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Home My WebLink About03-07-2012 CDBG MinutesCDBG Minutes March 7, 2012 Page 1 of 5 CITY OF ORANGE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMMITTEE MINUTES WEDNESDAY,MARCH 7, 2012 6:30 P.M. Economic Development Conference Room MEMBERS PRESENT Mary-Ellen Manning Eva Perez Fernando Rico Gina Scott Robert Tunstall MEMBERS ABSENT None STAFF PRESENT Mary Ellen Laster Aaron Schulze I.CALL TO ORDER The meeting was called to order at 6:50 P.M. II.APPROVAL OF MINUTES –FEBRUARY 15, 2012 Committee Member Scott moved, seconded by Committee Member Manning, to approve the February 15, 2012, Minutes as presented. Motion carried, 5-0. III.PUBLIC HEARING REGARDING CITY OF ORANGE FY 2012-13 ANNUAL ACTION PLAN Ms. Laster advised that Public Works has added three new streets (Orange Street, Toluca and River Avenues)to their request for FY 2012-13, noting that two of the originally proposed projects (Cypress and Lemon Streets)did not qualify for CDBG funding because those locations were not primarily residential neighborhoods; and advised that the total amount of funds being requested has not changed.The three new proposed projects are listed below: CDBG Minutes March 7, 2012 Page 2 of 5 AGENCY:PUBLIC WORKS DEPARTMENT/ENGINEERING NEW PROJECT:Orange Street Reconstruction Request funds to remove existing deteriorated asphalt concrete pavement and repaving with new asphalt concrete, adjustment of manholes and water valves to grade. The project will also include upgrading non-compliant and/or construction of ADA compliant access ramps within the project limits. Direct construction costs, $109,000; Engineering and Administration, $16,200. Amount Requested:$125,200 Total Project Cost:$125,200 NEW PROJECT:River Avenue Rehabilitation Request funds for cold planning, installation of pavement reinforcing fabric, asphalt concrete overlay, adjustment of manholes and water valves to grade. The project will also include upgrading non-compliant and/or construction of ADA compliant access ramps within the project limits. Direct construction costs, $120,000; Engineering and Administration, $15,000. Amount Requested:$135,000 Total Project Cost:$135,000 NEW PROJECT:Toluca Avenue Rehabilitation Request funds for cold planning, installation of pavement reinforcing fabric, asphalt concrete overlay, adjustment of manholes and water valves to grade. The project will also include upgrading non-compliant and/or construction of ADA compliant access ramps within the project limits. Direct construction costs, $31,000; Engineering and Administration, $4,000. Amount Requested:$35,000 Total Project Cost:$35,000 Mr. Schulze noted that Public Works provided a revised street map that has been distributed to the Committee Members.He added that staff has confirmed the YWCA Beverly’s House window replacement project will not need to go through the design review process and that it can be taken care of over the counter. Ms. Laster added that the YWCA will still need to get the required permits for the work. CDBG Minutes March 7, 2012 Page 3 of 5 IV.DISCUSSION OF FY 2012-13 CDBG FUNDING REQUESTS Committee Member Scott highlighted HUD’s goals for housing and affordable housing stock, financing homeless families and/or at risk of homeless, noting that The Friendly Center is the only nonprofit in this group that fits HUD’s goals; added that The Friendly Center also serves primarily Orange residents; and that she would like to see the entire funding go to this agency. Ms. Laster highlighted the list of Consolidated Plan Priorities, Five-Year Objectives, and Annual Goals, noting that all the agencies qualify for various categories/criteria on that list. Committee Member Rico pointed out that the Assistance League’s Operation School Bell program also helps primarily Orange residents, noting he’d like this CDBG funding to impact as many Orange residents as possible. Discussion ensued with regard to the funding each agency receives through various assistance programs,whether or not these agencies charge fees for services rendered,their overhead costs, and prior Orange CDBG funding allocations. V.FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2012-2013 CDBG PROGRAM AND HOME PROGRAM MOTION:Committee Member Rico moved, seconded by Committee Member Scott, to allocate $227,680 from Administration as follows: $203,158 to Administration for City Departments -Economic Development, Program Administration;and $24,522 for Nonprofit Agencies -Orange County Fair Housing Council. Motion carried, 5-0. It was the consensus of the Committee to reduce the ADA access ramps requested funding by $221 in order to fully fund the nonprofit category. MOTION:Committee Member Scott moved, seconded by Committee Member Rico, to allocate the following funds to the Public Facilities/Improvements/Rehabilitation, City Departments --Public Works projects,subtotaling a revision of $829,993: $72,240 for Clark Street Rehabilitation –Maple Avenue to North end; $21,960 for Parker Street Rehabilitation –Maple Avenue to North end; $76,160 for Birch Avenue Rehabilitation –Main Street to Fairmont Street; CDBG Minutes March 7, 2012 Page 4 of 5 $75,000 for Fairmont Street Reconstruction –Palm Avenue to South end; $16,740 for Citrus Street Rehabilitation –Palm Avenue to South end; $171,440 for Grand Street Reconstruction –La Veta Avenue to South end; $135,000 for River Avenue Overlay –Glassell Street to East end; $125,200 for Orange Street Reconstruction –La Veta Avenue to South end; $35,000 for Toluca Avenue Overlay –Grand Street to East end; and $101,253 for ADA Access Ramps –Various locations. Motion carried, 5-0. MOTION:Committee Member Scott moved, seconded by Committee Member Rico,to allocate $59,965 to the Public Facilities/Improvements and Rehabilitation, Nonprofit Agencies as follows: $9,840 for Helping Our Mentally Ill Experience Success (H.O.M.E.S.), Inc.--Riley House Rehabilitation; $8,125 for L’Arche Wavecrest –Disabled Accessibility; $7,000 for Olive Crest –Palm House Refurbishment; $20,000 for Paint Your Heart Out, Inc.--Orange Paint Day;and $15,000 for YWCA Central Orange County –First Steps at Beverly’s House. Motion carried, 5-0. MOTION:Committee Chair Perez moved, seconded by Committee Member Manning, to allocate $163,170 to the Public Services, City Departments,as follows: $43,170 for Public Services, City Departments --Community Services, After-School Recreation Programs at El Camino Real, Killefer, Prospect/Grijalva Community Park Programs;and $120,000 for Public Services, City Departments --Police, Bike Team Program. Motion carried, 5-0. MOTION:Committee Member Scott moved, seconded by Committee Chair Perez, to allocate $7,590 to the following nonprofit agencies: $4,000 to Assistance League of Orange --Operation School Bell; and $3,590 to The Friendly Center, Inc.--Emergency Assistance and Supplemental Food Programs Motion carried 5-0 CDBG Minutes March 7, 2012 Page 5 of 5 Ms. Laster noted that the 2012-13 Home Investment Partnerships Act Program, Funding Distribution by Category,funds are received from HUD for the City’s affordable home programs during the year; and noted these funds are allocated as follows:Administrative (10 percent),Community Housing and Development Organizations (CHDO –15 percent), and Capital Developer Allocation (75 percent). MOTION:Committee Member Rico moved, seconded by Committee Member Scott,to authorize staff to allocate the FY 2012-13 funds Orange receives for HOMES as follows: $228,387 to Capital Developer Allocation; $45,677.40 to Community Housing and Development Organizations;and $30,451.60 to Administration. Motion carried 5-0 Ms. Laster advised that City Council will be considering this matter on April 10th at 7:00 P.M.,and she thanked the Committee members for their efforts once again this year. It was the consensus of the Committee to send Alternate Committee Member Darren Smith a letter of appreciation for his service on this body. IV.PUBLIC COMMENT None. V.ADJOURNMENT At 7:55 P.M. the meeting was formally adjourned.