as a program of prevention and intervention and
not suppression. The suppression role with regard to gangs is significant,
and the Police Department is committed to that. The Council has
made resources available for that purpose. Any reference to suppression in
this
project has been removed.The Advisory Committee will help with direction
and input from the community, coordination of the law
enforcement community, the Orange Unified School District, the El Modena
community, the Friendly Center the Department of Community Services, and
any other agencies that would be identified. Many programs that reach
out to youth are fragmented and poorly-coordinated. There
is a significant effort to involve all parties in this
project, without stifling the authority and fiduciary
responsibility of the Friendly Center.The targeted age group was the
subject of extensive discussion. The original proposal targeted older youths. The
desire was to have a couple of priorities with regard to the
ages of the children being served. The Police Department's feeling
was that the younger a program gets involved with
preventative services, the more effective it will be. Any expenditure of public
funds must contain elements of accountability and a great deal of time was
spent on
this aspect of the program.with regard to training and
personnel selection, it was considered very important for the
Friendly Center to seek professional consultation for in-service training
and workshops for staff, but it is not the position of the City
to mandate what that should include.By the same token, there was a
great deal of discussion on the qualifications, education
and background for these outreach workers.It was felt to be desirable
for those workers to have academic credentials, as well as good
street expertise and involvement in the real world.
Therefore, they talk about desirable qualifications,rather than saying it
is imperative. Sometimes there are personnel who have the educational background,
but do
CITY COPNCIL MINUTES JUNE 18, 1991 5 7
6. ADMINISTRATIVE REPORTS (Continued)
It may take as long as 60 days to get the program running. The
primary impact on the budget for this year would be about $63,000
this fiscal year, rather than $88,000. Approximately $100,000 would
be spent this fiscal year, which would be about 10 months. The
people involved feel this program is a natural for federal, county
and local funding in the future. It is the expectation that the
reliance on the general fund of the city of Orange would decrease in
years ahead and the program would be more self-sustaining, as well
as attract private sector support. This is a pilot project, filling
a need where there is a real gap within the
community.Council commented the way this program has come together
is marvelous, compared to the skeleton started a short time ago.
The significance of this program is that it involves both the El
Modena and the Friendly Center neighborhoods, which is a milestone
for Orange. There have been very few times where the community
has worked together in this manner, and this should be
recognized.Council requested the newspapers receive a
revised program material on the Youth Alternative
Program.were enough changes on the finalized version,
they right message, especially since there was only
one in the
audience.copy of
the It was felt
there should get
the reporter
present MOTION - Steiner
SECOND - spurgeon AYES -
steiner, Barrera, Mayor Beyer, coontz, spurgeon Moved that
the city Council:1. Approve
a budget of $125,000 for the Youth Alternative Program, with
an expenditure from the General Fund for 10 months of 63,000, $
32,000 of community Development Block Grant funds, and 5,000
from Cable Vision and amend the 1991/92 city Budget to carry over any
unexpended appropriations.2. Adopt
Staff recommendations as revised and presented today.3. Authorize
Staff to finalize the financial agreement with the Friendly
Center for city Council approval.7. REPORTS
FROM CITY MANAGER - None 8.LEGAL AFFAIRS
TAPE 1025 8.1 RESOLUTION
NO. 7833 A4000.0 No. 387)A Resolution of
the city Council of the City of Orange overruling the decision of the
Zoning Administrator of the city of Orange, and upholding the appeal
and granting a variance to allow a sideyard wall to exceed forty-
two inches maximum height limitation at 4050 W.Chapman Avenue,
on the southeast corner of Chapman Avenue and Lewis Street. (Appeal
No. 387, Variance No. 1905-91, Hof's Hut).Page
6
58
CITY COUNCIL MINUTES JUNE 18, 1991
8. LEGAL AFFAIRS (Continued)
MOTION - Coontz SECOND -
Barrera AYES - Steiner,
Barrera, Mayor Beyer, Coontz, spurgeon That Resolution No.
7833 as introduced be adopted and same was passed and adopted by
the preceding vote.8.2 RESOLUTION
NO. 7834 H1200.0)A Resolution of
the City Council of the City of Orange finding and determining that no
changes have occurred in the Master Plan of Arterial Streets and
Highways, (Circulation Element) of the city of Orange during the
fiscal year 1990/91.MOTION - Spurgeon SECOND -
Coontz AYES - steiner,
Barrera, Mayor Beyer,
coontz, spurgeon That Resolution No. 7834 as introduced
be adopted and same was passed and adopted by the preceding vote.
8.3 RESOLUTION NO. 7835 C2500.
M.16.1)A Resolution of the City Council
of the City of Orange approving lot line adjustment LL 91-5 adjusting
a lot line of certain real property situated near the northeast corner
of the intersection of pixley Street and Almond Avenue. Owner:
City of orange.MOTION - Barrera SECOND - Coontz AYES -
Steiner, Barrera, Mayor
Beyer, coontz, Spurgeon
That Resolution No. 7835 as introduced be adopted
and same was passed and adopted by the preceding vote.8.4
RESOLUTION NO. 7836 A3100.0 No.
398)A Resolution of the city Council of the
City of Orange ordering territory designated as Annexation No. 398 annexed to
the city of orange. (20381 Amapola Ave.)MOTION - Steiner SECOND - Coontz
AYES - steiner, Barrera, Mayor
Beyer, Coontz, spurgeon
That Resolution No.
7836 as introduced be adopted and same was
passed and adopted by the preceding vote.Page 7
CITY COUNCIL MINUTES
JUNE 18, 1991 5 9
8. LEGAL AFFAIRS (Continued)
8.5 ORDINANCE NO. 18-
91 C2500.
G)An ordinance of the city council of the City of Orange establishing
a mobile source air pollution reduction program
fund.MOTION - Coontz
SECOND - Barrera AYES _
steiner, Barrera, Mayor Beyer, Coontz, Spurgeon That
ordinance No. 18-91 have second reading waived and be adopted
and same was passed and adopted by the preceding vote.
9. ORAL PRESENTATIONS - None 10.
RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY.THE
CITY COUNCIL RECESSED AT 3:50 P.M. AND RECONVENED AT 7:00 P.M.MOTION -
Mayor Beyer SECOND - Barrera
AYES - steiner, Barrera,
Mayor Beyer, coontz, spurgeon Moved to recess to
the Joint Public Hearing with the Orange Redevelopment Agency at 7:
00 p.m.7:00 P.M.
SESSION 11. INVOCATION - Furman Roberts,
Former city Attorney.11.1 PLEDGE ALLEGIANCE TO
THE FLAG 11.2 ANNOUNCEMENTS - None 11.
3 INTRODUCTIONS - None 11.4
PROCLAMATIONS - None 11.5 PRESENTATIONS -
None Page 8
60
CITY COUNCIL MINUTES JUNE 18, 1991
12.PUBLIC HEARINGS TAPE 1260
12.1 JOINT PUBLIC HEARING. 1991/92 FISCAL YEAR BUDGET. CITY OF
ORANGE:
Time set for a joint public hearing with the Orange Redevelopment
Agency to consider the adoption of the 1991/92 Fiscal Year Budget,
and Resolution No. 7837, adopting a limitation on certain
appropriations in accordance with Article XIII of the State
Constitution. Further, a proposal to increase certain fees and
charges for services provided by the City.
NOTE: The Planning Commission has found the Seven Year Capital
Improvement Program complies with the General Plan.
Mayor Beyer welcomed the public, members of the press and City Staff
to the public hearing on the 1991-92 orange City Budget. He
reported there have been three previous study session meetings to discuss
the capital Improvement Program and Operating Budget for 1991-
92. The public hearing culminates a month-long review by
the city Council,and about five months of preparation
by City staff.He announced eleven items were before the Council as
part of the proposed budget package. These
proposed actions are:l. To adopt the
1991-92 city Budget.2. To approve a hiring
freeze on vacant positions.3. To approve the 1991-92
appropriation limit as
required by the state constitution.4. To make a finding that
the appropriation limit is in compliance
with the Gann spending limit.5. To adopt
the seven-year Capital Improvement Plan.6.
To increase Police Facility Development Fees.7.
To increase Park In-Lieu Development Fees.
8. To increase Fire Facility Development Fees.9. To
select a Water Rate Structure for 1991-92.10. To
adopt
a resolution implementing the preferred Water Rate Structure.
11. To increase miscellaneous charges for City services.The city
Manager reported that despite the economic downturn, Staff has attempted to
carry out council's policy objective of maintaining City service
levels to the public. After cost reduction strategies are
formulated which would not adversely affect current service levels,
Staff proposes balancing the 1991-92 general operating budget of $52,956,607
by
using $2,
CITY COUNCIL MINUTES
JUNE 18, 1991
61
12. PUBLIC HEARINGS (Continued)
The proposed operating budget represents only a 1.4% increase over
the $52,207,652 in City council approved appropriations for the
present fiscal year ending June 30. This 1.4% increase is lower than
the present rate of inflation and in real dollars, the proposed
operating budget represents a decrease from the present fiscal year.
Considering the proposed budget includes previously negotiated and
anticipated salary increases in the 4-5% range, and that salaries
and benefits constitute more than 73% of the proposed operating
budget,other operating costs have been reduced by a significant
degree,especially in the small capital outlay
area.In order to minimize the use of reserves, the city Manager
requested approving no new positions or position reclassifications in
the 1991-92 budget. In addition, he recommended confirming
the hiring freeze recently imposed on all vacant positions, subject
to city Manager's administrative discretion to fill
especially critical positions. To assist in evaluating requested exceptions,
a committee has been formed of three department heads: the
Public Works Director, the personnel Director and the police
Chief. After reviewing the requested exceptions, council would be
informed of vacant positions authorized to be filled. This freeze would
yield a savings of $900,000 in General
Operating Funds.In formulating the proposed budget, departments were asked
to reduce their operating Budget by 10% from their initial requests
for fiscal year 1991-92, submitted last summer. The Council
budget team's extensive review of departmental operating budgets has
led to a recommendation that city Council approve a 5.5%
reduction in the combined maintenance and operations and small
capital outlay accounts from present Council-approved appropriations
for these accounts this fiscal year. The combined reduction
in these
accounts totals 826,618.The recommended capital Improvement
Program for 1991-92 totals 36,026,786 in new and
carryover funds. This total includes 1,603,735 in projects funded from
Measure M and proposition 111 money. In order to receive these new
funds, the City must meet voter-mandated
requirements for maintaining its historical commitment to street
maintenance and improvement programs funded from discretionary sources.
The proposed CIP budget contains
sufficient funds to meet maintenance-of-effort requirements.Following are a few of
the key CIP
projects included in the proposed fiscal 1991-92 budget:2
million in orange Redevelopment Agency funds for a new seismic
safety loan program to assist property owners in
their
efforts to make their unreinforced masonry buildings more earthquake-resistant;384,676
to complete the design of
a new
62
CITY COUNCIL MINUTES JUNE 18, 1991
12. PUBLIC HEARINGS (Continued)
2.3 million for the interim civic Center remodel, including
750,000 for asbestos removal.
545,717 for the design of two new gymnasium/multi-
purpose facilities in Hart Park and El Camino Park;
and 609,798 for a program to begin replacing all of the city'
s underground gasoline storage tanks, to reduce the risks
of seepage and costly soil and groundwater contamination
cleanup.The Director of Public Works reported water costs have been in a
very dynamic state. There has been a considerable amount of
media exposure to the problem of California's fifth year of drought. As
a result, with the reaffirmation by the Council of our
water conservation policies, and the information which was sent to
our citizens along with our annual water quality report, they have
taken it to heart, and we have seen a considerable reduction in the
earlier months of this year. Staff has made a projection for the
budget analysis, that there will be a 10% conservation in the City of
orange in the next fiscal
year.Contained in the report are assumptions utilized for the
forecast which show expenditures to produce the required 90% of our
normal year forecast of $10,135,111. However, with the existing
revenue structure, the revenues which are primarily from sales of water,
will only amount to $8,675,110. There have been several big ticket
items in the expenditure column which have increased significantly in
the past year, particularly imported water. Water rates have not
been adjusted since October,
1985.Staff feels there needs to be a $1.6 million reserve to protect
the City from large increases in M & 0, which could affect that fund,
due to pump failures, well maintenance, or the purchase of imported
water which would occur in the event of problems with the equipment
being stressed during use in the summer period. Major erosion of the
cash balance in fiscal 1991/92 would also affect the rate adjustment
which will be necessary in 1992/93, even with consideration of a
more normal water year that might occur if precipitation in the
state occurs in the right location and fills the
reservoirs.Staff had recommended a rate increase which amounted to
approximately 16.7%, or 15.5% for the low water users, which would change the
bill for the typical water user of 4,000 cubic feet in a two-
month period from $29.30 to $34.20, a $4.90 increase. This rate increase
had been reported as approximately 18%, inasmuch as very large
water users would come closer to that percentage. In making
that recommendation to the City Council, that increase was the equivalent of about
2.5%per year increase over a 5 1/2 year period, had the rates
been raised in that manner. A citizen pointed
that out.
CITY CQUNCIL MINUTES
12. PUBLIC HEARINGS (Continued)
JUNE 18, 1991 63
As a result of the Council's reaction to the rate request, Staff has
provided two additional alternatives for consideration. One would be
a 9% increase for low water users and include a flat block rate
structure, which Staff is recommending. The city currently uses a
declining block rate structure which has fallen out of favor,
particularly when the policy has been toward conservation and the
declining block rate structure rewards large water users with lower
unit costs. A flat block rate structure has everyone pay the same
for commodity uses. This alternative would increase the minimum from
14.80 to $16.10, or $1.30 for a two-month period for low
water users. For those who average 4,000 cubic feet in a two-
month period,the typical water user, their bill would increase from $29.
30 to 33.70, an increase of $4.40 for a
two-month period.A third alternative would involve a
two-step increase of approximately 9% in July, 1991, followed by
a similar increase in January, 1992. As with the second alternative,
low water users would see a 9% increase in their water bill in
July. This would be followed in January by
a similar 9% increase.In relation to adjacent cities, Orange is among
the lower water rates in the area. Even proposed rate alternatives 1, 2,
or 3 are among the lower range of water rates. Rates
have been changing very dynamically in other cities in the
area recently. Many water agencies amended their rates earlier
this year, and instituted several conservation rate programs
which would invoke severe penalties for users who exceed targeted
percentages of their previous year's usage. This approach has not been
supported by the Orange City Council and is not contained in any
of
the rate alternatives presented.staff is proposing no changes in Fund 601,
which is the Water Department Capital Fund; 5 cents was established
by the City Council in 1982. However, Staff is recommending
the agricultural rate, which was created in 1985, be eliminated. This
rate was established to reflect a discount to agricultural water
users. This discount was given by the Orange County and
Metropolitan Water District. This rate has been discontinued by MWD, and Staff is
proposing to do the same. This rate affects 22
users in the city.Council asked the profile of the typical
water user. Staff indicated the typical water user had an approximate 6,000
square foot lot, and about 3 people in the household. Council
asked when the rate increase would take effect, and if there was
a sunset date. The Director of Public Works indicated it
would become effective July 1st, and unless there are decreases in
water costs, labor costs,energy costs, etc. it is not expected to
sunset. The entire rate structure will be reviewed again between now and
next Spring when we start our next round of budget approvals, and
perhaps bring a whole new rate structure. Every aspect of water
rates will be reviewed.Council expressed the concern that the cost be
minimized to the small user, perhaps a person
on a
64
CITY COUNCIL MINUTES JUNE 18, 1991
12. PUBLIC HEARINGS (Continued)
MINUTE ORDER COUNCILMAN SPURGEON: "Historically, the Council has
been able to 'rob from Paul to pay Peter' in keeping the funds up and
not have a water rate increase, because of strong growth in the
community. I feel every rate increase should stand on its own. As
the water rates are reviewed, as a statement of fact, everything
should stand on its own. If there is a justification each year for
an increase, then it should be taken it on at that time. I feel now
is a time we should state that from now on, regardless of what kind
of growth we have, each increase should stand on its own."
MINUTE ORDER COUNCILMAN STEINER: "I feel there should have been a
fourth alternative that addressed the issue of the unallocated
reserves that have accumulated in the Water Fund. It is the position
of Staff that it would be unwise to bring those funds down because of
the possibility of unexpected capital expenses. But if you look in
the 601 account in the 1991/92 budget, even after the expenditure of
1.6 million in capital expenditures, $700,000 still remains in that
fund. There are funds available in that 601 account to handle some
of the unexpected expenses that could happen with regard to the water
system. It seems to me the City has always had a very fiscally
conservative approach to budgeting and it has produced very
significant reserves in all funds, which has prevented disruption of
City services in times of economic recession. A fourth alternative,
in my opinion, could have been the allocation of some of the reserves
to deal with the water rate increase, which I feel is excessive."
The Director of Public indicated the 601 rate was established after
the 1981 water revenue bond issue for $10.8 million in projects that
were scheduled over a period of years. At the time the interest
rates for bonds were so high, the decision was made to establish a
pay-as-you-go policy. That nickel was set in 1982,
and Staff has never proposed, nor used any of that money to offset
rates. It has always been used only for the capital projects necessary
to allow the city to continue service as it has grown and
had additional customers and needs for water reservoirs, pipelines,
pumps and wells.COllectively, the Director of Public Works and
the Water Manager have close to 70 years' experience in the
Water Department. with their past experience in dealing with emergencies, they
do not feel these reserves
are too high.council commented that because of the volatility
of the water situation in the State of California with the drought,
and the new legislation which has been discussed at great
length, the changes that MWD makes almost weekly, the City needs to
be conservative in not dipping into those funds. Environmentally,
today more credence is given to protecting wildlife and fish, than human
beings. MWD has been increasing their fees, and their
policies change continuously.The city must be prepared for all of these
situations. Also, power costs
continue to
CITY COUNCIL MINUTES JUNE 18, 1991 65
12. PUBLIC HEARINGS (Continued)
Council questioned how much the reserves have fluctuated over a
period of time. The Water Manager indicated the lowest amount was
around $.5 million, the most is around $2 million.
MAYOR BEYER OPENED THE PUBLIC HEARING.
The following speakers addressed the Council:
Nora Jacobs, 792 N. Grand st., representing Friends of the Library
Tom Saenz, 4649 Blue Jay Ave., representing the Library Board.
Teresa Smith, 169 N. Shaffer, representing the Friendly stop.
Bob Peringer, 231 S. Park Lane.
Michael Alvarez, 360 S. Glassell.
Bob Bennyhoff, 10642 Morada Drive.
Scott Musselwhite, 222 N. California.
Larry Bonham, 332 S. Olive st.
Barbara DeNiro, 1118 E. Adams.
They made the following points:
Council was thanked for support of the Friendly stop.Appreciation
was expressed for using Community Development Block Grant Funds
for the El Modena Branch Library.There was
discussion some time ago about levying developer fees for libraries, and
it was hoped this would be looked at again. The City Manager indicated
this was put on hold.The City needs
a new main library. There is nothing in the CIP for this year, next
year. Nothing has happened since the Blue Ribbon Committee gave its report,
and the Friends of the Library would like to know where it
stands. The City Manager reported they are looking at a site being
vacated by the County, but funds are a problem.1991 is the year
of the White House Conference on Library and Information Services, held in Washington
D. C. in July. Hopefully,the city can 'ride the
wave' to focus on the construction of a new library.Friendly stop is anxious
to
move to its new site. The move is dependent upon an agreement between Orange
Unified School District and the City over the use
of the Killefer Park land. They have moved 3 times; the best thing for
all parties would be to get Friendly stop to a permanent site as soon
as possible. Council indicated they are trying to have the agreement settled
by July 1. The Continuation School is over at 1:00
p.m. and this is also being looked at as a possible location.The budget contains huge
spending plans
which could be curtailed without harm. For example, many of the
islands used to be covered with sun-baked asphalt and have been
replaced with red brick which is now sun-baked also and this
need not have been done. Another example is, the Orange Progress which
could be replaced by ads in local newspapers.Page 14
6 6 CITY COUNCIL MINUTES JUNE 18, 1991
12. PUBLIC HEARINGS (Continued)
The Library Staff is trying to embrace a very diverse community today
and they accomplish so much, using so little. The community doesn'
t see what the library really is. Perhaps the business community
needs to assist in this. Council suggested setting up a foundation
could be explored, since the Historical Society wants a history
room in the library also.There
is a study going on which could affect the County Fire Headquarters. A
recent report indicated relocation of the Fire Department Headquarters
now has a very low priority, until this is settled. city
Staff should look into it, because it could cause a further delay,
if the City is seriously considering that site for the Library.What
we
invest in our young people is an investment, not an expense, in the
long-term sense of the word. We should put more money into
libraries and parks.The libraries
should keep the card catalog system, along with the computer system, since
some people are intimidated by computers and sometimes they break
down.Council support urged
to raise Developer park fees. The City has not kept up with
playing fields for the youngsters. The city needs lighted fields; these should
be put in before the houses in East Orange, or they will
never be put in. It is better to spend the money on parks, to
keep these children from experimenting with drugs,and joining gangs. Our
park fees low, so we don't need to worry about raising them.Why
doesn't the
City make up a budget based upon revenue, rather than make the revenue match
the budget. There should be no water rate increase. These different fee
increases, the Sanitation District and School District assessments,
are just another way to get around Proposition 13.The Graffiti
Removal Department may
not be adequately funded. The Director of Community Services indicated there
are 2 permanent part-time employees. critical areas are
looked at first,gang-related activity is responded
to first. They are currently backlogged, because the machine
was down for 2 1/2 weeks. It will be investigated.Council directed the
Director
of Public Works to get some information directly from the Sanitation
District explaining what the assessment is being used for
to Mr. Musselwhite.MINUTE ORDER MAYOR BEYER: "
I agree with his comments regarding athletics, and feel it
also applies to music. It reminds me of a comment one of the
Band Directors made, 'a boy or girl who learns to blow a horn will
never blow a safe'."Council would like an
update on the status of the library. The city Manager indicated it would
be around 5-10 years before the library and new civic
center would be completed. If we had the money, this could be speeded
up significantly.Page 15
CITY C~UNCIL MINUTES
12. PUBLIC HEARINGS (Continued)
JUNE 18, 1991
67
council commented it is easy to get lost when there are many elements
being talked about: multiple sources of funding, purchases of
property, timelines. A matrix should be put together, so that we can
get a good idea. Most important to all of this is the determination
to get it done, that's what the people from the library are talking
about. As a Council, a team approach should be take~, so that
everyone knows where we are going. The Friends of the Library are
saying they are disappointed and Council needs to address that. A
lot of time has gone by since the Blue Ribbon Committee has come back
with their recommendations. Design, development and construction is
a long haul, but nothing can be done until a site has been
identified. There is a lot of talk around city hall about the
location of the civic center, what's happening to the east, etc. and
it doesn't seem like the library site is being pinned down.
Council commented if we were relatively sure the county site was
going to become available, some things could be done to 'hit the
ground running' when the land is acquired in terms of certain types
of design, etc. so we are ready to go when the land is acquired.
Certainly we need to do something with the civic center, but the
library is the most pressing thing. We should be ready to go with
how we are going to finance it, the design, etc. instead of waiting
until we actually have it in hand and then start the process. This
should be one of the top priorities.
The city Manager indicated he has met with Bert Scott of the GSA and
the County and he is hopeful of working out an agreement to purchase
that property prior to the County actually vacating. Mayor ProTem
Barrera indicated he would be available for any help the City Manager
might need to put this project on-track
again.THERE BEING NO FURTHER SPEAKERS, MAYOR BEYER CLOSED THE
PUBLIC
HEARING.Councilwoman Coontz commented that Council recognizes and
appreciates the difficult job that Staff has had in developing this year'
s proposed budget, especially in light of decreased revenues.
Because of orange's anticipated growth as a community and the uncertainty
of future revenue sources caused by economic problems at the County
and State levels, she believes it is especially important for Council
to become more involved in the fiscal planning
process.Traditionally, Council's responsibilities as elected officials
have been to set long and short-range policies, budget
goals and priorities, and to make revisions to the preliminary budget.
It is increasingly important that Council provide Staff with
assistance and direction throughout the year, in setting goals,
priorities and service levels they want to see translated into the budget
at the beginning of the
fiscal year.
68
CITY COUNCIL MINUTES JUNE 18, 1991
12. PUBLIC HEARINGS (Continued)
Councilwoman Coontz feels Council should set in motion a process with
Staff wherein Council annually reviews existing programs and plan for
new programs and services, as determined by the Council. If there
are programs that aren't working, we should be proposing to cut them
out. This process could take a number of forms. For example,
Council in study Session could meet with the City Manager and Staff
to review the programs and priorities of each department periodically
during the fiscal year. Through this process, Council could work
with staff in evaluating programs and projects and providing
information concerning priorities. This would also give members of
the community groups and individuals an opportunity to give their
input.
There are other approaches to the planning and evaluation process.
She feels the budget process should go on a 12-month basis, not
only with the department heads, but also for the
Council.MOTION - Coontz
SECOND - Spurgeon AYES -
Steiner, Barrera, Mayor Beyer, Coontz, Spurgeon Moved to
direct the City Manager to come back to the Council in the near future
with suggestions on how we could best develop a stronger Council/Staff
partnership in planning and evaluating programs and projects for
our future budget process.MOTION - Barrera
SECOND - Spurgeon AYES -
Steiner, Barrera, Mayor
Beyer, Coontz, Spurgeon Moved to adopt the Fiscal
Year 1991/92 Budget with amendments.C2500.J.1.1)MOTION -
steiner SECOND - Barrera AYES -
Steiner, Barrera, Mayor
Beyer, Coontz, Spurgeon
Moved to approve the hiring freeze as outlined
in the City Manager's report. (C2500.J .1.1)RESOLUTION NO. 7837
C2500.J .1.1)A
Resolution of the city Council of the
City of Orange approving and adopting the appropriations limit for the Fiscal Year
1991-92, with quarterly updates as discussed at the budget
session.MOTION SECOND AYES Coontz steiner steiner,Barrera,
Mayor
Beyer,
Coontz,
Spurgeon That
Resolution No.
7837 as introduced be adopted and same
was passed and adopted by the preceding vote.Page 17
CITY CqUNCIL MINUTES
12. PUBLIC HEARINGS (Continued)
MOTION - Steiner SECOND -
Barrera AYES - Steiner,
Barrera, Mayor Beyer, Coontz, spurgeon JUNE 18, 1991
69 Moved to
accept
the finding that the budget is in compliance with the Gann spending limitation. (
C2500.J.1.1)MOTION - Barrera SECOND -
spurgeon AYES - steiner,
Barrera, Mayor Beyer,
Coontz, spurgeon Moved to accept the finding of
the planning Commission that the CIP is consistent with the General Plan,
except as specifically noted in the capital Improvement Plan, direct that
no funds be expended on inconsistent projects prior to amending the
General Plan to ensure consistency, and approve the 7-year
CIP. (C2500.J.1.1)MINUTE ORDER COUNCILWOMAN COONTZ: "I
think we should compliment the Planning Commission for the work
they did and the suggestions they made on the content and
organization of the 7-year CIP."RESOLUTION NO. 7838 C2500.
J.1)A Resolution of the
city Council of the city of Orange amending Section 3.13.060
of the Orange Municipal Code to increase the police Facility Development Fee to
reflect an increase in construction costs.MOTION - Barrera SECOND -
Coontz
AYES - Steiner, Barrera,
Mayor Beyer, Coontz,
spurgeon That Resolution No. 7838 as introduced be
adopted and same was passed and adopted by the preceding vote.RESOLUTION
NO. 7839 C2500.J .1)A
Resolution of the City council of
the City of Orange amending Section 5.18.030 of the Orange
Municipal Code to increase the fees for park acquisition and development.MOTION - Coontz
SECOND - Barrera AYES - Steiner, Barrera,
Mayor Beyer, Coontz,
spurgeon That Resolution
No. 7839 as introduced be adopted and same
was passed and adopted by the preceding vote.Page 18
7 0
CITY COUNCIL MINUTES JUNE 18, 1991
12. PUBLIC HEARINGS (Continued)
RESOLUTION NO. 7840 C2500.J .1)
A Resolution of the City Council of the City of Orange amending
section 15.38.060 of the Orange Municipal Code to increase the Fire
Protection Facilities Fee.
MOTION - Spurgeon SECOND -
Barrera AYES - Steiner,
Barrera, Mayor Beyer, Coontz, Spurgeon That Resolution No.
7840 as introduced be adopted and same was passed and adopted by
the preceding vote.MOTION - Coontz SECOND -
Barrera AYES - Barrera,
Mayor Beyer, Coontz,
Spurgeon NOES - steiner Moved to approve Alternative #
2 of the
water rate structure for Fiscal Year 1991/92. (C2500.J.l)
RESOLUTION NO. 7841 C2500.J.1)A
Resolution of the City Council of
the City of new rates and charges for water supplied
by the Department, with Alternative #2 as Exhibit A.
Orange establishing City's Water MOTION - Barrera
SECOND - Spurgeon
AYES - Barrera, Mayor
Beyer, Coontz, Spurgeon
NOES - steiner That
Resolution No. 7841 as introduced be adopted
and same was
passed and adopted by the preceding vote.RESOLUTION NO. 7842 C2500.J.
1)A Resolution of the City
Council of the City of Orange
rescinding Resolution Nos. 7585 and 7805 and adopting a Revised Master Schedule
of Fees and Charges as authorized by Orange Municipal Code Chapter
3.10.MOTION SECOND AYES NOES Barrera Beyer Barrera,steiner Mayor
Beyer, Coontz,
Spurgeon
That
Resolution
No.
7842 as
introduced be
adopted and
same was
passed and adopted by
the preceding vote.Page 19
CITY CqUNCIL MINUTES JUNE 18, 1991 71
13. PLANNING AND ENVIRONMENT - None 14.
REPORTS FROM COUNCILMEMBERS - None 15. ORAL
PRESENTATIONS - None 16. ADJOURNMENT MOTION -
Coontz SECOND -
Barrera AYES - steiner,
Barrera, Mayor Beyer,
Coontz, spurgeon Moved to adjourn at 8:50
p.m.Page 20 i" ";.::':;,,;:', ".>~. .. ~'- ',.,,~.. ,F'